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2020-12-31-accounts

Annual Report and Financial Statements for the Year Ended 31 December 2020

Chichester Area Mental Health Support Foundation

Charity registration number: 1161733

Chichester Area Mental Health Support Foundation 25 Westingway Bognor Regis Chichester West Sussex PO21 2XX

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Contents

Reference and Administrative Details 1
Trustees' Report 2 to 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 17

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Reference and Administrative Details

Trustees Mr John Hart Mrs Diane Williams (appointed 27 April 2020) Mrs Jenny Capelin Miss Constance Archer Mrs Georgina Godfrey Mrs Anna Hyman (appointed 20 January 2020) Principal Office 25 Westingway Bognor Regis West Sussex PO21 2XX Charity Registration 1161733 Number Independent Examiner GW Schulz ACMA Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF Bankers The Co-operative Bank PO Box 250 Skelmersdale Lancashire WN8 6WT

Page 1

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

The Trustees present the annual report together with the financial statements of the charity for the year ended 31 December 2020.

Structure, governance and management

Nature of governing document

The charity is registered as a Charitable Incorporated Organisation (CIO) with effect from 19 May 2015.

The charity’s constitution is established under the Charity Commission’s ‘Foundation’ model, which sets out the objects and powers of the organisation and the governance arrangements.

Induction and training of trustees

On appointment, all Trustees undergo an induction consultation where their responsibilities and duties as a Trustee are formally outlined and an update on current business is provided. Charity Commission materials are provided offering further information as well as copies of all relevant documents such as the Constitution, the Management Plan, the Budget and other charity policy documents.

Organisational structure

A management planning process is in place and each January the Board of Trustees approves the Management Plan which is made up of rolling Core Objectives with supportive Enabling Objectives. The Management Plan includes the annual budget.

The Secretary to the Board of Trustees is an experienced voluntary sector senior manager and former consultant and assists the Project Manager to oversee general management matters and fundraising. The Honorary Treasurer oversees financial business. All appropriate decisions are made by the Board of Trustees guided by the Chair or Honorary Treasurer.

Risk Management

In order to maintain structural resilience, the Board maintains an organisation risk assessment system, which is based on a numerical assessment of risk, with an accompanying management commentary, and Trustees consider these reports regularly. The aim is to highlight and measure potential risks to the charity’s reputation and the success of an activity or process, assess the impact and put in place appropriate management action.

However, we did not predict all the risks we would face with the advent of a pandemic and closure of the charity’s operation, although we managed to react quickly and our reserves policy meant that we could implement our Outreach Service with confidence.

Trustees can confirm that the major risks to which CAMHSF is exposed have been reviewed and systems are in place to mitigate those risks and have been enhanced where necessary in light of the experience over the last year.

Separately, operationally, risk assessments are made for the charity’s individual vulnerable clients. These are based on a client’s condition and circumstances and carried out by appropriately trained professional staff. The assessed risk is discussed with clients and/or their carers, as appropriate, and an action plan developed.

Page 2

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

Objectives and activities

Objects and aims

The objects of the charity are to relieve the needs of adults, generally older people, living with mental health problems, including early to moderate stages of dementia and mild cognitive impairment by providing support for such persons together with their families and carers.

To take these objects forward and deliver on the charity’s mission, CAMHSF’s key operational output is the delivery of the Chichester Lunch Club (CLC) service on two days a week based at the Chichester Boys Club. Uniquely, we support people with both mental health problems and dementia, with benefits to both groups.

The charity’s service model aims to create, as closely as possible, normal social interaction, through a light lunch and afternoon activities. These lead to cognitive stimulation, development of confidence, increased self-esteem and resultant new friendships. The project builds advice and practical help within each activity as well as individual focus. All this is reviewed regularly to maintain excellence and project content. Older people welcome this approach, with a resultant increasing and responsive client base. Our city centre location helps by providing access, with support where necessary, to shops, opticians, dentists, chiropodists and clinics.

The second element of our service is support to carers, including respite provision (helped by location) and advice on how to access services and financial help. This need is confirmed by user feedback and the personal experience of our trustees. This service is tailored to client needs and evolves as each carer’s role changes over time.

The advent of covid-19 and the subsequent closure of the club necessitated the establishment of an Outreach Service to ensure maintenance of support to members throughout the pandemic.

Trustees confirm that they have referred to the Charity Commission’s guidance on public benefit in their annual review of aims and objectives and in all future planning of the charity’s activities. These benefits (to a broad ‘public’ of people and their families and carers living with mental health challenges) are reflected in our determination to provide help and support through the activities of the CLC. The trustees believe that this service can reduce the call on publically funded services and thereby is not only directly beneficial to our service users and their families/carers but also to the wider public.

