**Time Out Group (North West) Trustees’ Annual Report** ## **2021- 2022** Charity No. 1161863 ## **Contents** |**Section 1: Trust Information**|**3**| |---|---| |**Section 2: Trustees Report for Year Ended 31st March 2022**|**4**| |_2.1 Context_|_4_| |_2.2 Purpose_|_4_| |_2.3 Business Planning_|_4_| |_2.4 Governance_|_5_| |_2.5 Risk Management_|_5_| |_2.6 Statement of Trustee Responsibilities_|_5_| |_2.7 Treasurer’s report_|_6_| |_2.9 Statement of financial activities_|_7_| |**Section 4: Managers’ Report**|**11**| |**Section 3: Acknowledgements**|**13**| **Time Out Group Trustees’ Annual Report 2021/22** **2** ## **Section 1: Trust Information** ## **Description of Time Out Group** **Governing Document:** Constitution forming Registered charity (Charity Incorporated Organisation) **Charity Number:** 1161863 **Principal address:** 11 Heyes Lane Alderley Edge SK9 7LA ## **Trustees** Marina Wright Muelas (Chair) Joy Daglish (Treasurer) Sue Mills Robert Barltrop Jon Wilkie Gill Morgan Paul Hansford ## **Independent Examiner** Christine Foreman ACCA CIOT, HLP Accountancy and Tax Solutions **Time Out Group Trustees’ Annual Report 2021/22** **3** ## **Section 2: Trustees Report for Year Ended 31st March 2022** ## **2.1 Context** People with learning disabilities/autism have a right to help and support in the following ways: support to enable them to be as independent as they want to be and are able to be; help finding suitable work or training that increases their skills and contributes to a fulfilling life; and support to build relationships, develop and pursue individual interests and contribute to the communities in which they live. ## **2.2 Purpose** Our mission is to deliver a programme of regular educational, cultural and social activities that are designed to develop independent living skills, thereby supporting adults with learning disabilities/autism and their families. We provide activities for adults with learning disabilities/autism that are based in the community and promote inclusion of this group. We encourage group members to become more independent and less reliant on the people who care for them through provision of structured weekly sports recreation sessions, educational and social activities and a programme of special events and learning activities. Our community activities also help raise awareness of learning disabilities/autism among members of the general public. Volunteers are trained to offer support and to encourage members to learn new skills and make decisions thus becoming more independent. We seek to break down barriers to inclusion within the community by carrying out activities in community settings including leisure centres, parks, public houses and community halls. Time Out Group NW has been working with vulnerable adults across Alderley Edge, Wilmslow & Handforth for the past 20 years and has been a registered charity since 2007. In May 2015 we re-registered as the new form of charity, a Charitable Incorporated Organisation – CIO; this changed the status of the organisation but had no impact on the style or quality of service provision. We are guided by our vision: **Adults with learning disabilities/autism are accepted as equals within their own communities and have the opportunity to take part in social and leisure activities without discrimination.** ## **2.3 Business Planning** Our activities from April 2021 – April 2022 reflected and reinforced our ideas for the operations and continued developments of the charity in order to support more adults **Time Out Group Trustees’ Annual Report 2021/22** **4** with learning disabilities/autism and to support them better. Our development plan 2021 – 2024 details the charity’s background, principles and future intentions. ## **2.4 Governance** Decisions in relation to Time Out Group are made by the Trustees in consultation with the Committee of group members. Day to day decisions on activities are decided by the group members, staff and volunteers and are monitored by the Trustees. Financial decisions in relation to budgets and expenditure are made and monitored by the Trustees. The powers of appointment or removal of Trustees rests with the group members and Trustees. New Trustees are primarily selected by group members or Trustees. On being appointed new Trustees spend time with the existing Trustees to ensure they understand their responsibilities and the legal and financial framework in which Time Out Group operates. Time Out Group currently employs 9 members of staff and has about 12 volunteers allowing the objectives of the Time Out Group to be fulfilled as outlined above. Following on from the success of the National Lottery funding we have gone on to bid successfully for further funding. We expect the team to grow even further in the future as we develop our service offer. ## **2.5 Risk Management** All