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2020-12-31-accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE (LIMITED BY GUARANTEE)

Company Number 09351488 (England & Wales) Charity Number 1161751

DIRECTORS' AND TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

CONTENTS

_________________

Page
Company Information 2
Directors' and Trustees' Report 3 - 4
Independent Examiner’s Report 5
Statement of Financial Activities 6
Balance Sheet 7
Notes to the Accounts 8 - 14
The following page does not form part of the statutory Accounts:
Detailed Income and Expenditure Account 15

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

COMPANY INFORMATION

Directors and Trustee: Mrs E Bursnell
Mrs S M Gaunt
Mr S P Griffiths
Mrs S M C Scott
Registered Office Hawthorn Tree Community Children’s Centre
Toot Lane
Boston
Lincolnshire
PE21 0PT
Company Number 09351488 (England & Wales)
Charity Number 1161751

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT FOR THE YEAR ENDED 31 DECEMBER 2020

The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 December 2020. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).

OBJECTIVES AND ACTIVITIES

The Charity was formed to provide childcare and education facilities for children aged 0 to 11 years. The governing document is the PPA Playgroup Constitution 1992 which was adopted 16 July 2001. The charitable company was incorporated on 11 December 2014 and commenced trading on 1 May 2016, at which point all the assets and liabilities from the unincorporated charity were transferred across.

In setting our objectives and planning our activities our Trustees have given careful consideration to the Charity Commission’s general guidance on public benefits.

During the year the main source of income continued to be from the Nursery Education Grant and parents’ fees.

Various fund raising activities were also held, and other small amounts of income were received as detailed in the notes to the accounts.

FINANCIAL REVIEW

The balance sheet as at 31 December 2020 shows unrestricted reserves of £862,497 and restricted reserves of £3,750. The trustees consider this to be adequate to continue the charity’s current level of activity.

FUTURE PLANS

The charity will continue to provide childcare facilities.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

Directors and trustees

All directors of the company are also trustees of the charity, and there are no other trustees. The board has the power to appoint additional trustees as it considers fit to do so.

Risk management

The trustees actively review the major risks which the charity faces on a regular basis and, combined with an annual review of the controls over key financial systems, they believe the charity could provide sufficient resources in the event of adverse conditions.

REFERENCE AND ADMINISTRATIVE DETAILS

Registered Company number

09351488 (England and Wales)

Registered Charity number

1161751

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DIRECTORS' AND TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2020 Contd……

Registered office

Hawthorn Tree Community Children’s Centre Toot Lane Boston Lincolnshire PE21 0PT

Trustees

Mrs E Bursnell Mrs S M Gaunt Mr S P Griffiths Mrs S M C Scott

The report was approved by the board of directors on 30 September 2021 and signed on their behalf

Mr Stuart Griffiths Treasurer

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2020

I report to the trustees on my examination of the accounts of the Company for the year ended 31 December 2020 set out on pages 6 to 14.

Responsibilities and basis of report

As the charity’s trustees of the Company (who are also the directors of the company for the purpose of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited this year under Part 16 of the 2006 Act and are eligible for the independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 45 of the Charities Act 2011 (“the 2011 Act”). In carrying out my examination, I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material maters have come to my attention which gives me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

NICOLA LENTON FCCA Independent Examiner Dexter & Sharpe Chartered Certified Accountants The Old Vicarage Church Close Boston Lincolnshire PE21 6NA

30 September 2021

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 (INCORPORATING INCOME AND EXPENDITURE ACCOUNT)

Notes 2020 2019
Unrestricted Restricted Total Total
Fund Fund Funds Funds
£ £ £ £
Income and endowments from:
3. Charitable activities 198,995 - 198,995 236,365
4. Grants 490 239,569 240,059 -
Investments 24 - 24 80
5. Other Income 19,371 - 19,371 -
_______ _______ _______ _______
Total 218,880 239,569 458,449 236,445
═══════ ═══════ ═══════ ═══════
Expenditure:
6. Charitable activities 218,104
2,353		 220,457
205,590
7. Governance costs 1,451 - 1,451 1,390
_______ _______ _______ ______
Total 219,555 2,353
221,908		 206,980
═══════ ═══════ ═══════ ═══════
Net Income / (Expenditure) (675) 237,216 236,541 29,465
Transfer between funds 237,216 (237,216) - -
_______ _______ _______ ______
Total 236,541 -
236,541		 29,465
═══════ ═══════ ═══════ ═══════
Reconciliation of Funds
9. Funds brought forward 625,956 3,750 629,706 600,241
_______ _______ _______ _______
15. Total Funds Carried Forward 862,497 3,750 866,247 629,706
═══════ ═══════ ═══════ ═══════

CONTINUING OPERATIONS

All income and expenditure has arisen from continuing activities.

