Trustees’ Annual Report for the period
From June 2023 To May 2024
Charity name: Rose Hill Junior Youth Club
Charity registration number: 1161836
Objectives and Activities
The purpose of Rose Hill Junior Youth Club (RHJYC) is to advance and help young people living in the Rose Hill area of Oxford through the provision of recreational and leisure activities provided in the interest of social welfare, designed to encourage positive language, social skills and development of a sense of their own worth and capability.
RHJYC offers children aged 5 - 16 years the chance to engage in safe, meaningful, and healthy activities. The club offers a nurturing and creative atmosphere. We support children to raise their self-esteem, self-confidence, and independence through creative activities.
Activities are structured around weekly sessions aimed at boys and girls in different age groups.
Sessions always include a hot meal and a wide range of activities, such as:
-
Games, outdoors and indoors (ranging from cards and board games to more active participation games, including football), free play and playground fun, arts and crafts, cooking
-
School holiday activities, including outings, cookery classes and free play.
-
Allotment: planting, weeding, harvesting, cooking, constructing bird boxes and bug hotels from recycled wood
RHJYC also offers mentoring to children and young people who are referred by two local primary schools, the local children’s centre, social services, or the local debt and advice centre. The needs of children and young people for mentoring include social/emotional (such as anger management, social isolation), communication, exclusion from education, young carers, eating disorders, autism and other mental health needs.
In a relatively deprived area, RHJYC offers food support: every session includes a hot and nutritious meal, with vegetables and fruit. Some children take home meals for their families. Children have the opportunity to learn how to cook healthy meals. Food boxes are provided for those in need, particularly during the school holidays.
Public Benefit
The Trustees confirm that they have complied with the duty in s4 of the Charities Act 2011 to have due regard to the Charity Commission’s published guidance concerning the operation of the Public Benefit Requirement under that Act.
Achievements and Performance
During the year, regular youth club sessions were run on a weekly basis during term-time as follows:
Wednesday :
School Years 1-3, 3:15pm-5:15pm;
Youth, age 11-16 (he/they), 5:30pm-7pm
Thursday :
School Years 4-6, 3:15pm-5:15pm;
Youth, age 11-16 (she/they), 5:30pm-7pm
Average attendance at the weekly, term-time sessions was as follows:
-
School Years 1-3: around 38
-
School Years 4-6: around 37
-
Youth, age 11-16 (he/they): around 8
-
Youth, age 11-16 (she/they): around 19.
Activities
The children and young people had the opportunity to engage in a wide range of activities, as well as free play:
Art
-
sticker making
-
collages
-
geometric art
-
lantern making
-
tissue paper art, origami and paper crafts
-
stencil art
-
window art
-
painting and drawing
-
photography
-
water art
-
leaf art
-
emotions art
Crafts
-
face painting and glitter tattoos
-
bracelet making
-
egg tray crafts
-
bag design
-
sewing
-
mosaic crafts
-
fun with recycling
-
flower basket crafts
-
volcano making
-
loo roll craft
-
clothes craft
-
sock craft
-
mask making
-
festive crafts
Games
-
chess, Lego, jigsaws, dressing up, play kitchen and board games
-
football, badminton, table tennis, gymnastics, hula hoops, skipping, cricket and archery.
-
water activities
Music
-
dancing and musical games
-
DJ-ing
-
Ukeleles
Cooking
● Learning to cook healthy meals from scratch
In addition to the term-time youth club sessions, a range of activities took place in the school holidays. Over a hundred children attended the summer youth club in August. The activities included arts and crafts, outdoor play, games (particularly cricket, through the Dynamos cricket programme), dancing, music and nature activities. The workshops in the October half term focused on lantern making. During the February half term, in addition to arts, crafts and play activities, the Story Museum organised a Zine-making workshop for young people aged 11+. At Easter, 48 children participated in making Easter baskets, coasters and butterflies. They also learned how to make their own film animations. Fourteen young people took part in a free filmmaking project during the May half-term. The workshops were led by Film Oxford and the young people spent time learning the skills needed to create a short film about ‘Activities for young people in Rose Hill’.
Partnerships and community engagement
An important part of Rose Hill Youth Club’s work is engaging with other organisations in the community. This year we have worked with Film Oxford, Earthwatch, Oxford Brookes University, The Story Museum (TSM), Clean Heat Streets and Cyclox.
Film Oxford
Activities with Film Oxford included:
-
designing posters using Photoshop, which advertised the free community outdoor cinema and were printed and laminated before being displayed around the community
-
a free 8-day summer filmmaking club for ages 7-16, at the beginning of the summer holidays, developing skills like storyboarding, filming, editing, making music (using Garageband), marketing and design. The children created their own film which was shown during a free community film event during August
-
making lanterns for the Creative Lights Festival in Rose Hill. This year’s theme was the Ocean and the aim was to raise awareness of plastic pollution, and how it can affect marine life. The children created a gigantic whale lantern using willow, coloured paper, plastic and lights.
