## **Chairman’s report Westwood Parish Rooms**
## **Chair’s report for year 2021.**
## Overall:
Despite the continuation of the Covid pandemic with the often changing regulations, guidance and restrictions, Westwood Parish Room continued to operate effectively and efficiently throughout 2021. The room has been extensively used, when available due to restrictions, as the trustees would want and the community would expect.
## Usage:
The room has continued to be used when possible for the variety of standard weekly bookings which have been in place since the refurbishment e.g. Yoga, Pilates, water colour painting, and there has been little change in the extent of demand for these slots and usage.
There has, as before, been a number of private ‘one off’ rentals for private parties and events.
Summer teas have continued to provide a good percentage of the WPR income. After a request from the PCC for financial support it was agreed that a number of teas would be managed by the Church PCC and by the Westwood and Iford School PTA, with these organisations retaining the income, these proving to be very successful.
Monthly community ‘soup’ lunches continued outside the summer months (where possible) and have again been well received by the villagers who attended these.
## Finance:
The WPR continues to be in healthy financial standing with a good income and with a contingency held for some significant roof rework - quotes currently being obtained. The work is preventative rather than essential at the current time and will be assessed against the contingency held once quotes have been assessed.
## Fabric and Infrastructure:
The building remains in a good state of repair with some minor fixes, replacements and enhancements made during 2021. Planning for the roof and gutter repair is the only significant project currently envisaged.
## Trustees:
The trustees have predominantly remained stable in 2021, however we are very pleased to welcome Chris Burwell who has joined the group.
The Chair would again like to thank, and draw notice, to the most significant efforts made by the number of the trustees and in particular Caroline, James and Belinda to make the WPR so successful in running and providing the facility for the village; preparing, cleaning, managing bookings, managing accounts, catering and maintaining the fabric to mention but some of the tasks .
Objectives:
The objectives of the WPR to provide a community facility have been, and continue to be very successfully met, and the donation of summer teas revenue to the Church PCC and School PTA have also gone towards supporting other local charities with both sharing the facility and with supporting their fundraising. In 2022 the WPR trustees hope to continue communication and expand engagement with these other groups and sections within the Westwood community.
Chris Edwards Chair - Westwood Parish rooms – 9 Jan 22
##
##
##
##
##
##
##
|Income
Donations and legacies
Room&Kitchen Hire
Room Hire only
Sales-Teas
UnappliedcashPayment Income
Winter lunches
Total Income
CostofSales
Teas-Baking
TeasSupplies and materials
Total CostofSales
Total
Expenditures
Bank charges
BusinessRates
Cleaning
Community Donations
ComputerCosts
Covid-19costs
Furniture&equipment
Garden maintenance
Insurances
Office/General Administrative Expenses
PhoneCosts
Repair and maintenance
UnapplledcashBillPayment Expenditure
Utilities - **Power**
Utilities -Water
Total**Expenditures**
Net Operating Income
Other Income
Covld19 grant
Total Other Income
Net Other Income
Net lncoma/(Expendlture)|Oct2019- Sep 2020
Oct2020- Sep 2021
(PY)|
|---|---|
||60.00
463.60
2,580.34
5,5n.o3
0.00
0.00
62.56
1,124.10
2,874.00
0.00
0.00
132.00|
||£
**8,680.97**£
500.00
782.02
**4,192.66**
0.00
0.00|
||£
**1,282.02**£
**0.00**|
||£
**7,398.95**£
151.47
25.34
643.84
50.00
304.80
98.45
0.00
170.00
665.15
0.00
456.59
834.03
0.00
1,139.57
110.45
£
**4,649.69**£
£
**2,749.26**.£
18,365.00
£
**18,365.00**£
£
**18,365.00**£
£
**21,114.26**.£
**4,192.66**
100.90
100.00
609.00
0.00
86.40
0.00
170.29
65.00
650.04
79.48
395.06
874.32
0.00
2,675.44
511.94
**6,317.87**
**2,125.21**
0.00
**0.00**
**0.00**
**2,125.21**|
|||Total|Total||
|---|---|---|---|---|
||||AsofSep30, 2020||
||AsofSep30, 2021|||(PY)|
|Fixed Asset|||||
|Total Fixed Asset|||||
|Cashatbank and In hand|||||
|Westwood Parish Room Charity (5968)||48,691.45||28,112.19|
|Total Cashatbank andinhand|£|**48,691.45**|£|28,112.19|
|CunentAssets|||||
|UncategorisedAsset||0.00||0.00|
|TotalCunentAssets|£|**0.00**|£|0.00|
|Netcurrentassets|£|**48,691.45**|£|28,112.19|
|Creditors: amounts fallingduewithinone year|||||
|Trade Creditors|||||
|DeferredIncome||0.00||515.00|
|Total Trade Creditors|£|**0.00**|£|515.00|
|CunentLlablllties|||||
|Room hiredeposit||30.00||50.00|
|TotalCunentLiabilities|£|**30.00**|£|50.00|
|Total Creditors:amountsfallingduewithinoneyear|£|30.00|£|565.00|
|Netcurrentassets (liabilities)|£|**48,661.45**|£|27,547.19|
|Total**assetslesscurrent**liabilities|£|**48,661.45**|£|27,547.19|
|Total**net assets**(liabilities)|£|**48,661.45**|£|27,547.19|
|Charityfunds|||||
|Opening Balance Equity||29,672.40||29,672.40|
|Retained Earnings||-2,125.21||0.00|
|Surplusl(Deficlt)||21,114.26||-2.125.21|
|Total Charityfunds|£|**48,661.45**|£|27,547.19|
|£
**Restricted**
£
**Unrestricted**
**Assets**
cashatbank
25,000
23,691
ti**abilities**
**30**
**Net assets**
25,000
23,661
_SignedbyTreasurer_
_Belinda Lawrie_|£
**Total**
**48,691**
30
**48,661**|
|---|---|
|Section A
Reporttothetrustees/membersof
Onaccountsfortheyearended
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|(ifany)I \ IlI61 \I I ]2-I
~~I~~|(ifany)I \ IlI61 \I I ]2-I
~~I~~|
|---|---|---|---|---|---|---|
||||||||
|Setoutonpages
**Respectiveresponsibilitiesoftrustees**
**andexaminer**
**BasisofIndependentexaminer's**
**statement**
**Independentexaminer'sstatement**
Signed
Name
Relevantprofessionalqualification(s)
orbody(ifany)
Address|I3**Alob**9:- TO5"
(remembertoincludelhepagenumbersofadditionalsheels)
Thecharity'strusteesareresponsibleforthepreparationoftheaccounts.Thecharity's
trusteesconsiderthatanauditisnotrequiredforthisyearundersection144ofthe
CharitiesAct2011(theCharitiesAct)andthatanindependentexaminationisneeded.
