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2021-04-30-accounts

The Barnes Institute

15 East Street  Whitburn  Sunderland  SR6 7BY Email: info@thebarneswhitburn.org.uk ~~OO~~ clshield@talktalk.net Tel: 0191 340 0530 Mob: 07767 156 134 ~~oO~~ The Barnes Institute Whitburn

Charitable Incorporated Organisation 1161508

Financial Statements

For The Year Ended

30 April 2021

Registered Charity (CIO) No. 1161508

The Barnes Institute Members of the Management Committee For the year ended 30 April 2021

The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 30 April 2021

Reference and Administrative Details

Charity No 1161508
Principal Office 15 East Street
Whitburn
Sunderland
SR6 7BY
Accountant Mark Thompson MAAT
42 Lesbury Road
Heaton
Newcastle upon Tyne
NE6 5LB
Bankers HSBC Bank
Trustees Revd Ian Davies, Rector of Whitburn Parish Church,
Chairman, 1st Trustee (historical position)
Robert Bevan, Vice Chairman, Gym Facilitator
Ronald Scott, Gym Facilitator
Carol Shield, Secretary, Acting Treasurer
Kathleen Callender, Minute Secretary
Christine Buckham, Safeguarding Officer
Fiona Currey, Health and Safety Officer
Brenda Harper

Trustees Annual Report for Accounts and Charity Commission Annual Return 01 May 2020 to 30 April 2021

Reference and Administration Details, Structure, Governance and Management

The Barnes Institute completed its sixth full year as Charitable Incorporated Organisation 1161508 on 30 April 2021. The day-to-day running of the building remains the same, governed by the Constitution dated 01 May 2015 and manned by volunteer Trustees forming the management committee, all keen to see this precious community asset maintained and sustained for the benefit of those who own it – the residents of Whitburn and surrounding areas. The intrinsic value of the land and property, donated to the village by Mrs Eleanor Barnes in 1905, is between nine hundred thousand and a million pounds (£900,000 - £1,000,000).

There has been one changes of Trustee during the year: Gilbert Crossley resigned for personal reasons in April 2020 and has not been replaced. Eight Trustees have continued in post during the full financial year. There has been no Annual General Meeting this year but the next one is planned for June 26[th] 2021. We are blessed with enthusiastic users and volunteers but seem unable to encourage new nominees for management office. The acting Treasurer keeps the books in good order and liaises with the auditor to produce annual accounts. A new volunteer has expressed an interest in becoming Treasurer from May 1[st] 2021 and induction meetings with him

For most of the year, the Covid pandemic curtailed all activities in the Barnes Institute, causing its complete closure to the public for the first time ever, not even during the two World Wars. From the start of National Lockdown on March 23[rd] 2020, until the end of July, for the whole of November and from Christmas 2020 to April 12[th] 2021, the building was closed, except for regular security checks by Trustees. Restricted access with rigorous Covid security precautions in place was available to service users from August to October and during December, but natural reticence, practical concerns for safety and frequent national advice to restrict human interaction, resulted in very limited uptake. Following the government’s road map out of lockdown, children’s activities were allowed to restart from April 12[th] 2021 and did so with enthusiasm. Several established adult groups returned after May 17[th] , together with a new additions, Breathe Sound Bath, Mindfulness and Relaxation.

As we are rated as a small business, we have been privileged to receive local authority COVID grants and council tax (small business rates) concessions throughout the financial year. An initial grant of £10,000 in April 2020 and further regular payments until April 2021 have more than covered our usual day-to-day expenses. There was no council tax to pay this year and that for 2021/22 has been postponed until July 2021.

Trustees

Revd Ian Davies, Rector of Whitburn Parish Church, Chairman, 1[st] Trustee (historical position) Robert Bevan, Vice Chairman, Gym Facilitator Ronald Scott, Gym Facilitator Carol Shield, Secretary, Acting Treasurer Kathleen Callender, Minute Secretary Christine Buckham, Safeguarding Officer Fiona Currey, Health and Safety Officer Brenda Harper Gilbert Crossley (resigned April 2020)

Advisers

Kate Tully, Financial Advisor, Accounts Independent Examiner (2014 to 2019) Mark Thompson, Accounts Independent Examiner (2020 - )

The Trustees are indebted as always to the army of Barnes users and supporters who volunteer their physical assistance in times of need, raise money in various ways for Barnes upkeep and loyally keep its profile alive in Whitburn and surrounding areas.

