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Trustees' Annual Report for the period
From Period start date Period end date
Day Month Year Day Month Year
1ST APRI 2020 31ST MARC 2021
L H
Section A Reference and administration details
Charity name SPIRIT IN SPORT
Other names charity is known by
Registered charity number (if any) 1161773
Charity's principal address 72, CHELSEA ROAD, SOUTHSEA,
HAMPSHIRE,
Postcode: PO5 1NJ
Names of the charity trustees who manage the charity
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 JOSEPH McCABE CHAIR
2 DAVID PUGSLEY
3 STEPHEN KERR
4 SARAH SPENDER
5 ELAINE HALLATT
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian**
1 March **2012**
**TAR**
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trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Foundation Model Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Trustee selection methods Trustees are appointed for a period of three years and this (eg. appointed by, elected by) is reviewed annually at the Annual General Meeting **Additional governance issues (Optional information)** All trustees give their time voluntarily and received no You **may choose** to include remuneration or other benefits. additional information, where relevant, about: The Chair of the CIO meets monthly with the Spirit in Sport team ●policies and procedures leader to review progress and duty of care responsibilities. adopted for the induction and training of trustees; At the January 2021 AGM, all trustees indicated that they would ●the charity’s continue in post for the forthcoming year organisational structure and any wider network with which the charity works;
- ●relationship with any related parties;
- ●trustees’ consideration of major risks and the system and procedures to manage them.
> March **2012**
2
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**Section C Objectives and activities**
||**Objectives and activities**|
|---|---|
|||
|**Summary of the objects**
**of the charity set out in**
**its governing document**|To promote social inclusion for the public beneft by providing
community based services and activities for members of the
community in accordance with Christian principles, in order to
prevent or relieve social exclusion.
To promote good health and wellbeing for the public beneft in
particular by the provision of community sports activities for
children and adults of all ages, particularly, but not exclusively in
the Portsmouth area.|
|**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|In planning our activities for the year we kept in mind the
Charity Commission’s guidance on public beneft in line with our
objects at our trustee meetings.
Between April through to
Home Ed - 174 (sessions resumed in September and
October 2020 and again in March 2021)
Sports Delivered! - 46 (6 week online ftness and sports
challenge programme)
Badminton Club - 14 (all in October 2020)
Sports Camp - 86 (outdoor camps in August and October
2020)
Skipping challenge - 9
The following activities were suspended from April 2020
without returning for the remainder of the fnancial year
(March 2021):
5-a-side Football
3x3 Basketball
Men’s Shed
Community Cafe
Outreach Sports Camps
Any partnership activities
**Total = 320**
While COVID-19 restrictions resulted in ceasing activities from
March 2020 through to July 2020, we were able to take
advantage of our online media channels to produce and share
regular videos during each lockdown, including between May to
July 2020 and November and December 2020, and in February
2021 while we were preparing to return to in-person activities.
This allowed us to expand our online reach in this time while also
providing another avenue to stay in touch with our regular
activity participants.
Viewers online:
6 x ‘Monday Meet The Team’ videos - 1,154 (short video
introductions to individual team members between May &
June 2020)
9 x ‘Wednesday Word of the Week’ - 641 (short|
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In planning our activities for the year we kept in mind the
Charity Commission’s guidance on public benefit in line with our
objects at our trustee meetings.
Between April through to
Home Ed - 174 (sessions resumed in September and
October 2020 and again in March 2021)
Sports Delivered! - 46 (6 week online fitness and sports
challenge programme)
Badminton Club - 14 (all in October 2020)
Sports Camp - 86 (outdoor camps in August and October
2020)
Skipping challenge - 9
The following activities were suspended from April 2020
without returning for the remainder of the financial year
(March 2021):
5-a-side Football
3x3 Basketball
Men’s Shed
Community Cafe
Outreach Sports Camps
Any partnership activities
Total = 320
While COVID-19 restrictions resulted in ceasing activities from
March 2020 through to July 2020, we were able to take
advantage of our online media channels to produce and share
regular videos during each lockdown, including between May to
July 2020 and November and December 2020, and in February
2021 while we were preparing to return to in-person activities.
