Tanterton Village Centre Limited Annual Report of Trustees to 31[st] March 2024
This Report covers the twelve-month period from 1[st] April 2023 to 31[st] March 2024 inclusive. The Trustees during this reporting period were Peter Mason (Chair), Liz Soole, Sharon Zdan-Michjlowicz, Janet Thompson, Bruce Ellison, Bill Shannon and Alan Brookes.
In general terms usage of the Centre for activities, events and for the cafe is being maintained. This applies to usage by both the young people of our community and usage by older members. Usage by all age groups is now firmly back at pre-pandemic numbers. On a quarterly basis there were some 1700 plus visits to Centre promoted activities with 625 plus visits to the cafe, not including takeaways. There were some 200 plus visits for 'room hire' activities, not including regular Sunday worship sessions by the 'Freedom Church'. This average quarterly total of 2525 compares favorably to a total number of 2559 recorded visits in the last pre-pandemic quarter to 31[st] March 2019; Q4(2019) .
The youth clubs on Monday, Tuesday and Friday evenings were well attended with twenty plus per session on occasion. The young teen years youth club on Tuesday evening is run in partnership with Preston North End Community Education Trust (PNECET). The Friday evening sessions are now run in partnership with the 'Freedom Church'. To help Ryan run these activities for the young people we recruited a part- time youth worker and filled the position early in 2024. Hopefully this will give Ryan the necessary 'eyes in the back of his head'. The Neighbourhood Council agreed to part fund the appointment. During the long Summer holiday the Centre took part in the Holday Action Fund (HAF) programme in partnership with PNECET. Over a period of four weeks the Centre provided activities for and fed an average of seventeen children a day. It was considered a success. We are now providing more of our services by working in partnership with other agencies such as Preston North End Community Education Trust, (PNECET) and the 'Freedom Church'.
The Centre continued to promote a mobility class on Tuesday mornings run by a qualified external coach. There was a chair aerobics session run by the Centre on Wednesday mornings. Both are aimed at improving the physical well being of the less able and active in our community. Attendance is up to fifteen per session. The Wednesday morning class is followed by a 'brunch'. The 'Friendship' group met regularly on Wednesday afternoons, aimed at improving mental well being and countering lonliness and social isolation. They arranged a trip to a pantomine in Blackpool at Christmas. Other trips out from the Centre have included Bury Market, Hebden Bridge and Heptonstall, Grange-over-Sands (twice), Chester, Boundary Mill in Colne and Tarleton. Transport for these trips is often through 'self drive' Preston Community Transport and is funded through grants to the Centre.
The Centre hosted a martial arts class on two evenings a week with the 'Preston Street Defence' self defence class. There are now established Taekwondo classes for pre teens and young teen years early on Thursday evenings. We started to hold 'Mother and Toddler' sessions on Friday mornings, hosted by an established local franchise, however low attendance made it non-viable.. There have been cinema showings at the Centre from time to time.
Preston City Council held 'money advice' sessions on a 'by appointment' basis. The Tanterton Centre continued to be an agent for the local ShareIT emergency foodbank, although still with minimal uptake. The 'Freedom Church' regularly used the Centre for worship on Sundays. The Centre hosted a visit by the 'HARRI' bus. The Centre also hosted a 'volunteer day' run by local social landlord 'Places for People' (PfP). The day was based around litter picking and generally tidying up the PfP Tanterton estate by their younger members of staff in their employ. Some eighty plus people took part. The Centre promoted the provision of 'Warm Spaces' in our community. As would appear in common with our local churches and community centres there was no great uptake of the 'Warm Spaces' provision as such; there was, however, a noted increase in attendance at existing activities and groups. The perception has been that lonliness and social isolation is a bigger issue. The Centre took an increasing number of room hire bookings at weekends.
