## TRUSTEE’S ANNUAL REPORT ## 01/06/20 – 31/05/21 Kindred Minds - CIO registered in England and Wales (1161849) Kindred Minds, The Activity Room, 1[st] Floor, Lee Valley Millennium Centre, Childwall Valley Road, Liverpool L25 2PR - Email kindredmindsliverpool@gmail.com Facebook Kindred Minds Merseyside. ## **1. INTRODUCTION AND PERFORMANCE/ACTIVITIES** ##  CHARITABLE STATUS AND OBJECTS The organisation was first constituted in April 2012. The charity was incorporated as a Charitable Incorporated Organisation with the Charity Commission on 27/05/2015, under the terms of the Memorandum and Articles of Association dated 23/03/2015 The objects of the charity are: To relieve the needs and to promote and preserve the good mental and physical health of those suffering from any form of mental ill health resident in the Merseyside area, in particular, but not exclusively by: A) The provision of help, support and advice through peer support; B) The promotion of social inclusion by providing access to creative health and wellbeing activities; C) To provide a "safe place" where information, problems and experience can be exchanged and discussed; and D) Promoting a better understanding of mental health and helping to reduce the stigma, oppressive attitudes and behaviours associated with it. - PRINCIPAL ACTIVITY Our organisation was born out of the need to provide a safe place where people with poor mental health could meet to offer each other support. We are based in Liverpool and run activities using space and facilities from our base in Lee Valley Millennium Centre Belle Vale L25. We also deliver from time to time activities at other sites across Liverpool and visit various locations as part of the excursions/walking activities. Overall, our work assists our service users with their mental health recovery and wellness, which enables them to lead more positive, confident and active lives both in society and with their families. ##  REVIEW OF THE BUSINESS/OPERATIONS Organisation and administration The charity's board of Trustees meet every 6 weeks. The charity did not have any employees in the year under review however did engage freelancers/self employed workers to support the trustees with the development of the charity and its programme and to provide sessions/workshops/courses as part of the programme of activity. The charity is largely volunteer-led and has in-kind support from various stakeholders including PSS. 2 | P a g e The trustees of the charity during the year under review were: -  Kathleen Whitehead (Chair) -  Veronica Hughes -  Corinne Jones -  Anj Anwar -  David Stevenson -  Rosemary Kay ## Members: All Trustees are the members – there is currently no wider membership. The charity is limited by guarantee and does not have share capital, and therefore the trustees have no beneficial interest in the share capital of the charity. All Trustees are members of the Board of Trustees, and do not receive remuneration for their services in this capacity. Training and capacity: In the period, trustees attended training on social prescribing and managing finances. These were held face to face. The following training was postponed due to coronavirus restrictions – safeguarding, minute taking and roles and responsibilities for trustees. These are programmed in for the coming months. During this period, we did not hold our usual strategic planning day due to coronavirus restrictions. Instead, we added additional agenda items to the board meetings which allowed the board to consider specific areas, such as risk review, stakeholder relationships and funding opportunities. ##  ACTIVITIES AND ACHIEVEMENTS JUN 2020– MAY 2021 Our charitable work and programme in this period were supported by **The Yapp Charitable Trust, The National Lottery Community Fund; Mental Health Sustainability Fund, LCR Cares, Foyle Foundation (received May 2021, applicable for spend in 21/22 financial year).