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2023-09-30-accounts

Trustees’ Annual Report for the period

From 01 October 2022 to 30 September 2023

Charity name: Baroque Week

Charity registration number: 1161774

Objectives and Activities

SORP
reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 1) The promotion and performance of baroque
chamber music for the public benefit
2)To promote education in baroque music for the
public benefit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17
and 1.19		 Administrative, planning and preparatory work was
undertaken for the 2023 summer course; however,
again the Playing Day which is normally held earlier in
the year at Burnham Grammar School, Bucks was not
held in 2023.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 In performing their duties, the trustees have had
regard to the guidance issued by the Charity
Commission on public benefit.

Additional information (optional)

SORP
reference
Policy on grant making Para 1.38 The Trustees continued to apply the adopted formal
criteria and procedures for the award of bursaries
covering part or all of the fees for the summer course,
in order to ensure thepublic benefit.

Achievements and Performance

SORP
reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 The 2023 summer course was held at Queen Anne’s
School, Caversham from 13thto 20thAugust. The
course was fully booked with both UK and
international participants; the total attendance was 97,
exceeding the record number of 94 last year.
The course provided educational and creative activity
for participants in baroque music performance and
instruction. The course offered inspiration and

Baroque Week Oct 2022-Sept 2023 Page 1

guidance to both singers and players of baroque music from an expert team of leading specialists in historical performance style, including a concert from the course tutors. Informal student performances took place each day during the course and a public performance of baroque music was given at the end of the week. The principal theme in 2023 was “The Grand Tour - France”, exploring repertoire from the 17[th] and 18[th] centuries and featuring large group repertoire by Lalande, Charpentier and Lully for a final concert. Eight full and three part bursaries were awarded to musicians who would not otherwise have been able to attend the summer course, covering accommodation, board and tuition at a cost to the charity of £850 per award. Subject to the availability of funds, the trustees award the bursaries on the basis of the need of the applicant, their potential to benefit from attendance and the potential for others (course members and the wider public) to benefit from their attendance. The typical beneficiary of a bursary is a music student who is planning a professional career in order to give them exposure to a wide range of musical opportunities. Three recipients were more mature participants who needed financial assistance in order to attend the course. The Charity maintains a website, a members’ Group on Facebook, and a Facebook Page in order to publicise its activities.

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 As the core of the course is chamber music, in groups
of as few as four participants, the summer course has a
higher tutor-student ratio than most other comparable
music summer schools. This means that costs are
higher than many other courses; however, the fees are
set to be close to break even if the course is virtually
full in order to maximise the public benefit. This year
we again received generous donations totalling
approximately £4,500. This meant that the funds show
a modest surplus of income over expenditure for the
year of £633.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 The Trustees intend to cover the cost of the annual
summer course through course fees and donations and
to provide at least five bursaries each year. If the
summer course is fully booked then this will contribute
a modest surplus to the reserves as a buffer against
unforeseen expenses, fewer participants, or the award
of more bursaries, in future years.
The total reserves represent approximatelyaquarter

Baroque Week Oct 2022-Sept 2023 Page 2

of the expenditure in a normal twelve-monthperiod.
Amount of reserves held Para 1.22 £17,042
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 Not considered likely. The charges from our host
school for the summer course are on a per-head basis
with a fairly low minimum number of participants, so
we would expect to be able to cover fixed costs such as
tutor fees and administration from our reserves, even
if attendance at the summer course was unexpectedly
low.
Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 Principal sources of funds are:
1) Fees for the annual course and the playing day
2) Membership fees and donations by Baroque Week
members
In a normal year the income covers the expenditure,
which comprises hire of facilities and accommodation
for the courses, payment of professional musicians to
tutor course participants, essential administration
costs of the summer course, hire of musical
instruments and purchase of sheet music as required.
This supports the objectives of the charity through its
courses. Funding also enables the provision of
bursaries to musicians who would not otherwise be
able to attend the course.

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g. unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.,
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Elected from the membership

Additional information (optional) You may choose to include further statements where relevant about:

Relationship with any related
parties		 Para 1.51 One Trustee, Alexandra Jill Caudle, received a fee for
her work as Course Administrator of the 2023 summer
course, and a connected person, Theresa Caudle, was
paid a fee as the Artistic Director forplanningactivities

Baroque Week Oct 2022-Sept 2023 Page 3

for the 2023 course and an additional fee as a Tutor on that course. The Trustees agreed that these payments were in the best interests of the charity and in accordance with the Charities Act 2011 and the charity’s Constitution. No payments were made for any duties carried out as a Trustee.