Objectives and strategies for the year 2020

Core Objectives

The charity’s core objectives in 2020 initially included:

However these had to be set aside and reviewed in the light of the onset of the covid-19 pandemic.

Page 3

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

Enabling Objectives

CAMHSF’s core business cannot be delivered successfully without strong governance, sound management, marketing, fundraising and administration. In order to put these into practical effect, trustees maintain a range of Enabling Objectives across these important management disciplines, together with key policies to underpin safe guarding, operational, governance, and fundraising activities.

Public benefit

The Trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.

Achievements and performance

Review of activities

The charity entered 2020 in a strong position and trustees and staff were in a confident mood. However the advent of the covid-19 pandemic early in the year changed all our lives totally. In late February as the virus began to take hold across the country we initially managed the service in the changing environment and our members responded well. However, with the imposition of the government restrictions we had to close down the operation on 17th March 2020 and in order to meet the challenges of covid-19 trustees endorsed a strategy of ‘cope’, ‘emerge’ and ‘rebuild’.

The Coping Strategy

A key element of the ‘coping’ strategy was the establishment of the Chichester Lunch Club Outreach Service to provide continuing support to our particularly vulnerable group who found lockdown very challenging. This innovative approach has proved highly successful, with regular telephone contact with members, a fortnightly Newsletter and more targeted direct personal support for the most isolated and vulnerable members. An early WhatsApp contact group for volunteers quickly morphed into a wider support network for the charity. As Christmas approached we drew on our well established music project to produce a festive CD including members’ favourite carols and songs, which was distributed with other seasonal gifts.

The Emerging Strategy

How we are to emerge from the pandemic has proved the most testing element of our strategy. There was frankly little recognition by health and social service authorities of the challenges facing vulnerable older people living in the community with mental health problems and/or dementia whose main support mechanism is often their day centre which had been closed down. Accordingly we had to work hard to access authoritative advice. Nevertheless, as part of the ‘emerging’ strategy and with lockdown easing over the summer, plans were put in place to re-open the club in early autumn 2020 under the ‘rule of six’ policy. However, as infection rates started rising again these arrangements were put on hold and the Outreach Service remained in place.

Page 4

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

As the end of the year approached and with encouraging news about the availability and efficacy of vaccines trustees have up dated the plans to re-open the club once our members have been vaccinated and government restrictions lifted. However, it is recognised that this will not be until the spring of 2021 and our members who are really struggling in the winter phase of the pandemic are desperately looking forward to returning to their club.

The Rebuilding Strategy

The effect on our finances was initially significant. As a result of closure of the club we immediately lost all our fee income, some 50% of total income. However, operational expenditure also reduced substantially and we were able to make some cost saving measures, although there are additional costs of the Outreach Service. Two self-employed sessional workers stood down and have not been replaced and this has been made possible by our exceptionally strong team of volunteers who bring their specific individual experience, often of caring for love ones with dementia. The total monetary value of our volunteers in 2020 was around £14,500 (and probably double that figure in a normal operational year), which would have to be raised through additional fundraising if paid staff were required to replace them. This is an invaluable asset to the charity’s operation and the wellbeing of our beneficiaries and will be a very important element of our rebuilding strategy.

Re-opening the club will bring challenges and risks and it is likely that we will have to maintain the Outreach Service in tandem with the Lunch Club for a few months. Our expenditure will increase significantly with rent, food and project costs. At the same time fee income is unlikely to return to pre-pandemic levels immediately, with some members having died or entered residential care and others may be cautious about returning to club.

Sadly and predictably there is increasing pressure of new cases of dementia and the local Mental Health Clinic is pressing us to re-open as soon as possible to help with their new patients who need the community support we provide. Accordingly we have plans for rebuilding the charity, including following up on new enquiries as soon as practicable, which will help to increase fee income. We have also developed our Annual Fundraising Plan, with community fundraising which has been stood down during the pandemic. All these factors and strong fundraising towards the end of the year gives us confidence we will be able to move forward and rebuild the charity once we re-open.

Training

Trustee training has been provided through Voluntary Action Arun and Chichester covering a range of governance issues including GDPR and fundraising regulation.

Governance, Finance, Fundraising and Transport

Trustees continued their oversight of the charity’s work using their policies and procedures.

Page 5

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

Fundraising performance in 2020 was patchy but with strong fundraising success across some areas, with others effectively shut down. All trustees continue to donate to the charity and we were particularly fortunate to receive a generous legacy following the death of one member and other families have contributed within their means following loss of life. Later in the year there was generous support from the membership. As a result despite a very demanding environment the charity remains viable and financially is ready to face the challenges when we can re-open the club in 2021.

