2021-09-30-accounts

Trustees’ Annual Report for the period

From 01 October 2020 To 30 September 2021

Charity name: Baroque Week

Charity registration number: 1161774

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	1) The promotion and performance of baroque chamber music for the public benefit 2)To promote education in baroque music for the public benefit.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Administrative, planning and preparatory work was undertaken for the 2021 summer course, which we were able to hold, following the 2020 cancellation due to COVID restrictions. The Playing Day which is normally held earlier in the year at Burnham Grammar School, Bucks was again not held in 2021.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In performing their duties, the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional)

	SORP reference
Policy on grant making	Para 1.38	The Trustees continued to apply the adopted formal criteria and procedures for the award of bursaries covering part or all of the fees for the summer course, in order to ensure thepublic benefit.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a	Para 1.20	The 2021 summer course was held at Queen Anne’s School, Caversham from 15th to 22nd August. The course was well attended by UK residents; however, 19 intending participants withdrew due to COVID, mostly due to the restrictions on international travel; their fees were therefore refunded or held over for 2022. Some otherprobable attendees chose not to applythis

Baroque Week Oct 2020-Sept 2021 Page 1

whole.

year due to the COVID situation. The total attendance was 71, compared to the record number of 94 in 2019. The uncertainties around COVID restrictions and mitigations meant that much of the planning was more last-minute than usual, but the opportunity to make music together was hugely appreciated by those who were able to attend; for some course members this was their first opportunity to make live music since March 2020. A typical comment from the feedback forms: “ After months of no chamber music or zoom sessions it was just such a pleasure to play face to face and with such a skilled and friendly group.”

The course provided educational and creative activity for attendees in baroque music performance and instruction. The course offered inspiration and guidance to both singers and players of baroque music from an expert team of leading specialists in historical performance style, including a concert from the course tutors. Informal student performances took place each day during the course and a public performance of baroque music was given at the end of the week. The principal theme in 2021 was “The Grand Tour - Italy”, featuring music by Italian composers including Monteverdi, Scarlatti and Vivaldi, and by visitors to Italy such as Handel.

Four bursaries were awarded to musicians who would not otherwise have been able to attend the summer course, covering accommodation, board and tuition at a cost to the charity of £770 per award. One other full bursary and a part bursary were awarded but had to be held over until 2022. Subject to the availability of funds, the trustees award the bursaries on the basis of the need of the applicant, their potential to benefit from attendance and the potential for others (course members and the wider public) to benefit from their attendance. The typical beneficiary of a bursary is a music student who is planning a professional career in order to give them exposure to a wide range of musical opportunities. Usually, the recipients also include more mature participants who need financial assistance in order to attend the course, but there were no such applicants this year.

We were also able to appoint two emerging professional musicians as Assistant Tutors for a smaller fee, who gained valuable experience in coaching baroque chamber music, and one of whom has now been appointed as a full tutor for 2022.

The Charity maintains a website, a members’ Group on Facebook, and a Facebook Page in order to publicise its activities.

Baroque Week Oct 2020-Sept 2021 Page 2

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As the core of the course is chamber music, in groups of as few as four participants, the summer course has a higher tutor-student ratio than most other comparable music summer schools. This means that costs are higher than many other courses; however, the fees are set to be close to break even if the course is virtually full in order to maximise the public benefit. This year we received an anonymous donation of £5,000 (via the CAF Bank) and several other generous donations, and just over £2,000 of fees were left on deposit with us for the 2022 course. This means that the funds show a surplus of income over expenditure for the year of more than £2,000 despite the lower participation this year due to COVID.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Trustees intend to cover the cost of the annual summer course and the Playing Day through course fees and to provide at least three bursaries each year. If the summer course is fully booked then this will contribute a modest surplus to the reserves as a buffer against unforeseen expenses or fewer participants in future years. Another important reason to build up the reserves is that it is probable that Baroque Week will need in the future to purchase an extensive private library of sheet music currently used free of charge during the course. The total reserves represent approximately a quarter of the expenditure in a normal twelve-monthperiod.
Amount of reserves held	Para 1.22	£15,250
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	Not considered likely. The charges from our host school for the summer course are on a per-head basis with a fairly low minimum charge, so we would expect to be able to cover fixed costs such as tutor fees and administration from our reserves, even if attendance at the summer course was unexpectedlylow.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	Principal sources of funds are: 1) Fees for the annual course and the playing day 2) Membership fees and donations by Baroque Week members In a normal year the income covers the expenditure, which comprises hire of facilities and accommodation for the courses, payment of professional musicians to tutor course attendees, essential administration costs of the summer course,hire of musical instruments and

Baroque Week Oct 2020-Sept 2021 Page 3

purchase of sheet music as required. This supports the objectives of the charity through its courses. Funding also enables the provision of bursaries to musicians who would not otherwise be able to attend the course.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g., election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected from the membership

Additional information (optional) You may choose to include further statements where relevant about:

Relationship with any related Para 1.51 One Trustee, Alexandra Jill Caudle, received a fee for parties her work as Course Administrator of the 2021 summer course, and a connected person, Theresa Caudle, was paid a fee as the Artistic Director for planning activities for the 2021 course and an additional fee as a Tutor on that course. The remaining Trustees agreed that these payments were in the best interests of the charity and in accordance with the Charities Act 2011 and the charity’s Constitution. No payments were made for any duties carried out as a Trustee.

