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2021-12-31-accounts

life-changing volunteering opportunities

Summer volunteer celebration

Annual Report and

Impact Statement Year ending 31 December 2021

www.charityshop.co

Charitable incorporated organisation registered in England No 1161862

Table of Contents

Table of Contents Page 1 Annual Report and Impact Statement Page 2 - 9 Independent Examiner Report Page 10 - 11 Statement of Financial Activity Page 12 Statement of Assets and Liabilities Page 13 Notes to the Accounts Page 14 - 15

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 1

Annual Report and Impact Statement for the year ending 31 December 2021

Charitable status

Shared Space is a charitable incorporated organisation registered in England, No. 1161862. Registered address: 43 Christchurch Road, Southend-on-Sea, Essex, SS2 4JW.

Trustees Office
Carolyn Butlin Trustee
(appointed Feb 2021)
Ivan King Trustee
Peter Dominey Chair of trustees
Richard Renouf Trustee
(appointed Feb 2021)
Siobhan Foley Trustee
(resigned Feb 2021)

The charity is established by means of a constitution with trustees appointed by the members. In line with Charity Commission guidance, during the pandemic we have not held an AGM.

Summary of Objects and Activities

The charitable objects of Shared Space are:

  1. to relieve poverty among unemployed persons, in particular by training or assisting them to obtain training in such skills as will fit them for employment;

  2. the relief of the poor and needy or to, or for, such other charitable purpose as the trustees shall in duly constituted meeting from time to time direct;

  3. to advance the Christian religion.

This report sets out the charity’s activities in pursuit of our objects.

Public Benefit Statement

The charity’s trustees continue to have regard both for the charitable objects set out in its governing document and to ensuring that the activities of the charity, as described in this report, meet the public benefit test. In so doing, they take account of the Charity Commission’s public benefit guidance. The Trustees of Shared Space are confident that the activities of the charity demonstrate strong evidence of public benefit.

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 2

Shared Space is an example of Christian business as mission

Using a charity shop model, we provide life-changing volunteering and training opportunities for more than 100 volunteers over a year. Their work raises funds to support local charities and initiatives through our grant programmes.

Normally our volunteers are busy in the shops learning retail skills in a supportive environment which values teamwork and builds resilience and confidence.

In a typical four-hour shift, the volunteers contribute to the good of Southend as members of the team: learning, supporting each other and raising money which Shared Space disburses as grants. These shifts also provide our volunteers with opportunity to talk through the big issues of life that they face and to be offered support. Many of our volunteers are from more marginalised groups.

Our shops are communities: an example of cohesion through the building of social capital; a significant contributor to volunteer capacity in the area and a place where individuals develop and are empowered.

We continue to deeply value our volunteers, encouraging long term team members to develop and explore new roles and challenges, as well as welcoming many newcomers. In both Westcliff and Southchurch, our teams comprise of people from a diverse range of backgrounds and they volunteer for a range of reasons. A high percentage of them have learning difficulties, physical disabilities, mental health conditions or are economically disadvantaged. The volunteering helps them to grow in confidence and self-esteem and may also assist them in securing paid work.

During 2021 our work took place mainly at our two physical sites:

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 3

COVID-19 meant that 2021 was not a normal year

At the start of the year Shared Space along with other ‘non-essential retail’ was required to close due to COVID-19 restrictions, and the stores finally reopened in April. In these difficult months when we were closed, we focused on supporting our volunteers and put our plans to acquire and open a further Shared Space centre on hold.

During the restrictions we continued to play a central role in supporting Southend by operating ‘Southend Emergency Fund’, a large fund-raising and grants programme to alleviate need in Southend. In the year we selected Southend Association of Voluntary Services and passed Southend Emergency Fund over to operate under their auspices.

In line with good practice and Charity Commission advice we deferred our Annual General Meeting and trustee elections until safe and wise to do so.

Significant actions in 2021

We are delighted to report the following significant achievements for 2021, despite a very difficult environment:

risk assessment and mitigations, with adaptations to the physical stores, reconfiguring systems and providing comprehensive training.

Volunteers said: ‘You were such a caring community when I need help’

‘I loved deciding where we gave that Boost Fund Grant.’

