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2021-04-30-accounts

OFFICIAL

Trustees report and financial statements

For the financial year ending 30 April 2021

The Bee Friendly Trust CIO

Charity number 1161614 Registered office

6 Clarion House, St Anne’s Court London W1F 0BA

OFFICIAL

The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Table of Contents

Company Information ................................................................................................................................... 3 Trustees Report ............................................................................................................................................. 4 Independent Examiner .................................................................................................................................. 9 Statement of Financial Activities ............................................................................................................... 10 Balance Sheet .............................................................................................................................................. 11 Notes to Financial Statements ................................................................................................................... 12

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Company information

Trustees Dr Jane Louise Turner - Chair Rebecca Mary Hall Elizabeth Anne Vaughan Turner

Charity number 1161614 Registered office 6 Clarion House, St Anne’s Court London W1F 0BA Senior management Luke Dixon, Director

Governing documents Memorandum and Articles of Association Independent Examiner Glenn Lee Basement flat 133 St George’s Road London SE1 6HY

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Trustees report for the year ending 30 April 2021

The Trustees present their year-end report and the financial statements as a charitable incorporated organisation (CIO) for the charity’s year ended 30 April 2021

The financial statements comply with current statutory requirements, the charity's trust deed and the Statement of Recommended Practice - Accounting and Reporting by Charities: SORP applicable to charities preparing their accounts in accordance with FRS 102.

Objectives and activities

The Bee Friendly Trust aims to promote the conservation protection and improvement of the physical and natural environment, particularly but not exclusively by promoting the craft of bee keeping and promoting the importance of bees and other pollinators in the environment; and

To advance education in the conservation, protection and improvement of the physical and natural environment, particularly but not exclusively by:

The main activities of the charity during this period have been:

Achievements and Performance

When the Covid-19 pandemic hit, the Bee Friendly Trust was quick to adapt. Despite being unable to attend events and having a number of largescale projects postponed (such as the installation of hives and wildlife spaces across the Brakspear pub network), the Trust successfully completed many other planting and artwork projects, which has meant the charity has continued to flourish and grow during what can only be described as an unprecedented and challenging period.

The charity’s main achievements during the year have been:

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

The Bee Friendly Trust has maximised the positive power of community and collaboration, expanding its team of volunteers, as well as engaging local independent businesses, artists and British makers on many of its projects.

Expanding on work previously carried out at Alresford Railway Station, Essex, the Trust commissioned a unique bug hotel sculpture to be made from cob. Working with local schoolchildren, during easing of lockdown restrictions, the Trust ran socially distanced workshops to create unique individual bug hotel blocks that could be inserted into the overall design. Additional floral planters and a talking bench were also installed in the wildlife garden.

At Coram’s Fields in London, the Trust worked with xxx children to create a multi-purpose space, designed not only with pollinators in mind but also providing space for the members of the Youth Group to learn how to grow their own fruits and vegetables, and develop a passion for the outdoors.

At stations including Blackheath, Elmstead Woods and Sudbury Town, the Trust installed new planters and refurbished existing one. At Sudbury Town, the Trust also formed a very successful and engaging community gardening group and weekly gardening club. At Watford Junction, not only were pre-existing brick planters refurbished and replanted, but a ceramic tile nature trail was installed alongside a large-scale beehive artwork.

The Trust has partnered with a number of local artists and makers on products (including bee ID postcard sets and window stickers) that not only educate but celebrate the natural world and honey bee, whilst at the same time raising funds towards future planting projects.

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

With thanks for a grant Covid-19 Response, the Trust created a number of windowsill gardening kits, including seeds, plug plants, soil, pots and tools, to support mental wellbeing and prevent isolation during lockdown.

Although the Trust was unable to attend events this year, due to the pandemic, the time has provided opportunity to plan for future events and fundraising avenues.

Achievements against objectives set

In face of the Covid-19 pandemic, the Trust was quick to adapt and successfully achieved its objectives and continued to grow the number and diversity of projects it was able to undertake. In addition to building online and social media engagement, it formed engaging WhatsApp groups, which provided a vital social and support network for its volunteers during periods of lockdown.

