## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year 01 10 2019 **To** 30 09 2020 **From** ## Section A Reference and administration details **Charity name** Baroque Week **Other names charity is known by Registered charity number (if any)** 1161774 **Charity's principal address** The Cottage, Speldhurst Hill Speldhurst Kent **Postcode TN3 0NL** ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Francis Michels|Chairman||Members of Baroque Week| ||Martin Richards|Treasurer|Retired and reappointed at
AGM (via Zoom) on
12/9/2020|Members of Baroque Week| ||Alexandra Jill Caudle|||Members of Baroque Week| ||Geoffrey Paul
Lawrence|||Members of Baroque Week| ||Sylvia Ellison||Retired and reappointed at
AGM (via Zoom) on
12/9/2020|Members of Baroque Week| ||Caroline Gibbons||Appointed by the other
Trustees in August 2019.
Retired and reappointed at
2020 AGM.|Members of Baroque Week| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution (e.g. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (e.g. trust, association, company) Trustee selection methods Elected from the membership (e.g. appointed by, elected by) ## **Additional governance issues (Optional information)** **TAR** **July 2021** 1 You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; One Trustee, Alexandra Jill Caudle, received a fee for her work as Course Administrator of the 2020 summer course, and a connected person, Theresa Caudle, was paid a fee as the Artistic Director for planning activities for the (cancelled) 2020 course. The remaining Trustees agreed that these payments were in the best interests of the charity and in accordance with the Charities Act 2011 and the charity’s Constitution. No payments were made for any duties carried out as a Trustee. The Trustees continued to apply the adopted formal criteria and procedures for the award of bursaries covering part or all of the fees for the summer course, in order to ensure the public benefit. The fifth AGM of the charity was held remotely via Zoom on 12[th] September 2020. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** - 1) The promotion and performance of baroque chamber music for - **Summary of the objects of the** the public benefit - **charity set out in its** 2) To promote education in baroque music for the public benefit. - **governing document** Administrative, planning and preparatory work was undertaken for the **Summary of the main** 2020 summer course, but it was unfortunately necessary to cancel the **activities undertaken for the** course due to Covid restrictions. Work done in developing the artistic **public benefit in relation to** programme will be carried forward to next year’s course. **these objects (include within this section the statutory** The Playing Day which is normally held earlier in the year at Burnham **declaration that trustees have** Grammar School, Bucks was also forced to be cancelled due to covid **had regard to the guidance** restrictions. **issued by the Charity Commission on public** In performing their duties, the trustees have had regard to the guidance **benefit)** issued by the Charity Commission on public benefit. ## Section D Achievements and performance **TAR** **July 2021** 2 |Section D|Achievements andperformance| |---|---| |**Summary of the main**
**achievements of the charity**
**during the year**|Although unable to hold the 2020 course, the plans made for that course
regarding the theme of the course are being held over for 2021 and much
of the planning for 2020 will be used for 2021.
An exceptionally high level of donations was received from potential
course participants, in order to allow substantial donations to be made to
the tutors who had been engaged for the 2020 course in lieu of their
expected fees. The trustees agreed that these donations were consistent
with the objects of the charity.
The Charity maintains a website, a members’ Group on Facebook, and a
Facebook Page in order to publicise its activities.| ||| |**Section E Financial review**|| |**Brief statement of the**
**charity’s policy on reserves**
**Details of any funds materially**
**in deficit**|| ||The Trustees intend to cover the cost of the annual Baroque Week
course and the Playing Day through course fees and to provide at least
three bursaries each year. If the summer course is fully booked then this
will contribute a modest surplus to the reserves as a buffer against
unforeseen expenses or fewer participants in future years.
Another important reason to build up the reserves is that it is probable
that Baroque Week will need in the future to purchase an extensive
private library of sheet music currently used free of charge during the
course.
In the case of 2020, due to the unforeseen need to cancel the course,
this enabled the Baroque Week charity to make donations to the tutors of
60% of their expected fees. Theresa Caudle, a connected person to the
trustees, was one of the Tutors in receipt of the donation of a 60% fee.
Due to the generosity of members who this year made significant and
generous donations totalling £6,728 the reserves have not substantially
decreased and these reserves will continue to safeguard against further
unforeseen eventualities.