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE COMPANY NUMBER: 302819 (LIMITED BY GUARANTEE)

BALANCE SHEET AS AT 31 DECEMBER 2020

Notes
Fixed Assets
10Tangible Assets

Current Assets
11Debtors
12Cash at Bank and in Hand
Creditors
13Amounts falling due within one year
Net Current Assets

14Amounts falling due after one year
Net Assets
15 Funds
Unrestricted Funds
Restricted Funds

 Unrestricted
Fund
£
840,879
8,443
67,722
76,165
(4,547)
71,618
(50,000)
862,497
862,497
-
**862,497 **		 Restricted
Fund
£
-
-
16,895
16,895
(13,145)
3,750
-
3,750
-
3,750
3,750		 2020
2019
Total
Total
Funds
Funds
£
£
840,879
443,065
8,443
9,136
84,617
180,395
93,060
189,531
(17,692)
(2,890)
75,368
186,641
(50,000)
-
866,247
629,706
862,497
625,956
3,750
3,750
866,247
629,706

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020

The members have not required the charitable company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

The financial statements were approved by the Board of Trustees on 30 September 2021 and were signed on its behalf by:

Mr Stuart Griffiths Treasurer

The notes on pages 8 to 14 form part of these accounts

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020

1. ACCOUNTING POLICIES

Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.

The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Tangible fixed assets

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.

Freehold Property – Nil Plant and Machinery – 20% Reducing balance Play Equipment – 20% Reducing balance Office Equipment – 20% Reducing balance Fixtures and Fittings – 20% Reducing balance

Taxation

The charity is exempt from corporation tax on its charitable activities.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

Administration expenditure

Administration expenditure includes all expenditure not directly related to the charitable activity or fundraising ventures. This includes costs of running the office premises, and governance costs and are allocated to expenditure on the raising of funds or charitable activities as appropriate.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

2. TRUSTEES’ REMUNERATION AND BENEFITS

There were no trustees’ remuneration or other benefits for the year ended 31 December 2020.

Trustees’ expenses

There were no trustees’ expenses paid for the year ended 31 December 2020.

3.
INCOME FROM CHARITABLE
ACTIVITIES
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
Fees
Fundraising
Photograph commission
4.
GRANTS
LCC – New Build
LCC – Resources
LCC – Covid winter grant
5.
OTHER INCOME
Covid-19 Grant
HMRC JRS		 Unrestricted
2020
£
122,061
22,664
2,483
5,190
46,485
-
112
198,995
-
-
490
490
10,000
9,371
19,371		 Restricted
2020
£
-
-
-
-
-
-
-
-
226,569
13,000
-
239,569
-
-
-		 Total
Funds
2020
£
122,061
22,664
2,483
5,190
46,485
-
112
198,995
226,569
13,000
490
240,059
10,000
9,371
19,371		 Total
Funds
2019
£
125,044
28,330
913
1,693
80,145
99
141
236,365
-
-
-
-
-
-

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2020

Unrestricted
Restricted
2020
2020
£
£
6.
RESOURCES EXPENDED - CHARITABLE ACTIVITIES
Wages
171,850
-
Cleaner
735
-
Social security
3,035
-
Pension
1,958
-
Provisions and resources
11,427
2,353
Travelling
-
-
Electricity
2,752
-
Water
726
-
Insurance
2,772
-
Telephone and postage
1,450
-
Repairs and maintenance
3,936
-
Rent
2,677
-
Sundries
2,644
-
Professional fees
54
-
Uniforms
280
-
Course fees
866
-
Depreciation
10,942
-
____
____
218,104
2,353
═══════
═══════
7.
GOVERNANCE COSTS
Independent examination
1,451
-
-
1,451		 Total
Total
Funds
Funds
2020
2019
£
£
171,850
168,237
735
3,758
3,035
3,575
1,958
1,613
13,780
10,540
-
431
2,752
2,557
726
905
2,772
2,368
1,450
1,107
3,936
3,761
2,677
2,218
2,644
2,423
54
132
280
651
866
749
10,942
565
____
___
220,457
205,590
═══════
══════
1,451
1,390
1,451
1,390
8.
STAFF COSTS
The average monthly number of employees during the year was as follows:
═

Wages
Social Security
Pension


 2020
2019
No.
No.
16
16
══════
═══════
2020
2019
£
£
171,850
171,995
3,035
3,575
1,958
1,613
_
_
176,843
177,183
═════
═════

No employees received more than £60,000 in the year.

