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This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Ardleigh Green Schools Parents Association

2024-08-31-accounts

Trustees’ annual report for the period

0 1 0 9 2 3 3 1 0 8 2 4 Period start date Period end date ~~TT TTL~~ ~~T T LE~~ Ardleigh Green Schools Parents Association Charity No 1 1 6 1 5 7 5 Charity name ~~Po~~ (if any) ~~FTELE~~

Objectives and Activities

SORP
reference
Summary of the purposes of the charity as set out in
its governing document		 Para 1.17 AGSPA objective is to raise funds for both the infant and junior schools, this is so that
additional resources, tools and equipment can be purchased. We work closely with both
schools by having regular meeting with both headteachers to develop more extended
relationships between the staff and parents. We aim to engage in activities which support the
school and advance the education of the pupils.
Summary of the main activities in relation to those
purposes for the public benefit, in particular,the
activities, projects or servicesidentified in the
accounts.		 Para 1.17 and
1.19		 AGSPA host numerous events throughout the year. We host two fayres, at Summer and at
Christmas, they are greatly enjoyed by the children and are really well supported by the
teachers and parents. The fayres increase commitment and familiarity while promoting a sense
of community. These events are open and advertised to the local community and we extend a
warm welcome to all. We have a school lottery that runs weekly. We have an Easyfundraising
site. We have a company called Happy School Bag that collect donated clothes. We have
school discos 2/3 times a year with an entertainer. Mother’s and Father’s Day Sales, where the
children love choosing their gifts. We ran many sponsorship events including Get Active,
World Book Day reading challenge and Sponsored Bounce, which the children really enjoyed.
We run a Break the Rules Day. We sell Doughies Pizza and Cookies. This year we started a
new event–Bingo which is a fantastic community based activity for all adults.
Statement confirming whether thetrustees have had
regard to the guidance issued by the Charity
Commission on public benefit		 Para 1.18 Summer and Christmas Fayre are open to the wider community.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para 1.38 We do not apply for any grants.
Policy on social investment including program related
investment		 Para 1.38 We do not have any investment from outside companies.
Contribution made by volunteers Para 1.38 All volunteers are made up of Mums, Dads and Grandparents of children who
attend the school.
Other

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Achievements and Performance

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SORP
reference
Summary of the main achievements of the charity, Para 1.20
identifying the difference the charity’s work has made to
the circumstances of its beneficiaries and any wider benefits
to society as a whole.
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Additional information (optional)

You may choose to include further statements where relevant about:

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SORP
reference
Para 1.41 We have had a really successful year fundraising for the school with excellent
Achievements against objectives set
support from local families.
We host a Mother’s and Father’s sale for the children to purchase a gift for someone special in their lives. The
Performance of fundraising activities Para 1.41 children always enjoy choosing their own gifts this helps to promote their independence. We do Christmas Gifts
(Cards, Mugs and Pillow) designed by the children for purchase, this is always popular and the children really
against objectives set enjoy the creative part of this task as well as the parents loving the cards to send to people with the children’s
drawing on. We sell school tea towels which children draw a self-portrait, and they are printed onto a tea towel
into year groups and parents can purchase. Children love this creative part, and enjoy seeing their artwork on the
towels, the parents appreciate a special keepsake.
We sell wristbands for our local theme park, saving our families money on days out but getting them cheap
enough so we can still make a small profit on them ourselves.
We also obtain discounted theatre tickets both for the west end and our local theatre. Our annual trip to the local
Christmas Panto is always a great social event for the children and parents and really helps to promote community
spirit. We hold discos with an entertainer throughout the year that the children really enjoy. AGSPA aims to make
every activity accessible to all children in the schools. AGSPA send out parent mail and post on social media to
keep parents up to date with events and information, this is made available for all parents.
We have a Santas grotto for the infants, which the children love, their faces light up when they see the grotto and
Santa.
Investment performance against Para 1.41 N/A
objectives
Other
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Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Financial Review

SORP
reference
Review of the charity’s financial
position at the end of the period		 Para 1.21 As of the 31/08/24 we show £21,797.36 in our account, this will be carried
forward in order for us to fund future events as we begin the next academic year.
Statement explaining the policy forholding reserves stating
why theyare held		 Para 1.22 The charity withdraws funds when needed for the school, we discuss what both
the Infants and Juniors Schools may need and help fund this. The treasurer
maintains a float to fund the next forthcoming event. At no point in the year
does the account become overdrawn.
Amount of reserves held Para 1.22 £21,797.36
Reasons for holding zero reserves Para 1.22
Details of fund materially in deficit Para 1.24
Explanation of any uncertainties about the charity
continuing as a going concern		 Para 1.23

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
The charity’s principal sources of funds (including any
fundraising)		 Para 1.47
Investment policy and objectivesincluding any social
investment policy adopted		 Para 1.46
A description of the principal risks facing the charity Para 1.46 Being able to attract new members, as parents children leave the school.
Other

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Structure, Governance and Management

