## Thornton Lodge Action Group
## Report and Accounts
for the year ended 31 March 2021
## **Thornton Lodge Action Group Report and accounts Contents**
||**Page**|
|---|---|
|Information Sheet|1|
|Trustees report|2|
|Independent Examiner’s Report|4|
|Receipts and payment account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7|
## **Thornton Lodge Action Group Information Sheet**
## **Trustees**
Ibrar Hussain Shahana Ali Naeem Jamil Waqas Bajwa
## **Accountants**
Yorkshire Accountants Park House Wilmington Street Leeds West Yorkshire LS7 2BP
## **Bankers**
HSBC 2 Cloth Hall Street Huddersfield West Yorkshire HD1 2ES
## **Principle address**
125 Saint John's Road, Huddersfield West Yorkshire HD1 5EY
1
## **Thornton Lodge Action Group Trustees Report**
## **Trustees**
The members of the Management Committee during the year were:
|**Name**|**Position**|**Dates**|
|---|---|---|
|Ibrar Hussain|Chair|Elected 24 September 2018|
|Shahana Ali|Secretary|Elected 24 September 2018|
|Naeem Jamil|Treasurer|Elected 23 September 2019|
|Waqas Bajwa|Member|Elected 23 September 2020|
## **Method of appointment**
Committee members are elected by the members at the AGM.
## **Structure, governance and management**
The charity is a charitable incorporated organisation (CIO) and was formed on 21st April 2015 and was entered on the Charity Commission register on 13th May 2015 (CIO No: 1161661). It is governed by a constitution of Charitable Incorporated Organisation. There is no liability of the trustee in the event of the charity being wound up.
## **Objects of the organisation**
The charity's objects are:
1) to help young people, especially but not exclusively through leisure time activities, so as to develop their capabilities that they may grow to full maturity as individuals and members of society;
2) To preserve and protect the environment;
3) To relieve sickness and to preserve and protect good health;
4) To advance education; and
5) To promote for the benefit of the inhabitants in Thornton Lodge and surrounding areas of Huddersfield without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local **authorities** , **voluntary and other organisations in a common effort to advance education and to provide facilities in the interests** of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants and in furtherance of this to establish or secure the establishment of a community centre (hereinafter called 'the centre') and to maintain and manage the same (whether alone or in co-operation with any local authority or person or body) in furtherance of these objects."
## **Change of structure**
The Association changed it legal structure by resolution on 21st April 2015 from an association to a charitable incorporated organisation (CIO). on this date the Association assets comprising of a laptops, sewing machines and sport equipment were transferred.
## **Financial review**
The net receipts for the year were £236,757.00 including net receipts of £8,376.00 on unrestricted funds and net receipts of £228,199.00 on restricted funds.
## **Reserves policy**
The charity's free cash reserves at the year end were £43,160.00
The trustees have adopted a formal reserves policy of 6 months running costs
2
**Thornton Lodge Action Group Trustees Report**
## **Chairperson Report - 2020-2021**
I cannot continue with my annual report without first recognising the impact coronavirus has had on everyone's lives and the function of the Charity. Things have been challenging, and everyone has worked hard to make the new "Un-normal" as near to "Normal" as possible.
As the year progressed, we watched many charities struggle with closures, restrictions, and safety issues. The 1st quarter of the financial year resulted in all our core services stopping from Adult Community Learning, Health and Wellbeing and Sports and recreationalactivities. Funded projects were put on hold whilsttrusteesnegotiated with fund holders on new ways of working to addressemerging needs.
It has been an extremely difficult and often painful time for many. Ahighly populated BAME community, COVID hit our communities hard causing devastation along the way with familiesloosingloved ones, people losing jobs and falling into debt, uncertaintyabout future as staff were placed on furlough and many with limited IT skills becoming isolated. Inequality at this stage was rife.
However, with emerging needs and a COVID pandemicgripping our communities, all priorities changed to providing a COVID emergency support relief.Thanks to some emergency funding from the Government, CharitiesAid Foundation and Big Lottery and other local funders the Action Group was able to offer an inclusiveemergency support offer. This included:
## **Warm Meal Project:**
Eat Well Stay Well provided healthy warm meals to the most vulnerable people in our community. At its peak, 90 meals went out a week with the project expanding into a neighbouring ward supporting more residents.