** Due to coronavirus restrictions we were unable to hold our annual summer fete fundraiser. We offered a varied programme of support and activities (a mix of former, adapted and pilot) in the period of reporting. We embarked on the year with some key priorities which were to continue to deliver our programme of activities. In line with government guidelines, we offered a hybrid programme of in-person and online activities and support. 3 | P a g e By the end of the reporting period, we had 112 registered service users with 100 attending activities/support. From the 1[st] June, until 6[th] July, all our activities remained remote. Activities included, mindfulness, yoga, coffee mornings with quiz and tai chi. We also offered befriending calls weekly. From 6[th] July, we were able to resume in person weekly walks and in person coffee mornings. Yoga was delivered both in-person and online. Tai Chi remained online for all of this period. F In August 2020, we introduced in person history talks. Following on from the success of this, a history walk was held in September 2020. Throughout the winter and up until the easing of restrictions on April 12[th] , all our activities were delivered online; with the exception of 1-2-1 walks which were permitted throughout the 3[rd] lockdown. Group walks resumed with a maximum of 6 from the 29[th] March. From April 12[th] , we held outdoor coffee mornings, until 17[th] May, after which we could arrange them indoors. Yoga was offered both face-to-face and online from 7[th] May. ## **We provided the following June 20 - Mar 21:** ## **Services:** - Mindfulness 44 x 1hr sessions ran online, delivered by one of our volunteers, Marc. With 8 unique attendees joining as regular service users - Yoga – delivered by a qualified Yoga instructor – we ran 48 x 1.15hr sessions, all online and 1/2 in person. 22 unique attendees, service users attending on a regular basis. Online craft session – January 2021 - Arts & Craft – we ran 12 x 1hr online craft sessions with 12 unique attendees, with most attending on a regular basis. In May 2021, we started calligraphy online with 10 unique attendees in the first week. This programme runs into the new financial year. 4 | P a g e - Walk & Talk – Group walks recommenced in July 2020. We held 26 x 2hr weekly group walks, with the opportunity for refreshment and a chat during the period until May 2021. We held 11 one-to-one walks between January and March 2021, in line with coronavirus restrictions. Group walks had 13 unique attendees. - History Walk & Talk – In September 2020 we also held a history walk & talk around Gateacre with 5 attendees. - Coffee mornings – we held online coffee mornings from 1[st] June-Mid September and resumed in person coffee mornings at Belle Vale community centre café from September until November lockdown. We reverted back to online coffee mornings until April 2021, when we started back outdoor coffee mornings. We resumed indoor, face to face coffee mornings. We ran 48 online/face to face coffee mornings with quiz and other activities. Coffee mornings had 14 x unique attendees. January 2021 online coffee morning May 2021 face to face coffee morning 5 | P a g e - Media studies – we held a handful of media studies workshops in September 2020, with 4 unique attendees, learning how to podcast. - Welfare/befriendly calls – during the times that restrictions were in place or members were isolating, we provided 2hrs a week of welfare calls, to an average of 3 service users a week. There were 15 unique service users who accessed this support on a regular basis. ##  VOLUNTEERS & BENEFICIARIES In total we had 1 volunteer delivering the weekly mindfulness sessions. The buddy scheme was not required due to DWP not holding in person assessments during this period. We are resuming the buddy scheme from summer 2021. 