Description of charity’s trusts: Nominated, seconded & voted for at AGM, and between AGM co-opted by
committee members at committee meetings.
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity constituted?
(e.g unincorporated association, CIO)		 Para 1.25 Association
Trustee selection methods including details of any
constitutional provisions e.g. election to post
or name of any person or body entitled to appoint
one or more trustees		 Para 1.25

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and
training of trustees		 Para 1.51
The charity’s organisational structureand any wider network
with which the charity works
Para 1.51		 AGSPA have always worked closely with the school and have regular meetings with the head
teachers covering both the infant and junior schools. AGSPA is a member of Parentkind.
AGSPA hold regular committee meetings, mostly every term, but more regularly when we have
upcoming events. Sub committees may be formed by committee members to work on a
specific event and they will then report back to everyone as a whole. AGSPA current
committee members are happy within their roles and we don’t see any changes until our next
AGM.
Relationship with any related parties Para 1.51
Other AGSPA’s objective is to raise funds for both the infant and junior school, so that
additional materials, tools and equipment can be purchased. We aim to work
closely with the school to develop more extended relationships between the staff
and parents. We aim to engage in activities which support the school and
advance the education of the pupils.

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

5 of 8

Reference and Administrative details

Charity name Ardleigh Green Schools Parents Association
Other name the charity uses
Registered charity number 1161575
Charity’s principal address Ardleigh Green Junior School
Ardleigh Green Road
Hornchurch
Essex
RM11 2SP

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
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14
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18
19
20		 Trustee name Office (if any) Dates acted if not for
whole year		 Name of person (or body)
entitled to appoint
trustee (if any)
Joanne Dungate Chairperson AGM
Amy Bee Vice Chair AGM
Natalie Ward Secretary AGM
Loralanne Hollins Treasurer AGM

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information) Names and addresses of advisers (Optional information)
Type of adviser
Name
Address
Head Teacher of Juniors
School		 Janelle Johnson Ardleigh Green Junior School, Ardleigh Green Road, Hornchurch, Essex, RM11
2SP
Head Teacher of Infants
School		 Verity Hoffman Ardleigh Green Infant School, Ardleigh Green Road, Hornchurch, Essex, RM11
2SP

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

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Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Joanne Dungate Joanne Dungate Full name(s)

Chair Position (eg Secretary, Chair, etc)

31/10/2024 Date

Charity Accounts templates – Trustees’ annual report for the year 01 Sept 23 – 31 Aug 24

