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2024-08-31-accounts

Registered Charity No: 1161551

Trustees’ Annual Report

12 Months ended 31 August 2024

Registered Charity No: 1161551

Motion Control Dance

TRUSTEES’ ANNUAL REPORT

SEPTEMBER 1ST 2023 - AUGUST 31ST 2024

The trustees present their report with the financial statements for the year ended 31 August 2024. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting of Charities' issued 2005, (as amended 2008).

Reference and Administrative Details

Charity Name: Motion Control Dance

Registered Charity Number: 1161551

Registered Office: 147 Fontygary Road, Rhoose, Vale of Glamorgan, Wales, CF62 3DU

Operational Address: MCD Studio, Barry YMCA, Court Road, Barry Vale of Glamorgan, CF63 4EE

Trustees:

Mr Rhys Lawrence Chairperson Mrs Siobhan Saunders Treasurer resigned on 9th May 2024 Miss Rachal Minchinton Treasurer Miss Catherine Ashford Secretary Miss Kate Ashman

Chief Executive: Emma Mallam

Bankers: The Co-operative Bank, Delf House, Southway, Skelmersdale WN8 6NY

Independent Examiner: Seamount Business Services Limited, Association of Accounting Technicians, Gryson House The Grove Pontllanfraith NP12 2EQ

Registered Charity No: 1161551

Structure, Governance and Management

Governing Document: Motion Control Dance is a Charitable Incorporated Organisation governed by a constitution whose voting members are its charity trustees.

Appointment of Trustees: The members of the trustees board are elected to serve three years, after which they must be re-elected at the next Annual General Meeting. This year our treasurer Siobhan Saunders stepped down from the board after completing 4 years with MCD. The rest of the board remained the same as previous year with 4 members from May-August. Recruitment for new trustees with HR skills has been promoted through GVS and Arts Business Wales and primary introductions to potential volunteers have been made with the hope of them joining the board.

Trustee Induction and Training: Induction for new trustees are sent an induction pack that contains our constitution, recent accounts and trustee report, the Essential Trustee guidelines (CC3 form) and the trustee handbook from the Charity Commission. They are introduced to the board and staff prior to joining to see how the charity operates and whether we are a fit to what they want to gain from becoming a trustee.

Organisational Structure: The Charity operates under a governing Board of the Trustees. The Chief Executive also attends board meetings, which are held at least four times a year. The day to day management of the charity is delegated to the Chief Executive and the part time workers undertake the coordination of the different dance projects.

Related Parties: Motion Control Dance works in partnership with the Barry YMCA, Vale Sports & Play Development Team, Vale Disability Officer and Vale Youth Service along with older people networks, many local organisations and schools across the Vale of Glamorgan. This year, Motion Control Dance developed its relationship with the BBC Children in Need as well as local care homes across the Vale.

It is a member of the Foundation of Community Dance where it follows the Code of Conduct for professional practice and translates the core values of community dance into standards of ethical and responsible practice to which community dance professionals adhere. The People Dancing Code of Conduct is aligned to the ArtsWork Code of Practice, which explains how people working across the participatory arts sector should behave.

Risk Management: Monthly meetings with the Chair and CEO, quarterly meetings with the board of trustees have taken place, where we have reviewed any risks or factors that could cause risk. Policies are updated annually by the trustee board members.

Registered Charity No: 1161551

Objectives and Activities

The object of the charity and principal activities are:

To advance the education of people of all ages, living in the Vale of Glamorgan and the surrounding areas, in the performing arts, particularly the art of dance, for the benefit of the public, in particular through the provision of classes, training, workshops and performance opportunities.

Public Benefit: ln planning Motion Control Dance activities for the year the trustees kept in mind the Charity Commission's guidance on public benefit.

The main objectives and activities for the year was on growing the charity to sustain its future. This was achieved by providing opportunities, in education and the community, for people of all ages and abilities to experience and participate in dance activities. The strategies employed to assist the charity to meet these objectives included the following:

Achievements and Performance

The main areas of charitable activity are the provision of classes/workshops/training and performance opportunities for people living in the Vale of Glamorgan and surrounding areas.

In 2023/24 Motion Control Dance:

Registered Charity No: 1161551

Highlights of this programme were:

Registered Charity No: 1161551

held at Ty Hafan and Vale People First and our working relationship with Jenner Park Unit was enhanced as we worked with them for 12 weeks to create a performance at the Best Foot Forward show. Our Local Motion Dance Company was invited to perform at the Welsh National Folk Festival held at Tredegar House, Newport.

