## Trustees Annual Report 2023/24
Prepared by Ian Jefferies
## 1. Chair’s Report
I am delighted to say that our charity has performed well within this fiscal year in meeting the aims set out. Five holidays were given to deserving candidates and their families. We have forged good working relationships this year with partners who will help us improve on moving forward and being sustainable. Some fantastic fundraising and donations were received this year, and every bit is once again very much appreciated.
## 2. Mission and Objectives
Dylan Cecil Memorial Fund has one main aim:
To relieve the needs of families or family members who have need by reason of ill-health, disability, financial hardship, or other disadvantage by providing or assisting with the provision of respite holidays.
## 3. Trustees
Deborah Matthews – Chairperson
Ian Jefferies – Treasurer
John Cecil – Trustee
Jon Dunham - Trustee
Trustees' responsibilities statement
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in [England & Wales/Northern Ireland] requires the trustees to prepare financial statements for each fiscal year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- Select suitable accounting policies and then apply them consistently.
- Observe the methods and principles in the Charities SORP.
- Make judgements and estimates that are reasonable and prudent.
DYLAN CECIL MEMORIAL FUND, REGISTERED CHARITY NUMBER: 1161669
• State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements.
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## 4. Charity Structure, Governance and Management
Governing Document
The Charity is a Charitable Incorporated Organisation and is administered and managed in accordance with the Constitution adopted 12th May 2015.
Organisation of the Charity
All the day-to-day project decisions are made by the Board of Trustees. All decisions relating to financial matters and the day-to-day management of finances are made by the Treasurer and Board of Trustees.
**Charity Name** : Dylan Cecil Memorial Fund
**Registered Charity Number** : 1161669
## 5. Recruitment and Appointment of Trustees
In accordance with the Constitution, incoming Trustees are nominated and appointed by a majority agreement of the existing Trustees. The existing Trustees have regard to the range of skills and qualifications, which contribute to the effectiveness of the Board of Trustees and nominate appropriate candidates with the necessary skills and experience to make a positive contribution.
Potential Trustees are identified by having shown an interest in the Charity because of relevant experience/knowledge/skills; or by referral from another Trustee.
## 6. Bank and Independent Examiner Information
Bank: Lloyds Bank, 73 High St, Burnham-on-Sea TA8 1NP
DYLAN CECIL MEMORIAL FUND, REGISTERED CHARITY NUMBER: 1161669
Independent Examiner: Terence Ackroyd, 1 Poppy Walk, Bridgwater, TA5 2ES
## 7. Consideration of Potential Risks to the Charity
Risk management forms an integral part of the charity’s decision-making and is incorporated within strategic and operational planning. The Charity does not receive any core funding and works project-by-project within the financial and time constraints of each project. All financial decisions and strategic planning are undertaken in conjunction with all the Trustees so that any risks will be minimised.
## 8. Conclusion
The Board of Trustees are looking forward to working together in progressing the development of the Charity and their guiding principle is to ensure the charities aims are met with a sustainable plan for the future.
## 9. Statement of Disclosure to Reporting Accountants
So far as the Trustees are aware at the time the report is approved, there is no relevant information of which the company’s independent examiners are unaware, and the Trustees have taken all steps that they ought to have taken to make themselves aware of any relevant information and to establish the independent examiner is aware of the information.
Date: 20/09/24
Signed on behalf of the Board of Trustees
DYLAN CECIL MEMORIAL FUND, REGISTERED CHARITY NUMBER: 1161669
||**Charity Name**
**DYLAN CECIL MEMORIAL FUND**|**Charity Name**
**DYLAN CECIL MEMORIAL FUND**|**Charity Name**
**DYLAN CECIL MEMORIAL FUND**|**N**
**1161669**|
|---|---|---|---|---|
||**For the period**
**from**|Period start date
01/04/2023|**To**|Period end date
31/03/2024|
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**64**
**575**
**-**
**-**
**-**
**-**
**-**
**-**
**639**
**-**
**-**
**-**
**639**
**-**
**235**
**665**
**584**
**750**
**700**
**585**
**187**
**180**
**3,886**
**-**
**-**
**-**
**3,886**
**- 3,247**
**-**
**11,173**
**7,926**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**64**
**575**
**-**
**-**
**-**
**-**
**-**
**-**
**639**
**-**
**-**
**-**
**639**
**-**
**235**
**665**
**584**
**750**
**700**
**585**
**187**
**180**
**3,886**
**-**
**-**
**-**
**3,886**
**- 3,247**|**Total funds**
**to the nearest £**
**64**
**575**
**-**
**-**
**-**
**-**
**-**
**-**
**639**
**-**
**-**
**-**
**639**
**-**
**235**
**665**
**584**
**750**
**700**
**585**
**187**
**180**
**3,886**
**-**
**-**
**-**
**3,886**
**- 3,247**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Charitable donations|**64**|||||**711**|
|Activities forgeneratingfunds|**575**|||||**1,289**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**639**|||||**2,000**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**
|||||**-**|
|~~**_Sub total_**~~|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**2,000**|
||||||||
|Charitable activites - Holiday14|**-**|||||**1,029**|
|Charitable activites - Holiday15|**235**|||||**500**|
|Charitable activities - Holiday16|**665**|||||**169**|
|Charitable activities - Holiday17|**584**|||||**-**|
|Charitable activities - Holiday18|**750**|||||**-**|
|Charitable activities - Holiday19|**700**|||||**-**|
|Charitable activities - Holiday20|**585**|||||**-**|
|Website fees|**187**|||||**-**|
|Independent Examination|**180**|||||**-**|
|**_Sub total_ **|**3,886**|||||**1,698**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**1,698**|
||||||||
||**- 3,247**|**-**|**-**|
**- 3,247**||**302**|
||**-**|**-**|**-**|**-**||**-**|
||**11,173**|**-**|**-**|**11,173**||**10,871**|
||**7,926**|**-**|**-**|**7,926**||**11,173**|
CCXX R1 accounts (SS)
14/01/2025
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,926**
**-**
**-**
**-**
**-**
**-**
**7,926**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Ian Jeffries|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Ian Jeffries|20/09/2024|
|||||
CCXX R2 accounts (SS)
14/01/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **DYLAN CECIL MEMORIAL FUND members of On accounts for the year** 31[ST] March 2024 **Charity no** 1161669 **ended (if any) Set out on pages** 4 – 5 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**----- Start of picture text -----**
14/01/2025 Date: 14/01/2024
X
Signed:
Terry Ackroyd
Signed by: S-1-12-1-3487531869-1099510776-1729909634-3458451030/f1a9abbd-babd-4bd0-802e-851e8825bef
Name: Mr Terence Ackroyd
Relevant professional MAAT Association of Accounting Technicians (AAT)
qualification(s) or body
(if any):
Address: 1 Poppy Walk, Bridgwater, Somerset. TA5 2ES
**----- End of picture text -----**
**October 2018**
1
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**