Transaction date Transaction description Money Out Money In Balance Category
Balance b/fwd 18,872.90
01/09/2023 HOWARD PLASTICS CD 0376 574.80 18,298.10 Water Bottles
05/09/2023 CLIENTS DEPOSIT YourSchoolLottery 156.00 18,454.10 YourSchoolLottery
07/09/2023 HODGKIN K E V02 ADVENTUREISLAND X1 17.50 18,483.60 Adventure Island
07/09/2023 H MINDS-PROJECTS PROMOTION 12.00 18,466.10 Summer Fayre
15/09/2023 HOMEBASE.CO.UK CD 0376 -Paint and brushes 97.50 18,386.10 Garden upkeep/Trim Trail
18/09/2023 AMZNMktplace CD 0376 - Printing paper 23.99 17,817.07 Stationery
18/09/2023 WWW.ANDERSONSWHOLE CD 0376 - Chritmas grotto gifts 545.04 17,841.06 Christmas Grotto
21/09/2023 RAYMOND FOOD AND WINE CD 2020 - Stamps 3.00 17,814.07 Stationery
26/09/2023 GULREZ RB EVA NOAH BEG 76.00 17,890.07 Panto tickets
27/09/2023 SAWALI SK AVNEET - PINE 76.00 18,099.07 Panto tickets
27/09/2023 Clarke Jennifer ETHANCLARKEOAK 76.00 18,023.07 Panto tickets
27/09/2023 G Ozbek Gemma O - Dick Whi 57.00 17,947.07 Panto tickets
28/09/2023 KHATUN S Shuba 76.00 18,517.07 Panto tickets
28/09/2023 Akhtar C N Tickets E Akhtar 38.00 18,441.07 Panto tickets
28/09/2023 CEBANU S Serghei Cebanu 38.00 18,403.07 Panto tickets
28/09/2023 C Ceuca Pantomime Elias 38.00 18,365.07 Panto tickets
28/09/2023 J Chandler JO CHANDLER queens 57.00 18,327.07 Panto tickets
28/09/2023 SUTHERLAND CJ SUTHERLAND THEATRE 38.00 18,270.07 Panto tickets
28/09/2023 J Stephenson Panto x 5 js 95.00 18,232.07 Panto tickets
28/09/2023 BELLAM PREMNAT K AVYUKTHBELLAMPANTO 38.00 18,137.07 Panto tickets
29/09/2023 Cocu A Livia Maria Cocu 57.00 18,676.07 Panto tickets
29/09/2023 CASH WITHDRAWAL - Float for water bottles 50.00 18,619.07 Float- Cash
29/09/2023 PAUL T AM PANTO 152.00 18,669.07 Panto tickets
01/10/2023 VICKY MERRY Stanley Dawson Ash 133.50 18,987.57 Theatre Tickets
01/10/2023 BEE A C AMY 178.00 18,854.07 Theatre Tickets
02/10/2023 FOULSER G L G Foulser Matilda 178.00 19,089.57 Theatre Tickets
02/10/2023 Mrs Jessica Stephenson Panto refund 76.00 18,911.57 Panto tickets
03/10/2023 R Cahill-Foster RENEE CAHILLFOSTER 212.00 19,773.57 Theatre Tickets
03/10/2023 KATIE SHOREY Khai Macartney-Ash 94.00 19,561.57 Theatre Tickets
03/10/2023 Turk Lisa KEIRA TURK WAGTAIL 90.00 19,467.57 Theatre Tickets
03/10/2023 PARNELL S J Olivia Parnell 90.00 19,377.57 Theatre Tickets
03/10/2023 Henry K A Jax Henry (ASH) 420.00 19,287.57 Theatre Tickets
03/10/2023 SARGENT T J ROSIE CADBY FROZEN 90.00 18,867.57 Theatre Tickets
03/10/2023 MING SJ Dick Whitt myarae 60.00 18,777.57 Panto tickets
03/10/2023 THE HAVERING THEATRE T CD 1268 704.00 18,717.57 Theatre Tickets
03/10/2023 CLIENTS DEPOSIT YourSchoolLottery 154.00 19,421.57 YourSchoolLottery
03/10/2023 BELYANI HB Leyli Cedar 178.00 19,267.57 Theatre Tickets
04/10/2023 V Smith E smith Wrens Elf 105.00 19,887.57 Theatre Tickets
04/10/2023 R Cahill-Foster RENEE CAHILLFOSTER 9.00 19,782.57 Theatre Tickets
05/10/2023 Titilayo Fagbore Seraphina Oak 89.00 20,391.57 Theatre Tickets
05/10/2023 IQBAL A BBA ELIZA IQBAL FROZEN 90.00 20,302.57 Theatre Tickets
05/10/2023 N Gusila Damon/Pine 235.00 20,212.57 Theatre Tickets
05/10/2023 K Dungate K Dungate tickets 90.00 19,977.57 Theatre Tickets
06/10/2023 Gibson R E Medusa dress up 3.00 20,309.57 Halloween
06/10/2023 SQ *MOJI ENTERTAINER L CD 0376 45.00 20,306.57 Disco
06/10/2023 SQ *MOJI ENTERTAINER L CD 0376 40.00 20,351.57 Disco
07/10/2023 GREER L & F Halloween costumes 5.00 20,314.57 Halloween
08/10/2023 SEGEAL L LUCAS PARNELL 311.50 20,836.07 Theatre Tickets
08/10/2023 SEGEAL L Lucas Parnell 210.00 20,524.57 Theatre Tickets
09/10/2023 RAINBIRD D Mrs Doutfire 94.00 21,299.57 Theatre Tickets
09/10/2023 UK CLOTHING CARAVA UK CLOTHING CARAVA 369.50 21,205.57 Happy Bags
10/10/2023 E Bing Lizzie's Luxuries 20.00 21,574.57 Christmas Fayre
10/10/2023 Corris R L Mrs Doubtfire 94.00 21,554.57 Theatre Tickets