100% of our beneficiaries where people living with a mental health condition or have/experiencing mental ill health. From our postcode mapping beneficiaries are from across the city from more than 22 postcodes. We have not captured all of the ages of our service users, however from those we have the majority are over 40 years of age. Through supporting people in their mental health recovery and wellbeing our aim is to improve their quality of life. We believe we achieved this through our programme of activities and services and from the feedback from service users and evaluation of our activity programme. - Promotion and sharing of our work: we have maintained our relationships with sector organisations, including CCG, LCVS, Health Watch, Richmond Fellowship, The Brain Charity and PSS amongst others. We’ve engaged with social prescribers and take referrals through this pathway, including CAB and local GP practices. This is enabling us to reach new service users which is evident in the increase in engaged service users. In early 2021, Kindred Minds launched a new website. This offers broader access for potential service users and partners to find information about us. This will be developed over the coming months, with a view to start blogging with service users again. The website is complementary to our continued Facebook and Twitter platforms. 6 | P a g e ##  THANKS & ACKNOWLEDGEMENTS Throughout this period, we said our goodbyes to Janet (former activity co-ordinator) and wished her the best for the future. We welcomed Carol Soutar who took over the role in November 2020. We would like to thank Janet & Carol for their contributions to Kindred Minds during this period. We also said our goodbyes to Paula Harrison (former programme manager) who worked tirelessly and creatively during one of the toughest years we have seen. We wish Paula the very best in her new role. At the very end of this report’s period, we welcomed Helen Osborne, our new programme manager. We are looking forward to great things from Helen in supporting the great work that Kindred Minds does. We also give thanks to all the brilliant team of sessional workers that have successfully and productively provided services throughout the year, including Cath (Yoga), Angela (Tai Chi), Narissa (Arts & Crafts), Marc (mindfulness), Howard (media) and Steve (History). Thanks also goes to Denise Bernard (Momentum Expedite Consultancy LTD) who continues to support Kindred Minds in a consultancy capacity, following 4 years spent as our development worker. Her support, insight and continued commitment to the charity has helped support us through this difficult year. We’d like to give thanks to Christine (Belle Vale centre manager) and Viv (Valley Community Food hub) for their support, in particular regarding supporting our coffee mornings and positive promotion of our work. Our sincere thanks also go to our funders who have supported us throughout the pandemic, The Yapp Charitable Trust, The National Lottery Community Fund; Mental Health Sustainability Fund, LCR Cares, Foyle Foundation (received May 2021, applicable for spend in 21/22 financial year), without whom we could not have supported our service users throughout this year. 7 | P a g e Our penultimate thanks goes to PSS and their personnel for their continued support and partnership work. Together we have collaborated to provide positive services for those in need within the community. Finally our thanks goes to our fellow trustees for their tireless efforts, commitment and tenacity. 8 | P a g e ## **2. 2020-21 TRUSTEES FINANCIAL REPORT INCLUDING** ## **INDEPENDENT EXAMINERS REPORT AND RECEIPTS AND PAYMENTS ACCOUNTS** ## FINANCE: Income/funds are generated through: - Applying for grants to support the delivery of our activity programme - We hold an annual fund raiser with our members and stakeholders which contributes towards core costs (not held due to the pandemic) - We accept donations ## YEAR UNDER REVIEW: The Receipts and Payments Accounts appended show a total income for the year of £43,822, a total expenditure of £31,060 resulting in a total net income of £12,762. However the charity carried over from 19/20 financial period £11,163 of which £11,033 was restricted grant funds to be spent in the 19/20 financial year and £130 unrestricted. At 31/05/2021 the charity carries forward £23,925 which represents a restricted fund balance of £23,795 and an unrestricted fund balance of £130. ## FUTURE STRATEGY The charity holds a planning event annually. Our annual planning event usually focuses on the needs of our beneficiaries, evaluation of our work and; our ability