## **Benefits &Welfare Support:**
Addressing the growing debt our community was falling into we set up a community-based benefits and welfare service offering residents, free independent impartial advice.
## **Games Library:**
National regional and locallockdowns left children experiencing isolation losing contact with their social contacts and close friends. The Action Group developed a project where families could loan out our free weekly games to develop bonds with **their parents and siblings by playing board games/ activities which involved the whole family** .
## **Distribution of Key Essentials:**
In the height of the pandemic the Action Group supported the most vulnerable who were isolating/ shielding with key essentials providing a door-to-door service with hampers.
## **Support with Technology and Software:**
We provided technical support to residents who were IT illiterate so they can use appropriate software to attend Remote classes and stay in touch with loved ones.
As well as running emergency support relief for the community, the Action Group worked tirelessly to ensure one of the major governments led project "Census 2021" was able to continue safely in the pandemic supporting those with little or no digital skills to complete their Census 2021 forms. It was the first time the Census moved from paper based too electronic. The Action Group was the only organisation to be awarded the contract in Huddersfield. Unfortunately some funds were restricted for what they were intended for and remained suspended until restrictions eased.
As we look forward to the future and restrictions start to lift, we have much to be thankful and hopeful for. We will be able to welcome service users/learners again in a safe manner. We anticipate a surge in people accessing our services again. This year has made us pause and reflect on what really matters. It has challenged us physically and emotionally. It has also given us an appreciation for one another. It has been proven that although we are apart, we cannot do any of this without the support of the local community& funders. From the bottom of my heart,I thank our staff, volunteers, partners, and funders for being in this year together. It was a pleasure to be immersed with the Action Group.
Ibrar Hussain
on behalf of the Management Committee
3
**Thornton Lodge Action Group Independent Examiner’s Report**
I report on the accounts of the charity for the year ended 31[st] March 2021.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
"examine the accounts under section 145 of the Charities Act,
" to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
"to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention
1: Which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations
• to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Furqan Ahmed (AFA) HCA Accountants
Park House Wilmington Street Leeds West Yorkshire LS7 2BP
18 October 2021
4
## **Thornton Lodge Action Group Receipts and payments account for the year ended 31 March 2021**
|**Notes**
**2021**
**Unrestricted**
**funds**
**£**
**Receipts**
Grants and donations
2
9,050
**Payments**
Venue/ Office hire
-
Marketing-Producing Information
-
Postage & Photocopier
-
Stationery
-
Telephone and fax
-
Insurance
-
Sundry expenses
-
Office Equipment
-
Payroll
-
Professional Fees
-
Project Equipment
-
Food/Refreshments
-
Subscriptions & Fees
-
Other Capital Expenses
-
**Salaries & NI**
HMRC
IAG
Outreach Worker
Pension
PAYE
-
Benefits and Welfare Advice
-
Project Manager
-
Skills and Training Officer
-
Childcare Creche
-
Freelance Facilitator-Champions
-
Freelance Tutors
-
Training
-
Travel and subsistence
-
**Total Payments**
-
**Net Receipts / (Payments)**
9,050
**Cash fund balances brought forward**
50,278
**Funds transfers**
-
**Cash fund balances carried forward**
59,328|**2021**
**Restricted**
**funds**
**£**
230,179
9,512
2,811
175
848
612
546
478
2,581
690
8,026
6,396
13,783
184
858
4,796
6,552
17,031
1,585
876
16,754
12,266
1,190
2,660
22,986
10,705
1,444
941
147,286
82,893
127,934
-
210,827|**2021**
**Total**
**funds**
**£**
239,229
9,512
2,811
175
848
612
546
478
2,581
690
8,026
6,396
13,783
184
858
4,796
6,552
17,031
1,585
876
16,754
12,266
1,190
2,660
22,986
10,705
1,444
941
147,286
91,943|**2020**
**Total**
**funds**
**£**
110,195|
|---|---|---|---|
||||14,200
992
64
672
754
617
112
1,054
342
12,793
4,418
2,919
-
-
2,655
2,842
13,827
756
661
-
-
-
10,526
23,425
13,143
-
239|
||||107,011|
||||3,184|
|||||
|||178,212|175,028|
|||-
270,155|-|
||||178,212|
5
## **Thornton Lodge Action Group Statement of assets and liabilities as at 31 March 2021**
|**Thornton Lodge Action Group**
**Statement of assets and liabilities**
**as at 31 March 2021**||||
|---|---|---|---|
|**2021**
**Notes Unrestricted**
**£**
**Fixed assets**
Tangible assets
4
**Current assets**
Cash at bank and in hand
3
59,328
59,328
**Liabilities: amounts falling due**
**within one year**
6
**Net current assets**|**2021**
**Restricted**
**£**
210,827
210,827|**2021**
**Total**
**£**
1,432
270,155
270,155
(15,793)
254,362|**2020**
**Total**
**£**
1,790
178,212|
||||178,212
(13,087)|
||||165,125|
I have prepared these accounts in accordance with the books, records, information and explanations supplied to me by Thornton Lodge Action Group. I have not carried out an audit or independent examination on these accounts.
