## **STONEY STANTON COMMUNITY LIBRARY** ## **TRUSTEES’ REPORT FOR THE PERIOD ENDED 31 MARCH 2025** ## **Administrative details of the Charity and its Trustees** The Charity is a Charitable Incorporated Organisation, registration number 1161830, with the address as St Michaels Court, Stoney Stanton, Leics LE9 4TH ## **Structure, governance and management** The Charity was constituted as a CIO under a formal written Constitution on May 15[th] 2015. Foundation Model The Constitution requires that there should be no fewer than three Trustees and no more than twelve. Apart from the initial Trustees, every Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Charity Trustees. In selecting individuals for appointment of Trustees, the existing Trustees must have due regard to the skills, knowledge and experience needed for the effective management of the Charity. On appointment of a new Trustee, a copy of the current version of the constitution and a copy of the latest statement of accounts and Trustees’ report will be made available to them. The Trustees at the time of becoming a CIO and at the beginning of this period were: Robin Cole Term 3 years re-elected May 2022 Pauline Fergusson Term 3 years Ditto |Philippa Wainwright|Term 3 years|Re-elected May| |---|---|---| |2022||| |Sarah Jane Eaves|Term 3 years|Re-elected July| |2022||| |Christine Hartley|Term 3 years|Re-elected June| |2023||| |Ann Williams|Term 3 years|Re-elected Feb-| |ruary 2025||| |Philip Bromley|Term 3 years|Appointed De-| |cember 2024||| ## **Objectives and Activities** 1. The advancement of education for the public benefit by the provision of a community library service for the residents and the wider community in Stoney Stanton and the surrounding areas. 2. To promote for the benefit of the residents of Stoney Stanton and the surrounding areas the provision of a public library for recreation and/or other leisure time occupation of individuals who have the need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents. 3. To provide those services to the public without discrimination on the grounds of sex, age, disability or other protected characteristic. The above objectives are met by the Charity undertaking the operation of a volunteer run lending library, fundraising events, together with the hiring of the premises to third party groups for the benefit of the community. All activities are undertaken in the interests of public benefit. ## **Achievements and Performance** Stoney Stanton Community Library reached the 9th anniversary of its opening in November 2024 and in December increased the number of Trustees to 7 with the appointment of Philip Bromley following his joining the committee the previous year. The library has a stable and willing group of volunteers and so has been able to fulfil its contracted opening hours. A new volunteer agreed to organise craft activities for children and an existing volunteer agreed to undertake talks regarding the library’s activities at the local school’s assemblies. Opening hours and activities are advertised through our website, facebook and parish newsletter. Regular chargeable lettings of the premises are to a Yoga group, Book Club and Stoney Stanton Yarn Bombers. Toddlers Tales and Code Club both operate weekly during term time, both of which are free of charge. One-off activities have included the Summer Reading Challenge and LCC Community Support drop in sessions The Parish Council and the local PCSO both hold drop in sessions. The Summer Reading Challenge saw 87 4-11 year olds starting the challenge with 63 (72%) completing it, an increase on the previous year. A student completed his Duke Of Edinburgh Bronze Award volunteering role with the library between April and June 2024. LCC Library Services installed a new Library Management System software program in February 2025 with training being given to the trustees and volunteers the previous month. Planning is now underway for a celebration of the 10[th] anniversary of the library in November 2025 and for the renewal of the 10 year lease which expires that month. ## **Finance** . Fundraising remained at a comparative level to 2023/24 in this financial year but no additional grants had been received. A donation was received from the estate of a reader