10/10/2023 DEBORAH LANDER GRACE AND MAY 20.00 21,460.57 Christmas Fayre
10/10/2023 G Sheward Isla Sheward 141.00 21,440.57 Theatre Tickets
11/10/2023 AMZNMktplace CD 0376 - Christmas grotto stickers 5.49 21,548.08 Christmas Grotto
11/10/2023 WWW.HAVERING.GOV.UK CD 0376 21.00 21,553.57 Tens License
12/10/2023 Thames Chase Trust Ltd INV 2644 300.00 21,248.08 Garden upkeep/Trim Trail
13/10/2023 LUCY POWELL Lucy Powell 397.50 21,617.58 Theatre Tickets
13/10/2023 JOHNSON G MINIFIGURE STALL 20.00 21,220.08 Christmas Fayre
13/10/2023 THE HAVERING THEATRE T CD 1268 48.00 21,200.08 Panto tickets
14/10/2023 HOLMES JA & KS KAREN HOLMES XMAS 20.00 21,637.58 Christmas Fayre
15/10/2023 MRS C E SMITH CHRISTMAS FAYRE 20.00 21,813.58 Christmas Fayre
15/10/2023 JESSICA MCCOURT Tommy walsh Birch 156.00 21,793.58 Theatre Tickets
16/10/2023 MR + MRS ROBSON HENRYROBSON ROBINS 178.00 22,529.58 Theatre Tickets
16/10/2023 PAUL T AM ELF ALFIE OAK 315.00 22,351.58 Theatre Tickets
16/10/2023 S Power Lucy Power Sparrow 90.00 22,036.58 Theatre Tickets
16/10/2023 Kasstan L Costume 3.00 21,946.58 Halloween
16/10/2023 CASH WITHDRAWAL - Float 50.00 21,943.58 Float- Cash
16/10/2023 A Nalla A Nalla, willow 180.00 21,993.58 Theatre Tickets
17/10/2023 R Kavia Karina Kavia Birch 188.00 24,602.58 Theatre Tickets
17/10/2023 WHITE GJ Albert white ash 282.00 24,414.58 Theatre Tickets
17/10/2023 ALDER VA +A WILL ALDER BIRCH 140.00 24,132.58 Theatre Tickets
17/10/2023 N Dyer DYER/mrs d 94.00 23,992.58 Theatre Tickets
17/10/2023 N Dyer Dyer/elf 210.00 23,898.58 Theatre Tickets
17/10/2023 Sharma K K Esha Sharma Cherry 188.00 23,688.58 Theatre Tickets
17/10/2023 Ghandial Harmandeep ESHA SHARMA CHERRY 188.00 23,500.58 Theatre Tickets
17/10/2023 N Kerley George laurel 222.50 23,312.58 Theatre Tickets
17/10/2023 L+I T STEVENS - WILLOW 225.00 23,090.08 Theatre Tickets
17/10/2023 T Lopatinska ALOPATINSKA Laurel 157.50 22,865.08 Theatre Tickets
17/10/2023 GREER L & F LaylaGreer Laurel 89.00 22,707.58 Theatre Tickets
17/10/2023 NYE&BUSH S bush lime matild 89.00 22,618.58 Theatre Tickets
18/10/2023 ATG Ltd ORDER 27891870 960.00 20,337.58 Theatre Tickets
18/10/2023 ATG Ltd ORDER 27891899 1,732.50 21,297.58 Theatre Tickets
18/10/2023 ATG Ltd ORDER 27891726 1,572.50 23,030.08 Theatre Tickets
19/10/2023 Levy Richard LEVYS 0.50 20,339.58 Preloved uniform
19/10/2023 JESSICA MCCOURT Tommy walsh Birch 1.50 20,339.08 Preloved uniform
23/10/2023 SumUp Payments Account MEP PID372046 16.22 18,894.30 Preloved uniform
23/10/2023 ATG Ltd ORDER 27891771 1,461.50 18,878.08 Theatre Tickets
25/10/2023 VICKY MERRY Stanley Dawson Ash 100.00 19,014.30 Theatre Tickets
25/10/2023 TRIBE DE E+N BOUTIQUE FAYRE 20.00 18,914.30 Christmas Fayre
26/10/2023 MARTIN P&R Crystal Cabinet 20.00 19,034.30 Christmas Fayre
27/10/2023 BARMER K KELLYBARMERAI 34.00 19,068.30 Adventure Island
30/10/2023 J Dungate Costume 3.00 19,096.80 Preloved uniform
30/10/2023 L Hollins School Uniform 0.50 19,093.80 Preloved uniform
30/10/2023 L Hollins Halloween 5.00 19,093.30 Halloween
30/10/2023 J Mills Julie Mills - Xmas 20.00 19,088.30 Christmas Fayre
03/11/2023 AMZNMktplace CD 0376 - Disco tuck shop items 281.68 18,815.12 Disco
06/11/2023 DONNA GIBSON Donna tous 20.00 18,835.12 Christmas Fayre
07/11/2023 Joanne Dungate disxo squash crisp 13.00 18,822.12 Disco
08/11/2023 Joanne Dungate disco Haribo 16.20 19,814.12 Disco
08/11/2023 CASH WITHDRAWAL 215.00 19,830.32 Disco
08/11/2023 CASH WITHDRAWAL - Float 35.00 20,045.32 Float- Cash
08/11/2023 DEPOSIT OF CASH 880.00 20,080.32 Sponsored Get Active
08/11/2023 J Chandler JO CHANDLER AI 187.00 19,200.32 Theatre Tickets
08/11/2023 CLIENTS DEPOSIT YourSchoolLottery 191.20 19,013.32 YourSchoolLottery
09/11/2023 O'SULLIVAN S Sonny Elm disco 3.00 19,817.12 Disco
10/11/2023 BESTWAY WHOLESALE CD 0376 383.94 19,433.18 Disco
13/11/2023 DEPOSIT OF CASH - £1,295 - Disco 1,015.00 20,728.18 Disco
13/11/2023 DEPOSIT OF CASH - Preloved uniform 55.00 Preloved uniform