Earthwatch
Naturehood activities supported by Earthwatch included:
-
visiting Rivermead Nature Park in Rose Hill, and engaging in pond dipping, looking for water-based creatures and learning about water testing
-
visiting our allotment, harvesting fruit, vegetables and flowers, planting bulbs, creating a hedge with an assortment of small trees, digging a pond
-
learning about insects and pollinators and building a worm farm
-
designing LEGO landscapes and doing leaf art rubbings
-
learning about natural dyeing with leaves and onion skins.
Oxford Brookes University
Activities organised by students and staff from Oxford Brookes included workshops on robots, butterfly-based dances, poetry and a fun maths challenge from the Science Bazaar. There was a ‘Superpillars Assemble’ PE activity and a playground scavenger hunt which led into poetry
workshops. There was also a reflective art workshop in which children made their own art pieces and discussed with staff what they liked about the youth club and the space. In October and November, two Nutrition students joined us for their work placement, creating fun and healthy activities for our children.
The Story Museum
Activities in collaboration with the Story Museum focused on Zine-making. Zines are small handmade magazines that showcase your ideas, passions and interests. In addition to learning skills in zine-making, the young people learned about digital journalism and review writing, all with a focus on fictional stories (in books, films, plays, gaming etc). The group visited the Story Museum to look through their collections and exhibits, getting inspiration to create their own zines.
Clean Heat Streets
Activities with the Clean Heat Streets team included:
-
playing 'Label the Heat Pump' where the children had to locate the heat pump on the 2D image whilst blindfolded, to win a reward
-
creating imaginative draft-excluding monsters with an abundance of socks, stuffing, glue, and embellishments, along with a bit of sewing
-
exploring an eco-house and crafting plasticine figures to inhabit it. The team brought along a 3D model house featuring solar panels and other environmentally friendly technologies.
Cyclox
Twenty three bikes were repaired for free by the Cyclox team outside Rose Hill Community Centre at our second partnership event.
Food support
Many of the children who attend Rose Hill youth club come from families experiencing poverty. An important part of every session is the provision of a hot, nutritious meal, with vegetables and fruit for all the children and young people. They are also able to take hot meals home to their families. For example, from October to December, 194 extra meals were taken away after the youth club sessions. We also gave out 179 meals and 200 food vouchers to families to support them over the winter holidays.
We wanted to strengthen a sense of community cohesion in Rose Hill. On Thursday 15 February, we ran a free community lunch for over 140 people at Rose Hill Community Centre. At the same event, we had a climbing wall for children and young people, community stalls, free clothes, a giant mural for them to paint and healthy food activities.
One-off events
Our one-off events included day-trips, a one-day lantern-making workshop and visits to the theatre and to the Story Museum.
We organised two day-trips, one to the Cotswold Wildlife Park and another to Bournemouth. Both were greatly enjoyed by families who may not have been able to afford to go on a summer holiday.
On Wednesday 4 November, we held a free family lantern making session. Over 45 people came along to make lanterns and ocean themed arts & crafts. We gave out free food and laid out free donations of clothes, shoes and baby items for families to take home. On Saturday 18th November, over 500 people attended the magical Creative Lights Festival, organised by Film Oxford & RHJYC, at Rose Hill Community centre. On the day, local people enjoyed free creative activities, from music and animation, to headdress making with Oxford City Farm, arts and crafts with RHJYC, lantern making and swimming on a whale (thanks to green screen special effects). The brass band, Horns of Plenty, led over 250 people on the lantern procession around Rose Hill, with local residents joining us on their doorsteps.
There were two trips to the theatre: one to the Oxford Playhouse to watch the ‘Jack and the Beanstalk’ pantomime and the second to the Pegasus Theatre to a new play called, ‘Tuesday’. Tuesday follows the story of siblings Ellie and Ollie as they embark on the adventure of a lifetime - navigating the most important day of school. It was the first time visiting a theatre for some children.
As mentioned earlier, the Story Museum hosted a visit from a group of girls, providing a behind-the-scenes evening tour and art activity.
Mentoring
RHJYC offers flexible one-to-one mentoring sessions, providing a safe place for the mentee to talk about their thoughts and feelings with a Senior Youth Worker, while taking part in interesting activities. Children and young people are referred by local schools, the Family Solutions service and community care organisations for children and young people.
