Charity Registration No. 1161482 INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO LEGAL AND ADMINISTRATIVE INFORMATION Trustees Peter Balchelor OBE Adnan Bonnett Jim Donnell Jcnnifer Fe- Hon. Treaiui¥i John Galvin MBE- Hon. Secretary Helen Hodey Lilian Hunter BEM Chairman Tom O'connor Teresa Ravenscroft Paul Wlsbey Charlty number 1161482 Prlnclpal address 7 High Street Ingatestone E55ex CM4 9Fn Independent examln¢r Rural Community Council of Essex Threshelfords Business Park Inworth Road Feeriiiy Essex COS 9SE Bankers The C(Foperative Bank PO Box 250 Skelmersdale N8 6Wt
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO CONTENTS Page Trustees, report Independent examinerfs report Statement of flnanclal activities Statement of financial position Notes to the financial statements 8-14
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 The Trustees present their report and accounts for Ihe year ended 301h September 2024. The accounts for Ingatestone & Fryerning Community Association CIO IIFCA CIO) have been preptsred in accordancc with thc accounting policiea ?et out in not¢ 1 to thc aGGount3 and comply with the charity's goveming document, the Charities Act 2011, and the Slalement of Recommended Practice "Accounb'ng and Reporting by Charities" for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued in July 2014. Objectives and actlvltles The objective5 of the Association are- al lo promote the benefit of the inhabilanls of Ingaleslone and Fryerning and the nelgnbourhood iogetner delined by the parish boundaries of Ingatestone and Fryerning without distinction of sex, sexual orienlalion, race or of polili¢al. religious or other opinions by associating together the said inhabitants and loc81 aulhorilies. voluntary and other organisalions in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and leisure-lime occupation with the object of improving the conditions of life for the Said inhabilanls", bl lo establish or secure the establishment of a community centre and the Fryerning Parish Room IFPRI and lo maintain and manage the same Iwhelher alone or in co-operation with any local authority or other person or body) in furtherance of these obj'ectives. Our community hall and rooms provide a valuable educational and recreational SOurce lo all in our local community. In addition lo a Club bar and a snooker room, a wide variety of activities are organised and lake place from our Community Centre and FPR. The community halls and meeting rooms are available for use by local groups and or9ani?ations. The facilities have i¥11 u>rd by yioupb ds varled as the local opera group and the angling club as well as commercially operated exercise and dance groups. Local Tennis and Bowling Clubs operate from courts and green In the grounds of the Community Cenlre. The Trustees confimi that they have sought lo comply with Ihe duty in section 17 of the Charities Act 2011 to have due regard lo the Charity Commission's general guidance on public benefit. They have agreed to refer lo the guidance when planning their future activities and making management decisions. In particular, the Trustees will consider how planned activities will deliver public benefit that acrdS with the aims and obj'ectives they have set.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT (CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2024 Achievements and perfonnance Membership numbers in 2024 have levelled off after gizeable increases over the previous few years. Membershlp category 2023-24 ¢hange +20 -36 2024" 2023 2022 2021 2020 Individuals Couples (number of people) Concessions 209 231 226 332 314 207 923 204 936 236 789 218 717 229 686 -13 .2024 member¥hip figures as ul 31" OLIV Membership fees for 2024, drfferentialed bets¥een members and exists'ng members, were £211£16 for an individual, £171£12 for a concession and £331£23 for a couple. Members of affiliated groups pay £11. Our weekly Tuesday coffee mornings have gone from strength to strength. Under the stewardship of Li2 Clark and a team of willing volunteers these sessions provide a welcoming atmosphere regularly attracling 60 or more. O¢ca5ional visits from community Police Officers and others are helping develop a strong community spirit. Our Communily Cinema, wlh monthly films also attracts an increasingly dis¢eming and appreciative audience. A total of 485 attended films in the 12 months to September 2024. Monthly Bingo has been in place for a year now attracts'ng a loyal following. Notwilhslanding our limited resour¢es we also organi5ed the indoor part of the village Chrislrnas Mafkel including Father Christmas. Further successful events included in March a George Michael Iribute. In we host&J a Nh1 at the MU81$ and Octotef saw Abb8 Revival tribute. Our improving financial position has allowed us to embark on a range of improvements lo the Community Cenlre. A section of the car park has been replaced in the summer. The snooker tables have been recovered and many of the chairs in the bar have been replaced. We proFX)se to replace the banquette sealing as well. New wifi is in plaee. We've also renewed several items of electrical equipment such as fridges as part of our move to raduce oui energy consumption. Our biggest priorily is to carry out much-needed repairs io the orNJinal roof which dales back 10 1888 and the feature cupola. We are assessing quotes and aim for this work to be carried out in 2025.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 We are investigating other imwovements at th8 Centre such as the heating and cooling systems. At Fiy¥iiiiiiy Pdfflbli ftooffl repalrs nave been maue 10 tne root and a new porch has been installed. Flnanclal review IFCA CIO had income during the year lolallino £221.841 12023- £197.7721. an Incre2sÈ of 12D/o. The main reasons for the higher income are a) increased usage of the facilities, bl several successful fundraising events. and c) improved car park enforcement. Expenditure for the year was a150 higher than last year al £158,26912023 £134,602). an increase of 18OA. There are a number of reasons for the increased expenditure, includino reDlacino the front e.ntranrs*. nf FPR with a new oak framg and doors, resurfacing part of the car park and increased utility cosls. The nel surplus for Ihe year was £63,572, which 15 very gimilar lo the previous year's £63.170. IFCA CIO has accumulated funds, equivalent to its net assets, of £593,645 to carry fomord at JO septe1711 2024 (2023 - £530.0731. These lunos are to be used lo continue lo fund the future activities of the Community Association. Al the end of the financial year IFCA CIO had free reserves of £157.89412023- £89,361). Approximately £30k ol the free reserves are allocated lo FPR, with the remainder aiiocaied to Ingaleslone. Our reserves policy stales Ihal we will always keep a minimum of three months, expenditure in free reserves, with any eXsS being put towards planned improvement projects. Three months, expenditure equates lo £36,061 for 2024, leaving £121,833 as residual free reserves. Significant expenditure is planned in the near lemi (including roof repairs and replacement of sealinq in the bar) which exceeds the amniint c(trrenlly held in residual free reseNes. The Trustees confirm that they have revlewed the major risks to which the charity is exposed and are satisfied that appropriate action has been taken to mitigate those risks. Structure, governance and management IFCA ha5 operated as a Charitable Incorporated Organisation(CIOI, Charity Number 1161482 since 2014 when a new conslilulion was adopted. Trustees are appointed from the membership and one may be nominated by aach affiliated group. There are currently four affiliated groups, namely Ingalestone and Fryerning Tennis Club, Ingaleslone 8owling Club, Ingaleslone Musical and Operetta Group. and Young Expressions. At every annual general meeting one-third of the charity trustees are required to retire in rotation, bul are eligible for re-appoinlmenl.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 There are currently 10 Iruslees. Trustees meet monthly to consider management, finance. heatth and safety and other issues as needed. Agendas, notes and action reports are prepared in respect of each meeting. This year the IFCA has adopted a reserves policy, a Volunieering policy ana several sian an(J users have undergone First Aid training. Following a Building Survey and a visrt from the Essex Fire Prevention Officer a prioritised plan of works has been developed. The trustees who have Seed during the financial year 2023124 are.. Peter Balchelor OBE Adrian Bonnett Jim Donnell J¥rii iilei Fuwle John Galvin MBE Helen Hodey Lilian Hunter BEM Tom O'connor Teresa Ravenscroft Paul Wisbey Trustee I&F BovAing Club Trustee I&F Tennis Club Trustee Ingatestone Musical &Operetta Group Hon. Ta5Ter Hon. Secretary Trustee Young Expressions (from 16th February 20241 Chairman Trusle Truslee Truslee The make-up of the Iru$tee5 has remained the same as the previous year which is the largest number of irusiees ai one lime since Ihe IFLA CIO was sel up. This is providing stability and a good mix of skills and experiences that will hopefully ensufy the continued future good management of the Cgntre ond Fryeming Parish Room. We remain grateful that we lunclion through an effective adminislration team led by Centre cOrdinal0r Claire Staples along with Jacky Craythorne and Karen Raymenl. In addition we have Ken Craythorne {carelaker services), Liz Clarf( (coffee momingsl and we use the technical services of Steve BearpaTk. No HonnrAry C)ffir.p.r nr any other p•rson eonn•ct•d wilh Ih•m. received romuncration from the IFCA, apart frorn reasonable reimbursement of out-of-pocket expenses. The Trustees, report was approved by the Board of Trustees. Llllan Hunter- Chaimian Dated Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF INGATESTONE & FRYERNING COMMUNITY ASSOCIAION CIO I report to the Trustees on my examination of the financial statements of Ingateslone & Fryerning Community Association CIO (the eharityl for the year ended 30 September 2024. Re8pon$lbllltlgs and bas18 of report As the Trustees of the ehanly you are responsible for the preparation of the a¢¢ounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity's financial statements Carried out under section 145 of the Act and in carrying out my examination I have followed all the appli¢able Directions given by the Charity Commission under section 14515llbl of the Act. Ind•ndent èxamlnee• •latemfrnt I have completed my examination. I confirm that no matenal mallers have come to my attention in connection with the examination which give8 me cause lo believe that. in any material respect.. the accounting records were not kept in accordance wtth section 130 of the Act.. or the accounts did not accord with the accounting record$; or the accounts did not comply with the applicable requirements conceming the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examinallon. I have no concems and have come across no other mallers in connection with the examination to which allenlion should be drawn in this report in order to enable a Proper undersian(Jing 01 tne accounls lo be reached. JzLkn Janet E Stobart FCCA RCCE House Threghelfords Bu#ineJs Park Inworth Road Feering Essex COS 9SE
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2024 Deslgnated Funds Totsl 2024 Total 2023 Ingate$tone Fryeming Not• In and en ents Donations Charitable a¢ti¥it Interest received Fundraising Income 3.700 170.186 3.141 20,367 1,130 12.557 4,830 2,112 182.743 170,421 3.141 394 31,127 24.845 10,760 Total Incom• and endornnts 197.394 24,447 221,841 197,772 Ex end Charitable auivrti&s Raising funds 121.040 9.992 22.825 4.033 379 144.244 121,128 14,025 13.474 Total •xpendltur• 131,032 26,858 379 156,269 134,602 Net Incomell•xpensel for the ygar i net movomènt In funds &8,362 12.4111 {379) 63,572 83,170 Fund balarces al 1 O¢lot)er 2023 491.406 38.286 379 530,073 488,903 Fund balanc•8 at 30 Septomber 2024 557.770 35,875 593,645 530,073 The slalement of fi'nancial activrtie5 indudes all gains and losses recognised in the year. All income and expenditure derive from continuing actwilies.