Structure, governance and management

Every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting of the trustees.

In selecting individuals for appointment as trustees, the trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.

The trustees will make available to each new trustee, on or before his or her first appointment:

New trustees are given a full induction into the activities of the charity, including visits to current projects and a full brief on all activities including future plans.

New trustees will be DBS checked and made aware of the charity’s protection policies.

Financial review

The net surplus for the year amounted to £8,486. Total restricted funds are at £0 for the year, with general reserves (unrestricted and designated funds) now standing at £43,346 and £0 respectively for a total funds balance at 30 April 2021 0f £43,346.

Reserves policy and going concern

It is the charity’s policy to regularly review the funds and set aside as designated funds and general contingencies, and to ensure that strategies are in place to enable such funds to be able to meet their purpose on an on-going basis.

The charity has secured operational funding of £50,000 per year until 30th April 2024.

The trustees have identified no significant short or medium-term financial risks to the charity’s continued operations, and therefore the accounts have been prepared on the going concern basis

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Funding

The charity’s principal sources of funding are unrestricted grants from charitable trusts, restricted grants from Transport for London, The Association of Community Rail Partnerships, and Network Rail for specific projects, and donations from the general public through the government’s Donate scheme.

More recently, the Trust has also embarked on several commercial partnerships, including those with Cheerios and Bloom & Wild. The Trustees are aware of the need to do due diligence to ensure the Trust’s commercial partners align with the directives of the charity. These partnerships, particularly that with Cheerios, helped to sustain the Trust during the Covid-19 pandemic, when other income streams were greatly reduced.

Risk

The charity is dependent on unrestricted grants from charitable trusts for its core funding. At the end of this financial year it had secured such funding until April 2024. The charity’s activities will be at risk should further such funding not be secured after this period.

Statement of Trustees’ responsibilities

Law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and:

The Trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website. Legislation in the United

Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

This report was approved by the Trustees on 30 November 2021 and signed by:

Dr J L Turner

Chair

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Independent Examiner’s report to the trustees of The Bee Friendly Trust

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 April 2021 which are set out on pages 10 to 17.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Glenn Lee

Basement Flat, 133 St George’s Road London SE1 6HY

30 November 2021

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

The Bee Friendly Trust CIO CharityNo 1161614
CompanyNo
Annualaccountsforthe period CC17a
Period start date
01/05/2020
To Period end
date
30/04/2021
Section A Statement of financial activities (including summary
income and expenditure account)
Guidance Note
Income (Note 3)
Income and endowments from:
Recommended categories by activity
Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
Unrestricted
funds
Restricted
income
funds
Endowment
funds
£
£
£
F01
F02
F03
S01
S02
S03
Other trading activities
Donations and legacies
Charitable activities
65,292 - - 65,292 65,028
22,000 30,879 - 52,879 16,506
- - - - 1,500
S07
Total
87,292 30,879 - 118,171 83,034
Expenditure (Notes 6)
Expenditure on:
S08
S09
Charitable activities
Raising funds
- - - - -
76,806 32,879 - 109,685 92,461
S12
Total
76,806 32,879 - 109,685 92,461
S13
Net income/(expenditure) before tax
for the reporting period
10,486 2,000)
(
- 8,486 9,427)
(
S14
Tax payable
- - - - -
S15
Net income/(expenditure) after tax
before investment gains/(losses)
10,486 2,000)
(
- 8,486 9,427)
(
S16
Net gains/(losses) on investments
- - - - -
S17
Net income/(expenditure)
10,486 2,000)
(
- 8,486 9,427)
(
Extraordinary items
S18
- - - -
S19
Transfers between funds
- - - - -
Other recognised gains/(losses):
S20
S21
Gains and losses on revaluation of fixed assets
for the charity’s own use
Other gains/(losses)
- - - - -
- - - - -
S22
Net movement in funds
10,486 2,000)
(
- 8,486 9,427)
(
Reconciliation of
funds:
S23
Total funds brought forward
32,860 2,000 - 34,860 44,287
S24
Total funds carried forward
43,346 - - 43,346 34,860

