We continue to operate a community centre for the local and wider community. The main group being the Cliffe Active Retirement Association. We also have many other local groups use the centre for fund raising events, meetings and seminars. We sublet part of the building to a social club an a no profit to us arrangement. We also fund raise with various events Quiz nights, cabaret nights and fetes. We have just started building an extension to the premisses and a complete refurbishment programme to be finished late 2025.
Ian Downes (chair)
Logo
Cliffe Woods Community Association
Management Report
18th September 2025
Prepared by Christopher John Fribbins
Table of Contents
| Executive Summary | 3 |
|---|---|
| Profit & Loss | 4 |
| Balance Sheet | 7 |
| Cash Flow | 8 |
| Aged Debtors | 11 |
| Aged Creditors | 12 |
Cliffe Woods Community Association Management Report
Page 2 of 12
Executive Summary
Report comparing FY 2024 and FY 2025
| FY 2025 (£) | FY 2024 (£) | Variance | |
|---|---|---|---|
| Cash | |||
| Cash Flow From Operations | |||
| Cash in | 60,942.85 | 50,561.10 | 20.5% |
| Cash out | (132,251.72) | (61,461.07) | (115.2%) |
| Net cash surplus (deficit) | (71,308.87) | (10,899.97) | (554.2%) |
| Cash Flow From Financing Activities | |||
| Cash out | (166.75) | (168.85) | 1.2% |
| Net cash surplus (deficit) | (166.75) | (168.85) | 1.2% |
| Cash Flow From Investing Activities | |||
| Net cash surplus (deficit) | (150.00) | (14.40) | (941.7%) |
| Cash Summary | |||
| Net cash movements | (71,625.62) | (11,083.22) | (546.3%) |
| Closing cash balance | 185,933.36 | 257,558.98 | (27.8%) |
| Profitability | |||
| Revenue | 46,339.53 | 49,213.76 | (5.8%) |
| Cost of sales | 0.00 | (150.00) | 100% |
| Gross profit (loss) | 46,339.53 | 49,063.76 | (5.6%) |
| Other income | 131.17 | 150.00 | (12.6%) |
| Administrative expenses | (47,665.13) | (72,509.75) | 34.3% |
| Other expenses | (85,644.17) | (1,657.58) | (5066.8%) |
| Finance costs | (166.75) | (168.85) | 1.2% |
| Profit (loss) | (87,005.35) | (25,122.42) | (246.3%) |
| Balance Sheet | |||
| Assets | 156,514.43 | 243,519.78 | (35.7%) |
| Net Assets | 156,514.43 | 243,519.78 | (35.7%) |
| Performance Indicators | |||
| Number of invoices issued | 3 | 3 | 0% |
| Average value of invoices | 115.00 | 1,049.67 | (89%) |
| Average credit terms (days) | 30.00 | 15.67 | 91.5% |
| Average pay time (days) | 26.33 | 11.33 | 132.4% |
Cliffe Woods Community Association Management Report
Page 3 of 12
Profit & Loss
----- Start of picture text -----
0
Profit/Loss
Income
Expenses
20,000
10,000
5,000
-5,000
-10,000
-20,000
Apr 23 Jun 23 Aug 23 Oct 23 Dec 23 Feb 24 Apr 24 Jun 24 Aug 24 Oct 24 Dec 24 Feb 25
----- End of picture text -----
Report comparing FY 2024 and FY 2025
| Revenue | FY 2025 (£) | FY 2024 (£) | Variance |
|---|---|---|---|
| Cliffe Woods Social Club Rent | 20,897.50 | 21,040.00 | (0.7%) |
| Hall Hire | 13,327.97 | 12,508.00 | 6.6% |
| PARISH COUNCIL CORONATION GRANT | 0.00 | 2,000.00 | (100%) |
| PARISH COUNCIL DONATION | 5,000.00 | 5,000.00 | 0% |
| Total Revenue Fund Raising |
39,225.47 | 40,548.00 | (3.3%) |