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL POSITION AS AT 30 SEPTEMBER 2024 2024 2023 Note Flxed a59ets Tangible assets 10 435,751 440.333 Curronl ••s1• Debtors Cash at bank and in hand 9.935 164,865 8,688 103,494 174,800 112,182 crltOrS. amountj fAlllno di1• thIn onts year 12 118,9C61 122,4421 Net current ass•ts 157.894 89.740 N•t a8SelS 593,645 530,073 Charlty funds Fryerning Parish Room des¢gnated fvnd Fryrning Parish RMM IFCA CIO i8tsJned resevvg8 13 379 35.876 557.770 491,408 593,645 530,073 Lilian Hunter- Chairman Trusteo Jennrfer Fovle- Hon. Treasurer Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 Basis of preparation Basis of Accountlng These accounts have been prepared urnler the historical cosl convention wth items recognised al cost or transaction value unless otherwise slated in the relevant note{s) lo these accounts. The accounts have been prepared in accordance with the charty'5 governing do¢umenl, the Charities Act 2011, and the Statement of Recommended Practice"Accounling and Reporting by Charities for charities prepaiiiiy Ilieii LLuu{ltb iii accor(Jance th Ihe Finan¢ial Reponing Standard applicable in the UK and Republic of Ireland {FRS 102} issued on 16 July 2014. The Charity constitutes a Public Benefit Enlty as defined by FRS 102. The charity has taken advantage oflhe provisions in the Slalement of Recommended Practice for charities applying FRS 102 UFKlale Bulletin 1 not to Prepare a Statement of Cash Flows. Golng concem Al the lime of approving the aunIs, the Trusiees have a reasonable expectation that the charity has adequate resources lo ¢onlinue in operational existence for the foreseeable future. Thus, the Trustees continue to adopt the going conc•m basis of aetountino in prp.Darino tha accounts, Change of ac¢ountlng poll¢y The accounts present a true and fair and no changes have btsn made to the accounting policies adopted in note 2. Changes to accountlng e8tlmats8 No changes to accounting eslimales have occurred in the reFQrting period, Materlal prlor year error¥ No material prior year errors have been entsfied In the reporting period. A¢¢ountlng pollcles Incomo Income is recognised in the Slaternenl of Financial Activities when al the charity becomes enlilled lo the resources, bl il is more likely than not Ihatthe trustees will receive the resources, and c} the monetary value can be measured wth Sufficient reliabilrty. Grants and donations are onty included in the Statement of Financial ActNrties when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP). The charity has not received any government grants in the reporting period. In the casa of performance related grants, income 15 only recognised lo the extent that the charity has provided the specrfied goods or services as enlillement lo the grant only occurs when the perfomiance related condrtions are met (5.16 FRS 102 SORPI
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 Gift Atd receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amounl recovered on a donation is considered to be part of that gfft and is treated as an addition to the same fund as the inrtial donation unless the donor or the teffns of the appeal have specified otherwise. Expenditure and liabilitSes Liabilities are recognised where rt is more likely than not that there is a legal or constructive obligation committing the charity to pay oul resources and the amount of the obligation Can be measured with rKta&nn8hl• certainty. Tangible fixed assets Tangible fixed assets are inrtialty measured al Cost and subsequently mea$ur6d at cost less depreciation and any impaim)enl losses. Depreciation is recognised lo write off the cost of assets over thr usefvl lives on the following bases.. Land and buildings Fixtures, ffttings and equipment Fryefning Parish Room assets 20Vo Straight line per annum The gain or loss arising on the disposal ol an asset is determined as the drfference beeen the sale prOedS and the carrying value of the asset and is recognised in net income I expenditure for the year At each reporting end dale, the charty reviews the carrying amounts of rts tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset Is estimated in order to determine the extent of the impairment loss (if any). 20% Slraiqht line per annum
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 3 Charltable actlvttbès Income Totsl 2024 Total 2023 Ingatestone Fryemlng Letting$ Billiards and snooker Rent receivable Coi y¥iK IriEom¢ Svbs¢rip¢ions Attilialion fees 26.789 9.583 49.192 11.44LI 12,922 12.557 39.326 9.583 49.192 71,440 12,922 280 31.469 8,076 46,944 64.690 18.962 280 Charrtabl8 a¢tNilies 170.11 182,743 170,421 For th• yr onded 30 S•pigmb•r 2023 181.479 8,942 170,421 FundraSslng surplus Total 2024 Total 2023 IngateBton• Fry•rnlng Fundraising income Fundraisin9 expgnse8 20,387 19,9921 10,760 31,127 14,0331 114,0251 24,845 113.4741 Fundralslng •¢t1vIoI Surplus 10,375 6.727 17.102 11,371 For th• year end 30 September 2023 5,156 6.215 11.371 io
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 5 Charltsble activitios Expenditure 2024 2023 Staff costs Inole 81 DepCiatIon and Jmpairrnenl Priiilii)y, Oli ¥l¢illunery Computer and websrte Telephone Licence lees 8nd subs¢ripbon$ A¢counlancy 40.048 8,326 34,872 8.219 545 658 1,204 1,681 395 4,181 27,509 11.750 218 3,007 810 1,437 7,382 3.600 340 484 12,340 510 893 1,444 1,774 387 4,30 32,025 20.362 LKJht. h8al and water Repairs and maintenan Inote 61 Grant expenditure Reluse and cleaning Bu$in•6È rat•B B8nk loan interest Card processing fees Legal anfj profeSsn01 fee8 Membership cosls Sundry expenses Fryerning expgnses excluding Llepreciati¢)n (note 7) Church Green Projed desgnaled fund 2,945 717 8,032 418 366 20,852 379 144,244 121,128 Analys18 by fund Ingaieslone Fryerning Parish Rc4)m Church GrÈÈn Prniprt dp4ionatod {not• 131 121.040 22.825 370 1C6,314 14,304 510 144,244 121.128 li
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 6 RepaiTr and maint6nan¢e 2024 2023 C8r park maintenance Office madiine rnaintenan Prernis&s expenditure Snooker room mainlenanca Othor 9cncr•l itoms 6,243 $54 5,360 1.860 0,345 1.114 495 5,947 4,194 20,362 11.750 7 Fryernlng Parl8h Room- èxpendhur• 2024 2023 General premises expenses lexcluding deprecia1) Insurance Secretarial ana adminisiratth) expen¥e8 17.578 876 2,400 9,212 2,280 20,852 12.340 8 Employe•s 2024 Num1 2023 Number Number of employ••# The average monthly numbèr of 8mployee5 during the year w88.. Stsff costs 2024 2023 Wages, salaries and rèlated costs Less". FPR contrtbutlon 42.448 12.4001 37,152 12.2801 40,048 34.872 12
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 9 Trust3 None ol Ihe Twstees lor any persons connected wrth them) receNed any remuner8bon during the year. 10 Tanglble Ilxed asaèts Land and bulldlng¥ Flxtures. fittlngs and •qulpment Fryèrnlng Parl$h Room assets Total Cost Al 1 Oclob8f 2023 446.839 71.759 J. 144 13.6411 18,385 536,963 3.744 13,$411 Addition¥ Disposals AI 30 September 2024 446.839 71.862 18,365 537,068 DeprectKIn and Impalnn•nt Al l October 2023 DeprlatIOn Charged in ye DIspo8als 30.407 55,160 6.353 13.6411 11,063 1,973 96,630 8.326 13.6411 AI 30 Seplembef 2024 30,407 57.872 13.038 101,315 Carrylng amount At 30 September 2024 416,432 13,990 5,329 435.751 At 30 September 2023 416,432 16,599 7.302 440,333 11 D¢btors.' amounts falllno due nn• y•ar 2024 2023 Trade debtors Prepayments arKI aCCrl IrrMe 4,747 5,188 3,587 5,101 9,935 8,688 13
