2025-03-31-accounts

THE ALEXANDRA SALES TRUST

REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2025

Registered Charity No. 1161811

Azets Audit Services River House 1 Maidstone Road Sidcup Kent DA14 5RH

THE ALEXANDRA SALES TRUST

CONTENTS

	Page
Charity Information	1
Report of the Trustees	2
Independent Examiner’s Report	4
Statement of Financial Activities	5
Balance Sheet	6
Notes to the Financial Statements	7

THE ALEXANDRA SALES TRUST

REFERENCE AND ADMINISTRATIVE DETAILS

Trustees	T Sales
	GM Sales
	AJ Delderfield
	GL Lowry
	TJ Lowry
	D Richards
	DW Richards
	M Saunders
Charity Registration Number	1161811
Principal Office	Crofton, Platt Common
	Platt
	Sevenoaks
	Kent
	TN15 8JX
Banker	Barclays Bank PLC
	1 Churchill Place
	London
	E14 5HP
Independent Examiner	M A Wilkes
	Azets Audit Services
	River House
	1 Maidstone Road
	Sidcup
	Kent
	DA14 5RH

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THE ALEXANDRA SALES TRUST

REPORT OF THE TRUSTEES

The Trustees present their report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published in October 2019.

OBJECTIVES

The main objective of the charity is to assist with the relief of cancer sufferers aged 1 to 24 years and their families and carers in particular but not exclusively by:

• a. Providing financial assistance for their benefit in either the children’s ward of at the teenage cancer trust at the Royal Marsden, Surrey;

• b. Providing grants to families and carers of those children and assist their emotional wellbeing or providing the means for a respite break for the whole family;

• c. Providing funding to the Royal Marsden, Surrey for equipment or other facilities required in the teenage cancer Trust unit; or

• d. By funding any other charities or charitable organisations that provide support or care to children and young people suffering with cancer.

REVIEW OF THE YEAR

The Alexandra Sales Trust has entered its 11[TH] Year in 2025, and the Trustees continue to hold true to our original goal of raising “Smile money” for young people suffering with cancer. Our work is dedicated to the lasting memory of Alexandra and we are immensely proud of the fact that close members of Alex’s family continue to lead and drive our Charity forward. We are also grateful for the continued support of our Trustees, sponsors, and donors.

During 2025 we have concentrated our fundraising efforts into our core events including Golf Day, Race Nights, and Quiz Nights. Special thanks must again go to the Pierson family who operate the catering facilities at Poult Wood where we run our annual Golf Day. This event continues to be our major single biggest fundraising activity with over £9000 being raised in 2024. A significant amount of work goes into organising the Golf Day and the Trustees would also like to thank our participating teams, volunteers, and sponsors in making this event such a success. Unfortunately, we did not run our Craft Fair in the 2024/25 Financial Year due to difficulties around finding a suitable location. We however will be bringing back our Afternoon Tea event in the 2025/26 year.

A special thanks to our major donors in the 2024/25 Financial Year including Jordan Dawes Football Tournament, Charitable Giving, Rolvenden Music Festival and Cazenove Group who again match-funded our Golf Event. Thanks also to J Hughes, T Lowry (Trustee) and J Reagan who all participated the Three Peaks Challenge raising over £2,200 through the Just Giving platform.

Our main activities with regards to donations is maintained through our key partner Young Lives vs Cancer who nominate the majority of the recipients of our “Smile” gifts, trips, vouchers, and tutoring. We also maintain a good

We have experienced a considerable increase in the number of nominations from our Charitable Partners during the 2024/25 Financial Year. This is due to the cost-of-living crisis adversely affecting people’s and families’ finances, especially those attempting to deal with cancer diagnosis and treatment. Our donations in the Financial Year totalled £35,944, an increase of 34% on the previous year. With monies raised for the year falling by 22% the Trustees have taken the decision to support expenditure through use of Deposit Account funds. The Charity’s available funds have consequently reduced by £11,729 to £57,428 over the 2024/25 Financial Year. We expect this trend to continue through the 2025/26 Year.

Here are a few examples of what we have spent our money on:

Trips to Peppa Pig World Nintendo Switches Trips to the theatre Clothing vouchers

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THE ALEXANDRA SALES TRUST

REPORT OF THE TRUSTEES

We all remain focused and proud to continue to raise “Smile” money in Alexandra’s name and look forward to another successful and fruitful year in 2025/26.

PUBLIC BENEFIT

The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Fund’s aim and objectives and in planning future activities and setting the grant making policy for the year.

FINANCIAL REVIEW

Total income for the year was £24,431 (2024 : £31,468) and total expenditure for the year was £36,160 (2024 : £26,887). Of this, £35,944 (2024 : £26,671) was distributed as donations to individuals. The funds at 31 March 2025 were £57,428 (2024 : £69,157).