major insurable risks are subject to Time Out Group’s insurance. An annual review of areas of risk is undertaken by the Trustees in conjunction with staff and volunteers responsible for the area of activity. ## **2.6 Statement of Trustee Responsibilities** Charity law requires the trustees to prepare receipts and payment accounts for each financial year, which give a true and fair view of the state of affairs of the Charity. The Trustees are responsible for keeping adequate accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Acts. The Trustees confirm that the accounts comply with current statutory requirements and those of the Charity’s trust deed. **Time Out Group Trustees’ Annual Report 2021/22** **5** ## **2.7 Treasurer’s report** Our total income for the year was £183,509 (versus £151,850 in the previous year) as shown in the Examiner’s Report. This reflects the ongoing National Lottery funding which is £74,801 of the total in this year. We have also been extremely successful in our grant and other charitable awards, which have increased significantly in the current year and enabled a huge range of varied activities including as the Big Days Out, as well as providing funding for renovations and improvements to the TOG premises at the Paddocks. We continue to be grateful for the continued support by our various donors and thank them for providing us with vital funds. Total expenditure for the year was £179,986 which means we have used 98% of the income received this year. The total expenditure is 47% higher than the previous year. The significant increase is in staff costs which were funded by the increased income, and necessary to facilitate the increased number of sessions and activities. This was undertaken as part of the commitment made to the National Lottery in terms of providing an improved and expanded service as the COVID restrictions reduced. We also made a commitment to the National Lottery to increase our independent fund raising which required additional resources to meet their targets. Over the course of the year net cash was increased by £4,486 to give a closing balance of £72,331 of which £50,158 is for restricted use and £22,173 is unrestricted. We are required to have cash reserves in the Charity, and our unrestricted reserves cover this comfortably. We continue to maintain a detailed monthly cash flow review in order that the trustees were able to understand the fiduciary position of TOG. The quality of the financial information and analysis is much improved enabling accurate information to be provided to the various fund providers on an ongoing basis. The trustees are also now provided with additional financial analysis by way of income and expenditure by project, and this information also informs the internal management for tracking of expenditure by project. Success in securing a National Lottery Community Fund provision for the 3 years from October 2019 provided financial security for Time Out Group. We were committed to generating additional funding and have exceeded the targets significantly, which has been reflected in the number and variety of activities provided. The current National Lottery funding will expire in November 2022. A new application to the next National Lottery Fund is in progress and we will know the outcome of this by the Autumn. **Time Out Group Trustees’ Annual Report 2021/22** **6** ## **2.9 Statement of financial activities** **Time Out Group Trustees’ Annual Report 2021/22** Settion B Disclosure Only compleie Il the exapiiryer nèeds lo highl.9hl material niallers ol contsrn (see CC32. lTh*pendent 8xaminalth ol chanty acwJnts.' direc1￿n5 8TrJ gujdance for examiner51 Glv• h•r• brlef detall$ ol any ltsm$ that the •xamlnèrwishes to dl8¢lo•e Time Out Group Trustees. Annual Report 2021122 UIARITY COMMISSION Fok fNGLhND ANO WhlES Time Out Grou North West Annual accounts for the To nari1y I% 1161863 od 01104r2021 31h1312022 Section A Statement of financial activities Prfor>w fvndB Totil fun ndl Ineomlng t9¥ou￿ F01 F02 F03 F04 FOS 4,028 12.485 7.028 39.290 2.792 163. Total RMtsurG•• •xp•nd•d Exp￿I￿Ly*¢fft.' >JF 167.082 81• Tot•1 99$ N•t Inc(¥n￿1•xp•ndM￿1*l b•lor• Invnbn•nt g•lnWllo••MI 813 N•t Incom•llexp•ndJtuff•l Extrao￿*nary It•ffl• Tran•l•rn b•tsv••n lund• Oth•r r•cognl••d la1th￿l•l•m1. SIS Il•tmov•m•nl In fund& R•con¢lllaiion ollund•." Tot•1 lun¢ts c•nl•dlww•nl 9.616 Time Out Group Trustees. Annual Report 2021122 Marina Wright Muelas 29/07/2022 **Time Out Group Trustees’ Annual Report 2021/22** **10** ## **Section 4: Managers’ Report** So……. 