| Fund Raising Quiz | 3,559.06 | 4,185.91 | (15%) |
| Fund Raising Event | 3,555.00 | 2,035.00 | 74.7% |
| Fund Raising Coronation | 0.00 | 2,444.85 | (100%) |
| Total Fund Raising Cost of sales |
7,114.06 | 8,665.76 | (17.9%) |
| Hire Deposits Refund | 0.00 | (150.00) | 100% |
| Total Cost of sales | 0.00 | (150.00) | 100% |
| Gross Profit | 46,339.53 | 49,063.76 | (5.6%) |
| Administrative expenses Salaries |
|||
| Salaries | (11,913.10) | (12,102.63) | 1.6% |
| PAYE | (2,617.85) | (2,507.73) | (4.4%) |
| Total Salaries Rent and rates |
(14,530.95) | (14,610.36) | 0.5% |
| Rent and rates | (523.94) | (268.80) | (94.9%) |
| Heat and lighting | (17,382.14) | (20,254.04) | 14.2% |
| Insurance | (2,204.81) | (1,884.86) | (17%) |
Cliffe Woods Community Association Management Report
Page 4 of 12
Profit & Loss
| FY 2025 (£) | FY 2024 (£) | Variance | |
|---|---|---|---|
| Water & Sewage | 12,045.31 | (14,646.20) | 182.2% |
| Total Rent and rates Communications |
(8,065.58) | (37,053.90) | 78.2% |
| Telephone | 0.00 | (111.60) | 100% |
| Total Communications General administration |
0.00 | (111.60) | 100% |
| General admin | (77.47) | 0.00 | - |
| Cleaning | (1,558.21) | (538.61) | (189.3%) |
| Computer Software | (877.44) | (368.40) | (138.2%) |
| Total General administration Professional fees |
(2,513.12) | (907.01) | (177.1%) |
| Inspection Fees | (919.31) | (1,688.85) | 45.6% |
| Total Professional fees Entertainment |
(919.31) | (1,688.85) | 45.6% |
| Entertainment LIcence | 0.00 | (187.24) | 100% |
| Total Entertainment Depreciation |
0.00 | (187.24) | 100% |
| Land & property dep | (15,436.07) | (14,053.60) | (9.8%) |
| Fixtures & fittings dep | (93.66) | 0.00 | - |
| Total Depreciation Repairs and maintenance |
(15,529.73) | (14,053.60) | (10.5%) |
| Repairs and maintenance | (5,966.44) | (3,897.19) | (53.1%) |
| Total Repairs and maintenance Advertising |
(5,966.44) | (3,897.19) | (53.1%) |
| Advertising | (140.00) | 0.00 | - |
| Total Advertising | (140.00) | 0.00 | - |
| Total Administrative Expenses | (47,665.13) | (72,509.75) | 34.3% |
| Finance costs Finance expense |
|||
| Bank charges | (166.75) | (168.85) | 1.2% |
| Total Finance expense | (166.75) | (168.85) | 1.2% |
| Operating Profit | (1,492.35) | (23,614.84) | 93.7% |
| Other income | |||
| Other income | 131.17 | 150.00 | (12.6%) |
| Total Other income Other expenses Hall Development |
131.17 | 150.00 | (12.6%) |
| Hall Development | (84,220.56) | 0.00 | - |
Cliffe Woods Community Association Management Report
Page 5 of 12
Profit & Loss
| FY 2025 (£) | FY 2024 (£) | Variance | |
|---|---|---|---|
| Total Hall Development Events |
(84,220.56) | 0.00 | - |
| PARISH COUNCIL CORONATION GRANT | 0.00 | (1,488.89) | 100% |
| Fund Raising Event | (1,423.61) | (168.69) | (743.9%) |
| Total Events | (1,423.61) | (1,657.58) | 14.1% |
| Profit Before Tax | (87,005.35) | (25,122.42) | (246.3%) |
| Net Profit | (87,005.35) | (25,122.42) | (246.3%) |
Cliffe Woods Community Association Management Report
Page 6 of 12
Balance Sheet
----- Start of picture text -----
0
Shareholders Equity