13/11/2023 DEPOSIT OF CASH - Get Active 190.00 Sponsored Get Active
13/11/2023 DEPOSIT OF CASH - Float returned 35.00 Float- Cash
14/11/2023 VICKY MERRY Vicky Merry 50.00 20,938.43 Theatre Tickets
14/11/2023 EASY FUNDRAISING REFERENCE: 139003 QUARTER 3 2 160.25 20,888.43 Easy Fundraising
15/11/2023 Stripe Payments UK Ltd AG SCHOOLS PA 706.20 21,596.64 Disco
15/11/2023 TESCO STORES 3120 CD 0376 5.30 20,890.44 Stationery
15/11/2023 TIMPSON LTD CD 0376 10.00 20,895.74 Stationery
15/11/2023 INERRA CD 2020 - Ribbons for rainbow hampers 32.69 20,905.74 Christmas Fayre
17/11/2023 ZHANG Z AYA 3.25 22,116.12 Fab Bricks
17/11/2023 VICKY MERRY Stanley Dawson Ash 88.00 22,112.87 Theatre Tickets
17/11/2023 DEPOSIT OF CASH £428.23 7.50 22,024.87 Preloved uniform
17/11/2023 20.00 Sponsored Get Active
17/11/2023 400.73 Disco
18/11/2023 AYGIN C EMRE SALIH LIME 350.00 22,466.12 Theatre Tickets
19/11/2023 CHARMAINE GOLDING Amelia Bell Robins 87.00 22,660.12 Theatre Tickets
19/11/2023 N Dyer NICOLA DYER/mamma 87.00 22,573.12 Theatre Tickets
19/11/2023 Trubr W&L X Fair 23 Trubridg 20.00 22,486.12 Christmas Fayre
20/11/2023 T Davison Archie/ Aspenclass 200.00 23,208.12 Theatre Tickets
20/11/2023 CORNEW CC 2mamma mia cornew 87.00 23,008.12 Theatre Tickets
20/11/2023 Barnes Thorne & Rebecca Thorne Livvy Thorne/Ash 261.00 22,921.12 Theatre Tickets
21/11/2023 A List April lego brick 3.25 22,835.17 Fab Bricks
21/11/2023 K Banks Laurel Nathan H 87.00 22,831.92 Theatre Tickets
21/11/2023 RISUSLTDTRI CD 0376 303.70 22,744.92 Christmas Fayre
21/11/2023 shein.co.uk CD 0376 159.50 23,048.62 Christmas Fayre
23/11/2023 Prestige Printing Limited INVOICE NO 88272 88.20 22,750.96 Christmas Raffle
23/11/2023 ATG Ltd ORDER 28708776 346.50 22,839.16 Theatre Tickets
23/11/2023 RIGDEN J CD JUSTINE 157.50 23,185.66 Theatre Tickets
23/11/2023 HAYWARD CJ Lily Hayward Robin 210.00 23,028.16 Theatre Tickets
23/11/2023 Amazon.co.uk*HI8FM9554 CD 1268 - Envelopes and printer paper 17.01 22,818.16 Stationery
24/11/2023 Stripe Payments UK Ltd AG SCHOOLS PA 259.96 23,010.92 Wreath Making
25/11/2023 PAUL T AM ALFIE OAK 200.00 23,210.92 Theatre Tickets
26/11/2023 M Stuart T STUART MAMMA MIA 130.50 23,428.42 Theatre Tickets
26/11/2023 KATIE SHOREY khai macartney 87.00 23,297.92 Theatre Tickets
27/11/2023 ATG Ltd ORDER 28162284 731.50 23,009.79 Theatre Tickets
27/11/2023 Joanne Dungate Xmas Fayre 71.73 23,741.29 Christmas Fayre
27/11/2023 DEPOSIT OF CASH 424.60 23,813.02 Fab Bricks
27/11/2023 High Street Vouchers CD 0376 40.00 23,388.42 Christmas Fayre
28/11/2023 AMZNMktplace CD 0376 Glitter items 27.03 22,982.76 Summer Fayre
04/12/2023 DEPOSIT OF CASH £105.10 15.00 23,087.86 Wreath Making
04/12/2023 90.10 Christmas Grotto
05/12/2023 CLIENTS DEPOSIT YourSchoolLottery 145.60 23,233.46 YourSchoolLottery
06/12/2023 Stripe Payments UK Ltd AG SCHOOLS PA 641.13 23,848.12 Christmas Grotto
06/12/2023 SNAPFISH UK * CD 1268 26.47 23,206.99 Christmas Grotto
08/12/2023 A List Xmas fayre 13.00 23,433.57 Christmas Fayre
08/12/2023 BEE A C AMY 5.00 23,420.57 Christmas Fayre
08/12/2023 L Hollins Christmas fayre 5.00 23,415.57 Christmas Fayre
08/12/2023 J Dungate 13.00 23,410.57 Christmas Fayre
08/12/2023 L J Hollins xmas fayre 87.55 23,397.57 Christmas Fayre
08/12/2023 DEPOSIT OF CASH 490.00 23,485.12 Christmas Raffle
08/12/2023 CASH WITHDRAWAL - Float 865.00 22,995.12 Float- Cash
08/12/2023 WARD NL Nat Rainbow 12.00 23,860.12 Christmas Raffle
09/12/2023 Mrs N L Ward NW grotto candy ca 17.88 23,394.75 Christmas Grotto
09/12/2023 Mrs N L Ward NW grotto balloons 20.94 23,412.63 Christmas Grotto
11/12/2023 SumUp Payments Account MEP PID398002 138.07 23,246.82 Christmas Fayre
11/12/2023 KARIA A RAFFLE TICKETS 11.00 23,108.75 Christmas Raffle
11/12/2023 FAB-BRICKS LTD 3202 ARDLEIGHGREEN 297.00 23,097.75 Fab Bricks
12/12/2023 DEPOSIT OF CASH 2,998.50 27,110.32 Christmas Fayre
