Swindon Community Tennis Annual Report March 2021
**Swindon Community Tennis (Charitable Incorporated Organisation)**
## **Trustee’s Report and Consolidated Financial Statements**
**For the year ended 31 March 2021**
## **Charity Number: 1161824**
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
## **Legal & Administrative Information**
|**Trustees:**|**Charity Trustees:**|
|---|---|
||Neil Allen|
||Paul Casey Treasurer|
||Tim Poole Chairman|
|**Charity Number:**|1161824|
|**Registered and**|St Mark’s Tennis Pavilion|
|**Business Address:**|Whitehouse Road|
||Swindon|
||SN2 1DB|
|**Bankers:**|Barclays Bank|
||Redditch|
||Leicestershire|
||LE87 2BB|
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
## **Structure, Governance & Management**
The Swindon Community Tennis was constituted by a Governing Document on 1 March 2015.
The organisation registered its foundation as a Charitable Incorporated Organisation on 26 May 2015.
There is a requirement for at least three charity trustees. If the number falls below this minimum, the remaining trustee or trustees may act only to call a meeting of the charity trustees, or appoint a new charity trustee. There should be a minimum of one and a maximum of 6 appointed trustees.
Swindon Borough Council as ‘appointing body’ may appoint one charity trustee.
Overall responsibility for the operation of the Charity is vested in Charity Trustees with clear areas of responsibility being assigned to each. Operational matters are managed through the Operational Management Group which includes the Charity and Appointed Trustees, contracted Coaching Provider and Pavilion Café manager. Community partners are also included where relevant, for example; Community Police Officers, Swindon Borough Council Locality Managers, the Lawn Tennis Association Regional Development Manager.
## **Preparation of Annual Accounts**
The accounts are prepared on a Receipts and Payments basis.
## **Risk Assessment**
As part of an on-going examination and review of provision major risks to the Charity’s operations and its continuation are considered by the Board.
## **Public Benefit**
The Board of Trustees confirm that they have complied with their duty to have due regard to the public benefit guidance published by the Charity Commission for England & Wales. Support is available for all members of the community irrespective of age, ethnicity, sexual orientation, religion or financial means.
## **Reserves Policy**
The trustees have taken advice from the Lawn Tennis Association (LTA) and have agreed a reserve of £15,000 to be achieved each financial year for the ongoing maintenance of the tennis courts, pavilion and associated grounds.
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
## **Annual Review**
The objects of the Swindon Community Tennis CIO are:
To promote community participation in healthy recreation by the provision of facilities for the playing of tennis and to advance the amateur sport of tennis for the public benefit in Swindon both with the aim of improving health and wellbeing in particular but not exclusively by:
- providing accessible and affordable tennis to the community;
- providing opportunities for physical and mental exercise, developing agility and skills;
- • providing facilities and opportunities to play tennis with the aim of promoting the social inclusion of those that are excluded from society due to reasons of social and or economic disadvantage and interaction among members of the community;
- running a community based tennis and social facility for the benefit of community groups and residents;
- providing varied and, where appropriate, structured tennis activity programmes for all families and individuals catering for all ages and abilities; and by
- providing increased opportunities for people with disabilities to take part in sporting activities.
Since the refurbished tennis courts were opened in May 2015 nearly 1,700 fobs to access the courts have been purchased at £30 for a year for a family meaning over 5000 players have had access to the courts.
The courts are situated in the Gorse Hill and Pinehurst Ward which, according to the Indices of Deprivation 2010 is one of four wards in Swindon that have areas within the most deprived 10% nationally.
The Gorse Hill and Pinehurst ward has LSOAs within the most deprived 20% nationally for the following indicators:
- Income Deprivation Domain
- Income Deprivation Affecting Children Index
- Income Deprivation Affecting Older People Index
- Employment Deprivation Domain
- Health Deprivation and Disability Domain
- Crime Domain
- Education, Skills and Training Domain
- Living Environment Deprivation Domain
## Sources:
www.communities.gov.uk - The English Indices of Deprivation 2010, Published 24 March 2011
We are pleased that around 40% of the players live in the immediate area of postcode SN2 (an area designated as socially deprived) although recent surveys have shown that other users are spread over all areas of Swindon especially the newer Northern Expansion Area.