We have also been providing small group mentoring support for children at John Henry Newman Academy at our allotment space. The sessions focus on building friendships, self-confidence and resilience and the children can participate in fun and creative nature activities in a relaxed environment. Our mentors develop activities and games which aim to discuss healthy eating and the process of growing, harvesting and cooking food, in an informal but engaging way. The children looked after their own raised bed, weeding it each week and planting their own seeds and were excited to watch them grow. The allotment became a space where they could not only relax, but talk about their thoughts, emotions and frustrations. Our mentors recognised the personal growth of each child during the six week period.
Financial Review
Review of the charity’s financial position at the end of the period
The deficit for the year was £20,344, compared to £33,420 in the previous year. This reduction was attributable to an increase in gross income of £21,901, offset in part by higher staff costs and charitable activities/food costs. Other overheads were largely unchanged.
The cash balance at the end of the year was £176,878 , of which £72,029 was restricted to fund specified activities.
The Club is still spending at a greater rate than it generates income, but the deficit is modest in relation to its cash balances and reserves remain above the target of £100k. As we know, the challenge is to secure funding for future years at or greater than the current rate. If and when this looks in doubt, it would be appropriate to review the current spend rate to ensure continued viability.
Reserves Policy
Reserves are that part of unrestricted funds that are freely available to spend on any of the charity’s purposes. RHJYC maintains free unrestricted reserves for the purpose of:
-
Providing a level of working capital that protects the continuity of our core work, namely weekly youth club sessions
-
Providing a level of funding allowing us to take advantage of unexpected opportunities should they arise
-
Providing cover for risks to the charity, such as unforeseen expenditure or an unanticipated loss of income
Amount of reserves held
RHJYC’s policy is to hold in reserves a sum allowing the charity to cover its costs required to operate its core youth sessions for a total of six months without additional support, which is currently estimated at £100,000. However, as funding is received on an uneven basis throughout the year, the level of reserves can naturally fluctuate above and below this figure.
INSERT END OF YEAR FINANCIAL REPORT
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Charitable Incorporated Organisation governed by a Constitution |
| How is the charity constituted? |
Para 1.25 | RHYC is a registered charity, number 1161836, incorporated on 26 May 2015 in the form of a Charitable Incorporated Organisation under Part 11 of the Charities Act 2011, with principal address Rose Hill Community Centre, Carole's Way, Oxford, OX4 4HF. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | RHJYC is governed by a Board of Trustees, in accordance with its constitution.New trustees are recruited via advertisement, the Lord Lieutenant’s List or existing Trustees recommending someone with suitable qualifications and experience. All new Trustees are appointed following interview by existing Trustees and then have an induction.Trustees are not remunerated. |
Reference and Administrative details
| Charity name | Rose Hill Junior Youth Club |
|---|---|
Other name the charity uses |
|
| Registered charity number | 1161836 |
Charity’s principal address |
Rose Hill Community Centre Carole’s Way Oxford Oxfordshire OX4 4HF |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year Nam e of pers on (or bod y) entit led to app oint trust ee (if any) |
|---|---|---|---|
| Dr Linet Arthur | Chair | ||
| Dr Julia Goodwin | Vice Chair | ||
| Mr Frank Gargent | Treasurer | ||
| Ms Hannah Davies | |||
| Ms Trish Elphinstone |
|||
| Ms Bhavika Patel | |||
| Dr Michele Paule |
Name of Director
Chris Chaundy
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Linet Arthur Position (eg Secretary, Chair of Trustees Chair, etc) Date 14th February 2025
REGISTERED CHARITY NUMBER: 1161836
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 May 2024
for
Rose Hill Junior Youth Club
Chapman Robinson and Moore Limited 30 Bankside Court
Stationfields Kidlington Oxford OX5 1JE
Rose Hill Junior Youth Club
| Contents of the Financial Statements | |
|---|---|
| for the Year Ended 31 May 2024 | |
| Page | |
| Report of the Trustees | 1 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 |
| Detailed Statement of Financial Activities | 14 |
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
The Trustees present their Annual Report together with the financial statements for the year end 31 May 2024.
The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of Rose Hill Junior Youth Club (RHJYC) is to advance and help young people living in the Rose Hill area of Oxford through the provision of recreational and leisure activities provided in the interest of social welfare, designed to encourage positive language, social skills and development of a sense of their own worth and capability.
RHJYC offers children aged 5 - 16 years the chance to engage in safe, meaningful, and healthy activities. The club offers a nurturing and creative atmosphere. We support children to raise their self-esteem, self-confidence, and independence through creative activities.
Activities are structured around weekly sessions aimed at boys and girls in different age groups. Sessions always include a hot meal and a wide range of activities, such as:
-
Games, outdoors and indoors (ranging from cards and board games to more active participation games, including football, free play and playground fun, arts and crafts, cooking
-
School holiday activities, including outings, cookery classes and free play.