12/12/2023 DEPOSIT OF CASH - Float returned 865.00 24,111.82 Float- Cash
13/12/2023 Stripe Payments UK Ltd AG SCHOOLS PA 165.26 27,400.05 Water Bottles
13/12/2023 Stripe Payments UK Ltd AG SCHOOLS PA 80.30 27,234.79 Christmas Fayre
13/12/2023 Stripe Payments UK Ltd AG SCHOOLS PA 44.17 27,154.49 Preloved uniform
15/12/2023 ATG Ltd 2 ORDER 28149613 900.00 26,600.05 Theatre Tickets
15/12/2023 PAUL T AM LION KING 100.00 27,500.05 Theatre Tickets
18/12/2023 Empower Learning Academy Trust AGJ Space Inv 3646 - Library refit 11,156.85 15,443.20 Donations
19/12/2023 Z E Trubridge wreath making 138.00 15,305.20 Wreath Making
02/01/2024 PARENTKIND REFERENCE: PTAUK24758-7099887 - PTA membership 153.00 15,152.20 Memberships/subscriptions
04/01/2024 CAULIFLOWER GROUP LIMITED CAULIFLOWER 849.20 16,155.80 Christmas Cards
04/01/2024 CLIENTS DEPOSIT YourSchoolLottery 154.40 15,306.60 YourSchoolLottery
09/01/2024 SHEIN.COM CD 0376 321.80 15,834.00 Mothers Day
11/01/2024 Whybrow D D Debbie Whybrow 88.00 15,381.38 Theatre Tickets
11/01/2024 SOMETHING DIFFERENT CD 0376 540.62 15,293.38 Mothers Day
13/01/2024 Stockvale Limited INVOICE 779636 1,800.00 13,581.38 Adventure Island
15/01/2024 Empower Learning Academy Trust AGJ Library Screen 2,141.50 11,439.88 Donations
16/01/2024 eBay O*08-11053-36861 CD 0376 - Bean bags for library 307.90 11,131.98 Donations
17/01/2024 V Pompili FLORENCE P/ Elm 176.00 11,307.98 Theatre Tickets
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19/04/2024 AMAZON* 204-3432669-50 CD 0376 - Games donated to school 182.61 12,862.63 Donations
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27/06/2024 Thames Chase Trust Ltd INV 2745 300.00 16,784.67 Forest School/OPAL
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01/07/2024 DEPOSIT OF CASH - £4,716.27 - Summer Fayre £4,714.27 4,714.27 21,808.36 Summer Fayre
01/07/2024 DEPOSIT OF CASH - £4,716.27 - Bounce £2 2.00 Sponsored Bounce
01/07/2024 DEPOSIT OF CASH - £1010 - £830 return float 830.00 17,092.09 Float- Cash
01/07/2024 DEPOSIT OF CASH - £1010 - £180 Ai 180.00 Adventure Island
01/07/2024 GREER L & F SophieGreer Robins 90.00 16,082.09 Theatre Tickets
01/07/2024 MR + MRS ROBSON H ROBSON ROBINS 120.00 15,992.09 Theatre Tickets
02/07/2024 VICKY MERRY Stanley Dawson Ash 112.50 22,760.04 Theatre Tickets
02/07/2024 Patel Puspa REEVA PATEL CHERRY 120.00 22,647.54 Theatre Tickets
02/07/2024 Turk Lisa JEYDA TURK CEDAR 60.00 22,527.54 Theatre Tickets
02/07/2024 IQBAL A BBA ELIZA IQBAL DOUBTF 120.00 22,467.54 Theatre Tickets
02/07/2024 CORNEW CC Mollie laurel tix3 90.00 22,347.54 Theatre Tickets
02/07/2024 Turner Emma LOUIE DAVIS LIME 150.00 22,257.54 Theatre Tickets
02/07/2024 N Deadman Lion King Natalie 90.00 22,107.54 Theatre Tickets
02/07/2024 CLIENTS DEPOSIT YourSchoolLottery 151.20 22,017.54 YourSchoolLottery
03/07/2024 JOCHUM LS B9 07855454664 Lisa 90.00 23,353.03 Theatre Tickets
03/07/2024 WARD NL Nat AI 75.00 23,263.03 Adventure Island
03/07/2024 PAUL T AM MRS DOUBTFIRE 150.00 23,188.03 Theatre Tickets
03/07/2024 Stripe Payments UK Ltd AG SCHOOLS PA 132.99 23,038.03 Summer Fayre
03/07/2024 Stripe Payments UK Ltd AG SCHOOLS PA 145.00 22,905.04 Summer Raffle
04/07/2024 T Lopatinska Caroline Puffins 112.50 23,825.53 Theatre Tickets
04/07/2024 Turk Lisa JEYDA TURK CEDAR 75.00 23,713.03 Theatre Tickets
04/07/2024 IQBAL A BBA ELIZA IQBAL MATILD 75.00 23,638.03 Theatre Tickets
04/07/2024 VADHER M+K NYLA VADHER -CEDAR 150.00 23,563.03 Theatre Tickets
04/07/2024 PAULINE GOLDING amelia bell robins 60.00 23,413.03 Theatre Tickets
05/07/2024 KATIE FITZSIMONS Ralphie Robins LK 120.00 24,455.53 Theatre Tickets
05/07/2024 Seema Kareer refund 30.00 24,335.53 Theatre Tickets
05/07/2024 SHARMA T AARYASHARMAPINE 60.00 24,365.53 Theatre Tickets
05/07/2024 A Kareer & Seema Kareer Seema Kareer 120.00 24,305.53 Theatre Tickets
05/07/2024 SMITH F & G DARCEY SMITH-CEDAR 120.00 24,185.53 Theatre Tickets
