CHAIRTY COMMISION REPORT 01/11/2019 - 31/10/2020
| CHARITY DETAILS | |
|---|---|
| Name | Acton Vale CommunityAssociation(AVCA) |
| Registration Number | 1161783 |
| Address | Acton Vale Community Centre Beech Avenue LONDON W3 7JZ |
| Trustee Names (during the year) |
1. Paul Woodgate (Chair) 2. Miriam E Mark 3. Helena Cookman 4. Brian Ismael 5. Enos Belnavis 6. Ferne Leigertwood 7. Lola Jones 8. Kenneth Julien Youngblood 9. Ali Asaraf (joined March 2019) 10. Charlotte Roberts(joined March 2019) |
| Period Covered | 01/11/2019 - 31/10/2020 |
| GOVERNANCE | |
|---|---|
| Structure and management |
The governance of AVCA is overseen by the trustees. Until the commencement of the COVID 19 lockdown, they held committee meetings on average every two months. The core committee - those with specified roles met more frequently as and when required. This constituted PW, HC, MM and BI. AVCA main business is managing and developing the Acton Vale Community Centre. The Centre is managed in all aspects on a day to day basis by Grace Ismael (Centre Manager) and Mary Mark (Cleaner). The building is owned by Ealing Council, but AVCA manage all aspects of operating the Community Centre. The lockdown meant different arrangements needed to be put in place to cover the fact that the centre was not being used with flexi furlough policies applying. |
| Recruitment of Trustees |
AVCA recruits its trustees by local advertising and by seeking out interested parties within the organisation using the Centre on a regular basis and approaching people who have an interest in assisting AVCA with developing its aims and can contribute a vital role. We did acquire new Trustees during the course of theyear and theyare listed above. |
| ACHIEVEMENTS AND | OBJECTIVES IN 2019/20 |
|---|---|
| Achievements and performance (incl public benefit) |
This was our fifth year with charitable status and has been a difficult year disrupted by the COVID 19 lockdown halfway through. Generating income became difficult as the Centre could not be used for half of this year meaningthe COVID 19grant was significant for our sustainment. Until |
lockdown, we were making some progress towards increasing our booking income to reverse the trend of reduced income from previous years. It needs to be acknowledged that the Chair was undergoing serious health concerns that resulted in the loss of his life days into the new AVCA financial year (Nov 2020). His health problems also meant we no longer had the drive he instigated in the organisation and was an upsetting time for staff and Trustees. Our ambitions for the Centre and its use as a hub were inevitably put on hold as we had no idea how long the lockdown would exist for. AVCA has full responsibility for the employment of the Centre Manager and our regular cleaner. An external company (HR Dept) provides HR and payroll support, and a pension scheme is provided for our staff. We continue to learn and will strive to be a good employer. The lockdown meant we could not maintain the employment of the staff in an effective way so were placed on flexi furlough to deal with the situation we had. The nursery that had opened in Sept 2019 continued to operate within COVID regulations. Prior to lockdown, the Centre hosted a variety of activities during the year. These have included: Regular User Groups: • Dominoes Club • Sewing Club • Drumming and Steel Pan workshops • Youth Group • Somali Ladies Group • Temperance Lodge • Child Minding Group • Deaf Group We also took private bookings during the year from several church groups, as well as for birthdays and funeral wakes.
There was no Mayor of London election in May 2020 as this was postponed for a year. Local councillors were no longer able to hold their monthly surgeries either during lockdown.
All our events and hosted activities are accessible to residents of the Vale estate as well as the wider community. This demonstrated the public benefit though we would like to deliver more, and are always open to approaches from people who wish to use the centre to host their activities and events. No significant repairs and maintenance were required in the centre during this year.
| FINANCIAL REVIEW | FINANCIAL REVIEW |
|---|---|
| Overall | This has been a challenging year. Our actual income increase largely due to the COVID 19 grant and the Job Retention scheme payments. Income from private bookings dropped significantly but the income from the nursery was maintained at a similar level – the year before it set up very late in the financial year. Our expenditure dropped during the year but not as significantly with reductions in some offset but having to give refunds to groups due to non availability of the centre. |
| Debts | AVCA is not in anydebt to any person or organisation. |
| Reserves policy | Our reserves policy continues as before to maintain approximately £12,500 in reserve at any given time. This would cover our running costs for around four months if we had no income but is a worrying figure in light of the ongoing lockdown. |
| Any funds held as a custodian trustee |
No funds are held by any trustees or on behalf of any groups |
Final Comments
This report is being written retrospectively, as the person who would normally produce the report became very ill during 2020 and later passed away in Nov 2020 – this also had a knock on effect on the functioning of the Board of Trustees. This report is therefore being produced by a Trustee who was not on the Board of Trustee during the year this report covers but has liaised with Trustees who were.