The total reserves represent approximately a quarter of the expenditure
over a twelve-month period.| ||None| **Further financial review details (Optional information)** **TAR** **July 2021** 3 You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. Principal sources of funds are: - 1) Fees for the annual course and the playing day - 2) Membership fees and donations by Baroque Week members In a normal year, the expenditure covers hire of facilities used to accommodate the courses, payment of professional musicians to tutor course attendees, essential administration costs of the summer course, hire of musical instruments and purchase of sheet music as required. This supports the objectives of the charity through its courses. Funding also enables the provision of bursaries to musicians who would not otherwise be able to attend the course. ## **Section F Other optional information** Post year-end events: The 2021 summer course is planned to go ahead in August, subject to the Covid situation nearer the time. ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Martin Lester Richards Geoffrey Paul Lawrence **Position (eg Secretary,** Treasurer Trustee **Chair, etc) Date** 19[th] July 2021 **TAR** **July 2021** 4 |**Baroque Week**|**1161774**| |---|---| |**Receipts andpayments accounts**|| **CC16a** **For the period** Period start date Period end date **To from** 01/10/2019 30/09/2020 |**Section A Receipts and payments**|**Section A Receipts and payments**||||| |---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**6,254**
**933**
**89**
**6,728**
**1,692**
**-**
**-**
**15,696**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**-**
**6,254**
**933**
**89**
**6,728**
**1,692**
**-**
**-**
**15,696**|**Last year**
**to the nearest £**| |OpeningBalance|**-**|**-**|**-**|**-**|**27,569**| |PlaydayReceipts|**-**|**-**|**-**|**-**|**370**| |Baroque Week Fees(2020)*|**6,254**|**-**|**-**|**6,254**|**51,518**| |Baroque Week Fees(2021)|**933**|**-**|**-**|**933**|**-**| |Bank Interest|**89**|**-**|**-**|**89**|**98**| |Donations/Membership|**6,728**|**-**|**-**|**6,728**|**2,538**| |Gift Aid Reclaim|**1,692**|**-**|**-**|**1,692**|**163**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**15,696**|**-**|**-**|**15,696**|**82,256**| |**A2 Asset and investment sales, (see**||||||||||| |---|---|---|---|---|---|---|---|---|---|---| |**table).**||||||||||| ||**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**|| |||||||||||| |**_Total receipts_**|**15,696**||**-**||**-**||**15,696**||**82,256**|| |**A3 Payments**||||||||||| |Playday Costs|**-**||**-**||**-**||**-**||**300**|| |Venue Hire 2018|**-**||**-**||**-**||**-**||**15,116**|| |Venue Hire (2019)|**449**||**-**||**-**||**449**||**34,022**|| |Venue Hire (2020)|**50**||**-**||**-**||**50**||**-**|| |Baroque Week Fees Refund(2020)*|**6,254**||**-**||**-**||**6,254**||**-**|| |Tutors/Admin Fees|**1,600**||**-**||**-**||**1,600**||**14,676**|| |Donations to Tutors|**7,575**||**-**||**-**||**7,575**|||| |Music/copying|**-**||**-**||**-**||**-**||**512**|| |Refreshments|**-**||**-**||**-**||**-**||**2,041**|| |Stationery/Advertising/IT|**657**||**-**||**-**||**657**||**1,067**|| |Insurance|**-**||**-**||**-**||**-**||**315**|| |_Bursaries*_|**-**||**-**||**-**||**-**||**-**|| ||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**|**16,585**||**-**||**-**||**16,585**||**68,049**|| _* BW was cancelled in 2020 due to Covid restrictions and fees for 2020 refunded_ |**A4 Asset and investment purchases,**
**(see table)**|||**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**16,585**
**- 889**|**-**
**-**
**-**
**16,585**
**- 889**|| |---|---|---|---|---|---|---|---|---|---| |
Music and fans|**-**||||||||**386**| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**386**| |**_Total payments_**
**_Net of receipts/(payments)_ **
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**68,435**| ||||||||||| ||**(889)**||**-**||**-**||**- 889**||**13,821**| ||**-**||**-**|
|**-**|
|**-**||**-**| ||**13,821**||**-**||**-**||**13,821**||**-**| ||**12,932**||**-**||**-**||**12,932**||**13,821**| 26/07/2021 CCXX R1 accounts (SS) 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---| |**Categories**
Signed by one or two trustees on behalf of all
the trustees
Signature
**B5 Liabilities**
Duplicate receipt of Gift Aid reclaim
Potential refund due if 2021 course is not
held
**Details**
**Details**
**B4 Assets retained for the charity’s**
**own use**
Sheet Music (part-purchased 2017/8)
Fans
**Details**
**B3 Investment assets**
**Details**
**B2 Other monetary assets**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
**_Total cash funds_**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**12,932**
**-**
**-**
**-**
**-**
**-**
**12,932**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**862**
**-**
**933**
**-**
**-**
**-**
**-**
**-**
**-**
Print Name
Martin Richards
Geoffrey Lawrence|**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**Current value**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||**When due**
**(optional)**| |||**-**| |||**-**| |||**-**| |||**-**| |||**-**| |||| |||Date of
approval| ||Martin Richards|23/07/2021| ||Geoffrey Lawrence|26/07/2021| 26/07/2021 CCXX R2 accounts (SS) 2