Syed Fahad Hashmi Accountant
## **Approval of the accounts**
The annual report and accounts were approved at a meeting of the Management Committee held on:
Date: 18-Oct-21
Ibrar Hussain on behalf of the Management Committee
6
**Thornton Lodge Action Group Notes to the Accounts for the year ended 31 March 2021**
- **1 Accounting policies**
- a _**Basis of preparation**_
The Management Committee have opted to prepare these accounts on a receipt and payments basis.
## b _**Funds accounting**_
Funds held by the organisation are either:
## _**Unrestricted general funds**_
These are funds which can be used in accordance with the organisation's objects at the discretion of the Management Committee.
## _**Restricted funds**_
These are funds that can only be used for a particular restricted purpose within the objects of the organisation. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## _**Reserve Funds**_
These are funds set aside by the Management Committee out of unrestricted general funds for specific future purposes or projects. Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## _**Depreciation**_
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
Plant and machinery 20% straight line
- **2 Grants and donations**
|Miscellaneous
KMC
Big Lottery
One Community Foundation
Awards for All
Census 2021
Children In Need
Comic Relief
Area Committee
**(BSBT)B** **ildi**
**St**
**B** **it** **i**
**T**
**th**
u
ng
ranger r a n oge
er
Local Giving
Groundwork Tesco
Brelms Trust
Charities Aid Fondation
Good Things Foundation
Community Learning Works
Thomas Wall Trust
Paddock Community Trust
Halifax Opp Trust
(KYA) Kirklees Youth Alliance
Grants - Others
Active Communities (Mix & Fit)
Misc Grants
Peoples Postcode
Sports England
Community Foundation -E-Click
Sir George Martin Trust
ESF Groundworks
Home Study Club
HMRC
Clothworkers Foundation
Swimming Session Fees
West Yorkshire Police
Venue Income
High Sheriff WY
Youth Intervention Fund|**2021**
**Unrestricted**
**funds**
**£**
2,654
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,059
-
237
-
5,100
-
9,050|**2021**
**Restricted**
**funds**
**£**
-
39,203
45,095
7,445
10,000
3,366
2,900
2,000
-
-
2,000
500
3,321
20,828
2,500
3,610
4,997
9,388
6,285
-
-
1,931
-
13,214
9,982
6,835
-
27,999
-
-
1,980
-
4,800
-
-
-
230,179|**2021**
**Total**
**funds**
**£**
2,654
39,203
45,095
7,445
10,000
3,366
2,900
2,000
-
-
2,000
500
3,321
20,828
2,500
3,610
4,997
9,388
6,285
-
-
1,931
-
13,214
9,982
6,835
-
27,999
-
1,059
1,980
237
4,800
5,100
-
-
239,229|**2020**
**Total**
**funds**
**£**
-
-
-
-
10,000
-
7,998
-
500
**8** **110**
,
-
-
3,321
-
-
3,555
-
5,564
6,354
5,354
1,500
3,862
-
502
2,000
-
5,000
27,997
2,000
-
-
2,303
-
5,725
2,190
6,360|
|---|---|---|---|---|
|||||110,195|
7
**Thornton Lodge Action Group Notes to the Accounts for the year ended 31 March 2021**
## **3 Restricted funds summary**
|Miscellaneous
KMC
Return2Learn
Big Lottery
One Community Foundation
Awards for All
Census 2021
Children In Need
Kirklees Council -Small Grants
Comic Relief
Area Committee
(BSBT)Building Stranger Britain Together
Local Giving
Groundwork Tesco
INGEUS UK
Brelms Trust
Ur Weekend Ur Choice
Charities Aid Fondation
Good Things Foundation
