Tanterton Village Centre Limited Annual Report of Trustees to 31[st] March 2023
This Draft Report covers the twelve-month period from 1[st] April 2022 to 31[st] March 2023 inclusive. The Trustees during this reporting period were Peter Mason (Chair), Liz Soole, Sharon Zdan-Michjlowicz, Janet Thompson, Bruce Ellison, Bill Shannon and Alan Brookes.
This reporting year is the first fully post COVID comparable year to 2019-2020. Usage of the Centre for activities and events and for the cafe is being maintained at or above pre-pandemic levels. This applies to usage by both the young people of our community and usage by older members. On a quarterly basis there are now some 1800 plus visits to Centre promoted activities with 600 plus visits to the cafe, not including takeaways. There are some 200 plus visits for 'room hire' activities, not including regular Sunday worship sessions by the 'Freedom Church'. These figures compare favorably to a total number of 2559 recorded visits in the last pre-pandemic quarter to 31[st] March 2019; Q4(2019) .
In general terms, usage by the young people of our community continued to build steadily, quickly approaching pre-pandemic levels, whilst for a time usage by the older members remained below the pre-pandemic numbers. Usage by all age groups is now back at pre-pandemic numbers. The youth clubs returned on Monday and Friday evenings, these activities being well attended with twenty plus per session. There is a now a young teen years youth club run in partnership with Preston North End Community Education Trust (PNECET) on Tuesday evening. These activities for young people have shown a good attendance that has held up well. The youth at the Tuesday evening session can prove difficult on occasion, hence our resorting to not holding a session from time to time as a disciplinary measure. We have yet to hold the boxing skills sessions for the older youth on Friday evenings as we have not managed to recruit a boxing skills coach. The Friday evening sessions are now run in partnership with the 'Freedom Church'. As intended pre-pandemic the Centre are themselves promoting a mobility class on Tuesday mornings run by a qualified external coach and a chair aerobics session on Wednesday mornings, both aimed at improving the physical well being of the less able and active in our community. Attendance is up to fifteen per session. The Wednesday morning class is followed by a 'brunch'. The 'Friendship' group meet on Wednesday afternoons, aimed at improving mental well being and countering lonliness and social isolation. The group held a Christmas lunch at Oswaldtwistle Mills, as in pre-pandemic times, and resumed trips out away from the Centre on a regular basis. Destinations have included Liverpool, Skipton, Bents Garden Centre near Warrington and the Saltaire Mill complex. These trips are funded through grants to the Centre. The Centre hosts a martial arts class on two evenings a week with the Preston Street Combat self defence class.
The Centre tried to promote 'Danceworkx' sessions late afternoon/ early evening on Thursdays, however low attendance made it not viable. 'Soccer Stars' ran sessions for aspiring young footballers at the Centre on Saturday mornings. There were cinema showings at the Centre from time to time. The Centre hosted the monthly meetings of the Preston Bee-Keeping Society. 'Red Rose Recovery' moved back to the Plungington area at the turn of the previous year. 'Recovery Roots', who specialise in addiction problems, for a time based themselves at the Centre, offering their services on a voluntary basis by a local resident. The Centre also hosted a visit by the 'HARRI' bus. Preston City Council again held 'money advice' sessions on a 'by appointment' basis on Tuesdays. The Tanterton Centre is an agent for the local ShareIT emergency foodbank. The Centre promoted the provision of 'Warm Spaces' in our community. As would appear in common with our local churches and community centres there was no great uptake of the 'Warm Spaces' provision as such; there has, however, been a noted increase in attendance at existing activities and groups. The perception has been that lonliness and social isolation coming out of the Covid pandemic is a bigger issue. The Centre took an increasing number of party bookings at weekends.