100,000
Apr 23 Jun 23 Aug 23 Oct 23 Dec 23 Feb 24 Apr 24 Jun 24 Aug 24 Oct 24 Dec 24 Feb 25
----- End of picture text -----
Report comparing FY 2024 and FY 2025
| Non current assets Fixed assets |
FY 2025 (£) | FY 2024 (£) | Variance |
|---|---|---|---|
| Fixtures & fittings | 164.40 | 14.40 | 1041.7% |
| Total Fixed assets Accumulated depreciation |
164.40 | 14.40 | 1041.7% |
| Land & property acc dep | (29,489.67) | (14,053.60) | (109.8%) |
| Fixtures & fittings acc dep | (93.66) | 0.00 | - |
| Total Accumulated depreciation Current assets Cash |
(29,583.33) | (14,053.60) | (110.5%) |
| HSBC Current | 6,443.60 | 16,474.72 | (60.9%) |
| HSBC SP | 179,489.76 | 241,084.26 | (25.5%) |
| Total Cash | 185,933.36 | 257,558.98 | (27.8%) |
| Net Assets | 156,514.43 | 243,519.78 | (35.7%) |
| Equity Retained earnings |
243,519.78 | 268,642.20 | (9.4%) |
| Net profit | (87,005.35) | (25,122.42) | (246.3%) |
| Total Equity | 156,514.43 | 243,519.78 | (35.7%) |
| Shareholders Equity | 156,514.43 | 243,519.78 | (35.7%) |
Cliffe Woods Community Association Management Report
Page 7 of 12
Cash Flow
----- Start of picture text -----
0
Movement in Cash Balance
Cash Balance
100,000
-100,000
Apr 23 Jun 23 Aug 23 Oct 23 Dec 23 Feb 24 Apr 24 Jun 24 Aug 24 Oct 24 Dec 24 Feb 25
----- End of picture text -----
Report comparing FY 2024 and FY 2025
| Revenue | FY 2025 (£) | FY 2024 (£) | Variance |
|---|---|---|---|
| Cliffe Woods Social Club Rent | 20,897.50 | 21,040.00 | (0.7%) |
| Hall Hire | 13,427.97 | 12,658.00 | 6.1% |
| PARISH COUNCIL CORONATION GRANT | 0.00 | 2,000.00 | (100%) |
| PARISH COUNCIL DONATION | 5,000.00 | 5,000.00 | 0% |
| Total Revenue Fund Raising |
39,325.47 | 40,698.00 | (3.4%) |
| Fund Raising Event | 3,555.00 | 2,035.00 | 74.7% |
| Fund Raising Quiz | 3,559.06 | 4,185.91 | (15%) |
| Fund Raising Coronation | 0.00 | 2,444.85 | (100%) |
| Total Fund Raising Other income |
7,114.06 | 8,665.76 | (17.9%) |
| Other income | 14,503.32 | 1,197.34 | 1111.3% |
| Total Other income | 14,503.32 | 1,197.34 | 1111.3% |
| Total Income | 60,942.85 | 50,561.10 | 20.5% |
| Cost of sales Hire Deposits Refund |
0.00 | (150.00) | 100% |
| Cost of sales | (100.00) | 0.00 | - |
| Total Cost of sales Administrative expenses Rent and rates |
(100.00) | (150.00) | 33.3% |
| Heat and lighting | (17,382.14) | (20,592.31) | 15.6% |
| Rent and rates | (523.94) | (268.80) | (94.9%) |
Cliffe Woods Community Association Management Report
Page 8 of 12
Cash Flow
| FY 2025 (£) | FY 2024 (£) | Variance | |
|---|---|---|---|
| Insurance | (2,204.81) | (1,884.86) | (17%) |
| Water & Sewage | (2,326.84) | (14,646.20) | 84.1% |
| Total Rent and rates Professional fees |
(22,437.73) | (37,392.17) | 40% |
| Inspection Fees | (919.31) | (1,688.85) | 45.6% |
| Total Professional fees Salaries |
(919.31) | (1,688.85) | 45.6% |
| Salaries | (11,913.10) | (12,166.63) | 2.1% |
| PAYE | (2,617.85) | (2,507.73) | (4.4%) |
| Total Salaries General administration |
(14,530.95) | (14,674.36) | 1% |
| Cleaning | (1,558.21) | (474.61) | (228.3%) |
| Computer Software | (877.44) | (649.20) | (35.2%) |
