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← Motion Control Dance

2025-08-31-accounts

Registered Charity No: 1161551

Trustees’ Annual Report

12 Months ended 31 August 2025

Registered Charity No: 1161551

Motion Control Dance

TRUSTEES’ ANNUAL REPORT

SEPTEMBER 1ST 2024 - AUGUST 31ST 2025

The trustees present their report with the financial statements for the year ended 31 August 2025. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting of Charities' issued 2005, (as amended 2008).

Reference and Administrative Details

Charity Name: Motion Control Dance

Registered Charity Number: 1161551

Registered Office: 147 Fontygary Road, Rhoose, Vale of Glamorgan, Wales, CF62 3DU

Operational Address: MCD Studio, Barry YMCA, Court Road, Barry Vale of Glamorgan, CF63 4EE

Trustees:

Mr Rhys Lawrence Chairperson resigned due to ill health on 13th August 2025 Miss Rachal Minchinton resigned on 10th March 2025 Miss Catherine Ashford Secretary Miss Kate Ashman resigned on 12th May 2025 Mrs Helen Passey joined on 12th May 2025 Mr Leon Patnett joined on 12th May 2025 Mr Robert Oras joined on 12th May 2025 Miss Rodica Nita joined on 12th May 2025

Chief Executive/Founding Director: Emma Mallam

Bankers: The Co-operative Bank, Delf House, Southway, Skelmersdale WN8 6NY

Independent Examiner: Seamount Business Services Limited, Association of Accounting Technicians, Gryson House The Grove Pontllanfraith NP12 2EQ

Registered Charity No: 1161551

Structure, Governance and Management

Governing Document: Motion Control Dance is a Charitable Incorporated Organisation governed by a constitution whose voting members are its charity trustees.

Appointment of Trustees: The members of the trustees board are elected to serve three years, after which they must be re-elected at the next Annual General Meeting. This year our trustee Kate Ashman stepped down from the board after completing the full term of 8 years with MCD. Rachal Minchinton had to step down due to personal reasons. At the end of the year, our Chair, Rhys Lawrence had to step down from his position on the board due to ill health. We recruited 4 new members at our AGM who joined our board from seeing our adverts on social media. Recruitment for new trustees with HR skills and finance skills have been promoted through various platforms and primary introductions to potential volunteers have been made with the hope of them joining the board in the upcoming year.

Trustee Induction and Training: Induction for new trustees are sent an induction pack that contains our constitution, recent accounts and trustee report, the Essential Trustee guidelines (CC3 form) and the trustee handbook from the Charity Commission. They are introduced to the board and staff prior to joining to see how the charity operates and whether we are a fit to what they want to gain from becoming a trustee. All new trustees attend governance training with Arts Business Wales.

Organisational Structure: The Charity operates under a governing Board of the Trustees. The Chief Executive also attends board meetings, which are held at least four times a year. The day to day management of the charity is delegated to the Chief Executive and the part time workers undertake the coordination of the different dance projects. Our Local Motion and Step classes are supported by our young dance leader volunteers.

Related Parties: Motion Control Dance works in partnership with the Barry YMCA, Vale Sports & Play Development Team, Vale Disability Officer and Vale Youth Service along with older people networks, many local organisations and schools across the Vale of Glamorgan. This year, Motion Control Dance developed its relationship with the BBC Children in Need as well as local care homes across the Vale.

It is a member of the Foundation of Community Dance where it follows the Code of Conduct for professional practice and translates the core values of community dance into standards of ethical and responsible practice to which community dance professionals adhere. The People Dancing Code of Conduct is aligned to the ArtsWork Code of Practice, which explains how people working across the participatory arts sector should behave.

Registered Charity No: 1161551

Risk Management: Monthly meetings with the Chair and CEO, quarterly meetings with the board of trustees have taken place, where we have reviewed any risks or factors that could cause risk. Policies are updated annually by the trustee board members.

Objectives and Activities

The object of the charity and principal activities are:

To advance the education of people of all ages, living in the Vale of Glamorgan and the surrounding areas, in the performing arts, particularly the art of dance, for the benefit of the public, in particular through the provision of classes, training, workshops and performance opportunities.

Public Benefit: ln planning Motion Control Dance activities for the year the trustees kept in mind the Charity Commission's guidance on public benefit.

The main objectives and activities for the year were to grow the charity to sustain its future. This was achieved by providing opportunities, in education and the community, for people of all ages and abilities to experience and participate in dance activities. The strategies employed to assist the charity in meeting these objectives included the following:

Achievements and Performance

The main areas of charitable activity are the provision of classes/workshops/training and performance opportunities for people living in the Vale of Glamorgan and surrounding areas.