We would like to thank everyone who has helped, including staff, volunteers, those who paid to use the Centre and organisations that have assisted AVCA.
Thanks to all the Trustees who helped to manage AVCA.
Can we also thank Fred Burley for his examination of our accounts for this year. He has verified them as a true record of AVCA’s finance in 2019/20 and provided advice to ensure we remain in reasonable shape despite the challenges we faced.
| Section ARece and |
|||||
|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Lastyear | |
| to the nearest € |
tothe nearest€ | to the nearestf | to the nearest€ | to the nearest€ | |
| A1 | |||||
| One off,privatebookings(partiesetc) | 2,795 | 2,795 | 8,000 | ||
| withheld deposits | 680 | 680 | 975 | ||
| invoiced income (mainly occasional,non private use) |
225 | 225 | 1,288 | ||
| regular usage income('rents'from | |||||
| groups/organisations regualrly using the | 24,131 | 24,131 | 21,130 | ||
| Centre) | |||||
| Covid-19 Grant | 25,000 | 25,000 | |||
| JRS Payment | 7,O72 | 7,072 | |||
| total( incomefor AR) |
59,903 | 59,903 | 31,393 | ||
| A2Assetandinvestmentsales, | |||||
| Total receipts | 59,903 | 59,903I | 31,393 | ||
| A3 | |||||
| Staff salaries&employer's costs; | |||||
| occasional relief staffing; HR support; | |||||
| payroll; pensions | 38,7U | 38,74 | 38,113 | ||
| Volunteer expenses, refreshments,travel, | |||||
| DBSchecks | 1,452 | 1,452 | 2,124 | ||
| frainingprovision (sewing, firstaidetc) | |||||
| 1,080 | 1,080 | 2,03s | |||
| phone/intemet bills, printer ink, cleaning | |||||
| materials | 1,618 | 1,618 | 1,438 | ||
| pestcontrol, electrical testing, keys, centre | |||||
| maintenance & refurbishment, alarm | |||||
| systemetc | 195 | 195 | 1,102 | ||
| nsurance | 724 | 724 | 733 | ||
| lvlicence, business rates | 809 | 809 | 2,244 | ||
| Centreequipment | 79 | 79 | |||
| Sankcharges, bounced cheques | 85 | 85 | 462 | ||
| eoal fees | 350 | ||||
| efunds | 1,030 | 1,030 | |||
| MISC | 47 | 47 | |||
| Subtotal | 45,862 | 45,863 | 48,602 |
14.041 14,041 17,209 CCXX R2 accounts ISSI
| Unrestricted | Restricted | Endowment | |||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | |
| tonearest€ | tonearest € | tonearest € | |||
| BlCashfunds | Petty cash | ,t5 | |||
| account | 30,046 | ||||
| Totalcashfunds | 30,061 | ||||
| (agree balances with receipts | and payments | ||||
| account(s)) | |||||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | tonearest € | tonearestt | tonearest€ | ||
| 82Othermonetaryassets | |||||
| Details | Fund towhich | Cost(optional) | Current value | ||
| 83lnvestmentassets | |||||
| Details | Fund towhich | Cost(optionai) | Current value | ||
| 84 Assetsretainedfor the | Main Kitchen fixtures and fitting | etc | 1,232 | ||
| charity'sownuse | Main entrancehallfurniture etc | 54 | |||
| Main hall, furniture etc | 4,95'l | ||||
| Youth area furniture etc | 984 | ||||
| small kitchen | |||||
| Family area furniture etc | 200 | ||||
| Upstairs room furniture etc | 2,428 | ||||
| Toaster | |||||
| 2 Kettles | 50 | ||||
| Curtains | 85 | ||||
| Office chairs | 194 | ||||
| Projector Trolley | |||||
| Vacuum cleaner | 112 | ||||