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 12 Cr8(Jltots.' amounts falling due within ong year 2024 2023 Other laxalion and social secunty Payments rtteive(J on acco( Trade creditors Accrued exp¢nse5 Deferred incom• 348 475 1.278 3.018 12.264 5.064 4.744 11,499 16.906 22,442 13 Fryern5ng P¥rlsh Room Deslgnated Fund The Fryerning Parish Room de$ign8ted lund was established Io separate fun¢J$ raised specifically for the Church Green project. This 1$ the triang1& al the top of Fryerning Lane which Inelud•B the 9rotht Jubiloo Oak whieh wa¥ planted tu wtiiiieiiiui¥¢e ¢he silver Jublle8 of King George V. The fund had an ¢)pening balance at 1* Odober 2023 of £379 and during Ihe year spending on gardening and general m8intenan¢e was in excess ol this amount. The designated fund i¥ therefore now depleted and going forward th& maintenance ol Ihis area will be funded through general FPR fundraising actsvilies. 14
Charity Registration No. 1161482 INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO LEGAL AND ADMINISTRATIVE INFORMATION Trustees Peter Balchelor OBE Adnan Bonnett Jim Donnell Jcnnifer Fe- Hon. Treaiui¥i John Galvin MBE- Hon. Secretary Helen Hodey Lilian Hunter BEM Chairman Tom O'connor Teresa Ravenscroft Paul Wlsbey Charlty number 1161482 Prlnclpal address 7 High Street Ingatestone E55ex CM4 9Fn Independent examln¢r Rural Community Council of Essex Threshelfords Business Park Inworth Road Feeriiiy Essex COS 9SE Bankers The C(Foperative Bank PO Box 250 Skelmersdale N8 6Wt
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO CONTENTS Page Trustees, report Independent examinerfs report Statement of flnanclal activities Statement of financial position Notes to the financial statements 8-14
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 The Trustees present their report and accounts for Ihe year ended 301h September 2024. The accounts for Ingatestone & Fryerning Community Association CIO IIFCA CIO) have been preptsred in accordancc with thc accounting policiea ?et out in not¢ 1 to thc aGGount3 and comply with the charity's goveming document, the Charities Act 2011, and the Slalement of Recommended Practice "Accounb'ng and Reporting by Charities" for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued in July 2014. Objectives and actlvltles The objective5 of the Association are- al lo promote the benefit of the inhabilanls of Ingaleslone and Fryerning and the nelgnbourhood iogetner delined by the parish boundaries of Ingatestone and Fryerning without distinction of sex, sexual orienlalion, race or of polili¢al. religious or other opinions by associating together the said inhabitants and loc81 aulhorilies. voluntary and other organisalions in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and leisure-lime occupation with the object of improving the conditions of life for the Said inhabilanls", bl lo establish or secure the establishment of a community centre and the Fryerning Parish Room IFPRI and lo maintain and manage the same Iwhelher alone or in co-operation with any local authority or other person or body) in furtherance of these obj'ectives. Our community hall and rooms provide a valuable educational and recreational SOurce lo all in our local community. In addition lo a Club bar and a snooker room, a wide variety of activities are organised and lake place from our Community Centre and FPR. The community halls and meeting rooms are available for use by local groups and or9ani?ations. The facilities have i¥11 u>rd by yioupb ds varled as the local opera group and the angling club as well as commercially operated exercise and dance groups. Local Tennis and Bowling Clubs operate from courts and green In the grounds of the Community Cenlre. The Trustees confimi that they have sought lo comply with Ihe duty in section 17 of the Charities Act 2011 to have due regard lo the Charity Commission's general guidance on public benefit. They have agreed to refer lo the guidance when planning their future activities and making management decisions. In particular, the Trustees will consider how planned activities will deliver public benefit that acrdS with the aims and obj'ectives they have set.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT (CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2024 Achievements and perfonnance Membership numbers in 2024 have levelled off after gizeable increases over the previous few years. Membershlp category 2023-24 ¢hange +20 -36 2024" 2023 2022 2021 2020 Individuals Couples (number of people) Concessions 209 231 226 332 314 207 923 204 936 236 789 218 717 229 686 -13 .2024 member¥hip figures as ul 31" OLIV Membership fees for 2024, drfferentialed bets¥een members and exists'ng members, were £211£16 for an individual, £171£12 for a concession and £331£23 for a couple. Members of affiliated groups pay £11. Our weekly Tuesday coffee mornings have gone from strength to strength. Under the stewardship of Li2 Clark and a team of willing volunteers these sessions provide a welcoming atmosphere regularly attracling 60 or more. O¢ca5ional visits from community Police Officers and others are helping develop a strong community spirit. Our Communily Cinema, wlh monthly films also attracts an increasingly dis¢eming and appreciative audience. A total of 485 attended films in the 12 months to September 2024. Monthly Bingo has been in place for a year now attracts'ng a loyal following. Notwilhslanding our limited resour¢es we also organi5ed the indoor part of the village Chrislrnas Mafkel including Father Christmas. Further successful events included in March a George Michael Iribute. In we host&J a Nh1 at the MU81$ and Octotef saw Abb8 Revival tribute. Our improving financial position has allowed us to embark on a range of improvements lo the Community Cenlre. A section of the car park has been replaced in the summer. The snooker tables have been recovered and many of the chairs in the bar have been replaced. We proFX)se to replace the banquette sealing as well. New wifi is in plaee. We've also renewed several items of electrical equipment such as fridges as part of our move to raduce oui energy consumption. Our biggest priorily is to carry out much-needed repairs io the orNJinal roof which dales back 10 1888 and the feature cupola. We are assessing quotes and aim for this work to be carried out in 2025.