to manage the charity effectively and income generation and fundraising plan. The charity’s core fixed costs are low, however in order to deliver activities we are reliant on securing grants and donations. The charity was successful in being awarded grant funding for 5 years for the period Apr 20 – Mar 25. ## RESERVES POLICY The charity currently has no employees or long term liabilities and therefore our current reserves policy is to build up the equivalent of 3-months’ worth of core (non grant funded) fixed costs/ liabilities. The trustees will devise a strategy as to how this can be achieved. ## RISK REVIEW The charity has relatively low fixed core costs but can only deliver its activity programme if grants or donations are secured. The charity achieved its strategy to identify multi-year funders for revenue with the 5 year grant funding award from The National Lottery Community Fund in Dec 2019. Annually the charity will identify and apply for the small percentage of match funding it needs as part of this award. 9 | P a g e CHARITY COMMISSION FOR ENGLAND AND WALES Klndrnd Minds 1161849 Receipts and payments accounts CC16a For the perlod from 0110812020 To 3110512021 Section A Receipts and payments Unrestrlcted funds to th• n•aro•1 Rostrlct fund• Endowmont funds Total lund¥ Last year to th• nMr••t £ lo th• n¢4M•t£ to th• n•arn8t£ to th• n•aM•t £ A1 Rècol Grgnl I￿rna - Natlonal Lottwy Communtty Furrfl -JMF . Yapp CT Foyle Foundglign - ￿￿nI￿1 Health sultsin8￿.1. - LCR Cares - EL R8thbo Donatlons Fund• IntrodurAd FundraL81 30.760 JO,760 000 2.000 2,000 Fun(1 700 204 Sub total (Gross income for AR) 43.822 ,822 27A04 $• an (See tsble). nv on Sulj total 43.822 c.exx R1 8rxxxJntA (8SI 15110r2021 (ss) i¥ 3 l••JlWI 01 spuni IU8UIMOPU3 3 IWV•U 01 gpuni Pel?lJl6a¥ poljad a4110 pua a41 IE sa!1!i!qe!I PUE SJaSSE 10 iuaLuaieis g uo!198s spuni paJ?14sgJun $11￿00 s•yo6ow 9Z8 ot puo JvoA Siqi spunj pu• JeoA 18TI 8punJ 9V Spuni UOOMWq SJ•J$UTAI 9V (￿ve￿￿Ed)￿dIO)9JIO ION Uau￿•d iooi qns IUOiUIgOAUI Put 198sv qns f&UoIWU￿Jd ? IPIIqDd I¥UqSSBIL7Jd sw AJEiunowv IU6UU9a4a¥ uwnwi r•uDI1￿8 y ¢IFod 'Ouiiuud •yigqn8 ?1gAeJi iuau¥Jinb3 818OJ IUkAa N WllO¥ iu& uiuipji w•w(w reuoigsès 8Nni fy) 00 Qos 99 8WU 9t IL 008'g B1 Cash ftinde Bank c￿￿ent a￿uTht 24727 Petty ￿•h 1x1 Total cash funds 130 23,796 Imme %%lth recdpta and Unre•trlctod funds to nMm¢£ Rutrlcted funds lo n•amt£ EndoThnt fund• to I￿r•rt£ Dgtalls B2 Other monetary a880ts Fund to whlch ••••t b•lon CurY•nt￿l￿• Dotall• Co•t loptlon•l} Fund to whlch 4•s•t b*lon Detall8 Co•t loptlgnall Cwrrnnt valu• B4 Assets retalned for tho charlty'3 own u8e CCXX R3 accourt8 ISS) Fund to whkh r•lats8 Amount duo n•1 Wh•n du• onal 85 Llabllltles Acc￿nt•0Y •ccrual 100 Slgned ty on¢ or two tN$tee$ on bohall ol all the tru8tee8 Slgnaiure Print Name D8te of rov81 ANLJII(7_ CCXX R4 ac£oun18 {SSI 1511012021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the trusto mombgrs of lfjndred Mlnds On accounts for the year ended 31 Iky 2021 Charfty r (11 any) 1161849 Sèt out on pag•s tts iN￿￿e p3p wmbefs $trÈèts) I rewt to the trustees on my ffxarnination of the a(￿nts of th8 abovo chartty fthe Trusf) for the year ended 31 May 2021 Responsibilities and As the c*Hrity trustees of the TNSL yfJJ are responsible forthe preparation of basls of report the accounts in awydance *ith the requIre￿nts of the CharitiesAct 2011 (Ihe Acr I report in respect of my examination of the Trusts accounts carried out under section 145 of the 2011 Ad and in carrying out my examination. I have followed Ihe applI￿LIe Dlrections given by the Charity Commission under seclion 145{5Xb) of theAc I have ctsnpleted my exarninatFon. l ¢onfinn that no matertal matter5 have (￿me to my att£kr.tion in conne¢bon wtth the examination Vihich gives me use tr) bdieye that in any material respect accounting recth$ were not kept in ac(xYdance wtth section 130 of the Act or the acc£MJnts do not accord with the accounting records Iridependent ex3minees ststement I have rn &Yttms and have o)me au088 Tr) other matt8TS in connoction with the examinaiion to attention should bè drawn in order to er*ablo prDper understanding of the aco)unts to be reathed. . Please delete the in the brackels rfthey do not appty. Slgned= Date: 2È11CJlzi Name: P Taylor Relevant professional qualtficatlon(s) or body or ?.ny): ACIE IER Octobor 2018 Addr￿. 