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2022-12-31-accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE (LIMITED BY GUARANTEE)

Company Number 09351488 (England & Wales) Charity Number 1161751

DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

CONTENTS

_________________

Page
Company Information 2
Directors' and Trustees' Report 3 - 4
Independent Examiner’s Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 14
The following page does not form part of the statutory Accounts:
Detailed Income and Expenditure Account 15

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

COMPANY INFORMATION

Directors and Trustees: Mrs E Bursnell
Mrs S M Gaunt
Mr S P Griffiths
Mrs S M C Scott
Registered Office Hawthorn Tree Community Children’s Centre
Toot Lane
Boston
Lincolnshire
PE21 0PT
Company Number 09351488 (England & Wales)
Charity Number 1161751

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2022

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

The Charity was formed to provide childcare and education facilities for children aged 0 to 11 years. The governing document is the PPA Playgroup Constitution 1992 which was adopted 16 July 2001. The charitable company was incorporated on 11 December 2014 and commenced trading on 1 May 2016, at which point all the assets and liabilities from the unincorporated charity were transferred across.

In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s general guidance on public benefits.

During the year the main source of income continued to be from the Nursery Education Grant and parents’ fees.

Various fund raising activities were also held, and other small amounts of income were received as detailed in the notes to the accounts.

FINANCIAL REVIEW

The balance sheet as at 31 December 2022 shows unrestricted reserves of £996,107 and restricted reserves of £3,750. The trustees consider this to be adequate to continue the charity’s current level of activity.

FUTURE PLANS

The charity will continue to provide childcare facilities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Directors and trustees

All directors of the company are also trustees of the charity, and there are no other trustees. The board has the power to appoint additional trustees as it considers fit to do so.

Risk management

The trustees actively review the major risks which the charity faces on a regular basis and, combined with an annual review of the controls over key financial systems, they believe the charity could provide sufficient resources in the event of adverse conditions.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

09351488 (England and Wales)

Registered Charity number

1161751

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2022 Contd……

Registered office

Hawthorn Tree Community Children’s Centre Toot Lane Boston Lincolnshire PE21 0PT

Trustees

Mrs E Bursnell Mrs S M Gaunt Mr S P Griffiths Mrs S M C Scott

The report was approved by the board of directors on 01 August 2023 and signed on their behalf

Mr Stuart Griffiths Treasurer

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2022

I report to the trustees on my examination of the accounts of the Company for the year ended 31 December 2022 set out on pages 6 to 14.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purpose of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited this year under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 45 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material maters have come to my attention which gives me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

NICOLA LENTON FCCA Independent Examiner Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

26 September 2023

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)

Notes 2022 2021
Unrestricted Restricted Total Total
Fund Fund Funds Funds
£ £ £ £
Income and endowments from:
3. Charitable activities 368,197 - 368,197 297,766
4. Grants 11,503 - 11,503 69,343
Investments 40 - 40 8
5. Other Income 500 - 500 7,553
_______ _______ _______ _______
Total 380,240 - 380,240 374,670
═══════ ═══════ ═══════ ═══════
Expenditure:
6. Charitable activities 342,791
-		 342,791
274,031
7. Governance costs 2,753 - 2,753 1,725
_______ _______ _______ ______
Total 345,544 -
345,544		 275,756
═══════ ═══════ ═══════ ═══════
Net Income / (Expenditure) 34,696 - 34,696 98,914
Transfer between funds - - - -
_______ _______ _______ ______
Total 34,696 -
34,696		 98,914
═══════ ═══════ ═══════ ═══════
Reconciliation of Funds
9. Funds brought forward 961,411 3,750 965,161 866,247
_______ _______ _______ _______
15. Total Funds Carried Forward 996,107 3,750 999,857 965,161
═══════ ═══════ ═══════ ═══════

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE COMPANY NUMBER: 302819 (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 DECEMBER 2022

Notes
Fixed Assets
10Tangible Assets

Current Assets
11Debtors
12Cash at Bank and in Hand
Creditors
13Amounts falling due within one year
Net Current Assets

14Amounts falling due after one year
Net Assets
15 Funds
Unrestricted Funds
Restricted Funds