There have been sporadic issues of anti social behaviour among a minority of the local youth, aimed at the Centre. They caused damage to the Centre building and fittings, notably the gas heating boiler flue stack. The perpetrators were identified through our CCTV. We met on several occasions with the Police and local agencies to try to address the issue of asb. The Police produced a report, initially for the Centre but applicable to the wider local area, prepared by the officer responsible for 'designing out crime'. This identified improvements to the CCTV coverage but more specifically the re opening of the local Tanterton shops as a means of increasing footfall. Increased footfall by its nature will decrease incidences of asb. Unfortunately the re opening of the shops is not in our baileywick.
The Trustees continued to carefully monitor any expenditure. The new 'commercial quality' gas oven was installed by a suitably qualified and registered gas engineer. Work on the backlog of renewals to fixtures and fittings has continued. Following the report by the Police the Centre's CCTV system was further upgraded with the help of a grant from the Police and Crime Commissioner. There have been no broken panes of glass during the reporting year. We have spent a significant sum on repairs to the gas central heating boiler following on from previous incidents of anti-social behaviour.
The Centre was used on a monthly basis for the public meetings of the Ingol and Tanterton Neighbourhood Council, appropriate as they are a major grant funder of the Centre. It also hosted the Ingol and Tanterton PACT public meetings on a bi-monthly basis. The Centre was used as a polling station for the May 2023 local elections and will be used as a polling station in any upcoming General Election.
The Centre had a breakfast cafe open from 8.30am until 2.00pm, Monday to Friday, and is also opened for Sunday lunch.
We put together and had 'accepted in principle' a funding proposition to Preston City Council, to Ingol and Tanterton Neighbourhood Council and to the Lancashire Environmental Fund to 'improve our offering through enhancing the Centre's infrastructure' by creating a garden and outdoor useable space at the Centre. We appointed Proffitts CIC to design and manage the project on our behalf with the intent of the garden being completed by Autumn 2024.
We agreed 'Heads of Terms' with Preston City Council for the renewal of our Lease of the Centre for a further ten years.
Regarding cash flow; grant income was £34620; income from activities and events; including gross refreshment income was £12566; giving a total income for the reporting year of £47166. Outgoings on salaries and Centre promoted activities was £25700; on utilities, insurances, cleaning and necessary licences was £9079; on repairs and renewals was £7597; on administration and office functions, including the renewal of the Centre's Lease, was £2449 and on refreshments was £1308; giving total outgoings of £46133. This gave a small profit for the reporting year of £1053. Designated reserves are £3538 against potential redundancy payment. The Trustees aim to have free reserves to cover three months operating costs and associated employment costs.
The Neighbourhood Council agreed to continue their grant funding of the Centre for a further four years from April 2023. Many thanks to all our funders and partners for their support; the National Lottery 'Reaching Communities' Fund, the Ingol and Tanterton Neighbourhood Council for their commitment to continue with grant funding the Centre, Preston City Council, local social housing landlord 'Places for People' and the Police and Crime Commissioner.