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 We are investigating other imwovements at th8 Centre such as the heating and cooling systems. At Fiy¥iiiiiiy Pdfflbli ftooffl repalrs nave been maue 10 tne root and a new porch has been installed. Flnanclal review IFCA CIO had income during the year lolallino £221.841 12023- £197.7721. an Incre2sÈ of 12D/o. The main reasons for the higher income are a) increased usage of the facilities, bl several successful fundraising events. and c) improved car park enforcement. Expenditure for the year was a150 higher than last year al £158,26912023 £134,602). an increase of 18OA. There are a number of reasons for the increased expenditure, includino reDlacino the front e.ntranrs*. nf FPR with a new oak framg and doors, resurfacing part of the car park and increased utility cosls. The nel surplus for Ihe year was £63,572, which 15 very gimilar lo the previous year's £63.170. IFCA CIO has accumulated funds, equivalent to its net assets, of £593,645 to carry fomord at JO septe1711 2024 (2023 - £530.0731. These lunos are to be used lo continue lo fund the future activities of the Community Association. Al the end of the financial year IFCA CIO had free reserves of £157.89412023- £89,361). Approximately £30k ol the free reserves are allocated lo FPR, with the remainder aiiocaied to Ingaleslone. Our reserves policy stales Ihal we will always keep a minimum of three months, expenditure in free reserves, with any eXsS being put towards planned improvement projects. Three months, expenditure equates lo £36,061 for 2024, leaving £121,833 as residual free reserves. Significant expenditure is planned in the near lemi (including roof repairs and replacement of sealinq in the bar) which exceeds the amniint c(trrenlly held in residual free reseNes. The Trustees confirm that they have revlewed the major risks to which the charity is exposed and are satisfied that appropriate action has been taken to mitigate those risks. Structure, governance and management IFCA ha5 operated as a Charitable Incorporated Organisation(CIOI, Charity Number 1161482 since 2014 when a new conslilulion was adopted. Trustees are appointed from the membership and one may be nominated by aach affiliated group. There are currently four affiliated groups, namely Ingalestone and Fryerning Tennis Club, Ingaleslone 8owling Club, Ingaleslone Musical and Operetta Group. and Young Expressions. At every annual general meeting one-third of the charity trustees are required to retire in rotation, bul are eligible for re-appoinlmenl.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 There are currently 10 Iruslees. Trustees meet monthly to consider management, finance. heatth and safety and other issues as needed. Agendas, notes and action reports are prepared in respect of each meeting. This year the IFCA has adopted a reserves policy, a Volunieering policy ana several sian an(J users have undergone First Aid training. Following a Building Survey and a visrt from the Essex Fire Prevention Officer a prioritised plan of works has been developed. The trustees who have Seed during the financial year 2023124 are.. Peter Balchelor OBE Adrian Bonnett Jim Donnell J¥rii iilei Fuwle John Galvin MBE Helen Hodey Lilian Hunter BEM Tom O'connor Teresa Ravenscroft Paul Wisbey Trustee I&F BovAing Club Trustee I&F Tennis Club Trustee Ingatestone Musical &Operetta Group Hon. Ta5Ter Hon. Secretary Trustee Young Expressions (from 16th February 20241 Chairman Trusle Truslee Truslee The make-up of the Iru$tee5 has remained the same as the previous year which is the largest number of irusiees ai one lime since Ihe IFLA CIO was sel up. This is providing stability and a good mix of skills and experiences that will hopefully ensufy the continued future good management of the Cgntre ond Fryeming Parish Room. We remain grateful that we lunclion through an effective adminislration team led by Centre cOrdinal0r Claire Staples along with Jacky Craythorne and Karen Raymenl. In addition we have Ken Craythorne {carelaker services), Liz Clarf( (coffee momingsl and we use the technical services of Steve BearpaTk. No HonnrAry C)ffir.p.r nr any other p•rson eonn•ct•d wilh Ih•m. received romuncration from the IFCA, apart frorn reasonable reimbursement of out-of-pocket expenses. The Trustees, report was approved by the Board of Trustees. Llllan Hunter- Chaimian Dated Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF INGATESTONE & FRYERNING COMMUNITY ASSOCIAION CIO I report to the Trustees on my examination of the financial statements of Ingateslone & Fryerning Community Association CIO (the eharityl for the year ended 30 September 2024. Re8pon$lbllltlgs and bas18 of report As the Trustees of the ehanly you are responsible for the preparation of the a¢¢ounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity's financial statements Carried out under section 145 of the Act and in carrying out my examination I have followed all the appli¢able Directions given by the Charity Commission under section 14515llbl of the Act. Ind•ndent èxamlnee• •latemfrnt I have completed my examination. I confirm that no matenal mallers have come to my attention in connection with the examination which give8 me cause lo believe that. in any material respect.. the accounting records were not kept in accordance wtth section 130 of the Act.. or the accounts did not accord with the accounting record$; or the accounts did not comply with the applicable requirements conceming the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examinallon. I have no concems and have come across no other mallers in connection with the examination to which allenlion should be drawn in this report in order to enable a Proper undersian(Jing 01 tne accounls lo be reached. JzLkn Janet E Stobart FCCA RCCE House Threghelfords Bu#ineJs Park Inworth Road Feering Essex COS 9SE