Financial Review

Motion Control Dance has managed to provide a broad programme of work to children, young people and vulnerable adults in a variety of settings this year all of which focused upon increasing the health and wellbeing of our members.

The Charity, with the aid of sound financial management and the continued efforts of staff and support generated a total turnover for the charity’s financial year ending 31 August 2024 was £151,325 with expenditure costs at £121,813. There are accruals of £39,157 leaving the charity carrying forward into the next financial period as we were awarded core costs from a few grant applications including the Postcode People Lottery for the upcoming 2024/25 season.

The financial performance of the charity is disclosed in the financial statements.

Principal Funding Sources: Our principal source of funds has been generated through our studio dance programme for this financial period as well as services being booked by

Registered Charity No: 1161551

our charity within organisations in the Vale of Glamorgan. Motion Control Dance gratefully acknowledges all those who provided funding support in particular:

As a result of an increasingly competitive funding environment the trustees continue to seek additional sources of funding from an increasingly broader range of agencies within both the public and private sectors. During 2023/24 good progress has been made in creating new links and partnerships with the following organisations which have supported Motion Control Dance financially and in kind: Tyre Boss Ltd and Cardiff and the Vale Health Board.

Policy on Reserves

Reserves are needed to bridge the gap between the spending and receiving of income and to cover unplanned emergency repairs and other expenditure and future plans.

The charity aims to maintain sufficient unrestricted reserves of a total approximately £20K to cover:

However, due to past years after the pandemic, we have had to use our reserves to cover our core costs, we are in the process of building our reserves pot backup as it is on £13,578 at present. We intend to maintain our reserves at a level which can cover all eventualities if we had to close immediately (looking to increase/decrease dependent on annual unrestricted funds). The reserves that we are aiming to set aside to provide financial stability and the means for the development of our principal activity and are one of the main focus for the next few years to sustain our community dance charity future.

The board of trustees are aware the reserves policy is essentially held in case of emergency and the project is unable to continue at its capacity or continue delivery. In the case of external grants and projects this money can be on hold and returned whilst existing monthly outgoings and annual costs will need to be reserved and covered.

Registered Charity No: 1161551

We will review the policy in regards to trends, best practice guidance from the Charity Commission and our own financial performance. This will provide us with an approach to reserves that will enable us to provide for future risks to the organisation, including the worst case scenario of closure.

The Board regularly reviews the amount of reserves that are required to ensure that they are adequate to fulfil our continuing obligations. This is done on a quarterly basis. The % will change dependent on finance/total unrestricted funds for the year.

Investment Policy: This charity does not have an investment policy or committee or manager due to the size of the charity. In the future, we would look to create an investment portfolio and policy if our reserves warranted investment.

Plans for Future Periods

Motion Control Dance’s plans for 2024/25 are:

Organisational Development (The Legacy)

Sector Development (Let’s Dance)

Registered Charity No: 1161551

Training & Development (Future Leaders)

Community Programme (Showcase)

Statement of Trustees' Responsibilities

Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the Charity's financial activities during the year and its financial position at the end of the year. ln preparing those financial statements the Trustees are required to follow best practice and to:

Registered Charity No: 1161551

The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and Companies Act 2006. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website.

Signature and Declaration

Declaration: I declare, in my capacity of charity trustee, that: the trustees have approved the report above and have authorised me to sign it on their behalf.

Signature:

Full Name: Rhys Lawrence

Position: Chair of Board

Date: 22/3/25

Motion Control Dance

Charity No. 1161551

Company No. CE004062

Trustees' Report and Unaudited Accounts

31 August 2024

Motion Control Dance Contents

Pages
Trustees' Annual Report -
Independent Examiner's Report 2
Statement of Financial Activities 3
Balance Sheet 4
Notes to the Accounts 5 to 7
Detailed Statement of Financial Activities 8 to 9

Page 1

Motion Control Dance Independent Examiners Report

Independent Examiner's Report to the trustees of Motion Control Dance

I report to the charity trustees on my examination of the financial statements of Motion Control Dance for the year ended 31 August 2024.

Responsibilities and basis of report

As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.

Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Seamount Business Services Limited Gryson House The Grove Pontllanfraith

NP12 2EQ 17 March 2025

Page 2

Motion Control Dance Statement of Financial Activities

for the year ended 31 August 2024

Notes
Income and endowments
from:
Charitable activities
3
Other
4
Total
Expenditure on:
Charitable activities
5
Other
6
Total
Net gains on investments
Net income/(expenditure)
Transfers between funds
Net income/(expenditure)
before other gains/(losses)
Other gains and losses
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
Unrestricted
funds
2024
£
72,082
8,977
Restricted
funds
2024
£
-
70,267
Total funds
2024
£
72,082
79,244
Total funds
2023
£
64,684
39,038
81,059
10,687
61,582
70,267
2,635
46,909
151,326
13,322
108,491
103,722
13,167
104,736
72,269
-
49,544
-
121,813
-
117,903
-
8,790
-
20,723
-
29,513
-
(14,181)
-
8,790 20,723 29,513 (14,181)
8,790
4,788
20,723
4,856
29,513
9,644
(14,181)
23,825
13,578 25,579 39,157 9,644

Page 3

Motlon Gontrol Da￿ Balanc• Sheet at 31 Auou 2024 Company No. CEIXJ4fA2 Noies 2024 Curreni agseis D•bto Cath al bank aThY In hand 37,727 38,277 10,1 (546} Credhor& Amount I￿lIng duo wFINn on• year Net current asets 39,157 39.157 Total auets less current liabllltl 9,644 Net aJJet3 excludino penjlon asset or Ilabi1Sty Total nel aets 39,157 9.644 Th• funth ol the tharrty Reslrlcted luntts Re￿n[toO incomo lun 10 26,121 26,121 Unrestrlcied f un(ts General lunds 10 13,578 13,578 4.788 4.788 FloMrv•S 10 Total lunds 39.699 These ac£ounts have been prepared in accordarKe with the ipKi¥ provNioM ol Part 15 01 the Companlei Act 2(Th relaiiThJ 10 smal companleL For the y#r ended 31 August 2024 the tompany entmed 10 exefflpiion uNlor ￿¢tIon 477 01 th• Comp￿leS kt 2C￿ relitlng to small c¢rtnpknI Tho MOM￿Tr havv not reqimred the company to obtaln an iudlt In a£cOrdan￿ wlth sectlon 476 01 the CompaniN Act 2￿￿. The dlrKtora acknowlodge Ih•ir f•y)rnibditiu for comiWro wlth the requlrements ol the Compath Act 2Cth wlth respect to ac¢ounkn'ng fecorth and the preparat￿ll ol accounts. Appn)¥ed by the board on 17 March 2025 And slgne Its bohall ty. R. Lawr TnMtee 17M alr peraon 2025

Motion Control Dance Notes to the Accounts

for the year ended 31 August 2024

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

Change in basis of accounting or to previous accounts

There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.

Fund accounting

Unrestricted funds These are available for use at the discretion of the trustees in furtherance of the general objects of the charity.

Designated funds These are unrestricted funds earmarked by the trustees for particular purposes. Revaluation funds These are unrestricted funds which include a revaluation reserve representing the restatement of investment assets at their market values.

Restricted funds These are available for use subject to restrictions imposed by the donor or through terms of an appeal.

Trade and other debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

Trade and other creditors

Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

Pension costs

The charity operates a defined contribution plan for its employees. A defined contribution plan is a pension plan under which the company pays fixed contributions into a separate entity. Once the contributions have been paid the company has no further payments obligations. The contributions are recognised as expenses when they fall due. Amounts not paid are shown in accruals in the balance sheet. The assets of the plan are held separately from the company in independently administered funds.

2 Company status

The company is a private company limited by guarantee and consequently does not have share capital.

Page 5

Motion Control Dance

Notes to the Accounts

3 Income from charitable activities

Classes
Events
Workshops
4
Other income
Grants
Donations
Bank interest
5
Expenditure on charitable activities
Expenditure on charitable
activities
Classes
Projects
Workshops
Governance costs
6
Other expenditure
Hall Hire
Freelance Tutors
Employee costs
Motor and travel costs
General administrative costs
Legal and professional costs
Unrestricted
£
1,153
7,751
73
8,977
Unrestricted
£
58,044
7,483
6,555
72,082
Restricted
£
70,267
-
-
70,267
Total
2024
£
58,044
7,483
6,555
72,082
Total
2024
£
71,420
7,751
73
79,244
Total
2023
£
51,858
4,443
8,383
64,684
Total
2023
£
36,992
2,007
39
39,038
Unrestricted
£
2,841
7,464
382
10,687
Unrestricted
£
719
14,879
39,722
348
4,437
1,477
61,582
Restricted
£
878
-
1,757
2,635
Restricted
£
11,405
1,766
33,311
427
-
-
46,909
Total
2024
£
3,719
7,464
2,139
13,322
Total
2024
£
12,124
16,645
73,033
775
4,437
1,477
108,491
Total
2023
£
3,820
7,294
2,053
13,167
Total
2023
£
13,203
27,703
56,726
1,233
4,394
1,477
104,736

