## **Trustees’ Annual Report for the period**
**From 1/8/21 Period start date To Period end date**
## **31/7/22**
## **Charity name: Keswick Choral Society**
## **Charity registration number: 1161762**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To advance, improve, develop and
purposes of the charity maintain public education in, and
as set out in its appreciation of, the art and
governing document science of music in all its aspects
by any means the Trustees see
fit, including through the
presentation of public concerts
and recitals.
To further such charitable
purpose or purposes as the
Trustees in their absolute
discretion shall think fit but in
particular through the making of
grants and donations.
Summary of the main Para 1.17 and The main activities of the Charity
1.19
activities in relation to are the performance of up to 2
those purposes for the public concerts a year plus
public benefit, in participation in local church
particular, the activities, services and participation in
projects or services community events.
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have considered the
whether the trustees guidance on public benefit in the
have had regard to the operation of the Charity and its’
guidance issued by the activities.
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38
Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
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SORP reference
The Choral Society resumed
rehearsals in September 2021
and performed 2 concerts in local
Summary of the main venues – one at Christmas and
Para 1.20
achievements of the one at the beginning of May
charity, identifying the 2022.
difference the charity’s The choir also sang Evensong at
work has made to the Borrowdale church as part of its’
circumstances of its ongoing programme to support
beneficiaries and any the performance of church music
wider benefits to society in local parish churches in
as a whole. Cumbria.
Due to Covid restrictions still
being in place during 2021-22 the
opportunity for wider community
engagement were limited, for
example, the annual carol singing
for residents at a local charity
could not take place.
The Society had a fund raiser for
the DEC Ukraine appeal which
raised £100.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
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Investment performance Para 1.41 against objectives Other
## **Financial Review**
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Review of the charity’s Para 1.21 The Charity started the year with
financial position at the a bank balance of £6,039.
end of the period Overall the Society made a loss
for the year of £(471.62) which
was a significant improvement on
the loss from the previous year
and reflects the increase in
income from concert receipts.
The closing bank balance was
£5,033.94.
Statement explaining Para 1.22 The Charity does not hold ring-
the policy for holding fenced reserves. The only reserve
reserves stating why is the cash in the bank account.
they are held
Amount of reserves held Para 1.22 £5,033.94
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 There are no issues in relation to
uncertainties about the going concern
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The principal sources of funds are
subscriptions paid by members
The charity’s principal and income raised from public
sources of funds Para 1.47 concerts.
(including any The Society received donations of
fundraising) £982 during the year from choir
members or patrons.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
The main risks to the Charity in
the future are:
A description of the Para 1.46 i)A fall in choir membership due
principal risks facing the to the impact of Covid and failure
charity to attract new members which
would mean the choir had
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**insufficient capacity to perform its’ traditional repertoire. ii) Concert events generating a loss due to reduced audience numbers partly as a result of Covid on our usual audience; plus, a more general decline in public interest in traditional choral singing. At the Trustees meeting in July 2022 the Committee considered and agreed several actions to mitigate these risks to the viability and financial sustainability of the Choral Society.** Other
## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution – available to view
document on Society website Keswick Choral
(trust deed, royal Society - Constitution
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Trustees are drawn from
methods including members of the choir; and they
details of any are elected at the AGM by a vote
constitutional provisions of choir members
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works
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Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Keswick Choral Society
Other name the charity uses
Registered charity number 1161762
Charity’s principal address From May 2022
Lamplugh Lodge, Lamplugh,
Workington CA14 4TY
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Helen Ball Chair
2 Joyce Berry Secretary
3 Alex Farrell Treasurer
4 Mary Cooke