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2024 Deslgnated Funds Totsl 2024 Total 2023 Ingate$tone Fryeming Not• In and en ents Donations Charitable a¢ti¥it Interest received Fundraising Income 3.700 170.186 3.141 20,367 1,130 12.557 4,830 2,112 182.743 170,421 3.141 394 31,127 24.845 10,760 Total Incom• and endornnts 197.394 24,447 221,841 197,772 Ex end Charitable auivrti&s Raising funds 121.040 9.992 22.825 4.033 379 144.244 121,128 14,025 13.474 Total •xpendltur• 131,032 26,858 379 156,269 134,602 Net Incomell•xpensel for the ygar i net movomènt In funds &8,362 12.4111 {379) 63,572 83,170 Fund balarces al 1 O¢lot)er 2023 491.406 38.286 379 530,073 488,903 Fund balanc•8 at 30 Septomber 2024 557.770 35,875 593,645 530,073 The slalement of fi'nancial activrtie5 indudes all gains and losses recognised in the year. All income and expenditure derive from continuing actwilies.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL POSITION AS AT 30 SEPTEMBER 2024 2024 2023 Note Flxed a59ets Tangible assets 10 435,751 440.333 Curronl ••s1• Debtors Cash at bank and in hand 9.935 164,865 8,688 103,494 174,800 112,182 crltOrS. amountj fAlllno di1• thIn onts year 12 118,9C61 122,4421 Net current ass•ts 157.894 89.740 N•t a8SelS 593,645 530,073 Charlty funds Fryerning Parish Room des¢gnated fvnd Fryrning Parish RMM IFCA CIO i8tsJned resevvg8 13 379 35.876 557.770 491,408 593,645 530,073 Lilian Hunter- Chairman Trusteo Jennrfer Fovle- Hon. Treasurer Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 Basis of preparation Basis of Accountlng These accounts have been prepared urnler the historical cosl convention wth items recognised al cost or transaction value unless otherwise slated in the relevant note{s) lo these accounts. The accounts have been prepared in accordance with the charty'5 governing do¢umenl, the Charities Act 2011, and the Statement of Recommended Practice"Accounling and Reporting by Charities for charities prepaiiiiy Ilieii LLuu{ltb iii accor(Jance th Ihe Finan¢ial Reponing Standard applicable in the UK and Republic of Ireland {FRS 102} issued on 16 July 2014. The Charity constitutes a Public Benefit Enlty as defined by FRS 102. The charity has taken advantage oflhe provisions in the Slalement of Recommended Practice for charities applying FRS 102 UFKlale Bulletin 1 not to Prepare a Statement of Cash Flows. Golng concem Al the lime of approving the aunIs, the Trusiees have a reasonable expectation that the charity has adequate resources lo ¢onlinue in operational existence for the foreseeable future. Thus, the Trustees continue to adopt the going conc•m basis of aetountino in prp.Darino tha accounts, Change of ac¢ountlng poll¢y The accounts present a true and fair and no changes have btsn made to the accounting policies adopted in note 2. Changes to accountlng e8tlmats8 No changes to accounting eslimales have occurred in the reFQrting period, Materlal prlor year error¥ No material prior year errors have been entsfied In the reporting period. A¢¢ountlng pollcles Incomo Income is recognised in the Slaternenl of Financial Activities when al the charity becomes enlilled lo the resources, bl il is more likely than not Ihatthe trustees will receive the resources, and c} the monetary value can be measured wth Sufficient reliabilrty. Grants and donations are onty included in the Statement of Financial ActNrties when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP). The charity has not received any government grants in the reporting period. In the casa of performance related grants, income 15 only recognised lo the extent that the charity has provided the specrfied goods or services as enlillement lo the grant only occurs when the perfomiance related condrtions are met (5.16 FRS 102 SORPI
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 Gift Atd receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amounl recovered on a donation is considered to be part of that gfft and is treated as an addition to the same fund as the inrtial donation unless the donor or the teffns of the appeal have specified otherwise. Expenditure and liabilitSes Liabilities are recognised where rt is more likely than not that there is a legal or constructive obligation committing the charity to pay oul resources and the amount of the obligation Can be measured with rKta&nn8hl• certainty. Tangible fixed assets Tangible fixed assets are inrtialty measured al Cost and subsequently mea$ur6d at cost less depreciation and any impaim)enl losses. Depreciation is recognised lo write off the cost of assets over thr usefvl lives on the following bases.. Land and buildings Fixtures, ffttings and equipment Fryefning Parish Room assets 20Vo Straight line per annum The gain or loss arising on the disposal ol an asset is determined as the drfference beeen the sale prOedS and the carrying value of the asset and is recognised in net income I expenditure for the year At each reporting end dale, the charty reviews the carrying amounts of rts tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset Is estimated in order to determine the extent of the impairment loss (if any). 20% Slraiqht line per annum
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 3 Charltable actlvttbès Income Totsl 2024 Total 2023 Ingatestone Fryemlng Letting$ Billiards and snooker Rent receivable Coi y¥iK IriEom¢ Svbs¢rip¢ions Attilialion fees 26.789 9.583 49.192 11.44LI 12,922 12.557 39.326 9.583 49.192 71,440 12,922 280 31.469 8,076 46,944 64.690 18.962 280 Charrtabl8 a¢tNilies 170.11 182,743 170,421 For th• yr onded 30 S•pigmb•r 2023 181.479 8,942 170,421 FundraSslng surplus Total 2024 Total 2023 IngateBton• Fry•rnlng Fundraising income Fundraisin9 expgnse8 20,387 19,9921 10,760 31,127 14,0331 114,0251 24,845 113.4741 Fundralslng •¢t1vIoI Surplus 10,375 6.727 17.102 11,371 For th• year end 30 September 2023 5,156 6.215 11.371 io
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 5 Charltsble activitios Expenditure 2024 2023 Staff costs Inole 81 DepCiatIon and Jmpairrnenl Priiilii)y, Oli ¥l¢illunery Computer and websrte Telephone Licence lees 8nd subs¢ripbon$ A¢counlancy 40.048 8,326 34,872 8.219 545 658 1,204 1,681 395 4,181 27,509 11.750 218 3,007 810 1,437 7,382 3.600 340 484 12,340 510 893 1,444 1,774 387 4,30 32,025 20.362 LKJht. h8al and water Repairs and maintenan Inote 61 Grant expenditure Reluse and cleaning Bu$in•6È rat•B B8nk loan interest Card processing fees Legal anfj profeSsn01 fee8 Membership cosls Sundry expenses Fryerning expgnses excluding Llepreciati¢)n (note 7) Church Green Projed desgnaled fund 2,945 717 8,032 418 366 20,852 379 144,244 121,128 Analys18 by fund Ingaieslone Fryerning Parish Rc4)m Church GrÈÈn Prniprt dp4ionatod {not• 131 121.040 22.825 370 1C6,314 14,304 510 144,244 121.128 li