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Section B Balance sheet

Section B Balance sheet
Guidance Note
Fixed assets
Tangible assets (Note 14)
B02
Current assets
Debtors (Note 19)
B07
Cash at bank and in hand (Note 24)
B09
Total current assets
B10
Creditors: amounts falling due
within one year (Note 20)
B11
Net current assets/(liabilities)
B12
Total assets less current liabilities
B13
Total net assets or liabilities
B16
Funds of the Charity
Endowment funds (Note 27)
B17
Restricted income funds (Note 27)
B18
Unrestricted funds
B19
Total funds
B22
Unrestricted
funds
£
F01

Restricted
income
funds
Endowment
funds
Total this
year
£
£
£
F02
F03
F04
3,351 - - 3,351
2,553
211,767
-
37,021
-
-
2,553
248,788
214,320 37,021 - 251,341
174,325 37,021 - 211,346
39,995 - - 39,995
43,346 - - 43,346
43,346 - - 43,346
- -
-
43,346
-
43,346
43,346 - - 43,346

The company was entitled to exemption from audit under s477 of the Companies Act 2006 relating to small companies.

The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP.

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Note 1 Basis of preparation

This section should be completed by all charities .

1.1 Basis of accounting

These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance with:

the Statement of Recommended Practice: Accounting and Reporting by Charities • and with  preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 • and with  the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)

The charity constitutes a public benefit entity as defined by a FRS 102.*

1.2 Going concern

If there are material uncertainties related to events or conditions that cast significant doubt on the charity's ability to continue as a going concern, please provide the following details or state "Not applicable", if appropriate:

An explanation as to those factors that The trustees are of the view that unrestricted funding - support the conclusion that the charity is a confirmed until April 2024, and the current reserve funds, going concern; are adequate to continue in operational existence for the foreseeable future and is therefore a going concern Disclosure of any uncertainties that make Not applicable the going concern assumption doubtful; Where accounts are not prepared on a Not applicable going concern basis, please disclose this fact together with the basis on which the trustees prepared the accounts and the reason why the charity is not regarded as a going concern.

1.3 Change of accounting policy

The accounts present a true and fair view and no changes have been made to the accounting policies adopted in note { }.

Yes  * -Tick as appropriate No

1.4 Changes to accounting estimates

No changes to accounting estimates have occurred in the reporting period (3.46 FRS102 SORP).

Yes  * -Tick as appropriate No

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Note 2 Accounting policies

Recognition of income
2.4 ASSETS
They are valued at cost.
2.3 EXPENDITURE AND LIABILITIES
The charity accounts for basic financial instruments on initial recognition as per
paragraph 10.7 FRS102 SORP. Subsequent measurement is as per paragraphs
11.17 to 11.19, FRS102 SORP.
These are included in the Statement of Financial Activities (SoFA) when:
 the charity becomes entitled to the resources;
 it is more likely than not that the trustees will receive the resources;
 the monetary value can be measured with sufficient reliability.
Grants and donations are only included in the SoFA when the general income
recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Tangible fixed assets for
use by charity
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or
constructive obligation committing the charity to pay out resources and the amount of
the obligation can be measured with reasonable certainty.
The depreciation rates and methods used are disclosed in note 14.
Grants and donations
Deferred income
No material item of deferred income has been included in the accounts.
Basic financial
instruments
Tax reclaims on
donations and gifts
2.2 INCOME
In the case of performance related grants, income must only be recognised to the
extent that the charity has provided the specified goods or services as entitlement to
the grant only occurs when the performance related conditions are met (5.16 FRS 102
SORP).
Gift Aid receivable is included in income when there is a valid declaration from the
donor. Any Gift Aid amount recovered on a donation is considered to be part of that
gift and is treated as an addition to the same fund as the initial donation unless the
donor or the terms of the appeal have specified otherwise.
This is only included in the SoFA once the charity has provided the related goods or
services or met the performance related conditions.
The charity has incurred expenditure on support costs.
Contractual income and
performance related
grants
The charity has creditors which are measured at settlement amounts less any trade
discounts
These are capitalised if they can be used for more than one year, and cost at least
Support costs
Creditors
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
Yes
No