Transport has obviously not been an issue in 2020 but it will be a challenge when the club re-opens and we will have to look at how transport can be provided and meet any social distancing requirements.

Financial review

The charity’s supporters have helped over the last year to deliver sound fundraising results towards achieving this aim and our strong volunteer base has helped to reduce the need for some paid staff. Also importantly there has been very strong downward pressure on operational expenditure accordingly at the end of 2020. The charity held £3,027 in restricted funds, with the remaining balance of £55,748 held in reserves. This is greater than the traditional annual expenditure however trustees expect to draw down on this figure significantly as the club re-opens in 2021 when expenditure will increase substantially whilst fee income and some fundraising activity is set to pick up more slowly.

Policy on reserves

The Trustees’ reserves policy has historically been to develop and hold funds in reserve to a level of one year’s expenditure. This has been predicated on the need in time of difficulty to preserve operational service delivery, whilst other funding opportunities are explored or if necessary alternative services are identified to ensure continued support for the charity’s vulnerable beneficiaries. The advent of the covid-19 pandemic has proved this to be a very sound strategy.

Plans for future periods

Having stood down from the Board in 2020 John Hart was selected as a trustee and invited to take over the Chair again with effect from 27 April 2021.

The government’s Road Map allowed the charity to re-open and start operating in the Chichester Boys Club again with effect from 22 July 2021 when all members, staff and volunteers had received both their vaccination injections plus a further 21 days. It was reassuring to note a strong turnout of members attending after such a long absence and the arrangements to meet with government covid requirements seem to be working well.

Going concern

After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason they continue to adopt the going concern basis in preparing the financial statements.

Page 6

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Trustees' Report

Statement of Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The annual report was approved by the Trustees of the charity on 11 August 2021 and signed on its behalf by:

......................................... Mr John Hart Trustee

Page 7

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Independent Examiner's Report to the trustees of Chichester Area Mental Health Support Foundation

I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 December 2020 which are set out on pages 9 to 17.

Respective responsibilities of Trustees and examiner

As the charity’s Trustees of Chichester Area Mental Health Support Foundation you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Chichester Area Mental Health Support Foundation's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Chichester Area Mental Health Support Foundation as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

...................................... G W Schulz ACMA

Independent Examiners Ltd 2 Broadbridge Business Centre Delling Lane Bosham Chichester West Sussex PO18 8NF

11 August 2021

Page 8

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Statement of Financial Activities for the Year Ended 31 December 2020

Note
Unrestricted
funds
£
Income and Endowments from:
Donations and legacies
2
22,156
Charitable activities
3
6,798
Other trading activities
4
232
Investment income
5
70
Total income
29,256
Expenditure on:
Charitable activities
6
19,526
Total expenditure
19,526
Net
income/(expenditure)
9,730
Net movement in funds
9,730
Reconciliation of funds
Total funds brought
forward
46,018
Total funds carried
forward
11
55,748		 Restricted
funds
£
9,100
-
-
-
9,100
12,589
12,589
(3,489)
(3,489)
6,516
3,027		 Total
2020
£
31,256
6,798
232
70
38,356
32,115
32,115
6,241
6,241
52,534
58,775		 Total
2019
£
28,664
22,913
2,442
-
54,019
39,933
39,933
14,086
14,086
38,448
52,534

The notes on pages 11 to 17 form an integral part of these financial statements. Page 9

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Balance Sheet as at 31 December 2020

Note
Current assets
Debtors
9
Cash at bank and in hand
Creditors: Amounts falling due within one year
10
Net assets
Funds of the charity:
Restricted income funds
Restricted funds
Unrestricted income funds
Unrestricted funds
Total funds
11		 2020
£
1,266
58,997
60,263
(1,488)
58,775
3,027
55,748
58,775		 2019
£
4,244
48,808
53,052
(518)
52,534
6,516
46,018
52,534

The financial statements on pages 9 to 17 were approved by the Trustees, and authorised for issue on 11 August 2021 and signed on their behalf by:

.........................................

Mr John Hart Trustee

The notes on pages 11 to 17 form an integral part of these financial statements. Page 10

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Chichester Area Mental Health Support Foundation meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Going concern

The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Donations and legacies

Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.

Gift aid

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category.

Page 11

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

Liabilities

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Fund structure

Unrestricted income funds are general funds that are available for use in furtherance of the objectives of the charity at the Trustees’ discretion.

Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.

Pensions and other post retirement obligations

The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.

Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.