A core issue for the Trustees continued to be the recruitment of suitable additional helpers to run activities on a volunteer basis
Alan Brookes
Trustee
On behalf of Tanterton Village Centre Limited
information@tantertonvillagecentre.org.uk
www.tantertonvillagecentre.org.uk
| Notes | 2024 | 2023 | |
|---|---|---|---|
| £ | £ | ||
| Fixed Assets | 2,698 | 3,598 | |
| Current Assets | 51,069 | 50,766 | |
| Creditors: amounts falling due within one year | (16,265) | (25,293) | |
| Net current assets (liabilities) | 34,804 | 25,473 | |
| Total assets less current liabilities | 37,502 | 29,071 | |
| Total net assets (liabilities) | 37,502 | 29,071 | |
| Reserves | 37,502 | 29,071 |
| CONTENTS | |
|---|---|
| Pages | |
| Membersof theBoardandProfessional.\dvisers | 1 |
| Reportofthe Trustees | 2-3 |
| IndependentExaminersReport | 4 |
| Statement ofFinancial Activities | 5 |
| Statement ofFinancial Position | 6 |
| Notesto theFinancialStatements | 7-11 |
| The followingpages do notformpartoftheFinancialStatements | |
|---|---|
| DetailedStatement ofFinancial Activities | 12 |
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | |
| 2024 | 2023 | ||||
| £ | £ | £ | £ | ||
| IncomingResources | |||||
| Grants | 1 | 38725 | 4953 | 43678 | 45708 |
| OperatingActivitiesin Furtherance | of | ||||
| TheOrganisation's Object's:- | |||||
| Cafe/TuckIncome | 5839 | 5839 | 4521 | ||
| HireofHall | 5310 | 5310 | 3361 | ||
| Donations | 2 | 1580 | - | 1580 | 16 |
| TotalIncoming Resources | 51454 | 4953 | 56407 | 53606 | |
| Resources Expended | |||||
| Costin furtherance of charitable | |||||
| objects: | |||||
| Costsof furtherance of charitable | |||||
| objectives | 4 | 41054 | 4953 | 46007 | 54155 |
| Management and administration | 5 | 1969 | 1969 | 2715 | |
| TotalResources Expended | 43023 | 4953 | 47976 | 56870 | |
| NetIncoming/OutgoingResources | |||||
| fortheYear | 8431 | - | 8431 | (3264) | |
| TotalFunds Brought Forward | 29071 | - | 29071 | 32335 | |
| TotalFundsCarriedForward | 37502 | - | 37502 | 29071 |
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | |||
| FixedAssets | |||||
| TangibleAssets | 2698 | 3598 | |||
| Current Assets | |||||
| Stock | (lc) | 95 | 95 | ||
| Debtors | 111 | 80 | |||
| Prepayments | 782 | ||||
| Cashat Bank and in Hand | 50863 | 49809 | |||
| 51069 | 50766 | ||||
| Creditors:Amountsfalling | |||||
| duewithinone year | 16265 | 25293 | |||
| NetCurrent Assets | 34804 | 25473 | |||
| NetAssets | 37502 | 29071 | |||
| Funds | |||||
| Restricted | |||||
| Unrestricted | 47169 | 29071 | |||
| TotalFunds | 37502 | 29071 |
| GRANTS | 2024 | 2023 | |
|---|---|---|---|
| Non-SpecificGrants: | |||
| NationalLottery Community Fund | 9863 | 20000 | |
| PrestonCityCouncil | 10112 | ||
| 18750 | 15000 | ||
| Ingoland Tanterton NeighbourhoodCouncil | |||
| Grants forSpecificPurposes: | Z J J J | ||
| Places for People reYouth& Community Outreach Worker | 468 | 595 | |
| LancashireCountyCouncilre.BoxingEquipment | 10113 | ||
| PrestonCityCouncilre Windows | 2152 | ||
| Police | |||
| 43678 | 45708 | ||
| 2. | DONATIONS | 2024 | 2023 |
| Preston North End | 1440 | ||
| SundryDonations | 140 | 16 | |