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Communily Tennis
Annual Report March 2021
The last twelve months have seen a year of transition as the ongoing running of St Marks
tennis facility has been transferred to Central Swindon North Parish coun1.
Looking Ahead
Ihhen SCT was first set up the Board 's main aim was to provide accessible and affordable
tennis to the community. A key to this was securing funding for the building and development
of a modem attractive communty facilty based around tennis. Through partnerships with
Swindon Borough Council and the LTA the facilty tecame a realty Trmth a vibrant tennis and
mmunty hub serving the local population and making tennis accessible to the masses.
Following developments wth the ownership of the site being transferred to the new Central
Swindon North Parish Council (CSNPC) and one trustee of SCT moving away it was
decided Y needed to have a succession plan for the ongoing future operation at St Marks.
Wrth this in mind, the Board entered into discussions with CSNPC about them taking on the
day to day running ofthe facilty.
As of the beginning of the financial year the transfer of responsibilty for the running of the
site was completed, effective 1 April 2020. As part of this agreement Swindon Community
Tennis agreed to transfer the 'sinking fund,, a reserve held spectfically for the ongoing
maintenance and development of the tennis courts and floodlights to Central Swindon North
Parish Community Library & Leisure Trust to secure the sustainability of the facilty for the
coming few years. The 'sinknng fund, of £45,000 (paid in two tranches, £10,000 and £35,000)
was paid over to CSNPC with the express restriction of being used solely for the purpose of
the upkeep of the tennis courts and fl¢)odlights. ensuring the future of the srte for tennis for
number of years to come.
Following the successfvl transfer of the responsibilty for the running of the site and the
commitment of CSNPC to Continue the provision of affordable tennis for the lo¢al community
the Board of Swindon Community Tennis has conts.nued to monitor the situation to ensure
that legacy is protected. Having assured themsetves of this. it was decided to close the
charity. As at wrrting this annual report the Board is working with professional advisers to
complete this.
Any funds remaining as at the point of dosure will be disbursed to charities with similar
values and aims to those of Swindon Communty Tennis.
On behalf of the board of trustees
T. J. Poole
Chairman
Swindon Communty Tennis Annual Report & Accounts March 2021
Swindon Communty Tennis
Annual Report March 2021
Independent examinerfs rèport to the trustees of Swindon Community Tennis
I report on the accounts of the charity for the year ended 5 Apnl 2018.
Respectlve responsibilities of the trustees and the examiner.
The charity's trustees are responsible for the preparation of the accounts. The chanty's
trustees consider that an audit is not required for this year under section 144(2) of the
Chanties Act 2011 (the 2011Act) and that an independent examination is needed.
It is my responsibility to..
examine the accounts under section 145 of the 2011A.
follow the procedures laid down in the General Directions given by the Chartty
Commission under section 145(5)(b) of the 2011 Act; and
state whether particular matters have come to my attention.
Basis of this report
My examination was carried out in accordance wtkh the general Directions gtven by the
Charity Commission. That examination includes a review of the accounting records kept by
the charity and a comparison of the a¢¢ounts presented wth those records. It also includes
consideration of any unusual items or disdosures in the financial statements and seeking
explanations from you as trustees conceming any such matters.
The procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently no opinion is given as to whether the accounts present a 'lrue and
fair vièw" and the report is limited to those matters set out in the statement below.