-
Allotment: planting, weeding, harvesting, cooking, constructing bird boxes and bug hotels from recycled wood
RHJYC also offers mentoring to children and young people who are referred by two local primary schools, the local children's centre, social services, or the local debt and advice centre. The needs of children and young people for mentoring include social/emotional (such as anger management, social isolation), communication, exclusion from education, young carers, eating disorders, autism and other mental health needs.
In a relatively deprived area, RHJYC offers food support: every session includes a hot and nutritious meal, with vegetables and fruit. Some children take home meals for their families. Children have the opportunity to learn how to cook healthy meals. Food boxes are provided for those in need, particularly during the school holidays.
Public benefit
The Trustees confirm that they have complied with the duty in s4 of the Charities Act 2011 to have due regard to the Charity Commission's published guidance concerning the operation of the Public Benefit Requirement under that Act.
ACHIEVEMENT AND PERFORMANCE Charitable activities
Page 1
Rose Hill Junior Youth Club
Report of the Trustees
for the Year Ended 31 May 2024
FINANCIAL REVIEW
Financial position
RHJYC recorded a deficit overall in the year of £19,989, a surplus of £1,828 on the unrestricted fund but a deficit of £21,817 on the restricted fund due to an excess of expenditure over income on restricted activities. As a result, reserves overall have decreased to £171,991.
RHJYC is funded almost entirely by grants from the local council, other charities and individuals who value the role that we play in supporting the local community, and so it is critically important for the sustainability of its activities that the funding is sought well in advance of related expenditure.
Reserves policy
Reserves are that part of unrestricted funds that are freely available to spend on any of the charity's purposes. RHJYC maintains free unrestricted reserves for the purpose of:
-
Providing a level of working capital that protects the continuity of our core work, namely weekly youth club sessions
-
Providing a level of funding allowing us to take advantage of unexpected opportunities should they arise
-
Providing cover for risks to the charity, such as unforeseen expenditure or an unanticipated loss of income
RHJYC's policy is to hold in reserves a sum allowing the charity to cover its costs required to operate its core youth sessions for a total of six months without additional support, which is currently estimated at £100,000. However, as funding is received on an uneven basis throughout the year, the level of reserves can naturally fluctuate above and below this figure.
Page 2
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
RHYC is a registered charity, number 1161836, incorporated on 26 May 2015 in the form of a Charitable Incorporated Organisation under Part 11 of the Charities Act 2011, with principal address Rose Hill Community Centre, Carole's Way, Oxford, OX4 4HF.
RHJYC is governed by a Board of Trustees, in accordance with its constitution. New trustees are recruited via advertisement, the Lord Lieutenant's List or existing Trustees recommending someone with suitable qualifications and experience. All new Trustees are appointed following interview by existing Trustees and then have an induction. Trustees are not remunerated.
The Trustees who served from June 2023 to May 2024 were:
Dr Linet Arthur, Chair Dr Rebecca Mather Dr Julia Goodwin, Deputy Chair Mr Frank Gargent, Treasurer Ms Hannah Davies Ms Bhavika Patel Ms Michele Paule
The day-to-day management of RHJYC's activities is entrusted to a Director, Chris Chaundy, who is accountable to the Board of Trustees.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1161836
Principal address
Rose Hill Community Centre Carole's Way Oxford Oxfordshire OX4 4HF
Trustees
As listed above
Independent Examiner
Alan P. Sowden FCCA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Page 3
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
14TH JANUARY 2025 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.................................................................... Dr L Arthur - Trustee
Page 4
Independent Examiner's Report to the Trustees of Rose Hill Junior Youth Club
Independent examiner's report to the trustees of Rose Hill Junior Youth Club
I report to the charity trustees on my examination of the accounts of Rose Hill Junior Youth Club (the Trust) for the year ended 31 May 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan P. Sowden FCCA
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Date: .............................................