This allowed us to expand our online reach in this time while also
providing another avenue to stay in touch with our regular
activity participants.
Viewers online:
6 x ‘Monday Meet The Team’ videos - 1,154 (short video
introductions to individual team members between May &
June 2020)
9 x ‘Wednesday Word of the Week’ - 641 (short
3 March 2012
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encouragement videos posted online using the charity’s Sports Camp cards, running between May & July 2020)
- Skipping Challenge - 412 (online challenge with 2 videos including results video)
- Sports Delivered! - 442 (weekly challenge for 6 weeks posted online in addition to sharing with official participants (counted above))
## **Total - 2,649**
**Grand total reach through activities and online outreach during lockdown = 2,969**
## **Additional details of objectives and activities (Optional information)**
As has been the case since Spirit in Sport started we have been blessed with great volunteers in the following areas of work: Sport coaches and helpers, leading youth evenings and fund raising.
Volunteers have increased to: 31 in number
You **may choose** to include further statements, where relevant, about:
- ●policy on grantmaking;
- ●policy programme related investment;
- ●contribution made by volunteers.
> March **2012**
4
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Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
The main achievements of the charity in this particularly challenging year have included:
- Keeping in touch with families in times of national lockdown through organising online fitness and sports challenges
- Adapting to new outdoor settings and adapted COVID-19 safe activities as a result of restrictions and end of tenancy
- Seeing regular participants return to our activities at the same numbers and in some cases more than prior to lockdown
- Attracting funding for sports equipment to be able to share with families during lockdown
- Use of media to prepare a programme of online fitness, sports challenge, and encouragement videos to continue to motivate and connect with the participants
> March **2012**
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**Section E Financial review**
||**Financial review**|
|---|---|
|||
|**Brief statement of the**
**charity’s policy on**
**reserves**|**On 31**
**st**
**March 2021 cash held on account at the bank**
**totalled £20,802.13**
This included a contingency fund of £5000 which is held in
reserve to meet essential running costs and annual
commitments, including; insurance, administration, rent, and
sport or community programmes that are currently running, for
up to one year should no additional funding be made available.|
|**Details of any funds**
**materially in defcit**||
|**Further fnancial review de**|**tails (Optional information)**|
|You**may choose**to include
additional information,
where relevant about:
●the charity’s principal
sources of funds
(including any
fundraising);
●how expenditure has
supported the key
objectives of the charity;
●investment policy and
objectives including any
ethical investment policy
adopted.|The main sources of funding in the year came from donations,
fees for activities and fundraising.
The main outgoings included: Labour and coaching fees,
buildings and sports hall hire, equipment and consumables,
administration, insurance and marketing.|
## **Section F Other optional information**
|**Section G**|**Declaration**|**Declaration**|
|---|---|---|
|**The trustees declare that t**
**Signed** **on behalf of the ch**|**hey have approved the trustees’ report above.**
**arity’s trustees**||
|**Signature(s)**|**CHRIS COX**||
||||
|**Full name(s)**|**CHRISTOPHER TEX COX**||
||||
|**Position (eg Secretary,**
**Chair, etc)**|**MANAGER**||
6 March **2012**
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Date
10.11.2021
TAR
March 2012
## **Financial Report**
Period: 1[st] April 2020 – 31[st] March 2021
B/Fwd from 31[st] March 2020 **£18, 561.19**
Income
£14,497.88
- Outgoings £12,256.94
## **Balance at 31[st] March 2021 £20,802.13**
## **Income :**
- Regular Monthly Donations remain at £415.00
- Significant income from :
- Gift Aid £1,417.57 (May 20)
- Donation from St.Jude’s £750.00 (May 20)
- Sports England £1,000.00 (June 20)
- Covid 19 Response Grant £1,100.00 (August 20)
- Grant from Partnership Foundation £500.00 (Dec. 20)
- Selling of SiS equipment £1,537.09 (Dec.20 - Feb. 21)
- Grant from the Co-Op £1,648.11 (March 21)
## **Outgoings:**
- Regular Monthly Labour costs of £600.00
Immanuel Baptist Church £152.00 monthly for storage space