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2022-04-30-accounts

The Barnes Institute 15 East Street  Whitburn  Sunderland  SR6 7BY Email: info@thebarneswhitburn.org.uk Tel: 0191 340 0530 Mob: 07767 156 134 The Barnes Institute Whitburn

Charitable Incorporated Organisation 1161508

Financial Statements

For The Year Ended 30 April 2022

Registered Charity No. 1161508

The Barnes Institute Members of the Management Committee For the year ended 30 April 2022

The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 30 April 2022

Reference and Administrative Details

Charity No 1161508 Principal Office 15 East Street Whitburn Sunderland SR6 7BY Accountant Mark Thompson MAAT 42 Lesbury Road Heaton Newcastle upon Tyne NE6 5LB Bankers HSBC Bank Trustees Revd Ian Davies, Rector of Whitburn Parish Church, Chairman, 1st Trustee (historical position) Robert Bevan, Vice Chairman, Gym Facilitator Ronald Scott, Gym Facilitator Carol Shield, Secretary, Acting Treasurer Kathleen Callender, Minute Secretary Christine Buckham, Safeguarding Officer Fiona Currey, Health and Safety Officer Brenda Harper

Trustees Annual Report for Accounts and Charity Commission Annual Return 01 May 2021 to 30 April 2022

Reference and Administration Details, Structure, Governance and Management

The Barnes Institute completed its seventh full year as Charitable Incorporated Organisation 1161508 on 30 April 2022. The day-to-day running of the building remains the same, governed by the Constitution dated 01 May 2015 and manned by volunteer Trustees forming the management committee, all keen to see this precious community asset maintained and sustained for the benefit of those who own it – the residents of Whitburn and surrounding areas. The intrinsic value of the land and property, donated to the village by Mrs Eleanor Barnes in 1905, is between nine hundred thousand and a million pounds (£900,000 - £1,000,000).

Eight Trustees have continued in post during the full financial year. The Annual General Meeting was held on June 26th 2021, with the existing Trustees being unanimously re-elected, there being no nominations for election. We are blessed with enthusiastic users and volunteers but seem unable to encourage new nominees to consider undertaking management office. The current acting Treasurer keeps the books in good order and liaises with the independent examiner to produce annual accounts and hopes that the prospective new Treasurer will be in place soon, depending upon his work commitments.

In May 2021, we were still in COVID restrictions although children’s groups had been allowed to return to their activities since April 12th 2021. Adult groups were allowed to restart during May and full restrictions were lifted during July. The mass vaccination programme was well under way and deaths and serious cases of the virus were diminishing.

The regular small business Covid grants had maintained our finances in good order during the financial year 2020/21 so we have been able this year to feel secure that the gradual return of our day-to-day income would more than secure our usual expenses. There was no council tax to pay last year and that for 2021/22 was postponed until August.

Trustees

Revd Ian Davies, Rector of Whitburn Parish Church, Chairman, 1st Trustee (historical position) Robert Bevan, Vice Chairman, Gym Facilitator Ronald Scott, Gym Facilitator Carol Shield, Secretary, Acting Treasurer Kathleen Callender, Minute Secretary Christine Buckham, Safeguarding Officer Fiona Currey, Health and Safety Officer Brenda Harper

Advisers

Mark Thompson, Accounts Independent Examiner (2020 - )

The Trustees are indebted as always to the army of Barnes users and supporters who volunteer their physical assistance in times of need, raise money in various ways for Barnes upkeep and loyally keep its profile alive in Whitburn and surrounding areas.

Objectives, Activities, Achievements and Performance

The charitable objects are defined in the governing document as the provision and maintenance of a community centre for the use of the inhabitants of Whitburn without distinction of religious, political or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the said inhabitants.