Page 5
Rose Hill Junior Youth Club
Statement of Financial Activities
for the Year Ended 31 May 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,875 Other trading activities 2 6,881 Total 13,756 EXPENDITURE ON Raising funds 3 300 Charitable activities Charity 11,628 Total 11,928 NET INCOME/(EXPENDITURE) 1,828 Transfers between funds 8 8,702 Net movement in funds 10,530 RECONCILIATION OF FUNDS Total funds brought forward 89,433 TOTAL FUNDS CARRIED FORWARD 99,963 |
Restricted fund £ 134,111 - 134,111 - 155,928 155,928 (21,817) (8,702) (30,519) 102,547 72,028 |
31/5/24 Total funds £ 140,986 6,881 147,867 300 167,556 167,856 (19,989) - (19,989) 191,980 171,991 |
31/5/23 Total funds £ 124,829 - 124,829 1,200 152,954 154,154 (29,325) - (29,325) 221,305 191,980 |
|---|---|---|---|
The notes form part of these financial statements
Page 6
Rose Hill Junior Youth Club
Balance Sheet
31 May 2024
| Unrestricted fund Notes £ CURRENT ASSETS Debtors 6 87 Cash at bank 104,850 104,937 CREDITORS Amounts falling due within one year 7 (4,974) NET CURRENT ASSETS 99,963 TOTAL ASSETS LESS CURRENT LIABILITIES 99,963 NET ASSETS 99,963 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - 72,028 72,028 - 72,028 72,028 72,028 |
31/5/24 Total funds £ 87 176,878 176,965 (4,974) 171,991 171,991 171,991 99,963 72,028 171,991 |
31/5/23 Total funds £ - 197,394 197,394 (5,414) 191,980 191,980 191,980 89,433 102,547 191,980 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 14th January 2025
............................................. Trustee
The notes form part of these financial statements
Page 7
Rose Hill Junior Youth Club
Notes to the Financial Statements for the Year Ended 31 May 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 8
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued
for the Year Ended 31 May 2024
2. OTHER TRADING ACTIVITIES
| 31/5/24 | 31/5/23 | ||
|---|---|---|---|
| £ | £ | ||
| Fundraising events | 6,881 | - | |
| 3. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31/5/24 | 31/5/23 | ||
| £ | £ | ||
| Support costs | 300 | 1,200 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 May 2024 nor for the year ended 31 May 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 May 2024 nor for the year ended 31 May 2023.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,768 EXPENDITURE ON Raising funds - Charitable activities Charity 23,032 Total 23,032 NET INCOME/(EXPENDITURE) (18,264) RECONCILIATION OF FUNDS Total funds brought forward 107,697 |
Restricted fund £ 120,061 1,200 129,922 131,122 (11,061) 113,608 |
Total funds £ 124,829 1,200 152,954 154,154 (29,325) 221,305 |
|---|---|---|
continued...
Page 9
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued
for the Year Ended 31 May 2024
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued UnrestrictedRestricted fund fund £ £ TOTAL FUNDS CARRIED FORWARD 89,433 102,547 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31/5/24 £ Other debtors 87 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31/5/24 £ Trade creditors 4,580 Taxation and social security 394 4,974 8. MOVEMENT IN FUNDS Net Transfers movement between At 1/6/23 in funds funds £ £ £ Unrestricted funds General fund 89,433 1,828 8,702 Restricted funds Restricted 102,547 (21,817) (8,702) TOTAL FUNDS 191,980 (19,989) - |
Total funds £ 191,980 31/5/23 £ - 31/5/23 £ 5,020 394 5,414 At 31/5/24 £ 99,963 72,028 171,991 |
Total funds £ |
|---|---|---|
| 191,980 |
continued...
Page 10
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 13,756 134,111 147,867 At 1/6/22 £ 107,697 113,608 221,305 |
Resources Movement expended in funds £ £ (11,928) 1,828 (155,928) (21,817) (167,856) (19,989) Net movement At in funds 31/5/23 £ £ (18,264) 89,433 (11,061) 102,547 (29,325) 191,980 |
|---|---|---|
continued...
Page 11
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |||
|---|---|---|---|---|---|
| resources | expended | in funds | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 4,768 | (23,032) | (18,264) | ||
| Restricted funds | |||||
| Restricted | 120,061 | (131,122) | (11,061) | ||
| TOTAL FUNDS | 124,829 | (154,154) | (29,325) | ||
| A current year 12 months and prior year 12 months combined | position is as follows: | ||||
| Net | Transfers | ||||
| movement | between | At | |||
| At 1/6/22 | in funds | funds | 31/5/24 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 107,697 | (16,436) | 8,702 | 99,963 | |
| Restricted funds | |||||
| Restricted | 113,608 | (32,878) | (8,702) | 72,028 | |
| TOTAL FUNDS | 221,305 | (49,314) | - | 171,991 |
continued...
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Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 18,524 254,172 272,696 |
Resources Movement expended in funds £ £ (34,960) (16,436) (287,050) (32,878) (322,010) (49,314) |
|---|---|---|
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 May 2024.
