THE ALEXANDRA SALES TRUST
REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31 MARCH 2022
Registered Charity No. 1161811
Azets Audit Services Greytown House 221/227 High Street Orpington Kent BR6 0NZ
THE ALEXANDRA SALES TRUST
CONTENTS
| Page | |
|---|---|
| Charity Information | 1 |
| Report of the Trustees | 2 |
| Independent Examiner’s Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 |
| Notes to the Financial Statements | 7 |
THE ALEXANDRA SALES TRUST
REFERENCE AND ADMINISTRATIVE DETAILS
| Trustees | T Sales |
|---|---|
| GM Sales | |
| AJ Delderfield | |
| GL Lowry | |
| TJ Lowry | |
| D Richards | |
| DW Richards | |
| M Saunders | |
| Charity Registration Number | 1161811 |
| Principal Office | Crofton, Platt Common |
| Platt | |
| Sevenoaks | |
| Kent | |
| TN15 8JX | |
| Banker | Barclays Bank PLC |
| 1 Churchill Place | |
| London | |
| E14 5HP | |
| Independent Examiner | M A Wilkes |
| Azets Audit Services | |
| Greytown House | |
| 221 – 227 High Street | |
| Orpington | |
| Kent | |
| BR6 0NZ |
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THE ALEXANDRA SALES TRUST
REPORT OF THE TRUSTEES
The Trustees present their report and financial statements for the year ended 31 March 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland published on 1 January 2019 as amended by Update Bulletin 1.
OBJECTIVES
The main objective of the charity is to assist with the relief of cancer sufferers aged 1 to 24 years and their families and carers in particular but not exclusively by:
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a. Providing financial assistance for their benefit in either the children’s ward of at the teenage cancer trust at the Royal Marsden, Surrey;
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b. Providing grants to families and carers of those children and assist their emotional wellbeing or providing the means for a respite break for the whole family;
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c. Providing funding to the Royal Marsden, Surrey for equipment or other facilities required in the teenage cancer Trust unit; or
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d. By funding any other charities or charitable organisations that provide support or care to children and young people suffering with cancer.
REVIEW OF THE YEAR
We have been lucky this year, with the pandemic lessening, we have been able to return to all our regular fundraising events. The support we have received has been outstanding with all our events – quiz nights, wreath making evening, afternoon tea and our annual golf day, selling out. It has also been heart-warming when families we have helped have attended our events to support us.
We continue to have a good relationship with Young Lives ‘vs’ Cancer who provide the nominations of requested ‘smiles’.
We were able to gift Pembury Hospital £1,000 worth of games and toys etc through a donation gifted to us by the Lions Club in Tonbridge.
We have had a very strong year of donations with a particular company awarding us an amazing £25,000.
We continue to support and gift families with the items or day’s out they request. A few examples are laptops, white goods, theatre trips, financial assistance whilst staying in hospital, Nintendo Switches, beds, mattresses and linens and clothes vouchers to name but a few.
We continue to grow as a charity and are very proud of everything we’ve achieved and to keep Alexandra’s name alive.
We look forward to a promising 222/23.
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THE ALEXANDRA SALES TRUST
REPORT OF THE TRUSTEES
PUBLIC BENEFIT
The Trustees confirm that they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Fund’s aim and objectives and in planning future activities and setting the grant making policy for the year.
FINANCIAL REVIEW
Total income for the year was £43,325 (2021 : £23,950) and total expenditure for the year was £20,579 (2010 : £20,081). Of this, £20,363 (2021 : £19,232) was distributed as donations to individuals. The funds at 31 March 2022 were £62,235 (2021 : £39,489).
RESERVES POLICY
On an ongoing basis the Trustees aim to hold minimal reserves as the general cost base is low and funds will not be distributed to beneficiaries until they are received.