N/a*
£500
Yes
No

N/a*

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Section C
Note 3
Section C
Note 3
Section C
Note 3
Section C
Note 3
Section C
Note 3
Section C
Note 3
Section C
Note 3
Analysis of income Unrestricted
funds

Restricted
income
funds

Endowment
funds

Total
funds
Prior
year
£ £
Donations
and
legacies:
Donations and gifts 7,640 - - 7,640 7,528
GiftAid - - - - -
Legacies - - - - -
General grants
provided by
government/other
charities
53,100 - - 53,100 57,500
Other 4,552 - - 4,552 -
Total 65,292 - - 65,292 65,028
Charitable
activities:
ENGIE - 5,000 - 5,000 -
IESA Limited 15,000 - - 15,000 -
Community Rail
Network
835 835
Youth Gardening
Project
3,245 3,245
WestMidlandsTrain 6,050 6,050
EssexCounty Council 4,449 4,449
RGB Kew 500 500
Grow Back Better 10,800 10,800
Royal Botanic Gardens
Kew

-
- - - 4,000
LNER - - - - 2,950
TFL - - - - 2,000
South Somerset
District Council
- - - - 1,670
SussexCommunity - - - - 1,500
ArrivaRail London Ltd - - - - 1,100
Merchandise 2,539 - - 2,539 1,376
Other 4,461 - - 4,461 1,910
Total 22,000 30,879 - 52,879 16,506
Other
trading
activities:
- - - - -
- - - - -
- - - - -
Other - - - - 1,500
Total - - - - 1,500
TOTAL INCOME 87,292 30,879 - 118,171 83,034

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Section C Notes to the accounts (cont)

Note 6 Expenditure Expenditure Expenditure Expenditure Expenditure Expenditure
Analysis of expenditure Unrestricted
funds

Restricted
income
funds
Endowment
funds
Total funds
£
Prior year
£
Expenditure on
charitable
activities
Charitable activities 76,806 32,879 - 109,685 92,461
- - - - -
- - - - -
Total expenditure on charitable
activities
76,806 32,879 - 109,685 92,461
TOTAL EXPENDITURE 76,806 32,879 - 109,685 92,461

Other information:

Analysis of expenditure on charitable activities

Grant
Activity or
programme
Activities undertaken directly funding
of
Support
Costs
Total this
year
Total prior
year
activities
£ £ £ £ £
Management Charitable activities 19,915 8,535 28,450 31,125
Project delivery Charitable activities 40,478 - 40,478 27,515
Office overheads Charitable activities - 3,954 3,954 5,381
Marketing Charitable activities - 572 572 2,458
Depreciation Charitable activities - 3,352 3,352 3,352
Other Restricted charitable activities 32,879 - 32,879 22,630
Total 93,272 16,413 109,685 92,461
Note 14 Tangible fixed assets
Please complete this note if the charity has any tangible fixed assets
14.1 Cost or valuation
Fixtures, fittings and Total
equipment
£ £
At the beginning of 10,055 10,055
the year
At end of the year 10,055 10,055
14.2 Depreciation and impairments
**Basis SL SL Straight SL
Line("SL")
** Rate
3 years
3 years
At beginning of the 3,352 3,352 - - -
year
Depreciation 3,352 3,352
At end of the year 6,704 6,704
14.3 Net book value
Net book value at 10,055 10,055
the beginning of
the year
Net book value at 3,351 3,351
the end of the year

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Note 19 Debtors and prepayments

Please complete this note if the charity has any debtors or prepayments.

19.1 Analysis of debtors

19.1 Analysis of debtors
This year
£
Last year
£
Trade debtors 2,245 8,910
Prepayments and accrued income 272 577
Other debtors 36 0
Total 2,553 9,487

Note 20 Creditors and accruals

Please complete this note if the charity has any creditors or accruals.