Page 13
Rose Hill Junior Youth Club
Detailed Statement of Financial Activities
for the Year Ended 31 May 2024
| Detailed Statement of Financial Activities for the Year Ended 31 May 2024 |
||
|---|---|---|
| 31/5/24 | 31/5/23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 9,303 | 18,113 |
| Gift aid | 1,954 | 2,664 |
| Grants | 129,729 | 104,052 |
| 140,986 | 124,829 | |
| Other trading activities | ||
| Fundraising events | 6,881 | - |
| Total incoming resources | 147,867 | 124,829 |
| EXPENDITURE | ||
| Charitable activities | ||
| Consumables | 17,133 | 13,724 |
| Support costs | ||
| Governance costs | ||
| Wages | 127,843 | 118,780 |
| Staff training | 48 | 347 |
| Pensions | 1,879 | 1,641 |
| Advertising | - | 155 |
| HR & recruitment | 1,974 | 1,595 |
| Consulting | 1,800 | - |
| Subscriptions | 406 | 322 |
| Bookkeeping | 12,220 | 11,614 |
| Accountancy and legal fees | 480 | 384 |
| Travel | 691 | 481 |
| Rent | 1,938 | 2,200 |
| Computer | 765 | 2,153 |
| Telephone | 200 | 111 |
| Insurance | 429 | 404 |
| Carried forward | 150,673 | 140,187 |
This page does not form part of the statutory financial statements
Page 14
Rose Hill Junior Youth Club
Detailed Statement of Financial Activities
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 May 2024 | ||
| 31/5/24 | 31/5/23 | |
| £ | £ | |
| Governance costs | ||
| Brought forward | 150,673 | 140,187 |
| Printing & stationery | 50 | 243 |
| 150,723 | 140,430 | |
| Total resources expended | 167,856 | 154,154 |
| Net expenditure | (19,989) | (29,325) |
This page does not form part of the statutory financial statements
Page 15
REGISTERED CHARITY NUMBER: 1161836
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 May 2024
for
Rose Hill Junior Youth Club
Chapman Robinson and Moore Limited 30 Bankside Court
Stationfields Kidlington Oxford OX5 1JE
Rose Hill Junior Youth Club
| Contents of the Financial Statements | |
|---|---|
| for the Year Ended 31 May 2024 | |
| Page | |
| Report of the Trustees | 1 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 |
| Detailed Statement of Financial Activities | 14 |
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
The Trustees present their Annual Report together with the financial statements for the year end 31 May 2024.
The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The purpose of Rose Hill Junior Youth Club (RHJYC) is to advance and help young people living in the Rose Hill area of Oxford through the provision of recreational and leisure activities provided in the interest of social welfare, designed to encourage positive language, social skills and development of a sense of their own worth and capability.
RHJYC offers children aged 5 - 16 years the chance to engage in safe, meaningful, and healthy activities. The club offers a nurturing and creative atmosphere. We support children to raise their self-esteem, self-confidence, and independence through creative activities.
Activities are structured around weekly sessions aimed at boys and girls in different age groups. Sessions always include a hot meal and a wide range of activities, such as:
-
Games, outdoors and indoors (ranging from cards and board games to more active participation games, including football, free play and playground fun, arts and crafts, cooking
-
School holiday activities, including outings, cookery classes and free play.
-
Allotment: planting, weeding, harvesting, cooking, constructing bird boxes and bug hotels from recycled wood
RHJYC also offers mentoring to children and young people who are referred by two local primary schools, the local children's centre, social services, or the local debt and advice centre. The needs of children and young people for mentoring include social/emotional (such as anger management, social isolation), communication, exclusion from education, young carers, eating disorders, autism and other mental health needs.
In a relatively deprived area, RHJYC offers food support: every session includes a hot and nutritious meal, with vegetables and fruit. Some children take home meals for their families. Children have the opportunity to learn how to cook healthy meals. Food boxes are provided for those in need, particularly during the school holidays.
Public benefit
The Trustees confirm that they have complied with the duty in s4 of the Charities Act 2011 to have due regard to the Charity Commission's published guidance concerning the operation of the Public Benefit Requirement under that Act.
ACHIEVEMENT AND PERFORMANCE Charitable activities
Page 1
Rose Hill Junior Youth Club
Report of the Trustees
for the Year Ended 31 May 2024
FINANCIAL REVIEW
Financial position
RHJYC recorded a deficit overall in the year of £19,989, a surplus of £1,828 on the unrestricted fund but a deficit of £21,817 on the restricted fund due to an excess of expenditure over income on restricted activities. As a result, reserves overall have decreased to £171,991.
RHJYC is funded almost entirely by grants from the local council, other charities and individuals who value the role that we play in supporting the local community, and so it is critically important for the sustainability of its activities that the funding is sought well in advance of related expenditure.
Reserves policy
Reserves are that part of unrestricted funds that are freely available to spend on any of the charity's purposes. RHJYC maintains free unrestricted reserves for the purpose of:
-
Providing a level of working capital that protects the continuity of our core work, namely weekly youth club sessions
-
Providing a level of funding allowing us to take advantage of unexpected opportunities should they arise
-
Providing cover for risks to the charity, such as unforeseen expenditure or an unanticipated loss of income
RHJYC's policy is to hold in reserves a sum allowing the charity to cover its costs required to operate its core youth sessions for a total of six months without additional support, which is currently estimated at £100,000. However, as funding is received on an uneven basis throughout the year, the level of reserves can naturally fluctuate above and below this figure.