Objectives and Activities

The charitable objects are defined in the governing document as the provision and maintenance of a community centre for the use of the inhabitants of Whitburn without distinction of religious, political or other opinions, including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupations, with the object of improving the conditions of life for the said inhabitants.

At the start of lockdown in March, Kids Club Community set up a permitted regime of routine care in the Barnes Institute for the children of key workers. This continued in an ad hoc and very reduced capacity until the end of the school summer term. This organisation has since found more appropriate accommodation, due to the fact that sharing the building had become a logistical problem at times and they required their own suitably-sized outdoor space to further their activities.

All other activities ceased until towards the end of July, when we established a Covid secure environment in the building with PPE equipment, hand sanitising stations, risk assessments, instruction posters regarding the wearing of face coverings, social distancing, use of entrances exits, toilets, etc. We were able to give all our returning groups a five-week period without room fees, but uptake was very limited due to difficulty in following the government’s rules and guidelines for safe practice in community centres. The November lockdown was followed by brief respite in December, significantly marred by the rapidly increasing spread of the virus and drastically halted again just before Christmas.

Unfortunately, we were unable to hold Whitburn annual Summer and Winter Festivals, or to accommodate our usual local non-profit organisations for their time-to-time meetings and fund-raising activities.

We can only hope that our established wide range of activities for all ages, will resume gradually during 2021/2022 and become a stable source of income again. Luckily finances were in good order in May 2020, augmented by the first payment of the Local Authority grant. This somewhat allayed fears that the prospect of a prolonged lockdown might have a detrimental effect upon the upkeep of the Institute.

Achievements and Performance

Our major concern during the year was that the routine maintenance aspect of our charitable purpose might be impossible due to lack of funds. This proved to be groundless as we were awarded a grant of £10,000 by the National Lottery, sponsored by the Government’s Coronavirus Community Support Fund specifically to ensure that the Barnes Institute would be able to re-open safely when it was possible to do so. Various other third sector grants, itemised below, enabled us to carry out further capital renewals, one of which was a major emergency repair/structural replacement. Throughout the year we have been able to:

Financial Review

During this accounting year, there has been continuous financial security despite erratic and limited room hire.

Successful third sector bids for specific funding this year have been to:

Summary of May 2020 to April 2021

Despite the gloomy prospect of limited income at the beginning of the year, small business financial grants from STMBC (via UK Government) and various third sector grants have enabled us to pay all necessary bills, maintain and upgrade the building, provide COVID secure premises for groups during erratic times of restricted opening and anticipate successful return to ‘normality’ as the constraints of the pandemic diminish, hopefully to nil.

Declaration

The Trustees declare that they have approved the Trustees report above.

Signed

Carol L. Shield

Full Name…... Carol Linette Shield Position…... Secretary of Trustees, Acting Treasurer Date…... 30/04/2021

INDEPENDENT EXAMINER'S REPORT

Report to the
trustees of		 The Barnes Institute
On accounts for
the year ended		 30 April 2021
Charity no
1161508
Respective The trustees of the organisation are responsible for the preparation of
responsibilities of accounts; they consider that an audit is not required for this year under
trustees and section 144(2) of the Charities Act 2011 and that an Independent
examiner Examination is needed.
It is my responsibility to
• examine the accounts (under section 145 of the 2011 Act),
• follow the procedures laid down in the General Directions given by the
Charity Commission (under section 145(5)(b) of the Act), and
• state whether particular matters have come to my attention.
Basis of My examination was carried out in accordance with General Directions
independent given by the Charity Commissioners. An examination includes a review of
examiner’s the accounting records kept by the charity and a comparison of the
statement accounts presented with those records. It also includes consideration of
any unusual items or disclosures in the accounts, and seeking
explanations from the trustees concerning any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently I do not express an audit opinion
on the accounts.
Independent In the course of my examination, no matter has come to my attention:
examiner's 1. which gives me reasonable cause to believe that in, any material
statement respect, the trustees have not met the requirements to ensure that:
• proper accounting records are kept (in accordance with section 130 of
the Act); and
• accounts are prepared which agree with the accounting records and
comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.