The Centre is now used on a monthly basis for the public meetings of the Ingol and Tanterton Neighbourhood Council, appropriate as they are a major grant funder of the Centre. It also hosts the Ingol and Tanterton PACT public meetings on a bi monthly basis. The Centre was used as a polling station for
the May 2023 local elections. The Centre has a breakfast cafe from 8.30am until 2.00pm, Monday to Friday, with an increasing usage and is also open for Sunday lunch. Cafe usage and takeaway orders can still be variable in number from day to day.
The revenue for the quarters is approaching pre-pandemic levels. The Trustees continue to carefully monitor any necessary expenditure. The inherited carpeting in the cafe area was replaced. Several large panes of glass were necessarily replaced following random acts of anti social behaviour/vandalism. One set of the large windows to the vestibule area were replaced on a 'like for like' basis in timber at a cost of £10.2k; the existing frames, which are part of the building structure, were rotting badly. The replacement frames were manufactured and installed by local builder and joiner G Whittle. Following a specific act of vandalism G Whittle also undertook the replacement of the side entrance door with a new heavier duty timber door, heavier duty timber frame and hinges, at cost of £2.7k. A new 'commercial quality' gas oven has been purchased and has been installed by a suitably qualified and registered gas engineer. Work on the backlog of renewals to fixtures and fittings has continued. Work continued on replacing any broken panes of glass.
Regarding cash flow; grant income was £35970; income from activities and events; including gross refreshment income was £7928: This gives a total income of £43898. Outgoings on salaries and activities was £25561; on utilities, insurances and cleaning was £10752; on repairs and renewals was £17914; on administration and office functions was £480 and on refreshments was £1339; giving a total outgoings of £56047. This makes a loss on the reporting year of £12148; mainly attributable to the £12762 cost of replacing the window and door frames. Designated reserves are £2660 against potential redundancy payment. The Trustees aim to have free reserves to cover three months operating costs and associated employment costs.
The Neighbourhood Council have agreed to continue their grant funding of the Centre for a further four years from April 2023. Despite the rising level of costs it is still forecast that the Trustees can meet their commitments through to March 2024 thanks to the grant funding in place. Many thanks to all our funders and partners for their ongoing support; particularly the National Lottery 'Reaching Communities' Fund and the Ingol and Tanterton Neighbourhood Council for their commitments to continue with grant funding the Centre. Thanks to these long term funding grants the Centre fully re-opened.
A core issue for the Trustees is the recruitment of suitable additional helpers to run activities, be it on a volunteer basis or on a 'paid for' basis if they have a specialist skill set. To help Ryan run the youth groups the Trustees have agreed to recruit a part time youth worker. The Neighbourhood Council have 'agreed in principle' to fund/part fund this appointment; for which much thanks.
In summary:
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The Centre has been open five, and sometimes seven, days a week, from 8.30am mornings until 8.00pm and beyond in the evening on the majority of weekdays.
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The Centre has hosted a breakfast cafe Monday to Friday and is regularly open for Sunday lunch.
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Thanks to Trustees' initiatives and much hard work attendance, usage and revenue are continually improving.
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ASB in the Tanterton area has decreased.
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The Centre is actively promoting improved mental health and physical wellbeing in the community.