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 6 RepaiTr and maint6nan¢e 2024 2023 C8r park maintenance Office madiine rnaintenan Prernis&s expenditure Snooker room mainlenanca Othor 9cncr•l itoms 6,243 $54 5,360 1.860 0,345 1.114 495 5,947 4,194 20,362 11.750 7 Fryernlng Parl8h Room- èxpendhur• 2024 2023 General premises expenses lexcluding deprecia1) Insurance Secretarial ana adminisiratth) expen¥e8 17.578 876 2,400 9,212 2,280 20,852 12.340 8 Employe•s 2024 Num1 2023 Number Number of employ••# The average monthly numbèr of 8mployee5 during the year w88.. Stsff costs 2024 2023 Wages, salaries and rèlated costs Less". FPR contrtbutlon 42.448 12.4001 37,152 12.2801 40,048 34.872 12
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 9 Trust3 None ol Ihe Twstees lor any persons connected wrth them) receNed any remuner8bon during the year. 10 Tanglble Ilxed asaèts Land and bulldlng¥ Flxtures. fittlngs and •qulpment Fryèrnlng Parl$h Room assets Total Cost Al 1 Oclob8f 2023 446.839 71.759 J. 144 13.6411 18,385 536,963 3.744 13,$411 Addition¥ Disposals AI 30 September 2024 446.839 71.862 18,365 537,068 DeprectKIn and Impalnn•nt Al l October 2023 DeprlatIOn Charged in ye DIspo8als 30.407 55,160 6.353 13.6411 11,063 1,973 96,630 8.326 13.6411 AI 30 Seplembef 2024 30,407 57.872 13.038 101,315 Carrylng amount At 30 September 2024 416,432 13,990 5,329 435.751 At 30 September 2023 416,432 16,599 7.302 440,333 11 D¢btors.' amounts falllno due nn• y•ar 2024 2023 Trade debtors Prepayments arKI aCCrl IrrMe 4,747 5,188 3,587 5,101 9,935 8,688 13
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 12 Cr8(Jltots.' amounts falling due within ong year 2024 2023 Other laxalion and social secunty Payments rtteive(J on acco( Trade creditors Accrued exp¢nse5 Deferred incom• 348 475 1.278 3.018 12.264 5.064 4.744 11,499 16.906 22,442 13 Fryern5ng P¥rlsh Room Deslgnated Fund The Fryerning Parish Room de$ign8ted lund was established Io separate fun¢J$ raised specifically for the Church Green project. This 1$ the triang1& al the top of Fryerning Lane which Inelud•B the 9rotht Jubiloo Oak whieh wa¥ planted tu wtiiiieiiiui¥¢e ¢he silver Jublle8 of King George V. The fund had an ¢)pening balance at 1* Odober 2023 of £379 and during Ihe year spending on gardening and general m8intenan¢e was in excess ol this amount. The designated fund i¥ therefore now depleted and going forward th& maintenance ol Ihis area will be funded through general FPR fundraising actsvilies. 14
Charity Registration No. 1161482 INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO LEGAL AND ADMINISTRATIVE INFORMATION Trustees Peter Balchelor OBE Adnan Bonnett Jim Donnell Jcnnifer Fe- Hon. Treaiui¥i John Galvin MBE- Hon. Secretary Helen Hodey Lilian Hunter BEM Chairman Tom O'connor Teresa Ravenscroft Paul Wlsbey Charlty number 1161482 Prlnclpal address 7 High Street Ingatestone E55ex CM4 9Fn Independent examln¢r Rural Community Council of Essex Threshelfords Business Park Inworth Road Feeriiiy Essex COS 9SE Bankers The C(Foperative Bank PO Box 250 Skelmersdale N8 6Wt
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO CONTENTS Page Trustees, report Independent examinerfs report Statement of flnanclal activities Statement of financial position Notes to the financial statements 8-14
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2024 The Trustees present their report and accounts for Ihe year ended 301h September 2024. The accounts for Ingatestone & Fryerning Community Association CIO IIFCA CIO) have been preptsred in accordancc with thc accounting policiea ?et out in not¢ 1 to thc aGGount3 and comply with the charity's goveming document, the Charities Act 2011, and the Slalement of Recommended Practice "Accounb'ng and Reporting by Charities" for charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued in July 2014. Objectives and actlvltles The objective5 of the Association are- al lo promote the benefit of the inhabilanls of Ingaleslone and Fryerning and the nelgnbourhood iogetner delined by the parish boundaries of Ingatestone and Fryerning without distinction of sex, sexual orienlalion, race or of polili¢al. religious or other opinions by associating together the said inhabitants and loc81 aulhorilies. voluntary and other organisalions in a common effort to advance education and to provide facilities in the interests of the social welfare for recreation and leisure-lime occupation with the object of improving the conditions of life for the Said inhabilanls", bl lo establish or secure the establishment of a community centre and the Fryerning Parish Room IFPRI and lo maintain and manage the same Iwhelher alone or in co-operation with any local authority or other person or body) in furtherance of these obj'ectives. Our community hall and rooms provide a valuable educational and recreational SOurce lo all in our local community. In addition lo a Club bar and a snooker room, a wide variety of activities are organised and lake place from our Community Centre and FPR. The community halls and meeting rooms are available for use by local groups and or9ani?ations. The facilities have i¥11 u>rd by yioupb ds varled as the local opera group and the angling club as well as commercially operated exercise and dance groups. Local Tennis and Bowling Clubs operate from courts and green In the grounds of the Community Cenlre. The Trustees confimi that they have sought lo comply with Ihe duty in section 17 of the Charities Act 2011 to have due regard lo the Charity Commission's general guidance on public benefit. They have agreed to refer lo the guidance when planning their future activities and making management decisions. In particular, the Trustees will consider how planned activities will deliver public benefit that acrdS with the aims and obj'ectives they have set.