## **Trustees’ Annual Report for the period**
**From 1[st] April 2021 to 31[st] March 2022**
**Charity name: Grow Cardif Charity registration number: 1161591**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The objects of Grow Cardiff are:
purposes of the charity
as set out in its To promote for the benefit of the
governing document inhabitants of Cardiff and the
surrounding area the provision of
facilities for recreation or other leisure
time occupation of individuals who
have need of such facilities by reason
of their youth, age, infirmity or
disablement, financial hardship or
social and economic circumstances or
for the public at large in the interests
of social welfare and with the object
of improving the condition of life of
the said inhabitants, in particular by
the provision of a community garden
and other local food initiatives, land
and community growing projects and
the provision of opportunities for
growing and volunteering
Summary of the main Para 1.17 and Grow Cardiff’s work streams are:
1.19
activities in relation to
- Community-based: Supporting the
those purposes for the
public benefit, in development and sustainability of
community gardens
particular, the activities,
projects or services
- Health-based: Development and
identified in the
delivery of social prescribing to
accounts.
therapeutic community gardens in
partnership with local health care
providers (The Grow Well project)
- Education-based: teaching
teachers, children, young people and
families to grow and develop their
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own community gardens (Edible
Playgrounds, CHaSPS and Mary
Immaculate High School)
- Mentoring & Consultancy: sharing
our experience and skills to support
other community growing projects
and networks (Friends of Victoria
Gardens, Edible Cardiff network,
Wates, Unison)
- Sustainability: Strengthening and
developing the charity’s internal
infrastructure – staff support and
training, policies and systems, finance
and planning, fundraising and
strategic development
Statement confirming Para 1.18 The trustees have had full regard of
whether the trustees the Charity Commission’s guidance on
have had regard to the public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
SORP reference NA Para 1.38 Policy on grant making NA Para 1.38 Policy on social investment including program related investment Circa 145 individuals volunteered with Grow Cardiff this year, developing community gardens in local Para 1.38 neighbourhoods, schools, and health Contribution made by care settings. Their contribution to volunteers our mission and vision is invaluable.
Grow Cardiff aims always to put our volunteers at the heart of all planning, reviewing and development of the charity’s work. As well as participants volunteering in a variety of community garden settings, a team of 10 lead volunteers and 10 trustees also support the charity’s delivery and development Grow Cardiff supported over 1300 children from 10 primary schools, Other nurseries and a high school to grow in their school/nursery gardens.
## **Achievements and Performance**
SORP reference
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Summary of the main Over the 2021-2022 period Grow
achievements of the Cardiff has continued to develop its 5
charity, identifying the operational workstreams of
difference the charity’s community support, health,
work has made to the education, mentoring/consultancy and
circumstances of its sustainable development of the
beneficiaries and any charity. This year has been a
wider benefits to society Para 1.20 particular focus on the latter,
as a whole. recognising that healthy growth is
based on strong anchoring ‘roots’. As
such the trustees and staff have taken
time to develop supporting internal
infrastructures: policies and systems,
IT upgrades, training, improvements
in managing finances and fundraising,
as well as addressing practical
challenges such as use of an office
and storage space. Coming out of the
pandemic, a key achievement has
been to secure on-going funding for
project work as well as core funding.
Overall this has led to the start of a
consolidation process alongside
growth for the charity.
Key achievements:
-
Community based support
Developing, supporting and sustaining
community gardens across Cardiff,
the charity has continued to support
Riverside Community Garden,
mentoring volunteers to lead and
develop the project. The project is
one of the oldest community gardens
in South Wales and is a flagship for
environmental, sustainable practice.
