STONEY STANTON COMMUNITY LIBRARY
TRUSTEES’ REPORT FOR THE PERIOD ENDED 31 MARCH 2023
Administrative details of the Charity and its Trustees
The Charity is a Charitable Incorporated Organisation, registration number 1161830, with the address as St Michaels Court, Stoney Stanton, Leics LE9 4TH
Structure, governance and management
The Charity was constituted as a CIO under a formal written Constitution on May 15[th] 2015. Foundation Model
The Constitution requires that there should be no fewer than three Trustees and no more than twelve. Apart from the initial Trustees, every Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Charity Trustees.
In selecting individuals for appointment of Trustees, the existing Trustees must have due regard to the skills, knowledge and experience needed for the effective management of the Charity. On appointment of a new Trustee, a copy of the current version of the constitution and a copy of the latest statement of accounts and Trustees’ report will be made available to them.
The Trustees at the time of becoming a CIO and at the beginning of this period were:
Robin Cole Term 3 years re-elected May 2022 Pauline Fergusson Term 3 years Ditto
| Philippa Wainwright | Term 3 years | Re-elected May |
|---|---|---|
| 2022 | ||
| Sarah Jane Eaves | Term 3 years | Re-elected July |
| 2022 | ||
| Christine Hartley | Term 3 years | Appointed June |
| 2020 | ||
| Ann Williams | Term 3 years | Appointed Feb- |
| ruary 2022 |
Objectives and Activities
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The advancement of education for the public benefit by the provision of a community library service for the residents and the wider community in Stoney Stanton and the surrounding areas.
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To promote for the benefit of the residents of Stoney Stanton and the surrounding areas the provision of a public library for recreation and/or other leisure time occupation of individuals who have the need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents.
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To provide those services to the public without discrimination on the grounds of sex, age, disability or other protected characteristic.
The above objectives are met by the Charity undertaking the operation of a volunteer run lending library, fundraising events, together with the hiring of the premises to third party groups for the benefit of the community. All activities are undertaken in the interests of public benefit.
Achievements and Performance
Stoney Stanton Community Library reached the 7[th] anniversary of its opening in November 2022, and a celebration was held for all the volunteers.
The Financial year 2022/23 proved to be much improved over the previous two years being open for the full year as will be seen from the following review. All of the children’s activities were able to resume and a change in timing of the Toddlers’ Tales session has seen it going from strength to strength. They were also able to make use of our flourishing garden and an additional volunteer now helps to run the group.
In addition to Toddlers’ Tales the library space is now used regularly by The Code Club and is let to the Book Club, the Yoga Group and The Stoney Stanton Yarn Bombers.
One-off activities have included the Summer Reading Challenge, five children’s activities, and four additional toddlers’ activities.
The library also hosted the annual village scarecrow event and held a second hand book sale.
The Parish Council and the local PCSO both hold drop in sessions.
The library has a stable and willing group of volunteers and so has been able to fulfil its contracted opening hours. Opening hours and activities are advertised through our new website.
Financial Review
Until the end of March 2022 the Charity had been in receipt of a grant from Leicestershire County Council and is now therefore responsible for raising all the finance necessary to maintain and run the library.
Stoney Stanton Parish Council have agreed an annual grant of £1,200 to assist with running costs and Blaby District Council awarded a £500 revenue grant to go towards the annual insurance.
Donations were received from The Blue Bell Inn £620 ( the proceeds of two Singo Bingo evenings) and Cobley Transport £250.
Significant amounts were raised through Easter and Christmas raffles, sale of Christmas cards and Quiz sheets, and the sale of second hand books at three village events and in the library.
The Trustees have adopted a prudent reserves policy which seeks to accumulate sufficient funds to ensure a sustainable future.
Aims
During this review period the library has seen increased numbers of active borrowers and book issues and it is our intention to continue that upward trend and also to increase the use of the building by making it a friendly, inviting place to visit. An application for a grant to replace the very inefficient boiler and heating system, thereby possibly reducing heating costs, is being submitted.