Alan Brookes
Trustee; On behalf of Tanterton Village Centre Limited www.tantertonvillagecentre.org.uk information@tantertonvillagecentre.org.uk
| - | Notes | 2023 | 2022 |
|---|---|---|---|
| £ | £ | ||
| Fixed Assets | 3,598 | 4,798 | |
| Current Assets | 50,766 | 62,944 | |
| Creditors: amounts falling due within one year | (25,293) | (35,407) | |
| Net current assets (liabilities) | 25,473 | 27,537 | |
| Total assets less current liabilities | 29,071 | 32,335 | |
| Total net assets (liabilities) | 29,071 | 32,335 | |
| Reserves | 29,071 | 32,335 |
| CONTENTS | |
|---|---|
| Pages | |
| MembersoftheBoardandProfessional Advisers | 1 |
| Reportofthe Trustees | 2-3 |
| IndependentExaminersReport | 4 |
| Statement ofFinancial Activities | 5 |
| Statement ofFinancial Position | 6 |
| Notesto theFinancialStatements | 7-11 |
| The followingpages do notformpartoftheFinancialStatements | |
| DetailedStatement ofFinancial Activities | 12 |
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Notes | Funds | Funds | Funds | Funds | |
| 2023 | 2022 | ||||
| £ | £ | £ | £ | ||
| IncomingResources | |||||
| Grants | 1 | 35000 | 10708 | 45708 | 41319 |
| Job Retention Scheme Support | 1367 | ||||
| CovidGrant | 2667 | ||||
| OperatingActivitiesin Furtherance | of | ||||
| TheOrganisation's Object's:- | |||||
| Cafe/TuckIncome | 4521 | 4521 | 5027 | ||
| HireofHall | 3361 | - | 3361 | 1842 | |
| Donations | 2 | 16 | 16 | 28 | |
| TotalIncoming Resources | 42898 | 10708 | 53606 | 52250 | |
| Resources Expended | |||||
| Costin furtherance of charitable | |||||
| objects: | |||||
| Costsof furtherance of charitable | |||||
| objectives | 4 | 43447 | 10708 | 54155 | 35766 |
| Management and administration | 5 | 2715 | 2715 | 2853 | |
| TotalResources Expended | 46162 | 10708 | 56870 | 38619 | |
| NetOutgoing/IncomingResources | |||||
| fortheYear | (3264) | - | (3264) | 13631 | |
| TotalFunds BroughtForward | 32335 | - | 32335 | 18704 | |
| TotalFundsCarriedForward | 29071 | - | 29071 | 32335 |
| 2023 | 2022 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | £ | ||
| FixedAssets | |||||
| TangibleAssets | 6 | 3598 | 4798 | ||
| Current Assets | |||||
| Stock | (lc) | 95 | 95 | ||
| Debtors | 80 | ||||
| Prepayments | 782 | 386 | |||
| Cashat Bank and in Hand | 49809 | 62463 | |||
| 50766 | 62944 | ||||
| Creditors:Amountsfalling | |||||
| duewithinone year | 25293 | 35407 | |||
| NetCurrent Assets | 25473 | 27537 | |||
| NetAssets | 29071 | 32335 | |||
| Funds | |||||
| Restricted | |||||
| Unrestricted | 29071 | 32335 | |||
| TotalFunds | 29071 | 52335 |
| 1. | GRANTS | 2023 | 2022 |
|---|---|---|---|
| £ | £ | ||
| Non-SpecificGrants: | |||
| NationalLottery Community Fund | 20000 | 8112 | |
| PrestonCityCouncil | - | 5000 | |
| Ingoland Tanterton NeighbourhoodCouncil | 15000 | 20000 | |
| Lanes Partnership AgainstCrime | - | 1000 | |
| Grants forSpecificPurposes: | |||
| Places for People reYouth& Community Outreach Worker | - | 7000 | |
| LancashireCountyCouncilre.BoxingEquipment | 595 | ||
| PrestonCityCouncilre Windows | 10113 | 207 | |
| 45708 | 41319 | ||
| 2. | DONATIONS | 2023 | 2022 |
| £ | £ | ||
| SundryDonations | 16 | 28 | |