05/07/2024 N Igbonwoke Lion King x 3 90.00 24,065.53 Theatre Tickets
05/07/2024 COBB S SKY POLAIN ASPEN 150.00 23,975.53 Theatre Tickets
07/07/2024 M Stuart MAX S WOODPECKERS 162.50 24,798.03 Theatre Tickets
07/07/2024 Murielle Opoku-Acheampong YarahSparrowsTLK 120.00 24,635.53 Theatre Tickets
07/07/2024 RAINBIRD D Lion king rainbird 60.00 24,515.53 Theatre Tickets
08/07/2024 L Hollins Crisps 7.20 22,145.73 Summer Fayre
08/07/2024 L Hollins Fayre - Canteen 5.00 22,138.53 Summer Fayre
08/07/2024 WILLIAMS JL JENNIFER WILLIAMS 45.00 22,133.53 Adventure Island
08/07/2024 ATG Ltd 2 ORDER 31204380 1,350.00 22,088.53 Theatre Tickets
08/07/2024 ATG Ltd ORDER 31204334 800.00 23,438.53 Theatre Tickets
08/07/2024 ATG Ltd ORDER 31348604 709.50 24,238.53 Theatre Tickets
08/07/2024 HAYWARD CJ LILY HAYWARD ROBIN 150.00 24,948.03 Theatre Tickets
09/07/2024 WALSH A Anna 30.00 22,235.73 Adventure Island
09/07/2024 Gough Wendy ADVENTURE ISLAND 60.00 22,205.73 Adventure Island
11/07/2024 AMY HOWARD Eva Howard penguin 120.00 22,373.23 Adventure Island
11/07/2024 L Hollins Open evening items 5.00 22,253.23 Preloved uniform
11/07/2024 BEE A C AMY 2.00 22,248.23 Preloved uniform
11/07/2024 A List Open evening 5.00 22,246.23 Preloved uniform
11/07/2024 WARD NL Nat 5.50 22,241.23 Preloved uniform
12/07/2024 R Edwards Wristbands 45.00 22,418.23 Adventure Island
15/07/2024 SumUp Payments Account MEP PID611335 93.28 24,073.77 Preloved uniform
15/07/2024 FOX Theatre 69.00 23,980.49 Theatre Tickets
15/07/2024 ATG Ltd 2 ORDER 31585371 100.00 23,911.49 Theatre Tickets
15/07/2024 DEPOSIT OF CASH - £1593.26 - Break the rules £1,201.89 1,201.89 24,011.49 Break The Rules
15/07/2024 DEPOSIT OF CASH - £1593.26 - Summer fayre 170.62 Summer Fayre
15/07/2024 DEPOSIT OF CASH - £1593.26 - Opening evening - Uniform, snacks etc 220.75 Preloved uniform
16/07/2024 Ardleigh Green Junior School Sportskitdonation - Sports kit for the school 984.38 23,117.59 Donations
16/07/2024 CLIENTS DEPOSIT YourSchoolLottery 28.20 24,101.97 YourSchoolLottery
22/07/2024 SumUp Payments Account MEP PID622240 10.80 23,115.89 Preloved uniform
22/07/2024 Mark Stuart theatre refund 12.50 23,105.09 Theatre Tickets
25/07/2024 Stripe Payments UK Ltd AG SCHOOLS PA 63.22 23,174.86 Water Bottles
25/07/2024 Stripe Payments UK Ltd AG SCHOOLS PA 40.00 23,111.64 Preloved uniform
25/07/2024 SAINSBURYS S/MKTS CD 0376 44.25 23,071.64 Miscellaneous
26/07/2024 J Dungate Sainsbury error 44.25 23,294.11 Miscellaneous
26/07/2024 ANITA CHOPRA southend tickets 75.00 23,249.86 Adventure Island
29/07/2024 PHILPOTT LAP LIAM PHILPOTT 15.00 23,309.11 Adventure Island
01/08/2024 MISS S ADAMSON ADVENTURE ISLAND 15.00 23,384.11 Adventure Island
01/08/2024 PHILPOTT LAP LIAM PHILPOTT 60.00 23,369.11 Adventure Island
06/08/2024 CLIENTS DEPOSIT YourSchoolLottery 185.60 23,569.71 YourSchoolLottery
09/08/2024 ATG Ltd ORDER 31446762 2,080.00 23,833.71 Theatre Tickets
09/08/2024 N Dyer DYER/mamma mia 1,755.00 25,913.71 Theatre Tickets
09/08/2024 HAROLD HILL - Griffins Cheque 469.00 24,158.71 Summer Fayre
09/08/2024 HAROLD HILL £120 - £17 uniform, £90 Ai and £13 Break the rules 17.00 23,689.71 Summer Fayre
09/08/2024 90.00 Adventure Island
09/08/2024 13.00 Break The Rules
13/08/2024 CED LIMITED CD 0376 353.11 23,480.60 Garden upkeep/Trim Trail
16/08/2024 CHARMAINE GOLDING AMELIA BELL Ash 45.00 23,525.60 Adventure Island
17/08/2024 LIANNE SANDRA ARGENT southend bands LA 45.00 23,570.60 Adventure Island
19/08/2024 CHARMAINE GOLDING Amelia Bell Ash 15.00 21,668.36 Adventure Island
19/08/2024 Origin Suregreen Ltd quote sg-20170 1,917.24 21,653.36 Garden upkeep/Trim Trail
20/08/2024 J Dungate Moulin 69.00 21,722.36 Theatre Tickets
25/08/2024 T Lopatinska Tatjana 45.00 21,782.36 Adventure Island
27/08/2024 Phillips Kerry KERRY PHILLIPS 15.00 21,797.36 Adventure Island
As per bank statement at 31/08/2024
62,230.87 65,155.33