Planning permission for complete window replacement over the next three years was applied and paid for in October 2021. It was granted with restrictions on 14th April 2022 (specific drawings of construction of all windows to be submitted prior to fitting). The fulfilment of this project will be a slow process and very dependent upon achieving substantial funding. Negotiations are currently in progress with The National Lottery for a major capital grant. TNL have asked for proof of ‘ownership’ of the land and building. We are not currently on the Land Registry as the Barnes Institute has never been bought or sold but this is currently being addressed by our solicitor. It is proving a long-winded bureaucratic exercise as much historic documentation must be studied and evaluated.

At the end of December 2021, Sonic Stitch vacated the Community Room, which was immediately re-tenanted by Angela’s Ark. Angela Avery is a trained teacher with veterinary nurse experience, who keeps a wide range of small animals and reptiles appropriately housed for educational and therapy purposes with groups of children and adults. She is a welcome addition to the Barnes Family.

During this accounting year, there has been continuous financial security and we have been able to:

Financial Review

In September, although the number of groups using the Barnes for their activities was still reduced, our loyal service users were delighted to be back. Income was regenerated by their regular rents, COVID 19 Restart Grant at the end of April 2021, an avalanche of children’s parties, a one-off Hospitality and Leisure Grant due to the escalation of Omicron early in 2022, restricted grants from East Shields & Whitburn CAF and The June King Fund. We have received the latter award specified for a Whitburn Charity via the Community Foundation every year since 2014, amounting in total to date to over £25,000. It has covered many useful aspects of repairs and renewals during that time. We hope that June King, an ardent fan of the Barnes Institute during her time in Whitburn, would be proud of the many improvements that her legacy has made possible.

On April 30[th] 2022, final day of the financial year, our now sole account (Barnes Charitable Account - see below) stood at: £45,545.36 . This tallies exactly with the balanced figures on the annual income/expense spreadsheets.

In the autumn of 2021, HSBC indicated that hitherto, ‘Community’ accounts would be changed to ‘Charitable’ accounts, attracting a service charge of £5 per month, with fees for paying in cash / cheques from November 1[st ] 2021. As a result, the No 2 Barnes account (used to ring fence our reserve and restricted grants for major capital upgrades) was closed and £15,295.01 transferred into the new Barnes Charitable account. Also £1,933.08 was transferred from the Festival Community account (active only in June and December for a day of special seasonal events coordinated by the Barnes Trustees) into the Barnes account to avoid paying the new charges. A separate column for Festival income and expenses has been inserted into the Barnes spreadsheets.

Insurance, utilities, telecoms and other essential expenses are negotiated each year to obtain the best deals. We retain a reserve of six months expenditure for emergencies but have minuted that, if necessary, this can be used for urgent maintenance or upgrades at the discretion of the Trustees.

Summary of May 2021 to April 2022

This completed financial year has been less stressful than 20/21 due to the return of ‘normal’ circumstances and the security of regular income. However, we remain grateful that our small business status attracted the government grants during the pandemic, which allowed us to commence 21/22 in a healthy financial state, having completed a much-needed comprehensive re-wire of the building. The Trustees constant concern is ensuring the safety of our service users at all times. The installation of a fully compliant Fire Protection system throughout the building in September 2021 has been this year’s satisfying major upgrade in this respect. Our immediate future plans are to address the rather inadequate ‘green’ aspects of the 1905 building, stage one of the complete window replacement project being the first priority in 2022/2023.

Declaration

The Trustees declare that they have approved the Trustees report above.