Page 2
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
RHYC is a registered charity, number 1161836, incorporated on 26 May 2015 in the form of a Charitable Incorporated Organisation under Part 11 of the Charities Act 2011, with principal address Rose Hill Community Centre, Carole's Way, Oxford, OX4 4HF.
RHJYC is governed by a Board of Trustees, in accordance with its constitution. New trustees are recruited via advertisement, the Lord Lieutenant's List or existing Trustees recommending someone with suitable qualifications and experience. All new Trustees are appointed following interview by existing Trustees and then have an induction. Trustees are not remunerated.
The Trustees who served from June 2023 to May 2024 were:
Dr Linet Arthur, Chair Dr Rebecca Mather Dr Julia Goodwin, Deputy Chair Mr Frank Gargent, Treasurer Ms Hannah Davies Ms Bhavika Patel Ms Michele Paule
The day-to-day management of RHJYC's activities is entrusted to a Director, Chris Chaundy, who is accountable to the Board of Trustees.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1161836
Principal address
Rose Hill Community Centre Carole's Way Oxford Oxfordshire OX4 4HF
Trustees
As listed above
Independent Examiner
Alan P. Sowden FCCA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Page 3
Rose Hill Junior Youth Club
Report of the Trustees for the Year Ended 31 May 2024
14TH JANUARY 2025 Approved by order of the board of trustees on ............................................. and signed on its behalf by:
.................................................................... Dr L Arthur - Trustee
Page 4
Independent Examiner's Report to the Trustees of Rose Hill Junior Youth Club
Independent examiner's report to the trustees of Rose Hill Junior Youth Club
I report to the charity trustees on my examination of the accounts of Rose Hill Junior Youth Club (the Trust) for the year ended 31 May 2024.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan P. Sowden FCCA
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Date: .............................................
Page 5
Rose Hill Junior Youth Club
Statement of Financial Activities
for the Year Ended 31 May 2024
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 6,875 Other trading activities 2 6,881 Total 13,756 EXPENDITURE ON Raising funds 3 300 Charitable activities Charity 11,628 Total 11,928 NET INCOME/(EXPENDITURE) 1,828 Transfers between funds 8 8,702 Net movement in funds 10,530 RECONCILIATION OF FUNDS Total funds brought forward 89,433 TOTAL FUNDS CARRIED FORWARD 99,963 |
Restricted fund £ 134,111 - 134,111 - 155,928 155,928 (21,817) (8,702) (30,519) 102,547 72,028 |
31/5/24 Total funds £ 140,986 6,881 147,867 300 167,556 167,856 (19,989) - (19,989) 191,980 171,991 |
31/5/23 Total funds £ 124,829 - 124,829 1,200 152,954 154,154 (29,325) - (29,325) 221,305 191,980 |
|---|---|---|---|
The notes form part of these financial statements
Page 6
Rose Hill Junior Youth Club
Balance Sheet
31 May 2024
| Unrestricted fund Notes £ CURRENT ASSETS Debtors 6 87 Cash at bank 104,850 104,937 CREDITORS Amounts falling due within one year 7 (4,974) NET CURRENT ASSETS 99,963 TOTAL ASSETS LESS CURRENT LIABILITIES 99,963 NET ASSETS 99,963 FUNDS 8 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - 72,028 72,028 - 72,028 72,028 72,028 |
31/5/24 Total funds £ 87 176,878 176,965 (4,974) 171,991 171,991 171,991 99,963 72,028 171,991 |
31/5/23 Total funds £ - 197,394 197,394 (5,414) 191,980 191,980 191,980 89,433 102,547 191,980 |
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by: 14th January 2025
............................................. Trustee
The notes form part of these financial statements
Page 7
Rose Hill Junior Youth Club
Notes to the Financial Statements for the Year Ended 31 May 2024
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
continued...
Page 8
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued
for the Year Ended 31 May 2024
2. OTHER TRADING ACTIVITIES
| 31/5/24 | 31/5/23 | ||
|---|---|---|---|
| £ | £ | ||
| Fundraising events | 6,881 | - | |
| 3. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31/5/24 | 31/5/23 | ||
| £ | £ | ||
| Support costs | 300 | 1,200 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 May 2024 nor for the year ended 31 May 2023.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 May 2024 nor for the year ended 31 May 2023.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted fund £ INCOME AND ENDOWMENTS FROM Donations and legacies 4,768 EXPENDITURE ON Raising funds - Charitable activities Charity 23,032 Total 23,032 NET INCOME/(EXPENDITURE) (18,264) RECONCILIATION OF FUNDS Total funds brought forward 107,697 |
Restricted fund £ 120,061 1,200 129,922 131,122 (11,061) 113,608 |
Total funds £ 124,829 1,200 152,954 154,154 (29,325) 221,305 |
|---|---|---|
continued...