Reference and Administrative details

Charity name Baroque Week Registered charity number 1161774 Charity’s principal address Burles Lodge, Crondal Lane, Dippenhall, Farnham, Surrey GU10 5DN England

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body)
entitled to appoint trustee
(ifany)
Francis Michels Chairman Members of Baroque Week
Geoffrey Paul
Lawrence		 Vice-Chairman Members of Baroque Week
Martin Richards Treasurer Retired and re-elected at
AGM on 18/8/2023		 Members of Baroque Week
Alexandra Jill Caudle Members of Baroque Week
Sylvia Ellison Retired and re-elected at
AGM on 18/8/2023		 Members of Baroque Week
Caroline Gibbons Members of Baroque Week
Roger Deats Members of Baroque Week
Paul Woodmansterne Elected at AGM on 18/8/2023 Members of Baroque Week
Peter Rose Elected at AGM on 18/8/2023 Members of Baroque Week

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Geoffrey Paul Lawrence Martin Lester Richards Position (e.g. Secretary, Vice-Chairman Treasurer Chair, etc) Date 21[st] February 2024 22[nd] February 2024

Baroque Week Oct 2022-Sept 2023 Page 4

Baroque Week 1161774 Receipts and payments accounts CC16a For the period Period start date Period end date To from 10/1/2022 9/30/2023

Section A Receipts and payments Section A Receipts and payments
A1 Receipts
Baroque Week Fees
60,035
Bank Interest
578
Donations/Membership
4,510
Gift Aid Reclaim
426
-
65,549
Unrestricted
funds
to the nearest £
Sub total(Gross income for AR)		 to the nearest £
-
-
-
-
-
-
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £
60,035
578
4,510
426
-
65,549		 Last year
to the nearest £
Baroque Week Fees 60,035 - -
-
-
-
-
-		 60,035 52,337
Bank Interest 578 - 578 134
Donations/Membership 4,510 - 4,510 4,048
Gift Aid Reclaim 426 - 426 484
- - - -
Sub total(Gross income for AR) 65,549 - 65,549 57,003
-
-
-
-		 -
-
-
65,549
-
-
-		 - -
- -
- -
- - 65,549 57,003

A2 Asset and investment sales, (see table). - - Sub total [ - ] Total receipts 65,549 A3 Payments

Baroque Week Fee Refunds 1,050 - -
-
-
-
-
-
-
-
-
-		 1,050 685
Venue Hire 40,380 - 40,380 35,155
Tutors Fees 12,780 - 12,780 11,922
Admin Fees 5,635 - 5,635 3,500
Music/copying 1,987 - 1,987 1,833
Refreshments 2,080 - 2,080 1,818
Stationery/Advertising/IT 678 - 678 611
Insurance 326 - 326 320
Bursaries* - - -
**Sub total ** 64,916 - 64,916 55,844

* See Trustee's Annual Report

A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
**Sub total ** - - - - -
**Total payments ** 64,916 - - 64,916 55,844
**Net of receipts/(payments) ** 633 - - 633 1,159
A5 Transfers between funds - - - - -
A6 Cash funds last year end 16,409 - - 16,409 15,250
**Cash funds this year end ** 17,042 - - 17,042 16,409

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on behalf of
all the trustees		 Details
Details
Details
Details
Sheet Music
Fans
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
17,042
-
-
-
-
-
17,042
-
OK
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
Cost (optional)
Unrestricted
-
Unrestricted
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Martin Richards
Geoffrey Lawrence
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
Current value
(optional)
-
-
-
Current value
(optional)
-
-
-
-
When due (optional)
-
-
-
-
-
Date of approval
Martin Richards 5/18/2024
Geoffrey Lawrence 5/29/2024

Independent examlner's report on the accounts Secllon A Independent Examlner's Report R•port lo Ihe Iruslee81 member8 01 Baroque Week On accounts tor the year ended 3IY0912023 Charlty no (If any) 1161774 Sel out on page8 Respedlve The charity's Iruslees are responsible lor the preparation of the accounls. responslbllltles of The charity's trustees consider that an audit is nol required for this year Iruslees and examlner under seclion 144 of the Charities Act 2011 (the Charities Act) and thal an independent examination is ne8ded. It is my responsibility lo: examine the accounts under section 145 of th8 Charities Act. lo follow Ihe procedures laid down in the general Directions given by the Charity Commission (under section 145{51(b) of th6 Charilies Act, and lo stale whelher particular matters have come lo my attention. Basis of independenl My examination was carried out in accordance with general Directions given examlner's statenwit by the Charity Commission. An examination includes a review of Ihe accounting records kept by the charity and a comparison of the a￿o￿nts presenled with those records. It also includes consideralion of any unusual items or disclosures in the accounts and seeking explanations from Ihe trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequenlly no opinion is given as to whether the accounts present a Yrue and lairf view and the report is limited to those matters sel out in Ihe statement below. Independent In connection with my examination, no matter has come to my attention examinerfs statement 1. which gives me reasonable cause to believe that in. any material respect. Ihe requirements: lo keep accounting records in accordance with section 130 01 the Charities Act: and to prepare accounts which ac¢ord with the a￿untIng re¢oT(Is and comply with the accounting requir8m8nts of the Charities Act have not been met,. or 2. to which. in my opinion. attention should be drawn in order to enable a proper understanding of the accounts lo be reached. Please delete the vffjrds in the brackets if they do not apply. Slgned: Dale: 2FJO8J2024 Name: Rebecca Margarel COBB Relevant professlonal quallflcatlon(s) or body (If any): Address: 'Marlowe', 8roadstairs Road, Broadstairs, K8nl CT10 2RH IER July 21