who had died during the year. Stoney Stanton Parish Council have agreed an annual grant of £1,200 to assist with running costs. Significant amounts were raised through Easter and Christmas raffles, sale of Christmas cards and the sale of second hand books at two village events and in the library. Further funds were raised from the Blaby District Lottery and continuing hire of the premises to 3 village groups. Following the decision taken by the trustees in the previous year that a 60 day notice business account with an investment of £25,000 should be opened with the Earl Shilton Building Society (ESBS), to February 2025 the sum of £1323 has been received in interest. Discussions have also taken place with a view to increasing the amount deposited. The Budget for the year 2025/26 shows a provision of £1000 to cover the legal costs likely to be incurred for the renewal of the lease on the expiry of the current lease in November 2025 The Trustees have adopted a prudent reserves policy which seeks to accumulate sufficient funds to ensure a sustainable future. ## **Aims** It is our intention to increase the use of the building by making it a friendly, inviting place to visit and to continue to make it available to all, regardless of library membership, as a warm place now that the heating system is much improved. To encourage a good relationship with the village school, local children’s groups such as Rainbows, Beavers, Scouts etc to ensure the youngsters in the village become familiar with the library. To ensure that financially the library has a viable and sustainable future and is maintained in accordance with the terms and conditions of the lease which is due for renewal in November 2025. The above report has been produced by and authorised by the following current trustees: Philippa Wainwright – Co Chair / Secretary Christine Hartley – Co Chair Pauline Fergusson – Treasurer Robin Cole Sarah Eaves Ann Williams Philip Bromley ||||||| |---|---|---|---|---|---| ||||||| ||**Income and Expenditure**|**Year End 31st March 2025**||**Budget**|| |||**Income**||**Income**|| ||Books etc|1,999.54||1,200.00|| ||LMS|452.65||250.00|| ||Lettings|2,355.00||1,500.00|| ||Donations|201.23||100.00|| ||SSPC Grant|1,200.00||1,200.00|| ||Sale of Christmas Cards|77.00||0.00|| ||LCC Support Grant|0.00||0.00|| ||BD Lottery|554.00||650.00|| ||FundraisingEvents|519.80||500.00|| ||Childrens Activities|100.00||0.00|| ||LCC Additional Grant|0.00||0.00|| ||BDC Warm Space Grant|0.00||0.00|| ||Other Grants|0.00||500.00|| ||Transfer From Garden Reserve|67.62||300.00|| |||**7,526.84**||**6,200.00**|| ||||||| |||**Expenditure**||**Expenditure**|| ||Sundries|552.41||800.00|| ||Premises|3,706.91||2,700.00|| ||Gas|574.05||800.00|| ||Electricity|975.06||1,300.00|| ||Water Charges|328.48||400.00|| ||Insurance|666.06||700.00|| ||Bank Charges|71.40||72.00|| ||Web Site|0.00||50.00|| ||Code Club|0.00||250.00|| ||Childrens Activities|42.79||100.00|| ||BDC Warm Space Costs|0.00||0.00|| ||Octopus EnergyDeposit|0.00||0.00|| ||Copying|0.00||250.00|| ||Movement to Maintenance Reserve|0.00||0.00|| ||Movement to General Reserve|0.00||0.00|| ||Garden Expenditure|67.62||300.00|| |||**6,984.78**||**7,722.00**|| ||||||| ||**Surplus/Deficit**|**542.06**||**-1,522.00**|| ||||||| ||**Investment Income**|**1,322.66**|||| ||||||| ||**Balance Sheet**||||| ||**Bank Balance - Unity Trust Bank**|**21,979.24**|||| ||**60 Day Notice Account ESBS**|**26,322.66**|||| ||**Lettings Owed**|**75.00**|||| ||**Creditors**|**-570.00**|||| ||**Petty Cash & Floats**|**73.83**|||| ||**Total Reserves**|**47,880.73**|||| ||||||| ||||||| |---|---|---|---|---|---| ||**Reserves**||||| ||**Maintenance/ Building Reserve**|**7,000.00**|||| ||**General Reserve**|**19,110.00**|||| ||**Garden Reserve**|**622.76**|||| ||**Working Capital**|**19,825.31**|||| ||**Accumulated Interest**|**1,322.66**|||| ||**Total Reserves**|**47,880.73**|||| **Prior Year Income** 1,478.89 301.32 1,990.00 84.61 1,200.00 106.00 0.00 630.50 826.15 245.00 0.00 500.00 0.00 212.93 **7,575.40** **Expenditure** 615.00 1,184.05 639.92 1,196.86 361.72 632.48 72.00 0.00 0.00 60.96 495.87 461.08 0.00 0.00 0.00 212.93 **5,932.87 1,642.53 20,972.98 25,000.00 75.00 0.00 35.65 46,083.63** **7,000.00 19,110.00 690.38 19,283.25 0.00 46,083.63**