2021/2022 was another great year for Time Out Group (TOG). We still had to battle with the ever-changing policies around the COVID-19 pandemic but this year we really saw a positive change for TOG. As ever I am extremely proud of the team of staff and volunteers who have yet again given us another 12 months of commitment to the charity and its cause. With all the learning from the last few years we have changed and adapted within the community to offer some amazing opportunities for our members. Our ability to generate income to offer additional days has been one our greatest achievements. We started to operate 6 days per week offering a different flavour in each session; this has been unprecedented for TOG. I wanted to share my top 5 highlights of all the things we have achieved and all the people I am very grateful for. There are quite a lot!! 1. **Expansion of the core staff** . This year we introduced a new role to the core staffing structure. Stakeholder engagement manager, or ‘Darren Bee’ as many of you know him by. Darren has brought a wealth of experience to the team and has brought with him lots of fresh new ideas. Darren has added a lot of structure to the support team and has inducted a lot of new members through his community engagement work. Under most job descriptions there is a line of ‘and any other reasonable duties’; Darren took this challenge on when he rode to the North Pole on a bike dressed as an Elf at our Christmas light switch on in 2021 raising funds for the charity. As you can see, experience and a great sense of humour! 2. **Expansion of the service offer** – We have trialled many different projects in this year, our enterprise, IT skills and education sessions. We also secured funding for additional sessions like our Big Days Out which have gone down a storm with the members. The photos and feedback have been amazing. Whilst education and learning are very important, equal to that comes the fun and socialising, something our members are very good at! 3. **Our garden refurbishment** –Have you seen it? It looks amazing. We have totally transformed the back garden into a little TOG paradise. Lots of hard work has gone into this project from staff, volunteers and of course our members. We have even grown our own fruit and vegetables and made our own lunches with them. Amazing work! 4. **Our Members** – I wanted to give a massive shout out to our members; they too have gain new skills and resilience during this year. As always, they shaped all activities, and have been bold and brave will all the new projects. We have become a real community asset; taking on the flower beds in the Paddocks and totally transforming them into a wonderful floral arrangement for all locals to enjoy. Well done to all! **Time Out Group Trustees’ Annual Report 2021/22** **11** 5. **20 years of TOG** –Finally, after rearranging from September 2021 (COVID19, booo!) we finally had TOG’s 20[th] birthday party in March 2022. What an achievement for a small charity to be operating in a locality for 20 years. It goes without saying we all had a fabulous party going back in time to the 80s. Here’s to another 20 years!! Looking to 2022/2023 2022/2023 won’t be without its challenges. COVID-19 will continue to be in community transmission and funds are never guaranteed. I am confident in the team’s abilities to take us in to another year of fun, opportunities and strength as we move in to 2022/2023. I am excited to take TOG on its next phase of our plans. We want the world to know we are here and what an asset we can be our local community. We want to get out there as much as possible and to take up new opportunities when they present to us. It will be my responsibility that we do so safely, ensure our service remains memberled and our staff supported. It has always been a great pleasure and privilege to lead this charity each year and I look forward to the next. One final thank you is to our trustees. They have supported us through these last 12 months. They have always been there for us/me. Thank you! Thanks Jo J Charity Manager **Time Out Group Trustees’ Annual Report 2021/22** **12** ## **Section 3: Acknowledgements** Time Out Group is very grateful for support and help from the following bodies and individuals who have assisted the charity and its members during the year: - Our session volunteers: Donna Rooney, Lesley Bailey, Toni Nickeas, Ruth Buckley, Roz Harrison - Parents and carers - Committee members - Woods Paper Shop, Handforth - Wilmslow United Reformed Church - The Wilmslow Guild of Lifelong Learning - Handforth Parish Council - Wilmslow and Handforth Community Police - Costa Coffee, Handforth - The Little Lettering Desk - Judy and Martin Turner - Graham Conyers - Cllr Julie Smith - Steve Lane - Catherine, Ann and Haydn from Equilibrium - Friends of Meriton Park - Kelvin Briggs – Alderley Edge in Bloom - Melanie Smith - Emerson - Waitrose Community Matters **Time Out Group Trustees’ Annual Report 2021/22** **13** - Tesco Handforth Dean - Wilmslow Rotary Club ## **Our Funders:** - The National Lottery Fund - Peter Harrison Foundation - Boshier-Hinton