STONEY STANTON COMMUNITY LIBRARY
TRUSTEES’ REPORT FOR THE PERIOD ENDED 31 MARCH 2021
Administrative details of the Charity and its Trustees
The Charity is a Charitable Incorporated Organisation, registration number 1161830, with the address as St Michaels Court, Stoney Stanton, Leics LE9 4TH
Structure, governance and management
The Charity was constituted as a CIO under a formal written Constitution on May 15[th] 2015. Foundation Model
The Constitution requires that there should be no fewer than three Trustees and no more than twelve. Apart from the initial trustees, every Trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the Charity Trustees.
In selecting individuals for appointment of Trustees, the existing Trustees must have regards to the skills, knowledge and experience needed for the effective management of the Charity.
On appointment of a new Trustee, a copy of the current version of the constitution and a copy of the latest statement of accounts and Trustees report will be made available to them.
The Trustees at the time of becoming a CIO and at the beginning of this period were:
| Julie Mould Cook | Term 3 years | |
|---|---|---|
| Robin Cole | Term 3 years | re-elected May 2019 |
| Pauline Fergusson | Term 3 years | Ditto |
| Brian Sanderson | Term 3 years | Resigned June 2020 |
| Philippa Wainwright | Term 3 years | Re-elected May 2019 |
| Sarah Jane Eaves | Term 3 years | Re-elected July 2019 |
| Christine Hartley | Term 3 years | Appointed June 2020 |
Objectives and Activities
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The advancement of education for the public benefit by the provision of a community library service for the residents and the wider community in Stoney Stanton and the surrounding areas.
-
To promote for the benefit of the residents of Stoney Stanton and the surrounding areas the provision of a public library for recreation and/ or other leisure time occupation of individuals who have the need of such facilities by reason of their youth, age, infirmity or disablement, financial
hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said residents.
- To provide those services to the public without discrimination on the grounds of sex, age, disability or other protected characteristic.
The above objectives are met by the Charity undertaking the operation of a volunteer run lending library, fundraising events, together with the hiring of the premises to third party groups for the benefit of the community. All activities are undertaken in the interests of public benefit.
Achievements and Performance
Stoney Stanton Community Library reached the 5[th] anniversary of its opening in November 2020 but, unfortunately due to the 2[nd] covid lockdown, celebrations had to be cancelled.
The Financial year 2020/21 proved to be a challenging year. The library were able to give plenty of notice to both users and villagers that it would be closing due to the first lockdown was busy with book loans and sales of books etc until closing day. None of the usual activities for the children could take place and no groups could use the library for their usual meetings.
The regular partially sighted users were kept supplied with audio books during all the restrictions, these being changed on a regular basis by a home collection and delivery service.
The library was only able to open for 18 weeks during the financial year with reduced hours of opening and all covid procedures in place.
The children’s reading challenge was only able to take place online.
Financial Review
The Charity has received financial support from Leicestershire County Council under the terms of the grant agreement which provides for a proportion of both the running costs and some overhead expenses. This continues on a reducing scale until March 2022. A further grant of £1,342 was received from County to help with the loss of earned income during the year.
A grant of £10,000 was received from Blaby District Council under the Small Business Covid provision.
Letting income ceased for the entire year as did all the events at which income was derived from the sale of donated books, jigsaws etc.
Some sales were possible during the short periods the library was able to open as was the sale of Christmas Cards which benefitted both the library and the Blood Cancer UK Charity.
The Trustees continued to apply for grants and were successful in being awarded £1560 from Carling Everards, £500 from UniCarriers, Tesco £1000, Blaby District Council £965 and £1000 from the David Cock Foundation.
These enabled the fire and intruder alarms to be updated during the year and the fluorescent lighting was replaced with LED lights to save on the use of electricity.
Fundraising to carry out work on the rear area of the premises to make it suitable for a children’s project continued via the Calor Rural Community Fund, almost £2750 being raised through crowdfunding and £500 for being a runner up in the scheme.
The Trustees have adopted a prudent reserves policy which seeks to accumulate sufficient funds to ensure a sustainable future when the grant income for LCC ceases altogether in March 2022.
Aims
To continue to increase the number of users of the library both in the number of books borrowed and in the number of users, and also in the use of the building by making it a friendly, inviting place to visit.
To increase the number of volunteers to ensure the library is always open during the advertised hours and to increase those opening hours when possible. To date the library has always been open at the advertised times although this has proved challenging with some older volunteers being unable to return due to isolating.
To ensure that financially the library has a viable and sustainable future and is maintained in accordance with the terms and conditions of the lease.
The above report has been produced by and authorised by the following current trustees:
Philippa Wainwright – Co Chair / Secretary
Christine Hartley – Co Chair
Pauline Fergusson – Treasurer
Robin Cole
Sarah Eaves
Summary of Income and Expenditure
| Summary of Income and Expenditure | |
|---|---|
| year to 31/03/2021 | |
| Income | |
| Books etc | 203.47 |
| LMS | 0.00 |
| Lettings | 0.00 March lettings |
| Donations | 600.00 |
| SSPC Grant | 0.00 |
| Sale of Christmas Cards | 50.00 |
| LCC Support Grant | 2,298.00 |
| BD Lottery | 478.00 |
| Childrens Activities | 0.00 |
| Blaby Small Business Grant | 10,000.00 |
| David Cock Foundation | 2,000.00 |
| Crowdfunder/Calor | 2,451.63 |
| Additional Garden Donations | 263.44 |
| LCC Additional Grant | 1,342.00 |
| BDC Premises Grant | 965.00 |
| Tesco Grant | 1,000.00 |
| Carling Everard Grant | 1,560.00 |
| 23,211.54 | |
| Expenditure | |
| Sundries | 39.23 |
| Premises | 3,209.09 |
| Gas | 299.53 |
| Electricity | 691.28 |
| Water Charges | 308.38 |
| Insurance | 579.80 |
| Bank Charges | 72.00 |
| Web Site | 107.17 |
| Code Club | 0.00 |
| Childrens Activities | 0.00 |
| Movement to Maintenance Reserve | 0.00 |
| Movement to General Reserve | 11,560.00 |
| Movement to garden reserve | 4,715.07 |
| 21,581.55 | |
| Movement | 1,629.99 |
| Bank Balance | 42,493.47 |
| Lettings Owed | 0.00 |
| Petty Cash & Floats | 79.64 |
| Total Reserves | 42,573.11 |
| Reserves | |
| Maintenance/ Building Reserve | 7,000.00 |
| General Reserve | 14,560.00 |
| Garden Reserve | 4,715.07 |
Surplus this year and carried forward 16,298.04 Total Reserves 42,573.11