Itismyresponsibilityto:
examinetheaccountsundersection145oftheCharitiesAct,
tofollowtheprocedureslaiddowninthegeneralDirectionsgivenbytheCharity
Commission(undersection14S(S)(b)oftheCharitiesAct),and
tostatewhetherparticularmattershavecometomyattention.
**My**examinationwascarriedoutinaccordancewithgeneralDirectionsgivenbythe
CharityCommission.Anexaminationindudesareviewoftheaccountingrecords
keptbythecharityandacomparisonoftheaccountspresentedwiththoserecords.
Italsoincludesconsiderationofanyunusualitemsordisclosuresintheaccounts,and
seekingexplanationsfromthetrusteesconcerninganysuchmatters.Theprocedures
undertakendonotprovidealltheevidencethatwouldberequiredinanaudit,and
consequentlynoopinionisgivenastowhethertheaccountspresenta 'trueandfair'
viewandthereportislimitedtothosematterssetoutinthestatementbelow.
Inconnectionwithmyexamination,nomatterhascometomyattention**(ellterthon**
**thotdisele5udbolu•~:**
(1)whichgivesmereasonablecausetobelievethatin,anymaterialrespect,the
requirements:
tokeepaccountingrecordsinaccordancewithsection130ofthe
CharitiesAct;
toprepareaccountswhichaccordwiththeaccountingrecordsandcomply
withtheaccountingrequirementsoftheCharitiesActhavenotbeenmet;or
(2)towhich,inmyopinion,attentionshouldbedrawninordertoenableaproper
understandingoftheaccountstobereached.
*_Pleasedeletethewordsinthebracketsiftheydonotapply._
I,Jf5_.\7_i,.._
_<_**g**
DateI\0_{_\'Z.J'2.02.\
~~I~~||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
|Section A
Reporttothetrustees/membersof
Onaccountsfortheyearended
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|IndependentExaminer's Report
I~lo IOI'\12..1 \I
Charityno
|(ifany)I \ IlI61 \I I ]2-I
~~I~~|(ifany)I \ IlI61 \I I ]2-I
~~I~~|
|---|---|---|---|---|---|---|
||||||||
|Setoutonpages
**Respectiveresponsibilitiesoftrustees**
**andexaminer**
**BasisofIndependentexaminer's**
**statement**
**Independentexaminer'sstatement**
Signed
Name
Relevantprofessionalqualification(s)
orbody(ifany)
Address|I3**Alob**9:- TO5"
(remembertoincludelhepagenumbersofadditionalsheels)
Thecharity'strusteesareresponsibleforthepreparationoftheaccounts.Thecharity's
trusteesconsiderthatanauditisnotrequiredforthisyearundersection144ofthe
CharitiesAct2011(theCharitiesAct)andthatanindependentexaminationisneeded.
Itismyresponsibilityto:
examinetheaccountsundersection145oftheCharitiesAct,
tofollowtheprocedureslaiddowninthegeneralDirectionsgivenbytheCharity
Commission(undersection14S(S)(b)oftheCharitiesAct),and
tostatewhetherparticularmattershavecometomyattention.
**My**examinationwascarriedoutinaccordancewithgeneralDirectionsgivenbythe
CharityCommission.Anexaminationindudesareviewoftheaccountingrecords
keptbythecharityandacomparisonoftheaccountspresentedwiththoserecords.
Italsoincludesconsiderationofanyunusualitemsordisclosuresintheaccounts,and
seekingexplanationsfromthetrusteesconcerninganysuchmatters.Theprocedures
undertakendonotprovidealltheevidencethatwouldberequiredinanaudit,and
consequentlynoopinionisgivenastowhethertheaccountspresenta 'trueandfair'
viewandthereportislimitedtothosematterssetoutinthestatementbelow.
Inconnectionwithmyexamination,nomatterhascometomyattention**(ellterthon**
**thotdisele5udbolu•~:**
(1)whichgivesmereasonablecausetobelievethatin,anymaterialrespect,the
requirements:
tokeepaccountingrecordsinaccordancewithsection130ofthe
CharitiesAct;
toprepareaccountswhichaccordwiththeaccountingrecordsandcomply
withtheaccountingrequirementsoftheCharitiesActhavenotbeenmet;or
(2)towhich,inmyopinion,attentionshouldbedrawninordertoenableaproper
understandingoftheaccountstobereached.
*_Pleasedeletethewordsinthebracketsiftheydonotapply._
I,Jf5_.\7_i,.._
_<_**g**
DateI\0_{_\'Z.J'2.02.\
~~I~~||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||
||||||||