| 3. | OPERATINGSURPLUS | 2023 | 2022 |
| isstatedafter charging:- | £ | £ | |
| Depreciation | 1200 | 1599 |
| 4. | COSTSOFCHARITABLEACTIVITIESB Y | ||
|---|---|---|---|
| ACTIVITY TYPE | 2023 | 2022 | |
| £ | £ | ||
| BoxingEquipment | 595 | 207 | |
| Purchases for Cafe/Tuck Income | 1571 | 747 | |
| Equipment&BuildingMaintenance | 17529 | 3897 | |
| Heat,Light& Water | 4308 | 3599 | |
| Cleaning | 3626 | 2481 | |
| Insurance | 747 | 1068 | |
| Telephone | 676 | 581 | |
| Wages | 23054 | 21010 | |
| BoxingCoaching | 325 | 1200 | |
| Fitness Coaching | 1125 | 676 | |
| MiniBus re. Outings | 599 | 300 | |
| 54155 | 35766 | ||
| ANALYSISOFSUPPORTCOSTS | 2023 | 2022 | |
| £ | £ | ||
| Accountancy | 432 | 307 | |
| Licenses | 1000 | 691 | |
| Printing,Postage& Stationery | 11 | 184 | |
| BankCharges | 72 | 72 | |
| Depreciation | 1200 | 1599 | |
| 2715 | 2853 |
| TANGIBLE FIXED ASSETS | Plant& | |
|---|---|---|
| Equipment | Total | |
| £ | £ | |
| Cost | ||
| Asat1 April2022 and 31March2023 | 13572 | 13572 |
| Depreciation | ||
| Asat1 April2022 | 8774 | 8774 |
| Charge for theYear | 1200 | 1200 |
| Asat 31March2023 | 9974 | 9974 |
| NetBookValueat 31March2023 | 3598 | 3598 |
| NetBookValueat 31March2022 | 4798 | 4798 |
| CREDITORS | 2023 | 2022 |
| Amountsfallingduewithinone year | ||
| Grants Received in Advance:- | ||
| NationalLottery Communities Fund | 9863 | 20000 |
| Ingoland Tanterton NeighbourhoodCouncil | 5000 | 5000 |
| PrestonCityCouncil. | 10112 | 10112 |
| Accruals | 318 | 294 |
| 25293 | 35407 |
| Tangible | Other | ||
|---|---|---|---|
| FixedAssets | Net Assets | Total | |
| £ | £ | £ | |
| RestrictedFunds | |||
| UnrestrictedFunds | 3598 | 25473 | 29071 |
| 3598 | 25473 | 29071 |
| Unrestricted | Restricted | Total Funds | ||
|---|---|---|---|---|
| Funds | Funds | 2023 | 2022 | |
| £ | ||||
| Income and Endowment | ||||
| Grants | 35000 | 10708 | 45708 | 41319 |
| Job Retention Scheme | 1367 | |||
| Covid Grant | 2667 | |||
| Operating Activities in Furtherance of | ||||
| The Organisation's Objects:- | ||||
| Cafe/Tuck Income | 4521 | 4521 | 5027 | |
| Hire of Hall | 3361 | 3361 | 1842 | |
| Donations | 16 | 16 | 28 | |
| Total Incoming Resources | 42898 | 10708 | 53606 | 52250 |
| Resources Expended:- | ||||
| Boxing & Maintenance | 595 | 207 | ||
| Purchases for Cafe/Tuck Income | 1571 | 1571 | 747 | |
| Boxing Coaching | 325 | 325 | 1200 | |
| Fitness Coaching | 1125 | 1125 | 676 | |
| Mini Bus Re Outings | 599 | 599 | 300 | |
| Wages | 23054 | 23054 | 21010 | |
| Equipment & Building Maintenance | 7416 | 10113 | 18124 | 3897 |
| Heat, Light & Water | 4308 | 4308 | 3599 | |
| Cleaning | 3626 | 3626 | 2481 | |
| Insurance | 747 | 747 | 1068 | |
| Telephone | 676 | 676 | 581 | |
| 43447 | 10708 | 54155 | 35766 | |
| Management & Admin Charges:- | ||||
| Accountancy | 432 | 432 | 307 | |
| Licences | 1000 | 1000 | 691 | |
| Printing, Postage & Stationery | 11 | 11 | 184 | |
| Bank Charges | 72 | 72 | 72 | |
| Depreciation | 1200 | 1200 | 1599 | |
| 2715 | 10708 | 2715 | 2853 | |
| Total Resources Expended | 46162 | 10708 | 56870 | 38619 |
| Net Trading (Deficit)/Surplus | (3264) | (3264) |