Grow Cardiff has strengthened the
long-term sustainability of the project
by securing funding for a Volunteer
Mentor to support the project’s lead
volunteer team. The team secured a
Green Flag for a consecutive year for
the project and are developing an
exciting renewable energy project
with Cardiff University. The project has
developed a new partnership with
Principality Building Society staff and
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run successful open days throughout the year attracting new volunteers. There is a keen volunteer-led bee keeping team, supported by Cardiff and Vale bee keepers. Volunteers attending the project have identified that the project actively supports their mental health and well-being. Health Grow Cardiff continues to develop a flagship social prescribing to therapeutic community garden project in partnership with the SW Cardiff primary care cluster. Patients experiencing mental health or physical health difficulties and/or social isolation are referred to the project. Over the course of the year the project supported 65 patients to improve their health and well-being and is actively working with Wales School of Social Prescribing to independently analyse the project’s impact. A third site was added to the Grow Well project this year, based at Riverside Health Centre and opened in 2021. Significant design, landscaping and planting has taken place and the project is actively engaging members of the local community. Grow Well was a finalist in the National Social Prescribing Awards 2021/Nature category and won 2 Green Flag Awards. The Growing Companions project continued to successfully engage with isolated and vulnerable adults throughout the year, supporting them to grow at home and create nature based crafts. The project actively encourages individuals to engage with the Grow Well project, building connection between members of the community.
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Education
Grow Cardiff has secured a contract
with Trees for Cities to train teachers
and children from 10 primary schools
(English and Welsh medium) over the
course of the next year. It is
anticipated that this contract will be
renewed each year for 3+ years
enabling hundreds of young people
and teachers to learn how to grow.
The charity continues to support early
years learning through a series of
workshops with CHaSPS (Cardiff
Healthy and Sustainable Pre-school
Scheme) and teenagers with Mary
Immaculate High School as well as
delivering training workshops in
community hubs for families and
through SHEP (Summer Holiday
Engagement Programme), supporting
disadvantaged young people through
the school summer holidays.
Mentoring and consultancy: Grow
Cardiff has continued to offer our
experience and expertise to support
other growing projects, this year
providing on-going mentoring and
training to Friends of Victoria Square,
Penarth.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Our work has made a difference by supporting people of all ages experiencing disadvantage, mental or physical health difficulties or Achievements against Para 1.41 loneliness to thrive, through coming objectives set together with others to grow, develop and share in the life of their own community garden.
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Our work benefits society by
educating children and young people
in hands-on skills, learning and love of
the outdoors. We are training up
tomorrow’s adults to know,
understand and care for the natural
world around them, which many have
little experience or understanding of,
living in the city.
Through our social prescribing work,
we are reaching out to those who
often are very isolated and engaged
with little or no other local expression
of community. We use community
gardening as a tool that promotes
health and well-being, social
interaction, healthier diet, friendship
and social connection.
We are working hard with other like-
minded growing organisations from
the third sector, local authority and
health to create a culture in Cardiff of
community growing, love of urban
nature and learning and shared, local
expressions of joined up community,
where everyone feels cared for and
supported, food grows and people and
wildlife flourish together.
Fundraising objectives for 21-22 were
to secure income for existing
projects/delivery, to increase grant
income in order to develop the Grow
Performance of
Well project and to increase
fundraising activities
unrestricted income via service
against objectives set Para 1.41
delivery contracts, mentoring and
consultancy.
The charity’s restricted income
increased this year from £87,706 (20-
21) to £110,996. Notable grant funds
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were secured from NHS Charities Together (£49,880) for the sustainability and development of the Grow Well project, £24,476 from WCVA, £14,970 from Track 2000 to support the development of an allotment based community garden project and £9,954 from The National Lottery Community Fund to support vulnerable adults to grow at home. Grow Cardiff increased its unrestricted income from £2,780 (20-21) to £17,991. This was due to securing a contract with Trees for Cities to deliver the Edible Playgrounds programme with 10 schools across Cardiff, plus workshops, talks, training and mentoring. It is anticipated that the Edible Playgrounds contract will be renewed for 22-23 and 23-24, enabling the charity to support over 40 primary schools to develop their own edible, biodiverse community gardens. NA Investment performance against objectives Para 1.41 NA Other
## **Financial Review**
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Review of the charity’s Para 1.21 At the end of the reporting period
financial position at the cash funds, held in a bank account or
end of the period as unspent balances on prepaid cards,
totalled £68,893
Statement explaining Para 1.22 Reserves are needed to bridge the
the policy for holding gap between the spending and the
reserves stating why receiving of income and in the
they are held unlikely event that no further income
is generated and/or the trustees
decide to close the charity.