Page 12

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

2 Income from donations and legacies

Donations and legacies;
Donations
Legacies
Gift aid reclaimed
Grants, including capital
grants;
Grants		 Unrestricted
funds
General
£
7,541
10,983
2,132
1,500
22,156		 Restricted
funds
£
2,600
-
-
6,500
9,100		 Total
2020
£
10,141
10,983
2,132
8,000
31,256		 Total
2019
£
11,952
846
2,716
13,150
28,664

3 Income from charitable activities

Members fees
Transport		 Unrestricted
funds
General
£
5,484
1,314
6,798		 Total
2020
£
5,484
1,314
6,798		 Total
2019
£
19,801
3,112
22,913

4 Income from other trading activities

Raffles
Quiz
Sales
Summerhouse designs		 Unrestricted
funds
General
£
178
-
4
50
232		 Total
funds
£
178
-
4
50
232		 Total
2019
£
1,071
834
-
537
2,442

Page 13

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

5 Investment income

----- Start of picture text -----
Unrestricted
funds Total
General 2020
£ £
Interest receivable and similar income;
Interest receivable on bank deposits 70 70
----- End of picture text -----

6 Expenditure on charitable activities

Note
Food & drink
Activity costs
Equipment
Transport
Rent
Insurance
Telephone
Printing/Post/Stationery
Website/Internet
Cleaning
DBS checks
Staff training
Staff travel
Sessional Staff
Costs
Independent
examination
Trustee expenses
Staff costs
8		 Unrestricted
funds
General
£
827
68
1,011
306
1,560
102
91
1,834
113
43
20
32
329
4,529
540
442
7,679
19,526		 Restricted
funds
£
205
451
-
-
-
-
-
-
-
-
-
-
-
4,600
-
-
7,333
12,589		 Total
2020
£
1,032
519
1,011
306
1,560
102
91
1,834
113
43
20
32
329
9,129
540
442
15,012
32,115		 Total
2019
£
2,656
1,881
451
1,985
5,734
205
90
429
54
19
10
-
1,185
10,954
-
2,027
12,253
39,933

Page 14

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

7 Trustees remuneration and expenses

No Trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No Trustees have received any other benefits from the charity during the year.

2 Trustees received reimbursement of expenses of £442 during the year (2019 - 2 Trustees £2,027).

8 Staff costs

The aggregate payroll costs were as follows:

Staff costs during the year were:
Wages and salaries
Pension costs		 2020
£
14,575
437
15,012		 2019
£
11,925
328
12,253

No employee received emoluments of more than £60,000 during the year

9 Debtors

Prepayments
Accrued income
10 Creditors: amounts falling due within one year		 2020
£
27
1,239
1,266		 2019
£
142
4,102
4,244
Other taxation and social security
Pension scheme creditor
Accruals		 2020
£
73
97
1,318
1,488		 2019
£
33
80
405
518

Page 15

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

11 Funds

Unrestricted funds
General
General Funds
Restricted funds
Music project
Art project
Project manager
Staff
Outreach service
Total funds
Unrestricted funds
General
General Funds
Restricted funds
Music project
Art project
Project manager
Staff
Christmas lunch
Mainly Men
Total funds		 Balance at
1 January
2020
£
46,018
536
480
5,500
-
-
6,516
52,534
Balance at
1 January
2019
£
31,478
720
560
1,690
4,000
-
-
6,970
38,448		 Incoming
resources
£
29,256
-
-
-
4,500
4,600
9,100
38,356
Incoming
resources
£
38,119
500
400
7,500
4,500
500
2,500
15,900
54,019		 Resources
expended
£
(19,526)
(536)
(120)
(2,833)
(4,500)
(4,600)
(12,589)
(32,115)
Resources
expended
£
(23,579)
(1,184)
(480)
(3,690)
(8,500)
-
(2,500)
(16,354)
(39,933)		 Balance at
31
December
2020
£
55,748
-
360
2,667
-
-
3,027
58,775
Balance at
31
December
2019
£
46,018
36
480
5,500
-
500
-
6,516
52,534

Page 16

CHICHESTER AREA MENTAL HEALTH SUPPORT FOUNDATION

Notes to the Financial Statements for the Year Ended 31 December 2020

12 Analysis of net assets between funds

Current assets
Current liabilities
Total net assets
Current assets
Current liabilities
Total net assets		 Unrestricted
funds
General
£
57,236
(1,488)
55,748
Unrestricted
funds
General
£
46,536
(518)
46,018		 Restricted
funds
£
3,027
-
3,027
Restricted
funds
£
6,516
-
6,516		 Total funds
at 31
December
2020
£
60,263
(1,488)
58,775
Total funds
at 31
December
2019
£
53,052
(518)
52,534

Page 17