RESERVES POLICY

On an ongoing basis the Trustees aim to hold minimal reserves as the general cost base is low and funds will not be distributed to beneficiaries until they are received.

GOING CONCERN

The Trustees review nominations received and approve these in line with funds available. Funds are not committed ahead of being received. On this basis the Trustees consider the charity to be a going concern.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The Charity is a Charitable Incorporated Organisation, registered with the Charity Commission on 26 May 2015. It is a registered charity, number 1161811. The charity began operating on 15 June 2015.

Trustees

The following Trustees have served during the year to date:

T Sales GM Sales AJ Delderfield GL Lowry TJ Lowry DW Richards D Richards M Saunders

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THE ALEXANDRA SALES TRUST REPORT OF THE TRUSTEES STATEMENT OF TRUSTEES, RESPONS181LITIES The Trustees are responsible lor preparing the Tru$lees' Annual Report and the financial statements in accordan￿ with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Aecounting Practicei The law 8pplicaNe to charrties in Engl8nd 8 Wales requires the Trustees to prepare financial slatemeflts for each financial year which give a true and fair view of the State ol affairs of Ihe charity and of the incoming resource5 and application of resources of the char*ty for that period. In preparing these fiDan¢ial statements, the Trustees are required to select suitable 8c¢ounling ptslic1es and then apply them consistently.. observe the rnethods and principles in the Charities SORP 2015 IFRS 1021., make judgements and estimales that a￿ reasonable and prudent. state whethei applicat)le accx)unting slandards have been followed. subject to any material departures disclosed and explained in the Iinan¢i81 statements, prepare the financial statements on the gtsing concern basis unless it Is inappropnate lo presume that the charity will ¢onlinue operation. The Trustees are respot)sible for keeping proper ￿￿ount￿n9 records th8t disclose with re8sonab1e accuracy al any time the financial position of the chanly and enable Iheln lo ensuie that the financial statements comply wilh the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions ol the trust deed. They are also responsible for safeguarding the assets of the charity and her1￿ for taking reasonable steps for the prevention and detection ol fraud and ott¥er irre9ularilies Approved and signed on their behalf Trustee 12 January 2026

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ALEXANDRA SALES TRUST

I report to the Trustees on my examination of the accounts of the Alexandra Sales Trust for the year ended 31 March 2025.

Responsibilities and basis of report

As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounts records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

……………………………….

M A Wilkes (FCA) For and on behalf of Azets Audit Services River House, 1 Maidstone Road Sidcup, Kent, DA14 5RH

12 January 2026

……………………….

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THE ALEXANDRA SALES TRUST

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 MARCH 2025

Income from: Donations Fundraising events Interest Total income Expenditure on: Raising funds Charitable activities – donations to individuals Total expenditure Net movement in funds Funds brought forward at 1 April 2024 _ Fund balance carried forward at 31 March 2025	Unrestricted funds 2025 £ 2024 £ 4,752 13,499 18,842 17,301 837 668 __ _ 24,431 31,468 __ _ 216 216 35,944 26,671 __ _ 36,160 26,887 __ _ (11,729) 4,581 69,157 64,576 __ ___ 57,428 69,157

All transactions are derived from continuing activities.

All transactions in both years were derived from unrestricted funds.

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THE ALEXANDRA SALES fRusr BALANCE SHEE" AS AT 31 MARCH 2025 2026 2024 Current assets Cash at bank and in hand 57.428 69.157 Net assets 57.428 S9 157 FUNDS Unrestricted lunds $7,428 69.157 The fina ere approved on 12 January 2026 and signed on beh81f of Ihe Board by". GS2 Trustee DW Ri¢hard- Tru5tètt

THE ALEXANDRA SALES TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1. ACCOUNTING POLICIES

1.1 Basis of preparation

The Alexandra Sales Trust is a Charitable Incorporated Organisation. The address of the principal office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities are set out on page 2.

The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued in October 2019, the Charities Act 2011 and UK Generally Accepted Practice.

The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.

The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.

1.2 Income

All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.

1.3 Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:

• Costs of raising funds includes those costs incurred by the charity when marketing and fundraising to raise fund for the charity; and

• Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of donations to its beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them, where applicable.

1.5 Funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

1.7 Going Concern

The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.

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THE ALEXANDRA SALES TRUST

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1.8 Judgements and key sources of estimation uncertainty

Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.

No judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements:

There are no key assumptions concerning the future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.

2. STAFF COSTS AND TRUSTEES’ REMUNERATION

None of the Trustees received any remuneration or reimbursed expenses during the year (2024 : none).

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