The nature of Grow Cardiff’s funding
results in income being received at
uneven intervals. As such the trustees
have determined that the unrestricted
reserves held by the organisation
ought to be sufficient to cover at least
three months of salary costs. It should
be noted that restricted funds usually
include a contribution towards staff
costs so provide an additional means
to cover staff costs.
Amount of reserves held Para 1.22 £14,807
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 Grow Cardiff must continue to secure
uncertainties about the core funding to enable organisational
charity continuing as a and strategic development of the
going concern charity.
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal See detail recorded in ‘Performance of
sources of funds fundraising activities against
(including any objectives set’ above
fundraising)
Para 1.47
Investment policy and NA
objectives including any
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social investment policy
adopted
Para 1.46
A description of the The principal risk is maintaining
principal risks facing the income sources, particularly for
charity sustainability of our core work and the
Grow Well project – our most
Para 1.46 significant project delivery. Securing
core funding in 20/21 and a 2 year
grant for Grow Well has mitigated this
risk.
Accounts are currently prepared on a
receipts and payments (i.e. cash)
Other
basis. Consideration is being given to
moving to an accruals basis.
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Charitable Incorporated Organisation
constituted? (CIO)
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Potential trustees can join meetings
methods including and ‘shadow’ to understand the
details of any structure and set-up of the board and
constitutional provisions its work. Thereafter they can formally
e.g. election to post or be co-opted onto the board during
name of any person or any trustee meetings at the
body entitled to appoint agreement of the existing trustees
one or more trustees during board meetings. Election of
trustees: at the first AGM all trustees
stand down and are re-appointed if
elected and seconded. Thereafter the
3 trustees who have been in post the
longest stand down at each AGM.
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Trustees can then be re-appointed if proposed and seconded, or new trustees can be appointed to a maximum of 12.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Potential new trustees sit in and
shadow board meetings. If they wish
to apply to join the board they are
selected on the basis of experience
Policies and procedures
and skills needed to compliment the
adopted for the
existing portfolio of trustee expertise
induction and training of Para 1.51
and strategic objectives. All new
trustees
trustees must complete registration,
declaration, and Conflict of Interest
forms. They are required to provide
references where deemed necessary,
and are provided with the Charity
Commission’s ‘The Essential Trustee’
and information about public benefit.
Volunteer participants are at the heart
of our organisation, supported by a
team of lead volunteers, part-time
staff (who focus on education, health
The charity’s
and community workstreams),
organisational structure
overseen by a Director, accountable
and any wider network Para 1.51
to a board of trustees with a Chair.
with which the charity
The charity works closely with the
works
Edible Cardiff network, Food Cardiff
and the SW Cardiff GP Cluster and
social prescribing network, WCVA and
C3SC networks.
Relationship with any NA
related parties Para 1.51
Grow Cardiff is committed to an on-
going relationship with London-based
Other
charity Trees for Cities, with whom it
delivers the Edible Playgrounds
programme
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## **Reference and Administrative details**
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Charity name Grow Cardiff
Other name the charity NA
uses
Registered charity 1161591
number
Charity’s principal 460 Cowbridge Road West, Cardiff CF5 5BZ
address
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## **Names of the charity trustees who manage the charity**
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Na
me
of
pers
on
(or
bod
y)
Dates acted if not for
Trustee name Office (if any) enti
whole year
tled
to
app
oint
trus
tee
(if
any)
1 Francoise Curtis
2 Sarah Griffiths Chair
3 Anna Harris
Dr Jemma
4
Hawkins
5 Alun Jones
6 Aisling Judge
Angie Kirby Acted until
7
02/03/2022
Stephen Parry- Treasurer Joined board
8
Langdon 24/11/2021
Penelope Smith Secretary Joined board
9
10/09/2021
Nicola Thomas Joined board
10
11/03/2022
Francis Mullins Joined board
24/11/2021
11
Acted until
13/02/2022
(John Daniel Joined board
12
Owen) 17/11/2022
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
NA
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
NA
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Funds held as custodian trustees on behalf of others
Description of the assets NA
held in this capacity
Name and objects of the NA
charity on whose behalf