| 1580 | 16 | ||
| OPERATINGSURPLUS | 2024 | 2023 | |
| isstatedaftercharging:- | £ | £ | |
| Depreciation | 900 | 1200 |
| 4. | COSTSOFCHARITABLEACTIVITIESB Y | ||
|---|---|---|---|
| ACTIVITY TYPE | 2024 | 2023 | |
| £ | £ | ||
| BoxingEquipment | 468 | 595 | |
| Purchases for Cafe/Tuck Income | 15 04 | 1571 | |
| Equipment&BuildingMaintenance | 8955 | 17529 | |
| Heat,Light& Water | 4351 | 4308 | |
| Cleaning | 3785 | 3626 | |
| Insurance | 781 | 747 | |
| Telephone | 800 | 676 | |
| Wages | 23589 | 23054 | |
| BoxingCoaching | - | 325 | |
| FitnessCoaching | 1275 | 1125 | |
| MiniBus re. Outings | 499 | 599 | |
| 46007 | 54155 | ||
| 5. | ANALYSISOFSUPPORTCOSTS | 2024 | 2023 |
| £ | £ | ||
| Accountancy | 469 | 432 | |
| Licenses | 354 | 1000 | |
| Printing,Postage & Stationery | 24 | 11 | |
| BankCharges | 72 | 72 | |
| SundryExpenses | 150 | ||
| Depreciation | 900 | 1200 | |
| 1969 | 2715 |
| TANGIBLE FIXED ASSETS | Plant& | |
|---|---|---|
| Equipment | Total | |
| £ | £ | |
| Cost | ||
| Asat1 April2023 and 31March2024 | 13572 | 13572 |
| Depreciation | ||
| Asat1 April2023 | 9974 | 9974 |
| Chargefor theYear | 900 | 900 |
| Asat 31March2024 | 10874 | 10874 |
| NetBookValueat 31March2024 | 2698 | 2698 |
| NetBookValueat 31March2023 | 3598 | 3598 |
| CREDITORS | 2024 | 2023 |
| Amountsfallingduewithinone year | £ | |
| GrantsReceivedinAdvance:- | ||
| Placesfor People | 4667 | |
| NationalLottery CommunitiesFu.id | 9863 | |
| Ingoland Tanterton NeighbourhoodCouncil | 11250 | 5000 |
| PrestonCityCouncil. | 10112 | |
| Accruals | 348 | 318 |
| 16265 | 25293 |
| Tangible | Other | ||
|---|---|---|---|
| FixedAssets | Net Assets | Total | |
| £ | £ | £ | |
| RestrictedFunds | |||
| UnrestrictedFunds | 2698 | 34804 | 37502 |
| 2698 | 34804 | 37502 |
| Unrestricted | Restricted | TotalFunds | ||
|---|---|---|---|---|
| Funds | Funds | 2024 | 2023 | |
| £ | ||||
| Income and Endowment | ||||
| Grants | 38725 | 4952 | 43678 | 45708 |
| OperatingActivitiesinFurtheranceof | ||||
| TheOrganisation's Objects:- | ||||
| Cafe/TuckIncome | 5839 | 5839 | 4521 | |
| HireofHall | 5310 | 5310 | ||
| Donations | 1580 | 1580 | 16 | |
| TotalIncoming Resources | 51454 | 4953 | 56407 | 53606 |
| Resources Expended:- | ||||
| Boxing& Maintenance | 468 | 468 | 595 | |
| Purchasesfor Cafe/Tuck Income | 1504 | 1504 | 1571 | |
| BoxingCoaching | 325 | |||
| Fitness Coaching | 1275 | 1275 | 1125 | |
| MiniBus Re Outings | 499 | 499 | 599 | |
| Wages | 19104 | 4485 | 23589 | 23054 |
| Equipment&BuildingMaintenance | 8955 | 8955 | 17529 | |
| Heat,Light& Water | 4351 | 4351 | 4308 | |
| Cleaning | 3785 | 3785 | 3626 | |
| Insurance | 781 | 781 | 747 | |
| Telephone | 800 | 800 | 676 | |
| 41054 | 4953 | 46007 | 54155 | |
| Management &AdminCharges:- | ||||
| Accountancy | 469 | 469 | 432 | |
| Licences | 354 | 354 | 1000 | |
| Printing,Postage& Stationery | 24 | 24 | 11 | |
| BankCharges | 72 | 72 | ||
| SundryExpenses | 150 | 150 | 72 | |
| Depreciation | 900 | 900 | ||
| 1200 | ||||
| 1969 | 1969 | 2715 | ||
| TotalResources Expended | 43023 | 4953 | 47976 | 56870 |
| NetTrading Surplus/(Deficit) | ||||
| 843S | 8431 | (3264) |