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED TO 31 DECEMBER 2020

9. COMPARITIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES

Unrestricted Restricted Total Funds
2019 2019 2019
£ £ £
Income and endowments from:
Charitable activities 236,365 - 236,365
Investments 80 - 80
_______ _______ _______
Total 236,445 - 236,445
═══════ ═══════ ═══════
Expenditure:
Charitable activities 205,590
-		 205,590
Governance costs 1,390 - 1,390
_______ _______ _______
Total 206,980 -
206,980
═══════ ═══════ ═══════
Reconciliation of Funds
Profit for the year 29,465 - 29,465
Transfer between funds - - -
Funds brought forward 596,491 3,750
600,241
_______ _______ _______
Total Funds Carried Forward 625,956 3,750 629,706
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

NOTES TO THE ACCOUNTS CONTINUED FOR THE YEAR ENDED 31 DECEMBER 2020

10. TANGIBLE FIXED ASSETS

Cost
At January 2020
Additions
At 31 December 2020
Depreciation
At January 2020
Charge for the year
At 31 December 2020
Net Book Value
At 31 December 2020
At 31 December 2019		 Play
Equipment
£
641
1,485		 Plant and
Machinery
£
305
5,010		 Freehold
Property
£
440,798
356,272
2,126 5,315 797,070
312
360		 133
1,037		 -
-
672 1,170 -
**1,454 ** 4,145 797,070
329 172 440,798
Cost
At January 2020
Additions
At 31 December 2020
Depreciation
At January 2020
Charge for the year
At 31 December 2020
Net Book Value
At 31 December 2020
At 31 December 2019		 Office
Fixtures &
Equipment
Fittings
Totals
£
£
£
2,207
-
443,951
4,508
41,481
408,756
6,715
41,481
852,707
441
-
886
1,254
8,291
10,942
1,695
8,291
11,828
5,020
33,190
840,879
1,766
-
443,065

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2020

11.
DEBTORS DUE WITHIN ONE YEAR
Fees
PAYE
Prepayments
12.
CASH AT BANK
Business Account
Fundraising Account
Build Account
Reserve Account
Savings Account
Treasurers Account
Treasurers Account – Build
LCC Grant
Cash

13.
CREDITORS AMOUNTS FALLING DUE WITHIN ONE YEAR
Trade Creditors
Accruals
14.
CREDITORS AMOUNTS AFTER ONE YEAR
Bounce Back Loan		 2020
2019
£
£

3,595
7,151
941
208
3,907
1,777
_______
_______
8,443
9,136
═══════
═══════
2020
2019
£
£
24,307
56,694
881
28,369
32,001
81,522
10,018
10,014
4,258
3,755
1
1
4
4
13,145
-
2
36
_______
_______
84,617
180,395
═══════
═══════
2020
2019
£
£
14,430
677
3,262
2,213
_______
_______
17,692
2,890
═══════
═══════
50,000
-
_______
_______
50,000
-
═══════
═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2020

15. TOTAL FUNDS

Unrestricted Restricted Total
£ £ £
At 1 January 2020 625,956 3,750 629,706
Movement in year (675) 237,216 236,541
Transfer between funds 237,216 (237,216) -
_______ _______ _______
At 31 December 2020 862,497 3,750 866,247
═══════ ═══════ ═══════

HAWTHORN TREE COMMUNITY CHILDREN’S CENTRE

DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDEDTO 31 DECEMBER 2020

Charitable Activities
LCC-Funding – 3 yr EYE funding
LCC-Funding – 2 yr EYE funding
LCC-Funding – Fees
LCC-Funding – Disadvantage funding
Fees
Fundraising
Photograph commission
Investment Income
Bank interest received
Other Income
LCC Grant
Covid-19 Grant
HMRC JRS
TOTAL INCOME
Charitable Expenditure
Wages
Cleaner
Social security
Pension
Provisions and resources
Travelling
Electricity
Water
Insurance
Telephone and postage
Repairs and maintenance
Rent
Sundries
Professional fees
Uniforms
Course fees
Depreciation
Governance Costs
Accountancy
TOTAL EXPENDITURE
SURPLUS FOR THE YEAR		 2020
£
122,061
22,664
2,483
5,190
46,485
-
112
198,995
24
240,059
10,000
9,371
259,430
458,449
171,850
735
3,035
1,958
13,780
-
2,752
726
2,772
1,450
3,936
2,677
2,644
54
280
866
10,942
220,457
1,451
221,908
236,541		 2019
£
125,044
28,330
913
1,693
80,145
99
141
236,365
80
-
-
-
-
236,445
168,237
3,758
3,575
1,613
10,540
431
2,557
905
2,368
1,107
3,761
2,218
2,423
132
651
749
565
205,590
1,390
206,980
29,465

This page is for information purposes and does not form part of the accounts