Buckland Memorial Hall Annual Report and Accounts forthe year endlng 30 September 2025 aalre Connolty Paul Dean Dwd Jacksc Rob McLellan Nicda Stoner Louise Wellesley Shirtey Chaddock James Chrystbe Kafen Colllr Clalre C4nnolly Ichalrl Paul Dean IRes*ned 2￿ Marth 20251 Paul Hancock Davld Jackson Oavld Page Juan Rlvefoboxh sharon Sevem (Treasuref) Nicola Stoner Isecretsryl Les Stump 8uckland memo￿¥1 Hall Buckland SN7 8QT 1161541 Buckland Memorfal Hall Annual Report and Accounts for the year ending 30 September 2025 Trustees Report The Trustees wesent the ￿Ual repryt wlth thea(mints 018u(*land Mem￿1 Hall for theyear endln8 30 September 2025 and confirni thal the accounts rompty with the CWTent statutory requlrements. The ac￿Unts for the year endi￿ 30 September 2025 have been prepared on a receipts and payments b•$ mean*qthat transxtSons are recorded aclordlnz to the date of cash receipt or P￿rnent. Constltutlon: Bu¢klarKI Memorial H•ll was established as • Charrkble Inccyporated Oryanlsakn ICIOI and entered on the Ro6lster of Charftles by the c￿TI￿$ Comm1551on on 6 May2015. The oblects of the CIO are: The provlsbon and maintenance of a vllla8e hall fof the use of the inhabitsnts of the ￿lIage of 8uckland. Oxlordshire, and nearby localrtles t*lthout disllnction of pditical. rel*ious. (ff other opTrnlons. including use for: meetln85 of kKal, ￿cIal and sports club5 sports and lelsure xtlvltles Use by 8uckland Prlmary School for dasse5 and sports a£tt¥Etks other fornis of fe¢reatlon and leosure-time oc¢upatlon wbth the obhrt of Impro¥lng the condltlons of Ille fw those Inhabltants. Chqrlty Trustees.. The charlty trustees shall manage the affalr5 of the QO and may for that purpose exerclse all the powers of the ao. It Is the duty of eath char6ty trustee: al io e¥erc15e hls or her powers and to perform hls or her functions in his or her capacity as a trustee of the CIO In the way he or she dttbdes In 8ood falth would be most Ilkely to further the purpose5 of the CIO: and bl to exer¢lse. In the performan¢e of those funclions. Such care and sklll as Is rea50nable In the ¢lrcumsian¢es having regard in partlcular to.. any specbal knowled8e or experlence that he or she has or holds hlmsew or herselfout as havln& and. bf he or she acts as a tharrty trumee of the ao in the COU￿ of a bus11￿$ or profession, to any speclal kntr*led8e or expwlence that tt Is reasonable to expect of a person artin8 in the COU￿ oftW kind of buslrw or profeskn. Trnstees Commlttee: The Trnstee5 Committee shall conslst of at least three thaflty trustees, conslsdn8 of not k55 than t¥ffj nor rmre than sbx appolnted trustees. and rM)t less than om more than three nomlnated trustees. Apart from the first charity trustees. every appolnted trustee must ￿ appointed by a rex*lution p￿ed at a properly convened M*￿n8 olthe charliy trustees. In selettin8 Indlvlduals for appdntment as appolnted charlty trustees. the chartty trustees must have re8ard toihe skllh, knowl* and exptrience needed forthe effectlve admlnbstratlon of the ao. The ch¥ity trustees must compty with the requirements of the CharIt￿S P£t 2011 with regard tothe keepln8 of accountlng records. to the preparatirm and smthny olststements of accounL ar¢d to th• preparatlon of annual reports afKI returns. The 5tstements of accounL reports and returns must be sent to the Charlty Commlssion. Twrdless ofthe income ofthe ao, within 10 months ofthe financlal year end. Buckland Memorial Hall Annual Report and Accounts for the year endlng 30 September 2025 Trustees Report l¢ontlnued) The charltytrustee5 may de*te any ofthelr ptywers orfvftrtlons toa or commlttees. and. If they do. they shall deterniine the temis and condrbon5 on whith the dele8akn Is mmk. The charity tn￿ mav #t al￿ tlme alter those tel￿ and conditions or revoke the dele8ation. Monogement Commlttee: The members of the Management Commlttee afe responslble for the day40• runnlng ofthe Memorfal Hall. Durln8 the year ended 30 September 2025. no member ofthe Trustee Commlttee or Mar￿eMent COM￿￿ttee recelved any remuneratlon for Ser¥￿S as a member of that Cornmiitee. The tharlty Irustees ￿11 make avallable ¢0 each new tharlty trnstee. on or bef￿e hls or herllrst appolntment: al a copy of the current ver510rt of thrs ¢onstitutb)n' and bl a ¢opy of the Cl￿5 latest Trustees. Annual Report and statement d aCC￿Nts. and cl a copy of the Yrustee Inductlon document The year ha5 seen a suttessful and grown8 trend In the hlrlr* of the hall to locals as well as parties from further afleld for the use ol all klnd5 of aCth￿leS Includln8 df•ma and sln8lng dasses. keep-fit and yoga a5 well as for larger group hl¢e5. Chlldren's parties are ¥ery popular at the hall throughout the summer and wknter months. Although the local B￿kland 5th001 ha5 reduced its dependence on the hall It contlnues to contribute by usln8 tt perh)dlcally for 8ames •nd other actlvStbe5. Whllst Fo85 akn make wd use of the hall for fvrth¢r fundralsSng events for the school. Thi5 year saw the first Buckland Festlval weekend comblnlw Villap Open G•rdens wlth the School Summer Fete takin8 place at the hall. The Wl ￿MaIn loyal supporters and use the hall not ontyfor thelr meetlngs but also thelr popular monthly coffee mornin85 and the Bu¢kland Kit¢hen has r)e¥er Ixen tr￿￿er. Although fundralslng has proven thallenglng for all charftles. the hall contlnues to attrart donatlons and artfve Involvement In initlatlves to raise money through the villa8e Christm•s urd as well as hall-based events such as the ever-popular qulz nlghL The year has alx) seen slgnfficant 1rywo¥eff￿ftts Sn the gmund malntenano as well as the up8radln8 of the Iwts and swltches. ¢ritlcal to keeplng everythlng ￿t and safe. We are very grateful to all the 8enerous cOntrib￿lOn$ frorn the local communlty ak￿& wlth the grnnts from the Charfty ofjohn SoLrthby & Other& Thè Management Commlttee wlll contlnue to opwate and pro¥ide a facilitylor us¢ by the local community. Buckland Memorial Hall Accounts for the year endlng 30 September 2025 Trustees Report (contlnued) A surplus of£27,972 wos recorded In the end￿ ao September 2025 whlch compares to a Surplus of £8.296 In the previous year. At 30 September 2025. total cash fvnd5 were £67537. Totsl Income d￿1￿ the current year was É47.n6. Hau h*e generated rece￿ of £11,893. a 12% Increase on the prlor year of £10.622. There were a s*nfficant rnber of prSvate hires of the hall. COu￿ed with the rewlar income from uttle Stars LSMT1£2,6711, R Bennevs PllJte>1£1.3501. Cambrian Ltaming l£1.215). Phys50 Ht1£8851 and Oeb5 Davles1£81XII. The Memorlal Hall beneffts from generous dona￿On$. all of whlch are greatty appreclated ar￿ enable knprovements to the bulldinifabrfc and facilrlies to be undertaken. Howe¥er. In the current year. the taklngs are notabty down at £320 compared wtth £1.654 In prlor year. Thls Is due to the non-repeat of the £l.CKX) from the parish Councll and the IKk of pr¢xeeds from the Bu¢kl•nd L•ke d•v. Incorne of £9.(MKI was recelved In the current year from the'Ct*arltyolJohn Southby & Others. to fund 8eneral operatlons and malntenance to alleviate the bjnlen ollundraising on the volunteers of the Memortal Hall and the local communlty. In addltlon to this the charity has 8enerou5ty pr￿Ided tr* Memorlal Hall wlth a £25,(1)O donatSon lor the renovatlon of the back of the sta8e in the main hall. Fundraisin8 a¢tlvitles were Consldwably down on last yearfs £1.654 at £1,146 net of dlr*¢t a$50clated costs Ixmas card prlfttin8 and shared proceeds wfth Mulberry Bush charltyl. It was malnty made up of £295 from the Qulz and £838 8ross from ihe Xm•s urds. Expendlturt.. Total operatlonal expendlture durini the Cufrent year was £19,764, a svbstsntlal Increase ¢ompared to £14,645 In the previous year. The Increase Is almost entlrdy due to the hliher malntenance costs Incurred during the year of É8.998 versus prlor year of £3,269. Essentlol electrlcal work and yound malntenano of £4,2(Xl were the maln contributors to the Increase. Day-to-day operatln8 expenses lell slightly. The maln rèason belng electrfclty and gas. at a comblnod total of £4,332 compared wfth prlor year of £4.868 resutted In a reduttion of £536. Appr￿d bythe Trustees Cornmlttee on X125 •KI swned on its behalf by: Mrs. Claire Conn01￿ (Trusteel Mrs. Nlcola stor￿ (frustee) Buckland Memorial Hall Accounts for the year endlng 30 September 2025 Independent Examinerfs Report to the Truste￿ of Buckland Memorfal Hall I report tothe tntstees M my examlnth ofthe xcounts of Buckland