In 2024/25 Motion Control Dance:

Registered Charity No: 1161551

Highlights of this programme were:

Registered Charity No: 1161551

Financial Review

Motion Control Dance has managed to provide a broad programme of work to children, young people and vulnerable adults in a variety of settings this year all of which focused upon increasing the health and wellbeing of our members.

The Charity, with the aid of sound financial management and the continued efforts of staff and support generated a total turnover for the charity’s financial year ending 31 August 2025 was £151,326 with expenditure costs at £155000 There are accruals of £22000 leaving the charity carrying forward into the next financial period, as we were awarded core costs from Children in Need, Simon Gibson Charitable Trust and Home Instead, for the upcoming 2025/26 season.

The financial performance of the charity is disclosed in the financial statements.

Principal Funding Sources: Our principal source of funds has been generated through our studio dance programme for this financial period as well as services being booked by our charity within organisations in the Vale of Glamorgan. Motion Control Dance gratefully acknowledges all those who provided funding support in particular:

Registered Charity No: 1161551

As a result of an increasingly competitive funding environment, the trustees continue to seek additional sources of funding from an increasingly broader range of agencies within both the public and private sectors. During 2024/25 good progress has been made in creating new links and partnerships with the following organisations supporting Motion Control Dance financially and in kind: ACT, Legal and General, Mr Tees Embroidery, Tyre Boss Ltd and Snap Fitness Barry.

Policy on Reserves

Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other expenditure and future plans.

The charity aims to maintain sufficient unrestricted reserves of a total approximately £20K to cover:

We have had to use our reserves to cover our core costs, we are in the process of building our reserves pot backup as it is on £15000 at present. We intend to maintain our reserves at a level which can cover all eventualities if we had to close immediately (looking to increase/decrease dependent on annual unrestricted funds). The reserves that we are aiming to set aside to provide financial stability and the means for the development of our principal activity and are one of the main focus for the next few years to sustain our community dance charity future.

The board of trustees are aware the reserves policy is essentially held in case of emergency and the project is unable to continue at its capacity or continue delivery. In the case of external grants and projects this money can be on hold and returned whilst existing monthly outgoings and annual costs will need to be reserved and covered.

We will review the policy in regards to trends, best practice guidance from the Charity Commission and our own financial performance. This will provide us with an approach to reserves that will enable us to provide for future risks to the organisation, including the worst case scenario of closure.

The Board regularly reviews the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations. This is done on a quarterly basis. The % will change dependent on finance/total unrestricted funds for the year.

Registered Charity No: 1161551

Investment Policy: This charity does not have an investment policy or committee or manager due to the size of the charity. In the future, we would look to create an investment portfolio and policy if our reserves warranted investment.

Plans for Future Periods

Motion Control Dance’s plans for 2025/26 are:

Organisational Development (The Legacy)

Sector Development (Let’s Dance)

Registered Charity No: 1161551

Training & Development (Future Leaders)

Community Programme (Showcase)

Statement of Trustees' Responsibilities

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and its financial position at the end of the year. ln preparing those financial statements the Trustees are required to follow best practice and to:

Rggistf rejd Charity No: 1161551 - preparo thE financial statenieTrts the goin9 con￿r￿ basis unless it ig inappropriate to presumB that thè Chanty wjll continue ID operation. TrLJstses are respt)rFsth4e for kèeping accounting records which disclo8¢ wtlh reas(K)able aw]TaCy at any time the fina[￿1￿1 POSitsDn of the Chatity and them to ènsure that the ffin#neial st2tementS cO￿lplY wrth the Ch8rities Act 2011 wrkd CompanLes AGI 20ffi. ThEy also iesponsible for 8afryuatdin9 the aw&ets of tho Charity and tten for tsking reasonable steps prevèntion aThJ detect4on of fraud and othei irregulartli¢s_ The Tnastee3 Ère reswnsible for the m8intenance and inlegrty of the (x>tporate avd finafjtial irtfomatron i nclu(led the charitable companls website_ SignJturth aÉ)d Declaralion Declarats"on" I dedare, in my capaety of Ghattty trustee, that. the tTustses have approved the retKJrt atw)ve and have authorised to it trir behakf. signa￿te.. Full NaTng: afrTFrfc£/trt- ftl fri fr-L Poyrtion: Chair of Board

Motion Control Dance

Charity No. 1161551

Company No. CE004062

Trustees' Report and Unaudited Accounts

31 August 2025

Motion Control Dance Contents

Pages
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the Accounts 5 to 8
Detailed Statement of Financial Activities 9 to 10