Independent examinerfs statsment
In connection with my examination, no matter has come to my attention"
which gives me reasonable cause to believe that in any material respect the
requirements=
to keep accounting records in accordan with sedion 130 of the 2011Act,' and
to prepare financial statements which accord with the accounting records and
comply with
the accounting requirements of the 2011Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Kevin Norrell FCCA
Willow Bam,
Hillcourt Fann
Eldersfield
Glou¢ester, GL19 4PW
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
|**Swindon Community Tennis**|**Swindon Community Tennis**|||||||||
|---|---|---|---|---|---|---|---|---|---|
|**Statement of financial activities**||||||||||
|**for theyear ending 31 March 2021**||||||||||
|||||||||||
|||||||||||
|**Income & Expenditure**|**Notes**|**Unrestricte**
**d funds**||**Restricted**
**funds**||**Total**
**2021**||**Total**
**2020**||
|||||||||||
|**Income from:**||||||||||
|||||||||||
|FacilityRentals|1|2,153||||2,153||16,908||
|Charitable Activities|2|2,580||||2,580||9,340||
|Grants|3|21,114||||21,114||275||
|||||||||||
|||||||||||
|**Total**||**25,847**||**-**||**25,847**||**26,523**||
|||||||||||
|||||||||||
|||||||||||
|**Expenditure on:**||||||||||
|||||||||||
|Charitable Activities|4|72,172
-||-||72,172
-||15,069
-||
|||||||||||
|||||||||||
|**Total**||**46,325**
**-**||**0**||**46,325**
**-**||**11,454**||
|||||||||||
|||||||||||
|Net expenditure/income||46,325
-||0||**46,325**
**-**||11,454||
|||||||||||
|Total funds brought forward||51,073||0||51,073||**39,619**||
|||||||||||
|||||||||||
|**Total funds carried forward**||**4,748**||**0**||**4,748**||**51,073**||
|||||||||||
|||||||||||
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Communty Tennis
Annual Report March 2021
Swindon CofflmunltyTennis
Statementof flnan¢ial l¥ltieS
forthe year endlr* 31Marth 2
FTrxèd Assets
Tangible Assets
Current Assets
Investments
Debtors
Cash at bank In hand
4.748
5L073
4.748
5L073
Credltors: amounts
falllng due wlthin one
year
NetCurrentAssets
4748
5L073
NetA55ets
4748
5LOTJ
Funds
Unrestricted income fund5
Restricted intome funds
4748
51OTJ
Totrl Funds
4.748
The financial st*ements were approved bythe Board on 14 November 2020 and signed on their
behalf by..
rim Poole
Chairman
Treasu
Swindon Communrty Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
**----- Start of picture text -----**
Notes to the statement of financial activities
for the year ended 31 March 2021
1. Income - Facility Rentals
Coaching provision 303
Swindon Tennis Club -
Floodlights 209
Pay & Play -
Tournements 1,100
Café/Office 542
Total 2,153
2. Income - Charitable activities
Charity Discounted Fob Sales 2,580
Total 2,580
3. Income - Grants
Lawn Tennis Association (LTA) 21,114
Total 21,114
25,847
**----- End of picture text -----**
Swindon Community Tennis Annual Report & Accounts March 2021
Swindon Community Tennis Annual Report March 2021
|**Notes to the statement of financial activities**|**Notes to the statement of financial activities**|**Notes to the statement of financial activities**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**for theyear ended 31 March 2021**||||||||||
|||||||||||
|**4. Expenditure**||||||||||
|||||||||||
|Fob Sales||2,580||||||||
|Communications & IT||447||||||||
|Premises||634||||||||
|Hygiene Services||-||||||||
|Waste Disposal||429||||||||
|Insurance||-||||||||
|Electricity||46||||||||
|Marketing||229||||||||
|Memberships/Subscriptions||-||||||||
|LTA Grant||22,807||||||||
|Transfer to CSN Parish Council||45,000||||||||
|Disposals||-||||||||
|||||||||||
|||||||||||
|**Total**||**72,172**||||||||
|||||||||||
|||||||||||
|**5. Tangible & Fixed Assets**||||||||||
|||||||||||
|As at 1/4/20||-||||||||
|Additions||-||||||||
|Disposals||-||||||||
|||||||||||
|||||||||||
|**Total**||**-**||||||||
|||||||||||
|||||||||||
|||||||||||
|||||||||||
|**As at 31/3/21**||**-**||||||||
|||||||||||
|||||||||||
|**6. Employee Costs**||||||||||
|||||||||||
|There were nopaid employees in the charityat any point duringthe financialyear.||||||||||
|||||||||||
|**7. Trustee Costs**||||||||||
|||||||||||
|No trustee received anyremuneration duringthe financialyear||||||||||
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Swindon Community Tennis Annual Report & Accounts March 2021