| Sewing machinesx4 | 95s | ||||
| first aidkit | 15 | ||||
| Upstairs room 4x small folding tables | 150 | ||||
| Projector Screen | 200 | ||||
| Steam lron | 50 |
| Section ARece and |
|||||
|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds |
Endowment funds |
Totalfunds | Lastyear | |
| to the nearest € |
tothe nearest€ | to the nearestf | to the nearest€ | to the nearest€ | |
| A1 | |||||
| One off,privatebookings(partiesetc) | 2,795 | 2,795 | 8,000 | ||
| withheld deposits | 680 | 680 | 975 | ||
| invoiced income (mainly occasional,non private use) |
225 | 225 | 1,288 | ||
| regular usage income('rents'from | |||||
| groups/organisations regualrly using the | 24,131 | 24,131 | 21,130 | ||
| Centre) | |||||
| Covid-19 Grant | 25,000 | 25,000 | |||
| JRS Payment | 7,O72 | 7,072 | |||
| total( incomefor AR) |
59,903 | 59,903 | 31,393 | ||
| A2Assetandinvestmentsales, | |||||
| Total receipts | 59,903 | 59,903I | 31,393 | ||
| A3 | |||||
| Staff salaries&employer's costs; | |||||
| occasional relief staffing; HR support; | |||||
| payroll; pensions | 38,7U | 38,74 | 38,113 | ||
| Volunteer expenses, refreshments,travel, | |||||
| DBSchecks | 1,452 | 1,452 | 2,124 | ||
| frainingprovision (sewing, firstaidetc) | |||||
| 1,080 | 1,080 | 2,03s | |||
| phone/intemet bills, printer ink, cleaning | |||||
| materials | 1,618 | 1,618 | 1,438 | ||
| pestcontrol, electrical testing, keys, centre | |||||
| maintenance & refurbishment, alarm | |||||
| systemetc | 195 | 195 | 1,102 | ||
| nsurance | 724 | 724 | 733 | ||
| lvlicence, business rates | 809 | 809 | 2,244 | ||
| Centreequipment | 79 | 79 | |||
| Sankcharges, bounced cheques | 85 | 85 | 462 | ||
| eoal fees | 350 | ||||
| efunds | 1,030 | 1,030 | |||
| MISC | 47 | 47 | |||
| Subtotal | 45,862 | 45,863 | 48,602 |
14.041 14,041 17,209 CCXX R2 accounts ISSI
| Unrestricted | Restricted | Endowment | |||
|---|---|---|---|---|---|
| Categories | Details | funds | funds | funds | |
| tonearest€ | tonearest € | tonearest € | |||
| BlCashfunds | Petty cash | ,t5 | |||
| account | 30,046 | ||||
| Totalcashfunds | 30,061 | ||||
| (agree balances with receipts | and payments | ||||
| account(s)) | |||||
| Unrestricted | Restricted | Endowment | |||
| funds | funds | funds | |||
| Details | tonearest € | tonearestt | tonearest€ | ||
| 82Othermonetaryassets | |||||
| Details | Fund towhich | Cost(optional) | Current value | ||
| 83lnvestmentassets | |||||
| Details | Fund towhich | Cost(optionai) | Current value | ||
| 84 Assetsretainedfor the | Main Kitchen fixtures and fitting | etc | 1,232 | ||
| charity'sownuse | Main entrancehallfurniture etc | 54 | |||
| Main hall, furniture etc | 4,95'l | ||||
| Youth area furniture etc | 984 | ||||
| small kitchen | |||||
| Family area furniture etc | 200 | ||||
| Upstairs room furniture etc | 2,428 | ||||
| Toaster | |||||
| 2 Kettles | 50 | ||||
| Curtains | 85 | ||||
| Office chairs | 194 | ||||
| Projector Trolley | |||||
| Vacuum cleaner | 112 | ||||
| Sewing machinesx4 | 95s | ||||
| first aidkit | 15 | ||||
| Upstairs room 4x small folding tables | 150 | ||||
| Projector Screen | 200 | ||||
| Steam lron | 50 |