## **Trustees’ Annual Report for the period** **From 06 April 2024 Period start date To 05 April 2025 Period end date Charity name: Playback Theatre South West** ## **Charity registration number: 1161665** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Playback Theatre South West promotes
equality and diversity by fostering
understanding between people from diverse
backgrounds and promotes social inclusion by
supporting those at risk of social exclusion and
assisting them to integrate into society.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|During 2024–25 the charity delivered
participatory Playback Theatre performances,
projects and training focused on refugee and
asylum-seeking women, survivors of domestic
and sexual abuse, and wider community
groups experiencing trauma, isolation and
marginalisation. Weekly sessions were
delivered for refugee women in Plymouth,
alongside performances, workshops and
collaborative projects with statutory, voluntary
and educational organisations.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm that they have had regard
to the Charity Commission’s guidance on public
benefit in planning and reviewing the charities
activities.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity applies for grants to support
specific projects aligned with its charitable
objects. All grant applications and use of
restricted funds are approved and monitored
by the trustees.| ||Para 1.38|| |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|Volunteer company members play a vital role
in delivering performances, facilitation,
training, governance support and fundraising
activity.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity consolidated its refugee
programme in Plymouth, supporting 30–40
women weekly from 14 countries. It re-
established work with survivors of domestic
and sexual abuse through a new partnership
with Phoenix Rising CIC, delivering multiple
performances and an ‘Upstage the Rage’
workshop. Four facilitators are now able to
independently lead Playback Theatre sessions,
increasing organisational capacity. Public
performances were successfully re-framed as
fundraising events, strengthening financial
sustainability and community engagement.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The charity met its objectives to promote
social inclusion and equality by providing
safe, creative spaces for marginalised
groups to share their stores, build resilience
and strengthen community connections.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Trustees led a successful crowdfunding
campaign raising £10,000. Public performances
were offered as fundraisers for projects,
supported by the introduction of card reader
donations.| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The charity remained financially stable at the
year end, supported by grants, donations and
fundraising.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|The charity aims to hold reserves of
approximately £8,000 to manage funding risk
and ensure continuityof services.| |Amount of reserves held|Para 1.22|£8000| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|None identified.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Trustees are not aware of any material
uncertainties affecting the charity’s ability to
continue as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principal sources of income include grant
funding, donations, crowdfunding,
fundraising performances and membership
fees.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Key risks include funding uncertainty,
increasing demand for services, and the
emotional impact of trauma-focused work.
Mitigation includes reserve management,
income diversification, safeguarding policies,
supervision and post-performance care.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the existing board
od trustees.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Playback Theatre South West is governed by
trustees and managed day-to-day by two
freelance Artistic Directors. Projects are
delivered through RedEarth Playback Theatre,
a women-only company. The charity works in
collaboration with statutory bodies, charities,
universities and communityorganisations.| |Relationship with any
related parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Playback Theatre South West| |---|---| |Other name the charity uses|| |Registered charity number|1161665| |Charity’s principal address|23 Denys Road
Totnes
Devon TQ9 5TJ| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
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17
18
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Katie Chaplin|||| ||Jet Kamphuis|||| ||Jill Lewis|||| ||Francis Porter|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Francis John Porter **Position (eg Secretary,** Trustee **Chair, etc) Date** 3 February 2026 **----- Start of picture text -----**
Playback Theatre South West No (if any)
Receipts and payments accounts CC16a
For the period 06/04/2024 05/04/2025
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 111,765 - - 111,765 25,000
Short Term Projects 4,108 - - 4,108 6,045
Training - - - - 3,320
Ticket Sales 810 - - 810 1,235
Donations 11,403 - - 11,403 3,213
Membership Fees 4,575 - - 4,575 4,725
- - - - -
- - - - -
Sub total (Gross income for
AR) [ 132,661 ] - - 132,661 43,538
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 132,661 - - 132,661 43,538
A3 Payments
Travel 5,182 - - 5,182 4,992
Subsistence/Refreshments 774 - - 774 695
Artistic Director 26,093 - - 26,093 23,391
Creative Director 16,626 16,626
Facilitation/Performance Fees - - - 873
Artist Fees 12,850 - - 12,850 21,400
Administration 541 - - 541 4,841
Publicity 516 - - 516 3,201
Room Hire/Rent 1,493 - - 1,493 2,393
Insurance 619 - - 619 593
Professional Fees & Memberships 1,018 - - 1,018 469
Supervision & Training 211 - - 211 3,149
General Office Costs 44 - - 44 87
Project Management 8,475 - - 8,475 17,084
Donations - - - - -
Fundraising Costs - - - - -
Sub total [ 74,442 ] - - 74,442 83,168
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 74,442 - - 74,442 83,168
Net of receipts/(payments) 58,219 - - 58,219 - 39,630
A5 Transfers between funds - - - - -
A6 Cash funds last year end 8,204 - - 8,204 47,834
Cash funds this year end 66,423 - - 66,423 8,204
**----- End of picture text -----**
CCXX R1 accounts (SS) 03/02/2026 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|**Details**
**Details**
Bank Account
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
**66,423**
**-**
**-**
**66,423**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |---|---|---|---|---| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**| ||||**-**
**-**
**-**
**-**
**-**|| ||Signature|Print Name
Francis Porter||Date of
approval
03/02/2026| CCXX R2 accounts (SS) 03/02/2026 2