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2023-12-31-accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE (LIMITED BY GUARANTEE)

Company Number 09351488 (England & Wales) Charity Number 1161751

DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

CONTENTS

_________________

Page
Company Information 2
Directors' and Trustees' Report 3 - 4
Independent Examiner’s Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 14
The following page does not form part of the statutory Accounts:
Detailed Income and Expenditure Account 15

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

COMPANY INFORMATION

Directors and Trustees: Mrs E Bursnell
Mrs S M Gaunt
Mr S P Griffiths
Mrs S M C Scott
Registered Office Hawthorn Tree Community Children’s Centre
Toot Lane
Boston
Lincolnshire
PE21 0PT
Company Number 09351488 (England & Wales)
Charity Number 1161751
Independent Examiner Nicola Lenton FCCA
Dexter & Sharpe
Chartered Certified Accountants
The Old Vicarage
Church Close
Boston
Lincolnshire
PE21 6NA

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2023

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

The Charity was formed to provide childcare and education facilities for children aged 0 to 11 years. The governing document is the PPA Playgroup Constitution 1992 which was adopted 16 July 2001. The charitable company was incorporated on 11 December 2014 and commenced trading on 1 May 2016, at which point all the assets and liabilities from the unincorporated charity were transferred across.

In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s general guidance on public benefits.

During the year the main source of income continued to be from the Nursery Education Grant and parents’ fees.

Various fund raising activities were also held, and other small amounts of income were received as detailed in the notes to the accounts.

FINANCIAL REVIEW

The balance sheet as at 31 December 2023 shows unrestricted reserves of £1,027,086 and restricted reserves of £42. The trustees consider this to be adequate to continue the charity’s current level of activity.

FUTURE PLANS

The charity will continue to provide childcare facilities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Directors and trustees

All directors of the company are also trustees of the charity, and there are no other trustees. The board has the power to appoint additional trustees as it considers fit to do so.

Risk management

The trustees actively review the major risks which the charity faces on a regular basis and, combined with an annual review of the controls over key financial systems, they believe the charity could provide sufficient resources in the event of adverse conditions.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

09351488 (England and Wales)

Registered Charity number

1161751

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2023 Contd……

Registered office

Hawthorn Tree Community Children’s Centre Toot Lane Boston Lincolnshire PE21 0PT

Trustees

Mrs E Bursnell Mrs S M Gaunt Mr S P Griffiths Mrs S M C Scott

The report was approved by the board of directors on 26 September 2024 and signed on their behalf

Mr Stuart Griffiths Treasurer

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2023

I report to the trustees on my examination of the accounts of the Company for the year ended 31 December 2023 set out on pages 6 to 14.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purpose of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited this year under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 45 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material maters have come to my attention which gives me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

NICOLA LENTON FCCA Independent Examiner Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

26 September 2024

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2023 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)

Notes 2022 2022
Unrestricted Restricted Total Total
Fund Fund Funds Funds
£ £ £ £
Income and endowments from:
3. Charitable activities 439,056 18,282 457,338 368,197
4. Grants - - - 11,503
Investments 421 - 421 40
5. Other Income 1,280 - 1,280 500
_______ _______ _______ _______
Total 440,757 18,282 459,039 380,240
═══════ ═══════ ═══════ ═══════
Expenditure:
6. Charitable activities 410,789
18,240		 429,029
342,791
7. Governance costs 2,739 - 2,739 2,753
_______ _______ _______ ______
Total 413,528 18,240
431,768		 345,544
═══════ ═══════ ═══════ ═══════
Net Income / (Expenditure) 27,229 42 27,271 34,696
Transfer between funds 3,750 (3,750) - -
_______ _______ _______ ______
Total 30,979 (3,708)
27,271		 34,696
═══════ ═══════ ═══════ ═══════
Reconciliation of Funds
9. Funds brought forward 996,107 3,750 999,857 965,161
_______ _______ _______ _______
15. Total Funds Carried Forward 1,027,086 42 1,027,128 999,857
═══════ ═══════ ═══════ ═══════

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE COMPANY NUMBER: 302819 (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 DECEMBER 2023