Memorlal Hall {the Charity) tof the year erthd 30 September 2025. As the tharlty tntstees of the Charlty. you are resport51ble for the prepar4tion of the acc*)unts In accordance wlth the requlrements of the Charitie5 Art 20111.the Ace). I report In ￿Pert of my examlnation ofthe tharivs •ccounts cathed out sectbon 145 ofthe 2011 Art and in carryin8 Out my examinatlon I have followed all the applicable dlfertlons given by the Charlty Comm55Ston under secifon 1451Sllbl of the Art. Ind•pendent ex•mlMrf% st•t•ffl•nt I have completed rny examklatlon. I confimi that no materlal matters have come to my attentlon In connertlon wlth the exaM1r￿tIOn gi￿nI Cause to believe that in any rnaterTral respert: l) accountln8 records were not kept kn re¥*d of the Charlty as requlred by secuon 130of ihe Act,. or 21 the accounts do not accord wlth those re￿rds. or 31 the a¢co¢Jnts do not comply w5th the applk•ble fequlr•ments concemln8 thè form and content of accounts set out In the Charlties (Accounts and Reports) Re8ulatSons 21N)8 other than •ny requlrement that the accounts Blve a true and falr vlew which 15 not a matter consldered as part of •n Independent examlnatlon. I have no concerns and have come across no other matters In connectlon wlth the examlnatlon to whlch attentlon should be drawn In thbs report In order to enable a proper undeTstandyi8 of the accounts to be re¥hed. Slined: Name: MrAndrew james. FCA Relevant profession•1 qualtllcaiion or membershlp of professlonal bodles: Fellow of the Instftute of Chartered Acc¢xxtsnts in EnBland & Wales. Moorgate Place, London. EC2R 6EA Buckland Memorlal Hall Accounts for the year endo￿ 30 September 2025 Statement of Recelpts & Payments 30 Sep 2024 Note Hall Hire Donatlons & Grft Ald Grant Income Fundrabsing Other 11.893 319 10,622 1.146 378 1,654 Tot*1 RK•lpts 47,n6 2U42 Enhancements & Improvements Malntenance & Repairs Pest contr¢1 Electrlc Gas W•ier Insurance Cleanlng Leases & leBal fees Website & muslc Ilcences her 18,998} 13021 12.3831 11,9491 1538 11,9591 12,9851 12501 1851 13151 13.2691 15491 12,8251 12,0431 18451 {1,8971 {2,7601 12501 11241 Total P•ym•nts qts,7641 27.gn 8296 Buckland Memorlal Hall Accounts for the year ending 30 September 2025 Statement of Assets & Llabllities 30 Sep 2024 Cash 67337 39.564 Tot•1 A•wts 67J37 Cash balances represent funds held in the bank that are immediately available. The Memtyial Hall operates one pflnclpal bank account. Withln that accoun( It alms to hold a minimum of £IO,LKXI •5 a res*rve for unforeseen events. The Memorlal Hall does not have any lo•￿. The accounts were approved by the Trusiees Cmimltteeon I I 26 20S•nd s18ned on its behalf Mrs, Cl•lre Connolty ITrvsteel Mrs. Nkda sioner (Trusteel Buckland Memorfal Hall Accounts for the year end1￿ 30 September 2025 Notes to the Accounts Note l- Hall Hlre 305•p 1024 Buckland School Toddler Groups Fltness Classes Ta￿e Tennis Club Weddlni Hlre Women'5 Instttute Funera15 Coundl Electlon5 Other Prlvate Hlre 1.215 657 23 445 590 320 350 6.29S 7th) 3,245 T•)tsl Illl Hlrn IU93 10ffi22 Note 2- Donatlans & Glft Ald 12vfflonth5 to eiKklan(J Parlsh Councll Bucwand lake open Day Private Donations 357 309 319 Total Don•tloM & Glft AI Buckland Memorlal Hall Accounts for the year endlng 30 September 2025 Notes to the Accounts (continued) Note 3- Grant Income losep >)25 Charity of john Soutw & Others- operations & malntenance grant Chadty of john Southby & Others- txilldlryq Improvements 8rant 25.m) Grnrt Note 4- Fundralsl 124nonthstt¥ 3OSep 2025 JO S•p 2024 ILK) Club Qulz Nl8ht Vlllage Christmas Card SPI￿ wlth Mulborry Bush School) Car Boot sale Rock & Roll Other Tolal Fundralth 295 810 838 456 210 98 13 All fvndralslng •b(y4e Is r*t of expendlture dlrettly Incurred to support the respectl¥e event. Buckland Memorlal Hall Accounts lor the year endlng 30 September 2024 Notes to the Accounts {contlnued) 30 Sep 2024 Chalrs and tsbles Boller Oven Kltchen decoratlon Radlator Replatement doors and ¥Andow5 Stale Improvements other Tot•1 Bulld1￿ ImpnYrtm• There have been no matsrlal Improvements In the year. Note 6- Malntenance & Repalrs 12-monts to 30 S•p 2025 124nonthsto 30 Sep 2024 Tol•l Mthn•nt• & Rwlfs Malntenance and le￿IrS include m*ntenance of the garden. 1ncludfj￿ tree