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 4

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 5

Southend Emergency Fund

In 2020 Shared Space established an emergency fund to support those affected by the Covid-19 pandemic. The concept aligned closely with Shared Space’s charitable objectives, and we moved quickly, providing the expertise to scale and deliver the concept, enlisting help from a wide range of local organisations as a result:

In 2021 we disbursed

63 grants totalling £114,082

as Southend Emergency Fund.

This made a total of 121 grants worth £194,751 over 2020 and 2021.

During the year Shared Space went on to select Southend Association of Voluntary services to pass the fund to, confident that the fund was well established and so Shared Space could revert to its primary work as lockdown restrictions eased.

The opening page of Southend Council Annual Report for 2021, reads:

“We worked closely to help the Southend Emergency Fund, established by Shared Space, to access and distribute funds to local groups to support essential community work throughout the pandemic.”

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 6

Strategic partnerships

A key strand of our strategy for growth and development is the creation of strategic partnerships with other agencies that share our values, in whole or in part.

Following our charity registration in 2015, we have affirmed a strong partnership with Church from Scratch, the local Baptist church that started Shared Space as a project and then constituted it as the separate charity it is today.

We have partnered with many other local organisations, especially through our Southend Emergency Fund project.

But there is a limit to what a local charity can achieve on its own. However, as we engage the energy, resources and knowledge of other charitable and statutory bodies and share our own, we have far greater leverage in bringing about the transformation of the area and in the lives of those who volunteer.

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 7

Plans for 2022

In the year ahead, we plan among other things to:

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 8

Summary for the year

The trustees are pleased to present a report which evidences Shared Space as a deeply caring, and agile organisation, which has weathered the COVID-19 pandemic, and is dedicated to the well-being of Southend and the volunteers though effective work which flows from a desire to follow Jesus. Shared Space is ready for 2022 with the challenges and opportunities that will lie ahead.

Accounting basis

Throughout the year our accounts were prepared on a receipts and payments basis.

Reserves Policy

Reserves will be maintained to ensure core activity can continue during any period of unforeseen difficulty. A proportion of reserves will be maintained in a readily realisable form. The calculation of the required level of reserves is an integral part of the organisation's planning, budget and forecast cycle. It takes into account:

On this basis and having reviewed the policy in the course of the year, the Trustees believe that for 2022 a reserve equivalent to two months’ running costs should be maintained.

………………………………………….......(Chair of Trustees)

Peter Dominey on behalf of the trustees 3 March 2022

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 9

Independent Examiner Report CHARITY COMMISSION FOR ENGLANO AND WALES Independent examinerfs report on the accounts Section A Independent Examinevs Report Report to th trust￿$1 I SHARED SPACE members of ' On accounts fol the year . 315t DecemLr 2021 Charity no 1161862 Irf anyl Set out on pages ', 12-15 I report to the tmstees on my examinatyon of the accounts of the above chanty l-the Trust"} for the year e￿ed 3111212021 Responsibilities and As Ihe tharity trustees of the Trust. you are responsible for Ihe preparation basis of ieport of the accounts In accordan￿ wrth the requi￿ ments of the Charities Act 2011 Ilhe A¢t-I I report in ￿$[￿ct ol my exarninalion ol the Trust'5 aCCOUnts Carried out under sedion 145 01 the 2011 Act and tn tarrying out my exarnination. I have followed the applicable Directions gNen by the Charity Commission under section 14515llbl of the Act. I have cornpkted my examinion. I confirm th no matenal matters have come to my attention In conneclion with the examination which gives me cause rr) beI￿ve that in. any material ￿￿¢t. accounting ￿e0rd$ were not kept in ¥cordan￿ with sedion 130 01 the Act Of the accounts do not aEcord with the acctyJnting records Indépendent examiner's statement I have concems and have c(￿e across no other rratters In Connection th If* exatnination lo which attention shoLJld be drawn In order to enable a pioper undetstanding ol the accounts to be reached Signed: Date: 11- Ok-22 Rel•vant professional AAIA qualificationlsl or body AICSA lif any1= Addr¢ss: 17 CARLINGFORD DRIVE WESTCLIFF ON SEA I ESSEX SSO OSD Shared Space is a CIO and= regirtered charity in England no 1161862. Page 10 www.charityshop.co

Independent Examiner Report continued

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co

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Statement of Financial Activity – Shared Space Up to 31 December 2021