Reference and Administrative details

Charityname	Baroque Week
Registered charitynumber	1161774
Charity’s principal address	Burles Lodge, Crondal Lane, Dippenhall, Farnham, Surrey GU10 5DN

Names of the charity trustees who manage the charity

1 2 3 4 5	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Francis Michels	Chairman	Retired and re-elected at AGM on 20/8/2021	Members of Baroque Week
	Geoffrey Paul Lawrence	Vice-Chairman		Members of Baroque Week
	Martin Richards	Treasurer		Members of Baroque Week
	Alexandra Jill Caudle		Retired and re-elected at AGM on 20/8/2021	Members of Baroque Week
	Sylvia Ellison			Members of Baroque Week

Baroque Week Oct 2020-Sept 2021 Page 4

Members of Baroque Week

6[Caroline Gibbons ]

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Geoffrey Paul Lawrence	Martin Lester Richards
	Vice-Chairman	Treasurer
	25thJuly 2022 25th July 2022
	25thJuly 2022

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Baroque Week 1161774
Receipts and payments accounts CC16a
For the period Period start date To Period end date
from 10/01/2020 09/30/2021
Section A Receipts and payments
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Baroque Week Fees (2020) - - - - 6,254
Baroque Week Fees (2021) 39,886 - - 39,886 933
Baroque Week Fees (2022) 2,106 - - 2,106
Bank Interest 40 - - 40 89
Donations/Membership 8,589 - - 8,589 6,728
Gift Aid Reclaim - - - - 1,692
- - - - -
- - - - -
Sub total (Gross income for AR) 50,621 - - 50,621 15,696
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total [ - ] - - - -
Total receipts 50,621 - - 50,621 15,696
A3 Payments
Baroque Week Fee Refunds (2020) - - - 6,254
Baroque Week Fee Refunds (2021) 4,044 - - 4,044 -
Venue Hire (2019) - - - 449
Venue Hire (2020) - - - 50
Venue Hire (2021) 25,976 - - 25,976
Gift Aid Repayment 860 - - 860
Tutors Fees 12,277 - - 12,277
Donations to Tutors - - - 7,575
Admin Fees 2,200 - - 2,200 1,600
Music/copying 809 - - 809
Refreshments 1,340 - - 1,340 -
Stationery/Advertising/IT 428 - - 428 657
Insurance 369 - - 369 -
Bursaries - - - - -
Sub total 48,303 - - 48,303 16,585
See Trustee's Annual Report
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total [ - ] - - - -
Total payments 48,303 - - 48,303 16,585
Net of receipts/(payments) 2,318 - - 2,318 - 889
A5 Transfers between funds - - - - -
A6 Cash funds last year end 12,932 - - 12,932 13,821
Cash funds this year end 15,250 - - 15,250 12,932
----- End of picture text -----

Section B Statement of assets and liabilities at the end of the period

			Unrestricted	Restricted funds	Restricted funds	Restricted funds	Endowment funds	Endowment funds
Categories	Details		funds
B1 Cash funds			to nearest £ 15,250	to nearest £ -			to nearest £	-
			-		-			-
		Total cash funds	- 15,250		- -		- -
	(agree balances with receipts and payments account(s))		OK		OK		OK
			Unrestricted	Restricted funds			Endowment funds
			funds
B2 Other monetary assets	Details		to nearest £ -	to nearest £ -			to nearest £	-
			-		-			-
			-		-			-
			-		-			-
	Details		Fund to which asset belongs	Cost (optional)			Current value (optional)
B3 Investment assets			-		-			-
			-		-			-
			-		-			-
	Details		Fund to which asset belongs	Cost (optional)			Current value (optional)
B4 Assets retained for the charity’s	Sheet Music (part-purchased 2017/8)		Unrestricted		-			-
own use	Fans		Unrestricted -		- -			- -
			-		-			-
			Fund to which	Amount due			When due (optional)
B5 Liabilities	Details Underpaid gift	aid repayment	Unrestricted liability relates		(optional)	1		-
	Advance receipts for 2022		Unrestricted		2,106			-
			-		-			-
			-		-			-
			-		-			-
Signed by one or two trustees on behalf of all the trustees		Signature	Print	Name			Date of approval
			Martin Geofrey	Richards Lawrence			07/25/2022 07/25/2022

Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee member8 of Baroque Week On accounts for the yèar ended 3010912021 Charlty no Ilf any) 1161774 Set out on page8 Respectlve The chanty's Iruslees are responsible for the preparation of the accounts. rosponsibilltles of The charity's trustees consider that an audit is not required for this year tru$teos and examlnor under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination 18 needed. It is my responsibility lo.. examine the accounts under section 145 of the Charities Act. to follow the procedufes laid down in the general Directions given by the Charity Commission {under section 14515){bl of the Charities Act, and to state whèther particular matters have come to my attention. Basls of Independent My examination was carried out in accordance wrth general Direclions given examIne￿$ statemenl by the Charity Commission. An examination includes a review ofthe accounting records kept by the charity and a companson ofthe accounts presented with those records. 11 also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit. and consequently no opinion is given as to whether the accounts present a Irue and fair, view and Ihe report is limited to those matters set out in I statement below. Independent In connection with my examination, no matter has come to my attention examlnerfs statement 1. which gives me reasonable cause to believe that in, any malenal respect. the requirements.. to keep accounling records in aCcOrdarb￿ With section 130 of the Charities Act,. and to prepare accounts which accord wrth the accountin9 re¢ords and oomply with the accounting requirements of the Charities Act have not been met., or 2. to which, in my opinion, attention should be drawn in order to enable proper understanding of the accounts lo be reached. Please delete the words in the brackets if they do not appty Slgned: Date: 2e)10712022 Name: Rebecca Margaret COBB Relevant professlonal quallficallonls) or body (If any): Address: 'Madowe', Broadstairs Road, Broadslairs. Kent CT10 2RH IER July 21