Signed

Carol L. Shield

Full Name….. Carol Linette Shield Position….. Secretary of Trustees, Acting Treasurer Date….. 30/04/2022

INDEPENDENT EXAMINER'S REPORT

Report to the The Barnes Institute trustees of

On accounts for
the year ended		 30 April 2022
Charity no
1161508
Respective The trustees of the organisation are responsible for the preparation of
responsibilities of accounts; they consider that an audit is not required for this year under
trustees and section 144(2) of the Charities Act 2011 and that an Independent
examiner Examination is needed.
It is my responsibility to
• examine the accounts (under section 145 of the 2011 Act),
• follow the procedures laid down in the General Directions given by the
Charity Commission (under section 145(5)(b) of the Act), and
• state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions
independent given by the Charity Commissioners. An examination includes a review of
examiner’s the accounting records kept by the charity and a comparison of the
statement accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently I do not express an audit opinion
on the accounts.
Independent In the course of my examination, no matter has come to my attention:
examiner's 1. which gives me reasonable cause to believe that in, any material
statement respect, the trustees have not met the requirements to ensure that:
• proper accounting records are kept (in accordance with section 130 of
the Act); and
• accounts are prepared which agree with the accounting records and
comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.

Signed:

Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB

Date: 14 February 2023

The Barnes Institute Statement Of Financial Activities For the year ended 30 April 2022

Incoming Resources
Notes
Donations
2.1
Charitable Activities
2.2
Other Trading Activities
2.3
Investment Income
Other Income
2.4
Total Incoming Resources
Resources Expended
Charitable Activities
3
Other Resources Expended
Total Resources Expended
Net income (expenditure) for the year
Net Movement Between Funds
Total Funds as at 1 May 2021
Total Funds as at 30 April 2022		 Unrestricted
Funds
726
21081
2943
24750
21992
314
22306
2444
0
843010
845454		 Restricted
Funds
4500
4500
4500
4500
0
0
0
0		 Total
Funds
2021
726
25581
2943
0
0
29250
26492
314
26806
2444
0
843010
845454		 Total
Funds
2020
4154
43352
2359
0
689
50554
48348
1232
49580
974
0
829178
830152

The Barnes Institute

Balance Sheet as at 30 April 2022

2022 2021
Notes £ £ £ £
Fixed Assets
Land & Buildings 800000 800000
Currents Assets
Debtors
Cash at bank and in hand 45454 43010
Current Liabilities
Net Current Assets 45454 43010
Net Assets 845454 843010
Funds 5
Restricted Funds 0 0
General Funds 845454 843010
Designated Funds
845454 843010
Approved by the Committee on 15th February 2023

and signed on their behalf:

Carol L. Shield

Carol L. Shield, Secretary, Acting Treasurer

Fiona Currey

Fiona Currey, Trustee

The Barnes Institute

Notes to the financial statements for the year ended 30 April 2022

1 Accounting Policies

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006

The Barnes Institute meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2 Grant receivable and local authority fees

Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods.

1.3 Donations & Other Income

All income is accounted for when it is received.

1.4 Funds

Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 12 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee.

1.5 Expenditure

All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.

1.6 Fixed Assets

The land and buildings are held by the Charity for charitable purposes, and will be revalued as needed.

2 Incoming Resources

**2.1 ** Donations 726
**2.2 ** Charitable Activities:
Grants Restricted
Community Foundation: June King Fund 4500
Grants Unrestricted:
East Shields and Whitburn Community Action Forum 500
Omicron Hospitality and Leisure Grant 2667
Other Income:
Shop Rent 3000
Gym 1115
Room Rental 13799
Total Charitable Activities 25581
**2.3 ** Other Trading Activities
General Fundraising 2943
Total Other Trading Activities 2943

2.4 Other Income

Total Incoming Resources 29250
3 Charitable Activities
Cleaning 3120
Utilities 2670
Repairs and Maintenance 2194
Telecoms 368
Licenses 243
Insurance 1359
Rates 520
Refurbishment 13664
Professional Services 1592
Covid 19 Costs 39
Festival Expenses 723
Total Charitable Activities 26492
Other Resources Expended 314
Total Expenditure 26806
4 Employees & Trustees
There were no employees during the year
No expenses were paid to trustees in the year.

5 Fund Year End Balances

Restricted Funds Balance Income Expend Transfer Balance
May-21 Apr-22
Community Foundation - June King Fund 4500 4500 0
Total 0 4500 4500 0 0