POST BALANCE SHEET EVENTS AND GOING CONCERN
The Trustees review nominations received and approve these in line with funds available. Funds are not committed ahead of being received. On this basis the Trustees consider the charity to be a going concern.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Constitution
The Charity is a Charitable Incorporated Organisation, registered with the Charity Commission on 26 May 2015. It is a registered charity, number 1161811. The charity began operating on 15 June 2015.
Trustees
The following Trustees have served during the year to date:
T Sales GM Sales AJ Delderfield appointed 25 April 2022 S Doyle resigned 25 April 2022 GL Lowry TJ Lowry appointed 25 April 2022 DW Richards D Richards M Saunders
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THE ALEXANDRA SALES TRUST
REPORT OF THE TRUSTEES
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP 2015 (FRS 102);
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf:
……………………………… G Sales Trustee
30 January 2023
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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF ALEXANDRA SALES TRUST
I report to the Trustees on my examination of the accounts of the Alexandra Sales Trust for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity Trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounts records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
……………………………….
M A Wilkes (FCA) For and on behalf of Azets Audit Services Greytown House, 221-227 High Street Orpington, BR6 0NZ
31 January 2023
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THE ALEXANDRA SALES TRUST
STATEMENT OF FINANCIAL ACTIVITIES
FOR THE YEAR ENDED 31 MARCH 2022
| Income from: Donations Fundraising events Total income Expenditure on: Raising funds Charitable activities – donations to individuals Total expenditure Net movement in funds Funds brought forward at 1 April 2021 _ Fund balance carried forward at 31 March 2022 |
Unrestricted funds 2022 £ 2021 £ 31,094 11,643 12,231 12,307 __ _ 43,325 23,950 __ _ 216 849 20,363 19,232 __ _ 20,579 20,081 __ _ 22,746 3,869 39,489 35,620 __ ___ 62,235 39,489 ___ _____ |
|---|---|
All transactions are derived from continuing activities.
All transactions in both years were derived from unrestricted funds.
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THE ALEXANDRA SALES TRUST
BALANCE SHEET
AS AT 31 MARCH 2022
| Current assets Cash at bank and in hand Net assets FUNDS Unrestricted funds |
2022 £ 62,235 __ 62,235 ____ 62,235 |
2021 £ 39,489 ______ 39,489 |
|---|---|---|
| ______ 39,489 |
The financial statements were approved on 30 January 2023 and signed on behalf of the Board by:
| ............................................ | ............................................. |
|---|---|
| T Sales | G Sales |
| Trustee | Trustee |
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THE ALEXANDRA SALES TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. ACCOUNTING POLICIES
1.1
Basis of preparation
The Alexandra Sales Trust is a Charitable Incorporated Organisation. The address of the principal office is given in the charity information on page 1 of these financial statements. The nature of the charity’s operations and principal activities are set out on page 2.
The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and amended by Update Bulletin 1, the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The financial statements are prepared on a going concern basis under the historical cost convention. The financial statements are prepared in sterling which is the functional currency of the charity.
The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated.
1.2 Income
All income is included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.
For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled.
1.3 Expenditure
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is categorised under the following headings:
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Costs of raising funds includes those costs incurred by the charity when marketing and fundraising to raise fund for the charity; and
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Expenditure on charitable activities comprises those costs incurred by the charity in the delivery of donations to its beneficiaries. It includes both costs allocated directly to such activities and those costs of an indirect nature necessary to support them, where applicable.
1.5 Funds
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
1.7 Going Concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern.
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THE ALEXANDRA SALES TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1.8 Judgements and key sources of estimation uncertainty
Accounting estimates and judgements are continually evaluated and are based on historical experience and other factors, including expectations of future events that are believed to be reasonable under the circumstances.
No judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements:
There are no key assumptions concerning the future and other key sources of estimation uncertainty at the reporting date that have a significant risk of causing a material adjustment to the carrying amounts of assets and liabilities within the next financial year.
2. STAFF COSTS AND TRUSTEES’ REMUNERATION
None of the Trustees received any remuneration or reimbursed expenses during the year (2020 : none).
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