Community Learning Works
Thomas Wall Trust
Paddock Community Trust
Halifax Opp Trust
(KYA) Kirklees Youth Alliance
Grants - Others
Active Communities (Mix & Fit)
Peoples Postcode
Sports England
Community Foundation -E-Click
Creche Fees (ESBM)
Sir George Martin Trust
ESF Groundworks
**Clothworkers Foundation**
West Yorkshire Police
Youth Intervention Fund|**Balance b/f**
**£**
7,557
13,765
12,087
-
-
5,191
-
4,548
(502)
-
500
2,545
(203)
(30)
6,285
327
13,957
-
-
2,665
-
10,767
2,927
437
2,011
-
-
-
-
5,154
3,300
7,738
-
4,986
1,680
107,692|**Incoming**
**£**
-
39,203
-
45,095
7,445
10,000
3,366
2,900
-
2,000
-
-
2,000
500
-
3,321
-
20,828
2,500
3,610
4,997
9,388
6,285
-
-
1,931
13,214
9,982
6,835
-
-
27,999
**1,980**
4,800
-
230,179|**Outgoing**
**£**
13,478
4,280
45,095
7,763
1,856
3,391
(502)
-
500
2,545
-
-
-
-
-
20,828
-
-
-
-
-
-
-
1,931
4,102
9,982
1,420
28,637
**1,980**
-
-
147,286|**Balance c/f**
**£**
7,557
39,490
7,807
-
7,445
7,428
1,510
4,057
-
2,000
-
-
1,797
470
6,285
3,648
13,957
-
2,500
6,275
4,997
20,155
9,212
437
2,011
-
9,112
-
6,835
5,154
1,880
7,100
-
9,786
1,680|
|---|---|---|---|---|
||||147,286|190,585|
## **Purpose of restricted funds**
**Awards for All**
**Big Lottery**
**Census 2021**
**Charities Aid Foundation**
**Children In Need**
**Kirklees Council**
**Peoples Postcode**
**Sports England**
**Thomas Wall Trust**
**West Yorkshire Police**
Extension of Warm meals project
COVID 19 Emergency support offer with partners Crosland Moor and CUP
Providing community-based IT Support to complete surveys
To setup a new Benefits welfare support service One Community Foundation – Providing key essentials to local community
To set up a games library for the community to loan out games
Warm Meals Projects
Offering exercise classes to local community
COVID 19 Emergency Support
To upskill local community with digital skills
To offer support to victims of domestic violence during lockdown
8
**Thornton Lodge Action Group Notes to the Accounts for the year ended 31 March 2021**
## **4 Tangible fixed assets**
|**Cost**
At 1 April 2020
Additions
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
At 31 March 2021
At 31 March 2020
Historical cost
Cumulative depreciation based on historical cost
**Debtors**
**5**
**Liabilities: amounts falling due within one year**
Marketing
Sessional Workers
Venue Hire
Travel
Accountancy/ Professional Fees
Professional Fees
Salaries
Office Rent
Payroll
**Tax & NI**
Insurance
Residential
Sundry expenses
**6**
Reserves based on 6 months running costs.
Wages
Sessional Tutors/Workers
Office Rent
Community Centre Hire
**7**
Mobile
Professional Fees|-
-
**2021**
**£**
**2021**
**£**
540
3,600
1,200
1,500
600
5,625
1,200
191
**1** **012**
,
325
15,793
**£**
27,400
7,200
2,460
4,100
700
1,300
43,160|**Equipment**
**and**
**£**
30,744
-|
|---|---|---|
|||30,744|
|||28,954
358|
|||29,312|
|||1,432|
|||1,790|
|||-|
|||-|
|||**2020**
**£**|
|||**2020**
**£**
260
2,300
1,800
1,500
600
4,065
1,140
172
**925**
325|
|||13,087|
|||**£**
24,390
7,200
2,280
3,800
902
1,200|
|||39,772|
## **Management Committee remuneration and expenses**
- **8** No management committee member received any remuneration but did receive expenses during the year.
9