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co

P a g e 12

Statement of Assets and Liabilities – Shared Space Up to 31 December 2021

Balance Sheet

Notes
Fixed Assets
Current Assets
Debtors
6
Cash at bank and in hand
Total current assets
Liabilities
Creditors: amounts falling due within one year
Total net assets
The Funds of the charity
Unrestricted funds
Designated fund
Restricted funds		 2021
2020
£
£
-
-
2,065
2,535
102,656
174,292
104,721
176,827
(428)
(325)
105,149
177,152
34,552
5,370
70,597
72,574
-
99,208

Designated funds

Designated reserves include £50,000 provision for new Shared Space Training and Retail Centres, £10,000 provision in the case of loss of key personnel and a new fund called Covid19 £10,597 to provide support for those within the Share Space community impacted by Covid.

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 13

Notes to the Accounts – Shared Space

Up to 31 December 2021

Notes to the accounts

Unrestricted Designated Restricted Total
Total
Fund Fund Fund Fund Fund
2021 2021 2021 2021 2020
**1 ** Donations and Legacies £ £ £ £ £
Donations 553 - 1,647 2,200 19,606
Grants 4,800 - 26,435 31,235 165,776
Retail Gift Aid - - 404 404 2,394
5,353 - 28,486 33,839 187,776
**2 ** Other Trading Activities
Primary Purpose Trading 69,511 - - 69,511 57,352
Recycling 3,313 - - 3,313 2,693
Business Rate grants 23,052 - - 23,052 22,668
Furlough 4,131 - - 4,131 7,971
Other 150 - - 150 7,971
100,157 - - 100,157 90,684
Stocks of donated items for resale in the charity shops are not valued, as the trustees consider that it is
impractical to apply value to these items and that the cost of attempting to do so would outweigh any benefits
**3 ** Charitable Activities 2021 2021 2021 2021 2020
Staff costs 25,715 - 859 26,574 36,613
Joint Initiative with Church From Scratch 8,670 - 3,300 11,970 10,370
Operational running costs - training and retail centres 10,027 592 9,577 20,196 14,823
Premises running costs - training and retail centres 28,969 - - 28,969 29,691
Setup and major refurbishment - training and retail centres 631 225 - 856 4,411
Grants awarded - 3,361 114,083 117,444 83,817
Miscellaneous - - - - -
74,012 4,178 127,819 206,009 179,725
**4 ** Raising funds 2021 2021 2021 2021 2020
Fundraising costs - - - - 128

Shared Space is a CIO and: registered charity in England no 1161862. www.charityshop.co P a g e 14

Notes to the Accounts – Shared Space Up to 31 December 2021

5 Transfer of funds

To fund the finding, preparation and opening of the next Shared Space retail and training centre(s), the trustees created a designated fund called the “New Shared Space Training and Retail Centres Fund” in 2020.

6 Debtors
Retail giftaid claim
Rag Sales
Furlough Claim
VAT refund
7 Net cashflow from operating activities
Net income /(expenditure) for the reporting period as per SOFA
Adjustments for:
(Gains) / losses on investments -Interest
Debtors - (increase) / decrease
Creditors - increase/ (decrease)
Net cash provided by operating activities
8 Trustee and staff remuneration
Salaries
Employer National Insurance
Pension costs		 2021
2020
-
323
-
414
-
489
2,065
1,309
2,065
2,535
2021
2020
(72,003)
98,664
10
57
470
1,307
(103)
(1,916)
(71,626)
98,113
2021
2020
23,828
33,272
-
-
-
532
0
0
3
4
Average weekly number of staff employed during the year:
Full time
Part time		 0

3
No employee received benefits of more than £60,000 during the year.
No trustee remuneration was paid in fulfilling their duties.
9 Operating leases commitments
2021
2020
Total miniumn leases payments falling due:
£
£
In the year following the balance sheet date
14,000
7,000
In years two to five
49,000
-
From year five until the end of commitment
-
-
Average weekly number of staff employed during the year:
Full time 0
Part time 3
No employee received benefits of more than £60,000 during the year.
No trustee remuneration was paid in fulfilling their duties.
**9 ** Operating leases commitments
2021 2020
Total miniumn leases payments falling due: £ £
In the year following the balance sheet date 14,000 7,000
In years two to five 49,000 -
From year five until the end of commitment - -

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