Page 9
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued
for the Year Ended 31 May 2024
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued UnrestrictedRestricted fund fund £ £ TOTAL FUNDS CARRIED FORWARD 89,433 102,547 6. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31/5/24 £ Other debtors 87 7. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 31/5/24 £ Trade creditors 4,580 Taxation and social security 394 4,974 8. MOVEMENT IN FUNDS Net Transfers movement between At 1/6/23 in funds funds £ £ £ Unrestricted funds General fund 89,433 1,828 8,702 Restricted funds Restricted 102,547 (21,817) (8,702) TOTAL FUNDS 191,980 (19,989) - |
Total funds £ 191,980 31/5/23 £ - 31/5/23 £ 5,020 394 5,414 At 31/5/24 £ 99,963 72,028 171,991 |
Total funds £ |
|---|---|---|
| 191,980 |
continued...
Page 10
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS Comparatives for movement in funds Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 13,756 134,111 147,867 At 1/6/22 £ 107,697 113,608 221,305 |
Resources Movement expended in funds £ £ (11,928) 1,828 (155,928) (21,817) (167,856) (19,989) Net movement At in funds 31/5/23 £ £ (18,264) 89,433 (11,061) 102,547 (29,325) 191,980 |
|---|---|---|
continued...
Page 11
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |||
|---|---|---|---|---|---|
| resources | expended | in funds | |||
| £ | £ | £ | |||
| Unrestricted funds | |||||
| General fund | 4,768 | (23,032) | (18,264) | ||
| Restricted funds | |||||
| Restricted | 120,061 | (131,122) | (11,061) | ||
| TOTAL FUNDS | 124,829 | (154,154) | (29,325) | ||
| A current year 12 months and prior year 12 months combined | position is as follows: | ||||
| Net | Transfers | ||||
| movement | between | At | |||
| At 1/6/22 | in funds | funds | 31/5/24 | ||
| £ | £ | £ | £ | ||
| Unrestricted funds | |||||
| General fund | 107,697 | (16,436) | 8,702 | 99,963 | |
| Restricted funds | |||||
| Restricted | 113,608 | (32,878) | (8,702) | 72,028 | |
| TOTAL FUNDS | 221,305 | (49,314) | - | 171,991 |
continued...
Page 12
Rose Hill Junior Youth Club
Notes to the Financial Statements - continued for the Year Ended 31 May 2024
8. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Restricted TOTAL FUNDS |
Incoming resources £ 18,524 254,172 272,696 |
Resources Movement expended in funds £ £ (34,960) (16,436) (287,050) (32,878) (322,010) (49,314) |
|---|---|---|
9. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 May 2024.
Page 13
Rose Hill Junior Youth Club
Detailed Statement of Financial Activities
for the Year Ended 31 May 2024
| Detailed Statement of Financial Activities for the Year Ended 31 May 2024 |
||
|---|---|---|
| 31/5/24 | 31/5/23 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 9,303 | 18,113 |
| Gift aid | 1,954 | 2,664 |
| Grants | 129,729 | 104,052 |
| 140,986 | 124,829 | |
| Other trading activities | ||
| Fundraising events | 6,881 | - |
| Total incoming resources | 147,867 | 124,829 |
| EXPENDITURE | ||
| Charitable activities | ||
| Consumables | 17,133 | 13,724 |
| Support costs | ||
| Governance costs | ||
| Wages | 127,843 | 118,780 |
| Staff training | 48 | 347 |
| Pensions | 1,879 | 1,641 |
| Advertising | - | 155 |
| HR & recruitment | 1,974 | 1,595 |
| Consulting | 1,800 | - |
| Subscriptions | 406 | 322 |
| Bookkeeping | 12,220 | 11,614 |
| Accountancy and legal fees | 480 | 384 |
| Travel | 691 | 481 |
| Rent | 1,938 | 2,200 |
| Computer | 765 | 2,153 |
| Telephone | 200 | 111 |
| Insurance | 429 | 404 |
| Carried forward | 150,673 | 140,187 |
This page does not form part of the statutory financial statements
Page 14
Rose Hill Junior Youth Club
Detailed Statement of Financial Activities
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 May 2024 | ||
| 31/5/24 | 31/5/23 | |
| £ | £ | |
| Governance costs | ||
| Brought forward | 150,673 | 140,187 |
| Printing & stationery | 50 | 243 |
| 150,723 | 140,430 | |
| Total resources expended | 167,856 | 154,154 |
| Net expenditure | (19,989) | (29,325) |
This page does not form part of the statutory financial statements
Page 15