Foundation - The Traynor Foundation - Magic Little Grants via Localgiving - The Denman Charitable Trust - Barnard Kenneth Hufton Trust - The Oliver Ford Foundation - Duchy of Lancaster Benevolent Fund - Virgin O2 Together - Cheshire Community Fund - Medicash Foundation - Culra Charitable Trust - The Nagel Family Foundation - Cheshire East Council - The Truemark Trust - David Solomons Charitable Trust - Anwyl Homes - Charles Sharland Trust - Lee Bakirgian Family Trust - Edward Gostling Foundation **Time Out Group Trustees’ Annual Report 2021/22** **14** - Douglas Arter Foundation - UKH Foundation - Awards for All - Marsh Charitable Trust - Broome Family Charitable Trust - Sir Jules Thorn Charitable Trust - Cheshire Community Foundation - Amazon Community - Albert Hunt Trust - The Betty Messenger Foundation - The David Family Foundation - The Archer Trust - Haramead Trust - WO Street Charitable Foundation - Transforming Care Partnership - Dan Maskell Tennis Trust We welcome applications from volunteers to work directly with members or behind the scenes, such as in fundraising. We also welcome people wishing to be considered as trustees or to assist on one of our sub-groups. **Time Out Group Trustees’ Annual Report 2021/22** **15** CHARITY COMMISSION FOR ENGLANO AND WALES Time Out Grou North West Annual accounts for the To Clarity No eriod 1161863 PeThid start date 0110412021 dale 3110312022 Section A Statement of financial activities Restricted Unrnstrict¢d Incorne funds funds Recomm•nd•d eatsgorlo• by a¢tlvity Endowmènt funds Prfor year funds T¢)tal fund• Incoming resource8 Incom• and •ndowm•nt* from: DwiA)n8 8t￿ bJaGi Ch•nI•￿t ￿1￿￿85 Oth•rlr•diw Gr￿* Inwi¥J S•pllrBle it•rn ofw)e£fflti Other F01 F02 F03 F04 F05 4,028 12,485 3,000 7,028 39,290 2,792 163,996 109.768 Total Re80urc•8 txpond•d Exp•ndlturn on.. 11,944 167,082 179,026 121.704 $10 Oth•r Total 980 960 996 S12 N•t Incomolloxpendlture} bfjfore InV￿tment galn81110gsfsl $13 3,523 Net 911n￿l%)ll0*} or) Inveilrn•n13 29,150 Net Incomellexpondlturnl Extraordlnary Items Transfern betwgon funds Other r•¢ognl$od galnsl(lo••e8): $15 S18 S17 3,523 29,150 G&ni r•¥•Ilth￿ olft¥•d ky w• SI (Xh•rQ41ntsll￿￿￿1 $19 Net movement In lund$ Roeonclliation of funds.. Total hJndJ brO￿t l(thrd S21 Total funds carried forward S22 ,549 69.616 (HARITY COMMISSION FOR ENGtANO AND WAIES Time Out Grou North West Annual accounts for the Chanly No eriod 1161863 Peric# stsrt date To Pen(*J end dale 0110412021 3110312022 Section B Balance sheet Rostrict•d incomo lunds Unmtritted funds Endowmont Totsl thls funds year Total last yoar Fixed assets Intanglble assets Tangible assets Heritage assets Invostments F01 F02 F03 F04 F05 98 98 197 Total flxed assets Current assets Stocks Dobtor8 Invostments Cash at bank and In hand Total CUArent assets 6,576 6,576 7,84S BIO Credltors: amounts falllng duo withln one yoar 9.389 9,389 1,949 Net curnnt aSset￿(lIabIllt￿sJ B12 Total assets less current Ilabllltles 813 Credltors.. amounts falling due aftor one year ProvSslon8 for Ilabllities 814 815 Total net assets or liabllltles Funds of the Charity Endowmgnt funds Restricted Income funds Unrestrl¢tsd funds Revaluation resoTho 816 22.271 47.345 69,616 66,093 B17 818 47.345 47.345 22,271 48,113 17.980 819 22.271 B20 Total funds Signed by one or tsyo trustees on behaw of all the Iruslees Signature Dale of approval ddlmml 2910712022 Print Name Manna Wright Muèlas (HARITY (OMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts +*+ Section A Independent Examlnerfs Report Report to the Irusteesl members of Time Out Group (North Westl On accounts for the year ended 31 March 2022 Charity no 1161863 Set out on pages 1to4 I report to the trustees on my examination of the accounts of the above ¢harity {"the Trust") for the year ended 31 March 2022. Responsibilities and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in acCOr(lan￿ with the requirements of the Charities Ad 2011 I'the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent I have completed my examination. I confirm that no malenal matters have examiner's statement come to my attention in connection ￿th the examination which gives me cause lo believe that in, any material respect.. the accounting records w￿re not kept in accordance with section 130 of the Chartlies Act.. or the accounts did not accord with the accounting records., or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in Ihis report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 22 July 2022 Name: Christine Foreman ACCA CIOT Relevant professional qualification{s): Association of Chartered Certrfled Accountants Chartered Institute of Taxation Address: HLP Accountancy and Tax Solutions 77 Middle Hillgate Stockport SK13EH Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examination of Charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose.