THE ALEXANDRA SALES TRUST REPORT AND FINAMCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2023 R•g1St•r￿ Ch•rlty No. 1161811 Az•ts Audlt S¢rvlces Rlver Hous• 1 Maldstone Road Sld¢up Kent DA14 SRH THE ALEXANDRA SALES TRUST CONTENTS Pag• Charity Information Report of tha Trustees Indepgndgnt Examinarfs R8POrt St8t•m•nt ol FinAnelal Aetlvtt￿s Balanc8 Sh￿t Notes to the Financial St8t8m•nts THE ALEXANDIIA SALES TRUST REFERENGE AND ADMINISTRATIVE DETAILS Trust••8 T Sales GM Sabs AJ Oeldetffield GL LowTy TJ Lowry D Richards DW Richards M Saunders Charfty Reglstratlon Number 1161811 Prlnelp41 Ofn¢• Crofton, Plott Common Platt Sevenoaks Kent TN15 8JX Bank•r Barclays Bank PLC 1 Churchill Place London E14 5HP Indopond•nt Ex¥mln•r A Wilkes 2ets Audit Services River Hou 1 Maidstone Road Sidcup Kenl DA14 5RH THE ALEXANDRA SALES TRUST REPORT OF THE TRUSTEES The Trustees present their re￿rt and financi81 st*ements for the year ended 31 March 2023. The financi81 statements have b8en prepared in a¢¢ordance wilh the ¥ccounbng Poli￿eS Set oul in nots 1 io Ih9 accounts and c¢)mpty wilh the ¢hartty's trust deed, the Charities Act 2011 and Accguntin9 and Reporbng by Charit188.' Statement of Recommended Practice applicab18 to chsrit18s preparing their accounts in accordance wtth the Flnanclal RèportiNJ Stand8rd applicable in the UK and Republic of lièland pUb￿S1*d In October 2019. OBJECTIVES The main objecty've of the tharity is to a88iSt with the ￿lief of cancer suffe￿r$ aged 1 to 24 years and Iheir farnilies and carars in par￿cUlar but not exdusNety by.. Providing financial assistanc* for their benefit in erther Ihe chlldren's ward of at Ih& latna￿ c8n¢xr trust at tho Royal Marsden. Surrey.. b. Prov5dlng grants to famlllg$ and ¢8rsrs ol ¢ho5e thI￿ren 8TrJ a65151 Ihelr ernotional wellbelng or provhllng the means for a resptte break for tha wholè family., Providing funding to the Royal Marsden, Surr8y for equipment or other fariliti8$ required In the teenage Can￿r Trusl unil., or d. By funding any other charitses or ¢haritable organisatlons that pwvide support or ear• to ehildren And young people suffering with can¢gr. REVIEW OF THE YEAR With the 8ffect8 of the Covid pandemic diminished. we have returned to a full programme of events including Go D8y, Quiz Nights. Wreath Making and Aftemoon Te8. The support we have recglvgd has remained outslaThYing and a sperAal note of Ihanks to the Pearson farn1￿ who have again hosted our Goll Day and R&e Nights at Poult Wood Golf Club. A special thanks also to the family of Jordan Dawes who raised £840 at their annual football toumament in Swanley. We conlinue to hav8 an excglbnt relation$hp with Young Lives Wilh Cancer who rernain OUT main partner In norninating worthy reCip￿ntS of our"Smi￿. gffts, trips, vouchers and lutoring. W8 conts'nue to support and gft familie5 With the it8rn5 or day s out they request. A few exampbs afe laptops. i- pads, printers. while gcods. the8tr8 trips, visits to Disneyland. Nint8ndo Switches, b8d5, mattr88888 and lin8rk8 and clothwd vouchers. Malor donallons lor tha yaar Includad £2,200 from The Grand Charity, £2.000 from B Tester and £843 from L&J Travel who Gonducted a raffle amoTrast staff and custotners. Two Truste8'5 familras Gartied out spJn8ored events during Ihe year raising a total of £3,489 Ihrough the Just Gfvlng plaffom). We all remain focused and proud to continue to r3189 'Smik8' rnoney in Nex8ThYra's nam8 and l)ok forward to antsthor succèssful and fruitful y•ar in 2023124. PUBLIC BENEFIT The Tru3te8s confiTh that they have referred to th8 guidance cont8in8d in the Charity Commission's g8neral guldan¢e on public benefit bvhen reviewing the Fund's aim and objectives and in planning fuiure activibes and setting the grant making policy for th8 y8ar. FINANCIAL REVIEW Total incomts tsr thè year was £30.91712022 .. 243,3251 and total expenditu￿ for the year was £28,576 12022 .. £20.5791. Of this. £28.36012022 £20,363) was di8tribJtgd as donations to individuals. The fvnds at 31 Marth 2023 wèrè £64,57612022: £62.235I. RESERVES POUCY OTh an ongoing basis the Trustee5 aim to l*)Id rninirnal resewvgs as th8 gen8ral cost base is knv and lunds will not be dlstrfbuled to beneficiaries until they are received. THE ALEXANDRA SALES TRUST REPORT OF THE TRUSTEE8 POST BALANCE SHEET EVENTS AND GOING CONCERN The TrJsiees toview nominations received and approve the58 in line funds availabl8. Funds are not c4mmitted ahead ol being racoiv8<1. On this basis the Tiust¢¢s wnsider the charity to be a going eljncem. STRUCTURE. GOVERNANCE ANO MANAGEMENT Constllutlon The Charity 18 8 charitab￿ IrKoTpofBtgd Org8nlsation, regtstered the Ch8rty Commission on 26 May 2015. It is a registered ¢harity, number 1181811. The tharity began operating on 15 June 2015. Trustee8 The foll￿ng Twstee8 have served during the year lo date: T SaJ8S GM Sales S Delderf￿1￿ GL Lowry TJ Lowry OW Richards D Richards M S8undws STATEMENT OF TRUSTEES, RESPONSIBIUTIES The Trustees are r6spoKbsitle for preparing the Truste&s' Annu81 Repjrt and the finanoal statements in accordance with apF4icable law and Unlted lfjngdom Accounting Standards IUnf(ed lQngdc4n General￿ Accepted Aco)unbng Pwti¢el. The law appll¢able to charities in ErrtJland & Wa￿S ￿qUireS the Trustees to prepare finandal slalements for each finanaal year which give a true and lair view of the slate ol affairs ol the charity and of tho inix)rning resour￿$ and application of ffjsources of the tharlty for that period. In preparing the50 finanoal statements, the Twste8$ are required to.. select surtatrle aceounling poliaes and then appty them consisterfy,. observe the methods aThJ principles in the Charities SORP 2015 IFRS 102},' make lu¢gemenls and estirnales that 8re reasonable and prudent.. State vthether applicable accoun￿ng standards have teen fdbwed, subject to any material d8partwes disclosed and explained in the finanaal st*ments', prepa￿ the financial stateTnents on ttx ￿Ing cot￿e￿ b8ws unless it is irppFKopriate to prewme trtat the d)8rity will Contin￿ in operation. The Trustees are resw)nsible for keeping proper aeLountng record8 that disdose with reasona￿8 ac£uracy at any time thè financaal pO￿ti￿n of tlle rtharity and engble them to Qnsurè that tho financxsl £tatements comply with th6 Charities Act 2011, thè Charity (Accounts And Reports) Régul81ions 2008 and the provl&ons of the tiust deed. Thèy a￿ also responsible for safeguardin9 tt)e assets of the tharity and hence fortaktng rfy880nat￿e steps forthè prevention and dètection of fraud and other irwularibes. Approved and signed on their behalf. Tru8tO9 18 July 2024 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ALEXANDRA SALES TRUST l ￿port lo Ihe Trustees on my examination of the ac40unts ol th• AJexandf# Salgs Trust lor the year erKI￿ 31 March 2023. R•$ponslbllltl•$ and basls of report As Ihe charity Trustees of the Trust you arè resp)nsible for the preparatbn ol thè accounts in a￿￿)r￿anCe with the ièquirom¢nts of the Charities Act 20111'the Act'l. l ￿pOrt in respect of my exarnination of Ihe Trust's accounts cathed oLrt under s8ction 145 of the 2011 Act and in carying out my examinth.on I have foll¢)wed all the applKable Directio￿ given by the Charity Commission und8r section 14515llbl ol tha Act. Indopend•nt •x4mln?rfs statement I have ¢ompleled my examination. l Confim) that no malerial rnatter5 have come to my attention in connectkjn wlth the examlnalon giving ma eau$• to b81ieve that in any rnaterial respe¢t.' ac¢oun¢s reo)rds were not kept Sn respect of the Trust as rtqvirnd by Section 130 of the A¢1; or thè a¢eounts do not a(xor¢J wth those records., or the accounts do not compty wrth th6 applicablè wuiramènts concarring Ihe forn and content of awounts set out in the Chaiities IAGcounls and Repo￿) Regulations 2008 olhei tliaii aiiy rB4UiTBtnBnl that the accounts give a and fair view, which is not a m8tt8r ¢on¥id9red 88 part of an independent examination. I have no concerns 8nd have come across no other matter8 in connection with the examination to wh￿h attenth 5￿Uld be drawn in thi5 report in order to ￿able a proper understanding of the accounts io b8 rea¢hed. A Wllk•s IFCAI For and on behalf of Azets Audit serv￿¢9 River House, 1 Mttid¥tone Road Sld¢up, Kent, DA14 5RH 18 July 2024 THE ALEXANDRA SALES TRUST STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDEO 31 MARCH 2023 Unrestrlct•d funds 2023 2022 Incomg from: Oonations F￿ndraising event8 lrntsresl 12,070 18,727 120 31,094 12,231 Tolol Incomg 30,917 43,325 Expondliur• on: Ralslng funds Charitable a¢￿￿les- donat¢ons to indivKJuals 216 28.380 216 20.363 Total expendlture 28.576 20.579 Not rnovernenl In fund$ 2.341 22,746 Funds brought fonward at 1 Aprll 2022 62.235 3g.48g Fund balanc• Carrfod forward at 31 March 2023 64,576 62.235 Aji transactk)ns art dèrfvèd trom contSnulng acuV￿ès. All transactM)ns in both years were ¢Jonved from unrestrict•d funds. THE ALEXANDRA SALES TRUST BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Currnnt