Page 6

Motion Control Dance Notes to the Accounts

Motion Control Dance
Notes to the Accounts
7
Staff costs
Salaries and wages
Pension costs
No employee received emoluments in excess of £60,000.
8
Debtors
Trade debtors
9
Creditors:
amounts falling due within one year
Trade creditors
Other taxes and social security
Other creditors
2024
67,427
1,557
68,984
2024
£
550
550
2024
£
118
(924)
(74)
(880)
2023
51,694
651
52,345
2023
£
982
982
2023
£
7
-
539
546

Page 7

Motion Control Dance Notes to the Accounts

10 Restricted Funds Received

Restricted funds:
Restricted income funds:
Glamorgan Voluntary
Services
Foyle Foundation
Children In Need
Strong Communities
Shared Prosperity
Youth Led
Garfield Weston
Postcode Community
Percy Bilton
Total
Unrestricted funds:
General funds
Total funds
At 1
September
2023
4,856
-
-
-
-
-
-
-
-
4,856
4,788
9,644
Receipts in
Year
£
1,485
5,000
15,000
4,883
12,399
1,500
10,000
20,000
542
70,809
81,059
151,868
Resources
expended
£
(4,856)
(5,000)
(15,000)
(4,883)
(18,305)
(1,500)
-
-
-
(49,544)
(72,269)
(121,813)
At 31
August
2024
£
1,485
-
-
-
(5,906)
-
10,000
20,000
542
26,121
13,578
39,699

11 Related party disclosures Controlling party

The company is limited by guarantee and has no share capital; thus no single party controls the company.

Page 8

Motion Control Dance Detailed Statement of Financial Activities

for the year ended 31 August 2024

Income and endowments from:
Charitable activities
Classes
Events
Workshops
Other
Grants
Donations
Bank interest
Total income and endowments
Expenditure on:
Charitable activities
Classes
Projects
Workshops
Total of expenditure on charitable
activities
Other expenditure
Hall Hire
Freelance Tutors
Employee costs
Salaries/wages
Pension costs
Staff entertainment
Staff training
Motor and travel costs
Travel and subsistence
Business mileage costs
reimbursed
General administrative costs,
including depreciation and
amortisation
Bank charges
General insurances
Unrestricte
d funds
2024
£
58,044
7,483
6,555
72,082
1,153
7,751
73
8,977
81,059
2,841
7,464
382
10,687
10,687
719
14,879
15,598
34,921
1,557
491
2,753
39,722
153
195
348
529
600
Restricted
funds
2024
£
-
-
-
-
70,267
-
-
70,267
70,267
878
-
1,757
2,635
2,635
11,405
1,766
13,171
32,506
-
-
805
33,311
427
-
427
-
-
Total funds
2024
£
58,044
7,483
6,555
72,082
71,420
7,751
73
79,244
151,326
3,719
7,464
2,139
13,322
13,322
12,124
16,645
28,769
67,427
1,557
491
3,558
73,033
580
195
775
529
600
Total funds
2023
£
51,858
4,443
8,383
64,684
36,992
2,007
39
39,038
103,722
3,820
7,294
2,053
13,167
13,167
13,203
27,703
40,906
51,694
651
408
3,973
56,726
635
598
1,233
56
629

Page 9

Motion Control Dance

Detailed Statement of Financial Activities

Postage and couriers
Software, IT support and related
costs
Stationery and printing
Subscriptions
Telephone, fax and broadband
Legal and professional costs
Accountancy and bookkeeping
Other legal and professional
costs
Total of expenditure of other costs
Total expenditure
Net gains on investments
Net income/(expenditure)
Net income/(expenditure) before
other gains/(losses)
Other Gains
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward
157
841
455
1,248
607
4,437
1,464
13
1,477
61,582
72,269
-
8,790
8,790
-
8,790
4,788
13,578
-
-
-
-
-
-
-
-
-
46,909
49,544
-
20,723
20,723
-
20,723
4,856
25,579
157
841
455
1,248
607
4,437
1,464
13
1,477
108,491
121,813
-
29,513
29,513
-
29,513
9,644
39,157
92
857
867
993
900
4,394
1,464
13
1,477
104,736
117,903
-
(14,181)
(14,181)
-
(14,181)
23,825
9,644

Page 10