74 Brook Vale Liverpooi L22 3YB Only ￿mplete rf the examiner needs to highlight matter5 of concem (see CC32. Irthwdent examination of thartty accounts: directions and guidance for examiners). IER October 2018 Givi. here brfef detalls of any tems that the gxa".iiner wishes to dlsc'tsse. IER October 2018 CHARITY COMMISSION FOR ENGLAND AND WALES Klndrnd Minds 1161849 Receipts and payments accounts CC16a For the perlod from 0110812020 To 3110512021 Section A Receipts and payments Unrestrlcted funds to th• n•aro•1 Rostrlct fund• Endowmont funds Total lund¥ Last year to th• nMr••t £ lo th• n¢4M•t£ to th• n•arn8t£ to th• n•aM•t £ A1 Rècol Grgnl I￿rna - Natlonal Lottwy Communtty Furrfl -JMF . Yapp CT Foyle Foundglign - ￿￿nI￿1 Health sultsin8￿.1. - LCR Cares - EL R8thbo Donatlons Fund• IntrodurAd FundraL81 30.760 JO,760 000 2.000 2,000 Fun(1 700 204 Sub total (Gross income for AR) 43.822 ,822 27A04 $• an (See tsble). nv on Sulj total 43.822 c.exx R1 8rxxxJntA (8SI 15110r2021 (ss) i¥ 3 l••JlWI 01 spuni IU8UIMOPU3 3 IWV•U 01 gpuni Pel?lJl6a¥ poljad a4110 pua a41 IE sa!1!i!qe!I PUE SJaSSE 10 iuaLuaieis g uo!198s spuni paJ?14sgJun $11￿00 s•yo6ow 9Z8 ot puo JvoA Siqi spunj pu• JeoA 18TI 8punJ 9V Spuni UOOMWq SJ•J$UTAI 9V (￿ve￿￿Ed)￿dIO)9JIO ION Uau￿•d iooi qns IUOiUIgOAUI Put 198sv qns f&UoIWU￿Jd ? IPIIqDd I¥UqSSBIL7Jd sw AJEiunowv IU6UU9a4a¥ uwnwi r•uDI1￿8 y ¢IFod 'Ouiiuud •yigqn8 ?1gAeJi iuau¥Jinb3 818OJ IUkAa N WllO¥ iu& uiuipji w•w(w reuoigsès 8Nni fy) 00 Qos 99 8WU 9t IL 008'g B1 Cash ftinde Bank c￿￿ent a￿uTht 24727 Petty ￿•h 1x1 Total cash funds 130 23,796 Imme %%lth recdpta and Unre•trlctod funds to nMm¢£ Rutrlcted funds lo n•amt£ EndoThnt fund• to I￿r•rt£ Dgtalls B2 Other monetary a880ts Fund to whlch ••••t b•lon CurY•nt￿l￿• Dotall• Co•t loptlon•l} Fund to whlch 4•s•t b*lon Detall8 Co•t loptlgnall Cwrrnnt valu• B4 Assets retalned for tho charlty'3 own u8e CCXX R3 accourt8 ISS) Fund to whkh r•lats8 Amount duo n•1 Wh•n du• onal 85 Llabllltles Acc￿nt•0Y •ccrual 100 Slgned ty on¢ or two tN$tee$ on bohall ol all the tru8tee8 Slgnaiure Print Name D8te of rov81 ANLJII(7_ CCXX R4 ac£oun18 {SSI 1511012021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the trusto mombgrs of lfjndred Mlnds On accounts for the year ended 31 Iky 2021 Charfty r (11 any) 1161849 Sèt out on pag•s tts iN￿￿e p3p wmbefs $trÈèts) I rewt to the trustees on my ffxarnination of the a(￿nts of th8 abovo chartty fthe Trusf) for the year ended 31 May 2021 Responsibilities and As the c*Hrity trustees of the TNSL yfJJ are responsible forthe preparation of basls of report the accounts in awydance *ith the requIre￿nts of the CharitiesAct 2011 (Ihe Acr I report in respect of my examination of the Trusts accounts carried out under section 145 of the 2011 Ad and in carrying out my examination. I have followed Ihe applI￿LIe Dlrections given by the Charity Commission under seclion 145{5Xb) of theAc I have ctsnpleted my exarninatFon. l ¢onfinn that no matertal matter5 have (￿me to my att£kr.tion in conne¢bon wtth the examination Vihich gives me use tr) bdieye that in any material respect accounting recth$ were not kept in ac(xYdance wtth section 130 of the Act or the acc£MJnts do not accord with the accounting records Iridependent ex3minees ststement I have rn &Yttms and have o)me au088 Tr) other matt8TS in connoction with the examinaiion to attention should bè drawn in order to er*ablo prDper understanding of the aco)unts to be reathed. . Please delete the in the brackels rfthey do not appty. Slgned= Date: 2È11CJlzi Name: P Taylor Relevant professional qualtficatlon(s) or body or ?.ny): ACIE IER Octobor 2018 Addr￿. 74 Brook Vale Liverpooi L22 3YB Only ￿mplete rf the examiner needs to highlight matter5 of concem (see CC32. Irthwdent examination of thartty accounts: directions and guidance for examiners). IER October 2018 Givi. here brfef detalls of any tems that the gxa".iiner wishes to dlsc'tsse. IER October 2018