## **Trustees’ Annual Report for the period**
**From 1 January 2020 Period start date To 31 December 2020 Period end date**
## **Charity name: Roko 20**
## **Charity registration number: 1161826**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To develop the capacity and skills of the
members of the socially and economically
disadvantaged, in such a way that they are
better able to identify, and help meet, their
needs and to participate more fully in society|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The charity funds and operates a primary
school in a rural part of Kenya where the
majority of the community are living in
abject poverty. The charity employs local
teachers and staff to provide a free
education, healthcare and food to the
community's most vulnerable children.
In addition we help the guardians/parents
of our sponsored children with small
income generating projects such as the
goat project and basket weaving project for
the elderly grandmothers.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have read and have regard to
the guidance issued by the Charity
Commission on public benefit|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment
|Contribution made by
volunteers|Para 1.38|Volunteers from overseas assist the
teachers in class according to their
qualifications and experience. Help with
administration and marketing is also
provided.|
|---|---|---|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Providing a free education to those who would
otherwise not be in school by securing
sponsorship for individual children in particular
but not exclusively, those living in the
community of Kambirwa and Murang'a, Kenya.
By enabling mothers and elderly grandmothers
struggling to raise orphaned grandchildren to
gain an income through two main income
generating projects. One being the goat
project where we donate a goat for the
purpose of breeding and providing milk. The
basket weaving project relates to purchasing
the grandmothers’ traditional handwoven
kiondo baskets.
In 2020, during the pandemic, a specific effort
was made to ensure the pupils and their
immediate families, and ladies of the elderly
group had access to sanitation, masks and
food.
The school was closed due to the pandemic for
the majority of the year and before reopening
had to follow many Government guidelines on
makingthe school safe.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|Due to the pandemic, the size of
classrooms had to be increased resulting in
significant costs in reconstruction.
A new class was built to accommodate the
increase in classroom requirements.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|Unable to carry out the many fundraising
activities planned due to the restrictions of
the pandemic.|
|Investment performance
against objectives|Para 1.41|Despite the restrictions of the pandemic we
were able to partially reopen the school
with our Grade 4 as per the Government of
Kenya’s recommendations.|
|---|---|---|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|11,090 GBP|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|None|
|Amount of reserves held|Para 1.22|None|
|Reasons for holding zero
reserves|Para 1.22|We do not hold reserves because both our
expenses and our incomes are regular, and well
planned in advance|
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No uncertainties|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of funds from overseas
individual donations and sponsorships|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Apart from the first charity trustees, every
trustee must be appointed by a resolution
passed by existing charity trustees in writing
or at a properly convened meeting of the
charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must
have regard to the skills, knowledge and
experience
needed
for
the
effective
administration of the CIO.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is governed by a Board of
Governors. One of the Trustees is also the
Director of the Charity who resided in
Kenya for 9 months of the year. The
Director works closely with the Manager of
the School. The Head Teacher works
closely with the Manger.|
|Relationship with any
related parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Roko 20|
|---|---|
|Other name the charity uses|Roko 20 Academy|
|Registered charity number|1161826|
|Charity’s principal address|3 Fleming Way, Neyland, Pembrokeshire SA73 1SD|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Tracey Neale-
Ferreira||||
||Thomas Patrick
Hanover||||
||Edward Vince
Neale||||
||||||
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Tracey Neale-Ferreira||
||
Director||
||16 January 2020||
||16 January 2020||
document6576309475013861281
Section A Receipts and payments
A1 Receipts Sponsorship and donations
Sub total(Gross income for AR)
A2 Asset and investment sales, (see table).