To ensure that financially the library has a viable and sustainable future and is maintained in accordance with the terms and conditions of the lease.
The above report has been produced by and authorised by the following current trustees:
Philippa Wainwright – Co Chair / Secretary
Christine Hartley – Co Chair
Pauline Fergusson – Treasurer
Robin Cole
Sarah Eaves
Ann Williams
| Summary of Income and Expenditure | |||||
| year to 31/03/2023 | Budget | ||||
| Income | Income | ||||
| Books etc | 954.01 | 900.00 | |||
| LMS | 415.11 | 400.00 | |||
| Lettings | 1,794.00 | 1,500.00 | |||
| Donations | 523.88 | 500.00 | |||
| SSPC Grant | 1,200.00 | 1,200.00 | |||
| Sale of Christmas Cards | 61.00 | 70.00 | |||
| LCC Support Grant | 0.00 | 0.00 | |||
| BD Lottery | 605.50 | 650.00 | |||
| Fundraising Events | 1,234.45 | 500.00 | |||
| Blaby Small Business Covid Grant | 0.00 | 0.00 | |||
| David Cock Foundation | 0.00 | 0.00 | |||
| Crowdfunder/Calor | 0.00 | 0.00 | |||
| Childrens Activities | 80.00 | 0.00 | |||
| LCC Additional Grant | 0.00 | 0.00 | |||
| BDC Premises Grant | 0.00 | 0.00 | |||
| Asda Charitable Trust | 500.00 | 0.00 | |||
| Arnold Clark | 0.00 | 0.00 | |||
| Tesco Grant | 0.00 | 0.00 | |||
| Carling Everard Grant | 0.00 | 0.00 | |||
| Other Grants | 0.00 | 500.00 | |||
| Transfer From Garden Reserve | 292.85 | 300.00 | |||
| 7,660.80 | 6,520.00 | ||||
| Expenditure | Budget | ||||
| Sundries | 991.93 | 950.00 | |||
| Premises | 2,043.59 | 2,500.00 | |||
| Gas | 770.99 | 1,000.00 | |||
| Electricity | 1,164.46 | 1,300.00 | |||
| Water Charges | (556.82) | 300.00 | |||
| Insurance | 625.39 | 650.00 | |||
| Bank Charges | 72.00 | 72.00 | |||
| Web Site | 9.59 | 20.00 | |||
| Code Club | 45.49 | 50.00 | |||
| Childrens Activities | 44.29 | 100.00 | |||
| Movement to Maintenance Reserve | 0.00 | (1,000.00) | |||
| Movement to General Reserve | 800.00 | ||||
| Garden Expenditure | 292.85 | 300.00 | |||
| 6,303.76 | 6,242.00 | ||||
| Movement | 1,357.04 | 278.00 | |||
| Bank Balance | 44,554.12 | ||||
| Lettings Owed | 75.00 | ||||
| Petty Cash & Floats | 24.91 | ||||
| Total Reserves | 44,654.03 | ||||
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| Reserves | |||||
|---|---|---|---|---|---|
| Maintenance/ Building Reserve | 7,000.00 | ||||
| General Reserve | 19,110.00 | ||||
| Garden Reserve | 903.31 | ||||
| Working Capital | 17,640.72 | ||||
| Total Reserves | 44,654.03 |
2
Prior Year Income 1,050.48 224.73 1,155.00 336.50 0.00 78.50 1,342.00 456.50 150.00 2,500.00 0.00 0.00 0.00 0.00 750.00 500.00 1,000.00 0.00 0.00 0.00 2,967.91 12,511.62 Prior Year 440.32 1,801.03 868.54 926.84 405.03 605.01 72.00 141.30 0.00 0.00 0.00 4,250.00 2,967.91 12,477.98 33.64 43,155.27 123.00 60.57 43,338.84
3
7,000.00 18,810.00 1,197.16 16,331.68 43,338.84
4