Signed: Meoea Date: 14 February 2022

Name: Mark Thompson MAAT Address: 42 Lesbury Road Newcastle NE6 5LB

The Barnes Institute Statement Of Financial Activities For the year ended 30 April 2021

Incoming Resources
Notes
Total Incoming Resources
Resources Expended
Total Resources Expended
Net income (expenditure) for the year
Net Movement Between Funds
Total Funds as at 1 May 2020
Total Funds as at 30 April 2021
Donations
2.1
Charitable Activities
2.2
Other Trading Activities
2.3
Investment Income
Other Income
2.4
Charitable Activities
3
Other Resources Expended		 Unrestricted
Funds
47549
39291
8258
3700
831052
843010
468
46552
529
38677
614		 15030
15030
11330
11330
3700
-3700
0
0
Restricted
Funds		 62579
50621
11958
0
831052
843010
Total
Funds
2021
468
61582
529
0
0
50007
614		 Total
Funds
2020
4154
43352
2359
0
689
50554
48348
1232
49580
974
0
829178
830152

The Barnes Institute

Balance Sheet as at 30 April 2021

2021 2020
Notes £ £ £ £
Fixed Assets
Land & Buildings 800000 800000
Currents Assets
Debtors
Cash at bank and in hand 43010 31052
Current Liabilities
Net Current Assets 43010 31052
Net Assets 843010 831052
Funds 5
Restricted Funds 0 0
General Funds 843010 831052
Designated Funds
843010 831052

Approved by the Committee on 15th February 2022

and signed on their behalf:

Carol L. Shield

Carol L. Shield, Secretary, Acting Treasurer

Fiona Currey Fiona Currey, Trustee

The Barnes Institute

Notes to the financial statements for the year ended 30 April 2021

1 Accounting Policies

1.1 Basis of preparation of accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006

The Barnes Institute meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

1.2 Grant receivable and local authority fees

Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods.

1.3 Donations & Other Income

All income is accounted for when it is received.

1.4 Funds

Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 12 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee.

1.5 Expenditure

All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.

1.6 Fixed Assets

The land and buildings are held by the Charity for charitable purposes, and will be revalued as needed.

2 Incoming Resources

2.1 Donations
Donations 468
Charitable Activities:
Grants Restricted
Community Foundation: June King Award (2020/21) 3700
Community Foundation: June King Award 3480
Community Foundation (Willan 1989 Charitable Trust) 7850
Grants Unrestricted:
COVID-19 Response Gov.UK (Community TNL Grant) 10000
Sir James Knott Trust 7850
South Tyneside Council (Small Business Grant) 20685
Other Income:
Shop Rent 3000
Gym 800
Room Rental 4217
Total Charitable Activities 61582

2.2 Charitable Activities:

2.3 Other Trading Activities General Fundraising 529 Total Other Trading Activities 529 2.4 Other Income Total Incoming Resources 62579

3 Charitable Activities
Cleaning 2020
Utilities 3175
Repairs and Maintenance 1061
Telecoms 538
Licenses 923
Insurance 1907
Rates
Refurbishment 39356
Professional Services 300
Covid 19 Costs 727
Total Charitable Activities 50007
Other Resources Expended 614
Total Expenditure 50621

4 Employees & Trustees There were no employees during the year No expenses were paid to trustees in the year.

Restricted Funds Balance Income Expend Transfer Balance
May-20 Apr-21
Willan 1989 Charitable Trust 7850 7850 0
Community Foundation June King Fund 7180 3480 -3700 0
Total 0 15030 11330 -3700 0

Note: £3,700 June King Fund expenditure was accounted for in the previous financial year.