Sub total
Total receipts
A3 Payments Employment cost Feeding programme Administrative costs Motor vehicle Operational costs Repairs and maintenance (of the school) Vehicle and insurance costs Special Projects Accounting legal and dev expenses
Sub total
A4 Asset and investment purchases, (see table)
Sub total
Total payments
Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
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document6576309475013861281
Section B Statement of assets and liabilities at the end of the period Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Signed by one or two trustees on behalf of all the trustees
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document6576309475013861281
## Roko 20
|Receipts and payments accounts|||
|---|---|---|
|For the period from|||
|||01/01/20|
|Unrestricted funds||Restricted funds|
|to the nearest £||to the nearest £|
||35087|-|
|||-|
|-||-|
|-||-|
|-||-|
|-||-|
|-||-|
|-||-|
||35087|-|
|-||-|
|-||-|
|-||-|
||35087|-|
||13286||
||1454||
||11262||
||2883||
||954||
|-|||
|-|||
|-|||
|-|||
||29839|-|
|-||-|
|-||-|
|-||-|
||29839|-|
||5248|-|
|-||-|
||5842|-|
||11090|-|
Page 3
document6576309475013861281
Details
Total cash funds (agree balances with receipts and payments account(s)) Details
Details Details Details Signature
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document6576309475013861281
1161826
|To|Period end date|||
|---|---|---|---|
||12/31/20|||
|Endowment funds||Total funds||
|to the nearest £||to the nearest £||
|-|||35087|
|-||-||
|-||-||
|-||-||
|-||-||
|-||-||
|-||-||
|-||-||
|-|||35087|
|-||-||
|-||-||
|-||-||
|-|||35087|
||||13286|
||||1454|
||||11262|
||||2883|
||||954|
|||-||
|||-||
|||-||
|||-||
|||-||
|-|||29839|
|-||-||
|-||-||
|-||-||
|-|||29839|
|-|||5248|
|-||-||
|-|||5842|
|-|||11090|
Page 5
## document6576309475013861281
|Unrestricted funds|Restricted funds|
|---|---|
|to nearest £|to nearest £|
|11090|-|
|-|-|
|-|-|
|11090|-|
|OK|OK|
|Unrestricted funds|Restricted funds|
|to nearest £|to nearest £|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|Fund to which asset belongs|Cost (optional)|
||-|
||-|
||-|
||-|
||-|
|Fund to which asset belongs|Cost (optional)|
||-|
||-|
||-|
||-|
||-|
||-|
||-|
||-|
||-|
|Fund to which liability relates|Amount due (optional)|
||-|
||-|
||-|
||-|
||-|
|Print Name||
Page 6
document6576309475013861281
CC16a
Last year to the nearest £ 37540 - - - - - - - 37540 - - 37540 13832 2717 2368 3704 906 875 4447 3386 1223 - 33458 - 33458 4082 - - 4082
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document6576309475013861281
Endowment funds to nearest £
-
-
-
- OK Endowment funds to nearest £
- - - - - -
Current value (optional)
-
-
-
- -
Current value (optional)
-
-
-
- - - -
- -
When due (optional)
Date of approval
Page 8
document6576309475013861281
## NOTE
Data extracted from quickbooks from Income and expenses account.
Base budget follow-up dec 2019
1846261.87 187988 1564917.66 305559 97205
4001931.53
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document6576309475013861281
|Total expenses|UK expenses|Transfer to Kenya|
|---|---|---|
|||13286|
||101|1353|
|||11262|
||683.98|2199|
||253.99|700|
|||-|
|||-|
|||-|
|||-|
|29838.97|1038.97|28800|
|||0|
Page 10
## Independent examiner’s report to the charity trustees of ‘ROKO 20’
I report on the accounts of the Trust for the year ended 31 December 2020.
## Respective responsibilities of charity trustees and examiner
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the Charities Act (England and Wales) 2011.
It is my responsibility to:
- Examine the accounts under section 145 of the Charities Act
- Follow the procedures laid down in the general Directions given by the Commission under section 145(95(b) of the Charities Act
- State whether particular matters have come to my attention.
## Basis of independent examiner’s report
I have examined your charity accounts as required under section 145 of the Charities Act and my examination was carried out in accordance with the general Directions given by the Charity Commission for England and Wales under section 145(5)(b) of the Charities Act.
My examination included a review of the accounting records provided by the charity and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as charity trustees concerning any such matters.
My role is to state whether any material matters have come to my attention giving me cause to believe:
1. That accounting records were not kept in accordance with section 63 of the Charities Act
2. That the accounts do not accord with those accounting records
3. That the accounts do not comply with the accounting requirements of the Charities Act
4. That there is further information needed for a proper understanding of the accounts to be reached.
## Independent examiner’s statement
I have completed my examination and have no concerns in respect of the matters (1) to (4) listed above and, in connection with following the Directions of the Charity Commission for England and Wales, I have found no matters that require drawing to your attention.
Name: Krishna Moorthy Chartered Civil Engineer Address: 15 Denehurst Gardens Woodford Green Essex, UK Date: 26[th] Oct 2021