5 Janice Eldridge
6 David Brown
7 Anna Blackburn
8 Michael Roulson
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Alexandra Mary Farrell **Position (eg** Treasurer **Secretary, Chair, etc)**
**Date** 25 May 2023
## **KESWICK CHORAL SOCIETY**
## **Reg Charity no 1161762**
## **ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**
|**ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**|**ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**|**ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**|
|---|---|---|
|**Statement of Financial Activities**
**INCOME**
**Subscriptions**
**Donations**
**Concert Receipts**
Christmas
Spring
**Fundraising**
**Gift Aid**
**Other**
**TOTAL INCOME**
**EXPENDITURE**
**Concert Expenses**
Christmas
Spring
Evensong
**Musical Director Fees**
**Rehearsal Room Hire**
**Subscriptions**
**Insurance**
**Printing and Advertising**
**Music Hire and Performing Rites fees**
**Donations**
**Admin & other**
**TOTAL EXPENDITURE**
**Net Surplus/(Deficit) for the year**|2022
2022
£
£
3,090.00
982.00
1,472.00
1,059.00
2,531.00
100.00
583.55
197.65
7,484.20
1,180.12
1,930.75
114.50
3,225.37
3,037.50
840.00
140.00
43.00
234.95
95.00
150.00
190.00
7,955.82
(471.62)|2021
£
70.00
50.00|
|||0.00
0.00
0.00
0.00|
|||120.00|
|||37.44|
|||37.44
1,400.00
25.00
140.00
43.00
126.80|
|||1,772.24|
|||(1,652.24)|
||||
## **KESWICK CHORAL SOCIETY**
## **Reg Charity no 1161762**
## **ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**
|**ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**|**ANNUAL ACCOUNTS FOR THE YEAR ENDING 31 JULY 2022**|
|---|---|
|**BALANCE SHEET**
2022
2022
£
£
**Fixed Assets**
0
**Current Assets**
Debtors - Gift Aid
583.55
Cash in Bank
5,033.94
**Total Current Assets**
**5,617.49**
**Less Creditors**
Balance owing for MD Back pay
(50.00)
**Total Current Liabilities**
(50.00)
**Net Assets**
5,567.49
**Represented by**
Reserves Brought Forward
6,039.11
Movement in the year
(471.62)
**Total Charity Funds**
**5,567.49**|2021
£
0
6,039.11|
||6,039.11
0.00|
||6,039.11|
||7,691.35
(1,652.24)|
||6,039.11|
|||
## **Notes to the Accounts**
1. The accounts have been prepared on an accruals basis for the year 2021-22. This is a change to accounting policy as previous years accounts were prepared on a receipts and payments basis.
2. As the charity is a CIO with a turnover of less than £25,000 there is no reqirement for an Independent Examination of the accounts. The Trustees, however, have arranged for an examination and report to provide assurance to members and be consistent with previous years.
3. There are 2 items in the accounts which did not go through the bank account before 31/7/2022
- Payment owed to the Musical Director for an uplift in fees relating to 2021-22 season £50.00
- Income due to the Charity based on the Gift Aid submission for donations in 2021-22 which will not be received until 2022-23. £583.55
The independent examination has reviewed the calculation of the Gift aid claim but cannot verify the actual cash receipt.
The Trustees are confident the inclusion of the Gift Aid income is consistent with presenting a "true and fair view" of the accounts of the charity .
Any difference between the Gift Aid income in the accounts and the amount received from HMRC will be accounted for and disclosed in the 2022-23 accounts.
4. There were no related party transactions in 2020-21 or 2021-22.
## **Independent Review**
## **I have examined the above accounts of the Keswick Choral Society and found them to be in agreement with the bank statements, records and invoices supplied to me . D M Grave**
**Hon Auditor**
**KESWICK CHORAL SOCIETY**
## **2021-22 ANNUAL ACCOUNTS FOR YEAR TO 31 JULY 2022 - Supplementary Analysis**
|||
|---|---|
|**2021-22 Income and Expenditure Analysis**
**INCOME**
Subscriptions
Donations including patrons
Ticket Sales
HMRC Gift Aid
Other
**Total Income**
**EXPENDITURE**
Concert Room Hire & expenses
Performer Fees
MD Fees
Printing and Media
Rehearsal Room Hire
Music Hire
Making Music Subscription
Public Liability Insurance
Donations
Other
**Total Expenses**
**Surplus /(Deficit) for the year**|Christmas
Concert
Spring
Concert
Other
TOTAL
£
£
£
£
£
3,090.00
3,090.00
50.00
20.00
912.00
982.00
1,472.00
1,059.00
2,531.00
583.55
583.55
297.65
297.65|
||1,522.00
1,079.00
4,883.20
7,484.20|
||270.00
325.00
595.00
250.00
1,060.00
100.00
1,410.00
256.25
256.25
3,037.50
3,550.00
403.87
289.50
249.45
942.82
840.00
840.00
95.00
95.00
140.00
140.00
43.00
43.00
150.00
150.00
190.00
190.00|
||1,180.12
1,930.75
4,844.95
7,955.82|
|||
||341.88
(851.75)
38.25
(471.62)|
|||
|**2021-22 Bank Account Summary**|||||
|---|---|---|---|---|
|**Cash in Bank**|||||
|||£|£||
|Bank Balance at 1 August 2021|||6,039.11|Agreed to Bank Statement|
|Receipts||6,900.65|||
|Payments||7,905.82|||
|Bank Balance at 31 July2022|||5,033.94|Agreed to Bank Statement|
|NOTE|||||
|Printing and Media Expenses|£249.45||||
|This includes £14.50 cost for posters for Evensong (Expenditure ref KCS21)|||||
In the Annual Accounts presentation this has been split out to be included in Concert Expenses Therefore in the accounts the "other" amount for Printing and Media is £249.45 -£14.50 = £234.95