Page 1

Motion Control Dance Independent Examiners Report

Independent Examiner's Report to the trustees of Motion Control Dance

I report to the charity trustees on my examination of the financial statements of Motion Control Dance for the year ended 31 August 2025.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Seamount Business Services Limited Gryson House The Grove Pontllanfraith

NP12 2EQ 23 March 2026

Page 2

Motion Control Dance Statement of Financial Activities

for the year ended 31 August 2025

Unrestricted
funds
2025
Notes
£
Income and endowments
from:
Charitable activities
3
75,175
Other
4
14,506
Total
89,681
Expenditure on:
Charitable activities
5
15,826
Other
6
64,580
Total
80,406
Net gains on investments
-
Net income
9,275
Transfers between funds
-
Net income before other
gains/(losses)
9,275
Other gains and losses
Net movement in funds
9,275
Reconciliation of funds:
Total funds brought forward
12,164
Total funds carried forward
21,439		 Unrestricted
funds
2025
Notes
£
Income and endowments
from:
Charitable activities
3
75,175
Other
4
14,506
Total
89,681
Expenditure on:
Charitable activities
5
15,826
Other
6
64,580
Total
80,406
Net gains on investments
-
Net income
9,275
Transfers between funds
-
Net income before other
gains/(losses)
9,275
Other gains and losses
Net movement in funds
9,275
Reconciliation of funds:
Total funds brought forward
12,164
Total funds carried forward
21,439		 Restricted
funds
2025
£
-
59,583		 Total funds
2025
£
75,175
74,089		 Total funds
2024
£
72,082
79,244
59,583
7,188
48,334		 149,264
23,014
112,914		 151,326
13,322
108,491
80,406
-		 55,522
-		 135,928
-		 121,813
-
9,275
-		 4,061
-		 13,336
-		 29,513
-
9,275 4,061 13,336 29,513
9,275
12,164		 4,061
26,121		 13,336
38,285		 29,513
9,644
21,439 30,182 51,621 39,157

Page 3

at 31 August 2025 N). CE(Nt182 NotfrB 25 E4 Current assets DBbtors Cath ai arml In 1.575 57.512 59.C187 ,4661 51,621 51.621 51.621 550 37.7tF 98.2T7 Gredltotb., Amount Ill￿￿9 within Dnv year N8t ttuii¢rtt A*gÈts 10 39.157 39.151 39.157 Total as&Bts18x cufFBnt liabiliti8¥ N¢t 4¥¢ts txtludano penslDn asset or Ilablllty Ttstal net assets 51,621 39,157 Th? funEJs ol thè thailtv R8¥tiKled funcls Ilni￿tr1Et5d funds General fvryts 11 51,621 51,621 38,285 38,285 ReseF¥85 Total funds 51N1 38, 2&5 ThEse •ttOUnts have been p repared it¥A)rdanB8 YAth Ihe ipeGlal PlDYiSiDn3 of P3rt 15 ts1 the CtsmpÈnlts AFI 2tKf) rvlatirwj to FOT the year 8ndfrtt 31 Auou$t 2025 Ihe eompany eniiiied to exempt40n under 58Ction 47101 tFrB Companles Act 2006 r8latirwJ to Small iumponjq$ The members have not requlred th& Co￿p￿rry to obtiin an aydit in 4¢ctyida¥)ce wlth Jertlon 476 of the CoThwnies Act 20W, Th8 diieotor5 acknowlÈduÈ thelr [￿ponSIbIlItIeS lor Comp￿￿9 with the TEquir¢Mt[￿ otthè Comp8nles ABI 2006 with rBspECt to &tOuntiThQ iecords And the pieparalon Dt ￿￿o￿￿tI. AppruI￿O IV th¢ board on 23 Marth 2026 And ii4ngd tbehalt by= C. Ashford Tturtee ZJ MArth &l]28

Motion Control Dance Notes to the Accounts

for the year ended 31 August 2025

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values. Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 5

Motion Control Dance

Notes to the Accounts

3
Income from charitable activities
Classes
Events
Workshops
4
Other income
Grants
Donations
Bank interest
5
Expenditure on charitable activities
Expenditure on charitable
activities
Classes
Projects
Workshops
Governance costs
6
Other expenditure
Hall Hire
Freelance Tutors
Employee costs
Motor and travel costs
General administrative costs
Legal and professional costs		 Unrestricted
£
10,770
3,400
336
14,506		 Unrestricted
£
70,075
660
4,440
75,175
Restricted
£
59,583
-
-
59,583		 Total
2025
£
70,075
660
4,440
75,175
Total
2025
£
70,353
3,400
336
74,089		 Total
2024
£
58,044
7,483
6,555
72,082
Total
2024
£
71,420
7,751
73
79,244
Unrestricted
£
3,242
11,751
833
15,826
Unrestricted
£
3,038
11,909
41,995
844
5,330
1,464
64,580		 Restricted
£
6,017
90
1,081
7,188
Restricted
£
10,385
7,030
30,919
-
-
-
48,334		 Total
2025
£
9,259
11,841
1,914
23,014
Total
2025
£
13,423
18,939
72,914
844
5,330
1,464
112,914		 Total
2024
£
3,719
7,464
2,139
13,322
Total
2024
£
12,124
16,645
73,033
775
4,437
1,477
108,491