Notes
Fixed Assets
10Tangible Assets

Current Assets
11Debtors
12Cash at Bank and in Hand
Creditors
13Amounts falling due within one year
Net Current Assets

14Amounts falling due after one year
Net Assets
15 Funds
Unrestricted Funds
Restricted Funds

 Unrestricted
Fund
£
948,390
32,555
80,053
112,608
(13,913)
98,695
(19,999)
1,027,086
1,027,086
-
1,027,086		 Restricted
Fund
£
-
-
42
42
-
42
-
42
-
42
42		 2022
2022
Total
Total
Funds
Funds
£
£
948,390
895,637
32,555
27,252
80,095
119,929
112,650
147,181
(13,913)
(12,961)
98,737
134,220
(19,999)
(30,000)
1,027,128
999,857
1,027,086
996,107
42
3,750
1,027,128
999,857

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2023

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees on 26 September 2024 and were signed on its behalf by:

Mr Stuart Griffiths Treasurer

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold Property – Nil Plant and Machinery – 20% Reducing balance Play Equipment – 20% Reducing balance Office Equipment – 20% Reducing balance Fixtures and Fittings – 20% Reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Administration expenditure

Administration expenditure includes all expenditure not directly related to the charitable activity or fundraising ventures. This includes costs of running the office premises, and governance costs and are allocated to expenditure on the raising of funds or charitable activities as appropriate.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023

2. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 December 2023.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 December 2023.

3.
INCOME FROM CHARITABLE
ACTIVITIES
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
LCC Household support
Fees
Photograph commission
Training courses
Uniform sales
4.
GRANTS
LCC – Maintenance
5.
OTHER INCOME
Apprentice Incentive		 Unrestricted
2023
£
241,700
8,705
-
-
-
187,883
44
135
589
439,056
-
-
1,280
1,280		 Restricted
2023
£
-
-
12,832
2,183
3,267
-
-
-
-
18,282
-
-
-
-		 Total
Funds
2023
£
241,700
8,705
12,832
2,183
3,267
187,883
44
135
589
457,338
-
-
1,280
1,280		 Total
Funds
2022
£
173,530
30,615
2,108
2,231
-
159,632
81
-
-
368,197
11,503
11,503
500
500

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2023

Unrestricted
Restricted
2023
2023
£
£
6.
RESOURCES EXPENDED - CHARITABLE ACTIVITIES
Wages
328,098
15,015
Cleaner
-
-
Social security
11,624
-
Pension
4,908
-
Provisions and resources
21,629
3,225
Electricity
7,969
-
Rates and water
3,696
-
Insurance
4,143
-
Telephone and postage
1,385
-
Repairs and maintenance
9,599
-
Sundries
3,178
-
Professional fees
60
-
Uniforms
2,900
-
Course fees
1,449
-
Trips
564
-
Depreciation
9,587
-

410,789
18,240
═══════
═══════
7.
GOVERNANCE COSTS
Independent examination
1,780
-
Bank charges
115
-
Loan Interest
844
-
2,739
-
8.
STAFF COSTS
The average monthly number of employees during the year was as follows:

Wages
Social Security
Pension

Total
Funds
2023
£
343,113
-
11,624
4,908
24,854
7,969
3,696
4,143
1,385
9,599
3,178
60
2,900
1,449
564

9,587

429,029
═══════
1,780
115
844		 Total
Funds
2022
£
268,124
225
7,632
3,353
27,925
7,147
3,251
3,624
896
4,460
4,200
144
631
637
-

10,542


342,791
══════
1,658
-
1,095
2,753
2022
No.
21
══════
2022
£
268,124
7,632
3,353
______
279,109		 Total
Funds
2022
£
268,124
225
7,632
3,353
27,925
7,147
3,251
3,624
896
4,460
4,200
144
631
637
-

10,542


342,791
══════
1,658
-
1,095
2,739 2,753
═
 2023
No.
28
══════
═
2023
£
343,113
11,624
4,908
______
359,645

No employees received more than £60,000 in the year.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2023

9. COMPARITIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted Total Funds
2022 2022 2022
£ £ £
Income and endowments from:
Charitable activities 368,197 - 368,197
Grants 11,503 - 11,503
Investments 40 - 40
Other Income 500 - 500
_______ _______ _____
Total 380,240 - 380,240
═══════ ═══════ ═══════
Expenditure:
Charitable activities 342,791
-		 342,791
Governance costs 2,753 - 2,753
_______ _______ _______
Total 345,544 -
345,544
═══════ ═══════ ═══════
Reconciliation of Funds
Surplus for the year 34,696 - 34,696
Transfer between funds - - -
Funds brought forward 961,411 3,750
965,161
_______ _______ _______
Total Funds Carried Forward 996,107 3,750 999,857
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2023

10. TANGIBLE FIXED ASSETS

Cost
At January 2023
Additions
At 31 December 2023
Depreciation
At January 2023
Charge for the year
At 31 December 2023
Net Book Value
At 31 December 2023
At 31 December 2022		 Play
Equipment
£
14,349
1,440		 Plant and
Machinery
£
5,993
3,090
Freehold
Property
£
853,470
56,571
15,789 9,083 910,041
3,638
1,250		 2,833
2,430		 -
-
4,888 5,263 -
10,901 3,820 910,041
10,711 3,160 853,470
Cost
At January 2023
Additions
At 31 December 2023
Depreciation
At January 2023
Charge for the year
At 31 December 2023
Net Book Value
At 31 December 2023
At 31 December 2022		 Office
Fixtures &
Equipment
Fittings
Totals
£
£
£
9,140
44,444
927,396
1,238
-
62,339
10,378
44,444
989,735
3,986
21,302
31,759
1,278
4,628
9,586
5,264
25,930
41,345
5,114
18,514
948,390
5,154
23,142
895,637

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2023

11.
DEBTORS DUE WITHIN ONE YEAR
Fees
Prepayments



12.
CASH AT BANK
Business Account
Build Account
Reserve Account
Savings Account
Treasurers Account
Treasurers Account – Build
LCC Grant
Cash

13.
CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Creditors
Accruals
Bounce Back Loan
PAYE
14.
CREDITORS AMOUNTS AFTER ONE YEAR
Bounce Back Loan		 2023
2022
£
£

26,927
22,384
5,6284,868
_______
_______
32,555
27,252
═══════
═══════
2023
2022
£
£
52,099
51,259
13,574
32,020
10,112
10,024
4,298
4,258
1
1
4
4
1
22,352
6
11
_______
_______
80,095
119,929
═══════
═══════
2023
2022
£
£
1,394
958
3,887
3,371
8,333
8,333
299
299
_______
_______
13,913
12,961
═══════
═══════
19,999
30,000
_______
_______
19,999
30,000
═══════
═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2023

15. TOTAL FUNDS

Unrestricted Restricted Total
£ £ £
At 1 January 2023 996,107 3,750 999,857
Movement in year 27,229 42 27,271
Transfer between funds 3,750 (3,750) -
_______ _______ _______
At 31 December 2023 1,027,086 42 1,027,128
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2023

Charitable Activities
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
Fees
LCC Household support
Training courses
Uniform sales
Photograph commission
Investment Income
Bank interest received
Other Income
LCC Grant
Apprentice incentive
TOTAL INCOME
Charitable Expenditure
Wages
Cleaner
Social security
Pension
Provisions and resources
Electricity
Rates and water
Insurance
Telephone and postage
Repairs and maintenance
Sundries
Professional fees
Uniforms
Course fees
Trips
Depreciation
Governance Costs
Accountancy
Bank charges
Loan interest
TOTAL EXPENDITURE
SURPLUS FOR THE YEAR		 2023
£
242,750
8,705
11,152
2,183
188,513
3,267
135
589
44
457,338
421
-
1,280
1,280
459,039
343,113
-
11,624
4,908
24,854
7,969
3,696
4,143
1,385
9,599
3,178
60
2,900
1,449
564
9,587
429,029
1,780
115
844
431,768
27,271		 2022
£
173,530
30,615
2,108
2,231
159,632
-
-
-
81
368,197
40
11,503
500
12,003
380,240
268,124
225
7,632
3,353
27,925
7,147
3,251
3,624
896
4,460
4,200
144
631
637
-
10,542
342,791
1,658
-
1,095
345,544
34,696