| General admin | (77.47) | 0.00 | - |
| Total General administration Repairs and maintenance |
(2,513.12) | (1,123.81) | (123.6%) |
| Repairs and maintenance | (5,966.44) | (4,475.46) | (33.3%) |
| Total Repairs and maintenance Entertainment |
(5,966.44) | (4,475.46) | (33.3%) |
| Entertainment LIcence | 0.00 | (187.24) | 100% |
| Total Entertainment Communications |
0.00 | (187.24) | 100% |
| Telephone | 0.00 | (111.60) | 100% |
| Total Communications Advertising |
0.00 | (111.60) | 100% |
| Advertising | (140.00) | 0.00 | - |
| Total Advertising Other expenses Events |
(140.00) | 0.00 | - |
| PARISH COUNCIL CORONATION GRANT | 0.00 | (1,488.89) | 100% |
| Fund Raising Event | (1,423.61) | (168.69) | (743.9%) |
| Total Events Hall Development |
(1,423.61) | (1,657.58) | 14.1% |
| Hall Development | (84,220.56) | 0.00 | - |
| Total Hall Development | (84,220.56) | 0.00 | - |
| Funds Generated From Operations | (71,308.87) | (10,899.97) | (554.2%) |
| Finance costs Finance expense |
|||
| Bank charges | (166.75) | (168.85) | 1.2% |
| Total Finance expense | (166.75) | (168.85) | 1.2% |
Cliffe Woods Community Association Management Report
Page 9 of 12
Cash Flow
| FY 2025 (£) | FY 2024 (£) | Variance | |
|---|---|---|---|
| Financing Cash Flow | (71,475.62) | (11,068.82) | (545.7%) |
| Non current assets Fixed assets |
|||
| Fixtures & fittings | (150.00) | (14.40) | (941.7%) |
| Total Fixed assets | (150.00) | (14.40) | (941.7%) |
| Investing Cash Flow | (71,625.62) | (11,083.22) | (546.3%) |
| Total After Drawings | (71,625.62) | (11,083.22) | (546.3%) |
| Net Cash Movements | (71,625.62) | (11,083.22) | (546.3%) |
| Cash Balance | |||
| Cash Flow | (71,625.62) | (11,083.22) | (546.3%) |
| Total Cash Balance | 185,933.36 | 257,558.98 | (27.8%) |
Cliffe Woods Community Association Management Report
Page 10 of 12
Aged Debtors
Not enough data to build aged-debtors Chart Not enough data to build aged-debtors Report
Cliffe Woods Community Association Management Report
Page 11 of 12
Aged Creditors
Not enough data to build aged-creditors Chart Not enough data to build aged-creditors Report
Cliffe Woods Community Association Management Report
Page 12 of 12
Dear lan We are writing to advise that we have examined the accounts of the al)o¥e Iwithout carrying out an audit) and confirm the accounts agree to the underlying records. Yours sincerely Adrian Morris Adrian Moms ACA Waldwslade Ac£ountirrfJ ServKs Ltd Unil 20 Hopewell Busines5 Centre 105 Hopewell Olive Chatham Kent ME5 70X Tel 01634 309440 Fax 01634 309441 IMPORTANT NOTICE This om#l. indudiry ary attachffnts is ttmfidentsal and Innded r ihe use of the addressee only., il may contain wv4e9trd infomwtkn. If you are rKII fv hlten¢Jod reupienl or have rocwved Ihis Commun? In error. plea58 aYw5e us by relum 8mail and delele li from your system immed¢ately. You are Iweby r¥)tified that any unauihonsed use or d1mInall0n of Ihls communication Is slrklly prohth.ted and may bè unlawful. We are nwmer hable for th8 proper and complete Ir8nsmissMYt of the inI(ffikn thin•0 in this C&M)munic8Von. nor lor any delay in Its rece