Page 6

Motion Control Dance Notes to the Accounts

Motion Control Dance
Notes to the Accounts
7
Staff costs
Salaries and wages
Pension costs
No employee received emoluments in excess of £60,000.
8
Debtors
Trade debtors
9
Creditors:
amounts falling due within one year
Trade creditors
Other taxes and social security
Other creditors		 2025
67,343
3,166
70,509
2025
£
1,575
1,575
2025
£
828
874
5,764
7,466		 2024
67,427
1,557
68,984
2024
£
550
550
2024
£
118
(924)
(74)
(880)

Page 7

Motion Control Dance Notes to the Accounts

10 Restricted Funds Received

Restricted funds:
Restricted income funds:
Bailey Thomas
Pobl
Strong Communities
Restricted income funds:
Glamorgan Voluntary
Services
Shared Prosperity
Garfield Weston
Postcode Community
Percy Bilton
Children In Need
Simon Gibson Charitable
Trust
Home Instead
Total
Unrestricted funds:
General funds
Total funds		 At 1
September
2024
-
-
-
1,485
(5,906)
10,000
20,000
542
-
-
-
26,121
12,164
38,285		 Incoming
resources
(including
other
gains/losses)
£
2,250
990
5,687
-
5,906
-
-
-
30,000
14,000
750
59,583
89,681
149,264		 Resources
expended
£
(2,159)
(990)
(5,265)
(1,485)
-
(10,000)
(20,000)
(542)
(15,000)
-
(80)
(55,522)
(80,406)
(135,928)		 At 31
August
2025
£
91
-
422
-
-
-
-
-
15,000
14,000
670
30,182
21,439
51,621

11 Related party disclosures

Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 8

Motion Control Dance Detailed Statement of Financial Activities

for the year ended 31 August 2025

Income and endowments from:
Charitable activities
Classes
Events
Workshops
Other
Grants
Donations
Bank interest
Total income and endowments
Expenditure on:
Charitable activities
Classes
Projects
Workshops
Total of expenditure on charitable
activities
Other expenditure
Hall Hire
Freelance Tutors
Employee costs
Salaries/wages
Pension costs
Staff entertainment
Staff training
Motor and travel costs
Travel and subsistence
Business mileage costs
reimbursed
General administrative costs,
including depreciation and
amortisation
Bank charges
General insurances		 Unrestricte
d funds
2025
£
70,075
660
4,440
75,175
10,770
3,400
336
14,506
89,681
3,242
11,751
833
15,826
15,826
3,038
11,909
14,947
37,032
3,166
-
1,797
41,995
594
250
844
76
601		 Restricted
funds
2025
£
-
-
-
-
59,583
-
-
59,583
59,583
6,017
90
1,081
7,188
7,188
10,385
7,030
17,415
30,311
-
-
608
30,919
-
-
-
-
-		 Total funds
2025
£
70,075
660
4,440
75,175
70,353
3,400
336
74,089
149,264
9,259
11,841
1,914
23,014
23,014
13,423
18,939
32,362
67,343
3,166
-
2,405
72,914
594
250
844
76
601		 Total funds
2024
£
58,044
7,483
6,555
72,082
71,420
7,751
73
79,244
151,326
3,719
7,464
2,139
13,322
13,322
12,124
16,645
28,769
67,427
1,557
491
3,558
73,033
580
195
775
529
600

Page 9

Motion Control Dance

Detailed Statement of Financial Activities

Postage and couriers
Software, IT support and related
costs
Stationery and printing
Subscriptions
Sundry expenses
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income
Net income before other
gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward		 236
1,236
381
1,852
301
647
5,330
1,464
-
1,464
64,580
80,406
-
9,275
9,275
-
9,275
12,164
21,439		 -
-
-
-
-
-
-
-
-
-
48,334
55,522
-
4,061
4,061
-
4,061
26,121
30,182		 236
1,236
381
1,852
301
647
5,330
1,464
-
1,464
112,914
135,928
-
13,336
13,336
-
13,336
38,285
51,621		 157
841
455
1,248
-
607
4,437
1,464
13
1,477
108,491
121,813
-
29,513
29,513
-
29,513
9,644
39,157

Page 10