 Unrestricted
Fund
£
895,637
27,252
116,179
143,431
(12,961)
130,470
(30,000)
996,107
996,107
-
996,107		 Restricted
Fund
£
-
-
3,750
3,750
-
3,750
-
3,750
-
3,750
3,750		 2022
2021
Total
Total
Funds
Funds
£
£
895,637
865,135
27,252
15,508
119,929
136,249
147,181
151,757
(12,961)
(11,731)
134,220
140,026
(30,000)
(40,000)
999,857
965,161
996,107
961,411
3,750
3,750
999,857
965,161

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2022

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees on 01 August 2023 and were signed on its behalf by:

Mr Stuart Griffiths Treasurer

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2022

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold Property – Nil Plant and Machinery – 20% Reducing balance Play Equipment – 20% Reducing balance Office Equipment – 20% Reducing balance Fixtures and Fittings – 20% Reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Administration expenditure

Administration expenditure includes all expenditure not directly related to the charitable activity or fundraising ventures. This includes costs of running the office premises, and governance costs and are allocated to expenditure on the raising of funds or charitable activities as appropriate.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022

2. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 December 2022.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 December 2022.

3.
INCOME FROM CHARITABLE
ACTIVITIES
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
LCC Vouchers
Fees
Photograph commission
4.
GRANTS
LCC – New Build
LCC – Maintenance
LCC – Covid winter grant
5.
OTHER INCOME
Covid-19 Grant
HMRC JRS
Apprentice Incentive		 Unrestricted
2022
£
173,530
30,615
2,108
2,231
-
159,632
81
368,197
-
11,503
-
11,503
-
-
500
500		 Restricted
2022
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total
Funds
2022
£
173,530
30,615
2,108
2,231
-
159,632
81
368,197
-
11,503
-
11,503
-
-
500
500		 Total
Funds
2021
£
151,804
29,826
3,771
865
2,924
108,576
-
297,766
69,313
-
30
69,343
1,289
2,764
3,500
7,553

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2022

Unrestricted
Restricted
2022
2022
£
£
6.
RESOURCES EXPENDED - CHARITABLE ACTIVITIES
Wages
268,124
-
Cleaner
225
-
Social security
7,632
-
Pension
3,353
-
Provisions and resources
27,925
-
Travelling
-
-
Electricity
7,147
-
Rates and water
3,251
-
Insurance
3,624
-
Telephone and postage
896
-
Repairs and maintenance
4,460
-
Rent
-
-
Sundries
4,200
-
Professional fees
144
-
Uniforms
631
-
Course fees
637
-
Depreciation
10,542
-

342,791
-
═══════
═══════
7.
GOVERNANCE COSTS
Independent examination
1,658
-
Loan Interest
1,095
-
2,753
-
8.
STAFF COSTS
The average monthly number of employees during the year was as follows:

Wages
Social Security
Pension

Total
Total
Funds
Funds
2022
2021
£
£
268,124
213,840
225
235
7,632
6,566
3,3532,623
27,925
21,714
-
-
7,147
6,113
3,251
506
3,624
2,969
896
995
4,460
5,503
-
138
4,200
2,893
144
132
631
383
637
31

10,542
9,390


342,791
274,031
═══════
══════
1,658
1,521
1,095
204
2,753
1,725
2022
2021
No.
No.
21
16
══════
═══════
2022
2021
£
£
268,124
213,840
7,632
6,566
3,353
2,623
_
_
279,109
223,029
═════
═════		 Total
Funds
2021
£
213,840
235
6,566
2,623
21,714
-
6,113
506
2,969
995
5,503
138
2,893
132
383
31

9,390


274,031
══════
1,521
204
1,725
═

No employees received more than £60,000 in the year.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2022

9. COMPARITIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted Total Funds
2021 2021 2021
£ £ £
Income and endowments from:
Charitable activities 297,766 - 297,766
Grants 69,343 - 69,343
Investments 8 - 8
Other Income 7,553 - 7,553
_______ _______ _____
Total 374,670 - 374,670
═══════ ═══════ ═══════
Expenditure:
Charitable activities 274,031
-		 274,031
Governance costs 1,725 - 1,725
_______ _______ _______
Total 275,756 -
275,756
═══════ ═══════ ═══════
Reconciliation of Funds
Surplus for the year 98,914 - 98,914
Transfer between funds - - -
Funds brought forward 862,497 3,750
866,247
_______ _______ _______
Total Funds Carried Forward 961,411 3,750 965,161
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2022

10. TANGIBLE FIXED ASSETS

Cost
At January 2022
Additions
At 31 December 2022
Depreciation
At January 2022
Charge for the year
At 31 December 2022
Net Book Value
At 31 December 2022
At 31 December 2021		 Play
Equipment
£
2,126
12,223		 Plant and
Machinery
£
5,535
458
Freehold
Property
£
827,532
25,938
14,349 5,993 853,470
960
2,678		 2,043
790		 -
-
3,638 2,833 -
10,711 3,160 853,470
1,166 3,492 827,532
Cost
At January 2022
Additions
At 31 December 2022
Depreciation
At January 2022
Charge for the year
At 31 December 2022
Net Book Value
At 31 December 2022
At 31 December 2021		 Office
Fixtures &
Equipment
Fittings
Totals
£
£
£
6,715
44,444
886,352
2,425
-
41,044
9,140
44,444
927,396
2,698
15,516
21,217
1,288
5,786
10,542
3,986
21,302
31,759
5,154
23,142
895,637
4,017
28,928
865,135

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2022

11.
DEBTORS DUE WITHIN ONE YEAR
Fees
Prepayments



12.
CASH AT BANK
Business Account
Fundraising Account
Build Account
Reserve Account
Savings Account
Treasurers Account
Treasurers Account – Build
LCC Grant
Cash

13.
CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Creditors
Accruals
Bounce Back Loan
PAYE
14.
CREDITORS AMOUNTS AFTER ONE YEAR
Bounce Back Loan		 2022
2021
£
£

22,384
11,018
4,8684,490
_______
_______
27,252
15,508
═══════
═══════
2022
2021
£
£
51,259
52,489
-
882
32,020
32,004
10,024
10,019
4,258
4,258
1
1
4
4
22,352
36,574
11
18
_______
_______
119,929
136,249
═══════
═══════
2022
2021
£
£
958
210
3,371
2,889
8,333
8,333
299
299
_______
_______
12,961
11,731
═══════
═══════
30,000
40,000
_______
_______
30,000
40,000
═══════
═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2022

15. TOTAL FUNDS

Unrestricted Restricted Total
£ £ £
At 1 January 2022 961,411 3,750 965,161
Movement in year 34,696 - 34,696
Transfer between funds - - -
_______ _______ _______
At 31 December 2022 996,107 3,750 999,857
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2022

__________
Charitable Activities
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
Fees
LCC Vouchers
Photograph commission
Investment Income
Bank interest received
Other Income
LCC Grant
Covid-19 Grant
HMRC JRS
Apprentice incentive
TOTAL INCOME
Charitable Expenditure
Wages
Cleaner
Social security
Pension
Provisions and resources
Travelling
Electricity
Rates and water
Insurance
Telephone and postage
Repairs and maintenance
Rent
Sundries
Professional fees
Uniforms
Course fees
Depreciation
Governance Costs
Accountancy
Loan interest
TOTAL EXPENDITURE
SURPLUS FOR THE YEAR		 ___
2022
£
173,530
30,615
2,108
2,231
159,632
-
81
368,197
40
11,503
-
-
500
12,003
380,240
268,124
225
7,632
3,353
27,925
-
7,147
3,251
3,624
896
4,460
-
4,200
144
631
637
10,542
342,791
1,658
1,095
345,544
34,696		 ____
2021
£
151,804
29,826
3,771
865
108,576
2,924
-
297,766
8
69,343
1,289
2,764
3,500
76,896
374,670
213,840
235
6,566
2,623
21,714
-
6,113
506
2,969
995
5,503
138
2,893
132
383
31
9,390
274,031
1,521
204
275,756
98,914