ass•ts Cash at bank and in hand 64.576 62.235 N•1 *ss•ts 64,576 62,235 FUNDS Unrg8trthd fvnd8 64,576 62.235 The fin8 by.. temen were appnwgd on 2024 and signed ¢)n beham of th8 Boar T Salos Trustee Tru$te• THE ALEXANDRA SALES TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 ACCOUNTING POLICIES B•sl$ of pr•paration The A18xandra Sales Trust is a Charitable Incorporated Organi$alion. The ad¢Jres5 01 the principal 0ffi¢g is givan in the charity infomiation on p8g8 1 01 these financial statements. The nature of the ¢haritls operatbons prin(ip81 activities are 8et out on page 2. The char¢ty cJ)nstitutes a public benefit entity as defined by FRS 102. The financial ststements have been pr8pare¢S in accordance with Accounting and Reportin9 by Charities.. Statement of Rècommandèd Practice applicable to charitie5 preparing their acwunts in accL)rdance wth the Fin8n¢ial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 issued in October 2019, the Charities Act 2011 and UK Ggnerally A¢cepted Practice. The ￿nan￿81 stat8rrents are prepared on a wing concem basis under the historical w5t ¢onventKJn. The fin8n¢ial slatements are prepared In sterfing whleh is thè lunclbjnal ¢urrenry ol the charfty. The s*2nificant a¢¢ounting polic189 applied in tha prep8fdb.on of these financial ststements Bre set out below. These policies have been consist8ntly applied io 811 years presented unless othemse stated. All intomè 1$ ind￿￿9d in the Staten*nt ol Financial Activ￿$ ISOFAI wh•n Ih• ch9rity is K•gally anti￿ to Ihe income after any perfom)ance cL)nditK)ns have been mèt, thè amunt can bg measured reliab and it is prtsbab￿ that the incgmg will be receNed. Fof donations to be recognised the eh&rity will have been nottfied of the amounts and the settlernenl date In writing. If there a￿ conditK)ns attached to the donation and this requires a level of p8rfOrMar￿e beforè entiuamant can bè obtai￿￿ thgn in¢ome is delgrred until those conditions are lully met or the fU￿lMent of those conditions is wthin the control of the ch8nty and it is probable that they will be fU￿lled. Exp•ndlture l expenditure is acc￿￿nted lor on an accruals basls and has been ckssifitd undtr headings that aggrega¢e all Costs related to the ¢ategory. Expenditur6 Is rocognisod wh8r8 ther8 is a 18gal or constnjctive obligation to make payments to third parties, it is probable that Ihe sèttkmeftt will b8 required and the amount of the obkgation Can b8 rneasur8d reliably. It is cate9orised under the following headings- Costs of ralsing funds Indudes Ihose costs incurrad by th8 charity when rnarketing and lundraising to ratse fund lor the charity,. and Exp8ndilure on charitsb￿ actNities compr￿8$ thw costs incurred by the Charfty In Ihe iJelSvèry of donations to its benefickiries. It indudes both wsts all￿ted directty to such 8CtMtleS and those ¢osls ol on indirect nature nece558ry to support them, where applicablg. Fund5 un￿St￿Cted fun¢Js are avallable kn use at the ¢Jiser*tion ol Ihe Trustèès in furthera￿8 of the g8neral objactivas of tha charity and which have not been de5ignat8d for other purpos88. Golng ConcBrn The finana81 stataments havè b•èn PT6P8rèd on a going concem basis as th8 Tw$tees b91ievo Ihat no rnateri81 unc8rt8intl8s exist. The TNstees have considered the level of funds held and Ihe expected level of in¢ome and expenditure for 12 months from aulhorising these financial statements. The budgeled iTKome and expertditu￿ is sufficient wth Ihe level tsf reserves for the charity lo be able lo continue as going con¢em. ThE ALEXAMDRA SALES TRUST NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Judgement5 and key sources of e3tlmatSon une•rt•lnty Atcounting estirnales and judgements are continualty ev81uat8d and aro based on historical exparièncè and other factors, including exp8Ctation5 of bJtu￿ events that are ￿lIeved to ba rèasonable under Iha circAJrnStances. No judgements lapart from those invo￿¢ng estimalesl ha￿ béan made In the PTwe$$ of Sp￿￿ng the above accounting policies that h8V8 had tho Th￿)st ￿9nbfi¢anl effgrt on amounts rewnised in Ihè financial statemenl8'. Thère ar& no key assumptions eoncemlng the future and other key sourcas of estimatM)n uncertainty at the r8POrting date that have a significant risk of causing a matsrbal adjustment lo Ihe Car￿n9 arfKJunts of assets and liabilitiès within the nexifinancial year. STAFF COSTS AND TRUSTEES, REMUNERATION Nong of Trustees received any MnMSnèralion or reimbursed expen$és during the y8ar12022 '. nonèl.