the assets are held and
how this falls within the
custodian charity’s
objects
Details of arrangements NA
for safe custody and
segregation of such
assets from the charity’s
own assets
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## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
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Type of Name Address
adviser
Name of chief executive or names of senior staf members (Optional
information)
Isla Horton (Director)
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
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Signed on behalf of the charity’s trustees
Signature(s)
Stephen Parry-Langdon
Full name(s) Sarah Griffiths
Position (eg Chair Treasurer
Secretary, Chair,
etc)
Date
20/01/2023
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## **Charity Name No (if any) Grow Cardif 1161591**
## **Receipts and payments accounts**
Period end date **To 4/1/2021 3/31/2022**
**For the period from**
## **Section A Receipts and payments**
**Unrestricted Restricted funds funds**
## **Endowment Total funds funds**
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to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
-
Grants & Donations >= £20,000 -
NHS Charities Together 49,880 49,880
Comic Relief 24,476 24,476
Total >= £20,000 74,356 74,356
-
Grants & Donations < £20,000 36,640 36,640
-
Total Grants and Donations 110,996 110,996
-
Charitable Acttivities 14,800 14,800
-
Consultancy & Workshops 1,820 1,820
Other Income 1,371 1,371
-
-
-
-
17,991 110,996 - 128,987
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 17,991 110,996 - 128,987
A3 Payments
Salaries, National insurance & Pensions 12,388 61,026 - 73,414
Advertising & marketing 1,430 - 1,430
Insurance 365 - 365
Other costs of charitable activities 4,316 16,961 - 21,276
IT & Software costs 125 1,023 - 1,148
Travel costs 369 172 - 540
Professional & Banking Fees 262 - 262
Premises 1,120 1,007 - 2,127
- - - -
Sub total [ 18,579 ] 81,983 - 100,562
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 18,579 81,983 - 100,562
Net of receipts/(payments) - 588 29,013 - 28,425
A5 Transfers between funds 4,611 - 4,611 - -
A6 Cash funds last year end 10,784 29,684 - 40,468
Cash funds this year end 14,807 54,086 - 68,893
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Cash at bank
Prepayment card balance
**_Total cash funds_**||**to nearest £**
**13,316**
**1,491**
**-**
**14,807**|
|**to nearest £**
**54,086**
**-**
**-**
**54,086**|
||(agree balances with receipts and payments
account(s))||OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
Signed by one or two trustees on behalf of all the trustees
Stephen Parry-Langdon
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CC16a
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## **Last year**
**to the nearest £**
**-** 87,706 1,280 **88,986**
**88,986**
47,363 2,250 262 16,175 2,433 298 7,540 780 **77,101**
**77,101 11,885 - 28,583 40,468**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
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Date of
approval
1/9/2023
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## **Independent examiner's report on the accounts**
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||||||
|---|---|---|---|---|
|Section A|Independent Examiner’s Report|
|Report to the trustees/|Grow Cardiff|
|members of|
|On accounts for the year|31|[st]|March 2022|Charity no. 1161591|
|ended|
|Set out on pages|
|(remember to include the page numbers of additional sheets)|
|I report to the trustees on my examination of the accounts of the above|
|charity (“the Trust”) for the year ended|31/03/2022|.|
|Responsibilities and|As the charity's trustees, you are responsible for the preparation of the|
|basis of report|accounts in accordance with the requirements of the Charities Act 2011|
|(“the Act”).|
|I report in respect of my examination of the Trust’s accounts carried out|
|under section 145 of the 2011 Act and in carrying out my examination, I|
|have followed all the applicable Directions given by the Charity Commission|
|under section 145(5)(b) of the Act.|
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I have completed my examination. I confirm that no material matters have **Independent** come to my attention in connection with the examination (other than that **examiner's statement** disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
> **Signed:** Paul Burnell **Date:9[th] January 2003**
**Name:**[Paul Burnell ]
**Relevant professional** ACMI – Associate of the Chartered Management Institute **qualification(s) or body**
**Oct 2018**
1
**IER**
## **(if any):**
**Address: 69 Velindre Road Whitchurch Cardiff CF14 2TF**
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|||
|---|---|
|Section B|Disclosure|
|Only complete if the examiner needs to highlight material matters of concern|
|(see CC32, Independent examination of charity accounts: directions and|
|guidance for examiners).|
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**Give here brief details of any items that the examiner wishes to disclose** .
**Oct 2018**
2
**IER**