20 June 2025

Charlie Selvey 07904 113 414

Ms J Dungate Ardleigh Green Schools PA Ardleigh Green Road Hornchurch Essex RM11 2SP

Reference: PA Accounts – 01/09/2023 to 31/08/2024

Dear Ms Dungate,

Following review of the financial statements and supporting documentation for the year ended 31 August 2024, I confirm that an independent review is required due to gross income exceeding £25,000. As total income remains below the £500,000 audit threshold and no assets are held, a formal audit is not required.

The accounts are prepared on a cash basis, which is appropriate and acceptable for your income level and structure. The bank statements reconcile with the opening and closing balances, and all transactions appear consistent with the expectations of a PA charitable body.

No matters of concern have been identified in the review.

Please find attached my Independent Examiner’s Report including key insights and recommendations.

Yours sincerely,

[Seboey] Ms CM Selvey CIMA Adv Dip MA

[COulettaWaria]

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Independent Examiner’s Report

Summary and Charity Overview

Ardleigh Green Schools PA (AGSPA) raises funds for student enrichment through events and donations.

The charity is unincorporated and operates a single cash-based bank account.

This report covers the period 1 September 2023 to 31 August 2024.

Financial Summary

Opening Balance: £18,872.90 Total Income: £65,155.33 Total Expenditure: £62,230.87 Net Surplus: £2,924.46 Closing Balance: £21,797.36

Material Transactions (Over £1,500)

All large transactions were supported by appropriate invoices or correspondence and are consistent with charitable objectives.

Governance and Controls

Trustees: Joanne Dungate (Chair), Amy Bee (Vice Chair), Natalie Ward (Secretary), Loralanne Hollins (Treasurer).

Three trustees have online banking access; Treasurer reviews all payments. Expenditure decisions are approved via majority vote based on staff proposals. One bank account is maintained. Cheques require dual signatories. Financial controls are reviewed annually.

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Key Insights

A. Use of Donations

A total of £17,803.21 was recorded under the “Donations” category. This is not a single expenditure, but a consolidation of various items purchased or funded by the PA to benefit the school directly. These include contributions toward resources, enrichment projects, and facilities such as:

These reflect how funds raised by the PA are reinvested into meaningful improvements across the school. To improve visibility and impact reporting, it may be beneficial to label such spending as “School Enhancements” or “Donation-Funded Projects” going forward.

B. Additional Donation-Funded Support Areas

Some spending categories did not have matching income entries, including: Garden Upkeep/Trim Trail, Forest School/OPAL, Leavers T-shirts, Memberships/Subscriptions, Easter activities, Stationery, and Tens License. These should be grouped under a clearer heading in future.

C. Strong Fundraising Events

Top profit-generating events:

  1. Christmas Fayre (£3,324.70)

  2. Summer Fayre (£3,069.48)

  3. Disco (£2,646.21)

  4. Sponsored Bounce (£2,354.72)

  5. Bingo (£2,148.08)

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Recommendations

A. Event Evaluation

B. Budget Transparency

C. Focus on Top Performers

D. Track Donations Separately

Conclusion

The school PA is operating with a healthy overall surplus but would benefit from clearer budget structure and tracking for donation spending. Prioritising high-performing events while improving visibility of donation use will support long-term sustainability and trust.

Alongside the more visible projects, donations were also used to support a range of smaller yet meaningful contributions to school life. These include:

These areas highlight the PA’s ongoing commitment to enriching the wider school experience. While not linked to specific income-generating events, these are valid and purposeful uses of the funds raised. For improved transparency, grouping such allocations under a heading like “Community & Educational Support” may help clearly communicate the value delivered.