20.1 Analysis of creditors

20.1 Analysis of creditors
Amounts falling due
within oneyear
Amounts falling due
after more than oneyear
This year
£
Last year
£
This year
£
Last year
£
Trade creditors
y
12,580 6,558 - -
Accruals and deferred income 187,021 17,500 - -
Other creditors 11,745 11,745 - -
Total 211,346 35,803 - -

20.2 Deferred income

Please complete this note if the charity has deferred income.

Please explain the reasons why income is deferred.

Income is treated as deferred where expenditure on the project is after 30th Apr 2021 Income is treated as deferred where expenditure on the project is after 30th Apr 2021 Income is treated as deferred where expenditure on the project is after 30th Apr 2021
Movement in deferred income account This year Last year
£ £
Balance at the start of the reporting period 17,500 16,515
Amounts added in currentperiod 185,325 17,500
Amounts released to income frompreviousperiods (17,500) ( 16,515)
Balance at the end of the reporting period 185,325 17,500
Movement in deferred income account This year
£
L ast year
£
Balance at the start of the reporting period 17,500 16,515
Amounts added in currentperiod 185,325 17,500
Amounts released to income frompreviousperiods (17,500) ( 16,515)
Balance at the end of the reporting period 185,325 17,500
Note 24 Cash at bank and in hand
Note 24 Cash at bank and in hand
This year Last year
£ £
Cash at bank and on hand 248,788 54,473
Other - -
Total 248,788 54,473

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The Bee Friendly Trust Trustees report and financial Statements For the year ending 30 April 2021

Section C Notes to the accounts (cont)

Note 27 Charity funds

27.1 Details of material funds held and movements during the CURRENT reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Fund names Type PE,
EE R or
**UR ***

Purpose and Restrictions
Fund
balances
brought
forward
Income Expenditure Transfers Fund
balances
carried
forward
£ £ £ £ £
Restricted funding - Station
projects
R Charitable activities - 11,334 ( 11,334) - -
Restricted funding -
Community projects
R Charitable activities - 19,545 ( 19,545) - -
TFL R Charitable activities 2,000 - ( 2,000) - -
Donation-Trust & foundation UR Supports charitable activities 32,860 57,652 ( 53,722) - 36,790
Donations-Individual UR Supports charitable activities - 7,640 ( 4,584) - 3,056
Merchandise UR Supports charitable activities - 7,000 ( 6,000) - 1,000
Other income UR Supports charitable activities - 15,000 (12,500) - 2,500
Total Funds asper balance sheet 34,860 118,171 (109,685) - 43,346

Note 27 Charity funds

27.2 Details of material funds held and movements during the PREVIOUS reporting period

Please give details of the movements of material individual funds in the reporting period together with a balancing figure for 'Other funds' (which should include revaluation reserve and fair value reserve, if applicable). The 'Total funds' figure below should reconcile to 'Total funds' in the balance sheet.

* Key: PE - permanent endowment funds; EE - expendable endowment funds; R - restricted income funds, including special trusts, of the charity; and U - unrestricted funds

Fund names Type PE,
EE R or
**UR ***

Purpose and Restrictions
Fund
balances
brought
forward
Income Expenditure Transfers Fund
balances
carried
forward
£ £ £ £ £
Royal Botanic Gardens Kew R Charitable activities - 4,000 ( 4,000) - -
LNER R Charitable activities 6,162 2,950 ( 9,112) - -
TFL R Charitable activities - 2,000 - - 2,000
South Somerset District
Council
R Charitable activities - 1,670 ( 1,670) - -
Sussex Community R Charitable activities - 1,500 ( 1,500) - -
Arriva Rail London Ltd R Charitable activities - 1,100 ( 1,100) - -
Other income R Charitable activities - 9,410 ( 9,410) - -
Donation-Trust & foundation UR Supports charitable activities 38,125 50,000 ( 55,265) - 32,860
Donations-Individual UR Supports charitable activities - 7,528 ( 7,528) - -
Merchandise UR Supports charitable activities - 1,376 ( 1,376) - -
Other income UR Supports charitable activities - 1,500 (1,500) - -
Total Funds asper balance sheet 44,287 83,034 (92,461) - 34,860

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