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT (CONTINUED FOR THE YEAR ENDED 30 SEPTEMBER 2024 Achievements and perfonnance Membership numbers in 2024 have levelled off after gizeable increases over the previous few years. Membershlp category 2023-24 ¢hange +20 -36 2024" 2023 2022 2021 2020 Individuals Couples (number of people) Concessions 209 231 226 332 314 207 923 204 936 236 789 218 717 229 686 -13 .2024 member¥hip figures as ul 31" OLIV Membership fees for 2024, drfferentialed bets¥een members and exists'ng members, were £211£16 for an individual, £171£12 for a concession and £331£23 for a couple. Members of affiliated groups pay £11. Our weekly Tuesday coffee mornings have gone from strength to strength. Under the stewardship of Li2 Clark and a team of willing volunteers these sessions provide a welcoming atmosphere regularly attracling 60 or more. O¢ca5ional visits from community Police Officers and others are helping develop a strong community spirit. Our Communily Cinema, wlh monthly films also attracts an increasingly dis¢eming and appreciative audience. A total of 485 attended films in the 12 months to September 2024. Monthly Bingo has been in place for a year now attracts'ng a loyal following. Notwilhslanding our limited resour¢es we also organi5ed the indoor part of the village Chrislrnas Mafkel including Father Christmas. Further successful events included in March a George Michael Iribute. In we host&J a Nh1 at the MU81$ and Octotef saw Abb8 Revival tribute. Our improving financial position has allowed us to embark on a range of improvements lo the Community Cenlre. A section of the car park has been replaced in the summer. The snooker tables have been recovered and many of the chairs in the bar have been replaced. We proFX)se to replace the banquette sealing as well. New wifi is in plaee. We've also renewed several items of electrical equipment such as fridges as part of our move to raduce oui energy consumption. Our biggest priorily is to carry out much-needed repairs io the orNJinal roof which dales back 10 1888 and the feature cupola. We are assessing quotes and aim for this work to be carried out in 2025.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 We are investigating other imwovements at th8 Centre such as the heating and cooling systems. At Fiy¥iiiiiiy Pdfflbli ftooffl repalrs nave been maue 10 tne root and a new porch has been installed. Flnanclal review IFCA CIO had income during the year lolallino £221.841 12023- £197.7721. an Incre2sÈ of 12D/o. The main reasons for the higher income are a) increased usage of the facilities, bl several successful fundraising events. and c) improved car park enforcement. Expenditure for the year was a150 higher than last year al £158,26912023 £134,602). an increase of 18OA. There are a number of reasons for the increased expenditure, includino reDlacino the front e.ntranrs*. nf FPR with a new oak framg and doors, resurfacing part of the car park and increased utility cosls. The nel surplus for Ihe year was £63,572, which 15 very gimilar lo the previous year's £63.170. IFCA CIO has accumulated funds, equivalent to its net assets, of £593,645 to carry fomord at JO septe1711 2024 (2023 - £530.0731. These lunos are to be used lo continue lo fund the future activities of the Community Association. Al the end of the financial year IFCA CIO had free reserves of £157.89412023- £89,361). Approximately £30k ol the free reserves are allocated lo FPR, with the remainder aiiocaied to Ingaleslone. Our reserves policy stales Ihal we will always keep a minimum of three months, expenditure in free reserves, with any eXsS being put towards planned improvement projects. Three months, expenditure equates lo £36,061 for 2024, leaving £121,833 as residual free reserves. Significant expenditure is planned in the near lemi (including roof repairs and replacement of sealinq in the bar) which exceeds the amniint c(trrenlly held in residual free reseNes. The Trustees confirm that they have revlewed the major risks to which the charity is exposed and are satisfied that appropriate action has been taken to mitigate those risks. Structure, governance and management IFCA ha5 operated as a Charitable Incorporated Organisation(CIOI, Charity Number 1161482 since 2014 when a new conslilulion was adopted. Trustees are appointed from the membership and one may be nominated by aach affiliated group. There are currently four affiliated groups, namely Ingalestone and Fryerning Tennis Club, Ingaleslone 8owling Club, Ingaleslone Musical and Operetta Group. and Young Expressions. At every annual general meeting one-third of the charity trustees are required to retire in rotation, bul are eligible for re-appoinlmenl.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO TRUSTEES, REPORT {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 There are currently 10 Iruslees. Trustees meet monthly to consider management, finance. heatth and safety and other issues as needed. Agendas, notes and action reports are prepared in respect of each meeting. This year the IFCA has adopted a reserves policy, a Volunieering policy ana several sian an(J users have undergone First Aid training. Following a Building Survey and a visrt from the Essex Fire Prevention Officer a prioritised plan of works has been developed. The trustees who have Seed during the financial year 2023124 are.. Peter Balchelor OBE Adrian Bonnett Jim Donnell J¥rii iilei Fuwle John Galvin MBE Helen Hodey Lilian Hunter BEM Tom O'connor Teresa Ravenscroft Paul Wisbey Trustee I&F BovAing Club Trustee I&F Tennis Club Trustee Ingatestone Musical &Operetta Group Hon. Ta5Ter Hon. Secretary Trustee Young Expressions (from 16th February 20241 Chairman Trusle Truslee Truslee The make-up of the Iru$tee5 has remained the same as the previous year which is the largest number of irusiees ai one lime since Ihe IFLA CIO was sel up. This is providing stability and a good mix of skills and experiences that will hopefully ensufy the continued future good management of the Cgntre ond Fryeming Parish Room. We remain grateful that we lunclion through an effective adminislration team led by Centre cOrdinal0r Claire Staples along with Jacky Craythorne and Karen Raymenl. In addition we have Ken Craythorne {carelaker services), Liz Clarf( (coffee momingsl and we use the technical services of Steve BearpaTk. No HonnrAry C)ffir.p.r nr any other p•rson eonn•ct•d wilh Ih•m. received romuncration from the IFCA, apart frorn reasonable reimbursement of out-of-pocket expenses. The Trustees, report was approved by the Board of Trustees. Llllan Hunter- Chaimian Dated Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF INGATESTONE & FRYERNING COMMUNITY ASSOCIAION CIO I report to the Trustees on my examination of the financial statements of Ingateslone & Fryerning Community Association CIO (the eharityl for the year ended 30 September 2024. Re8pon$lbllltlgs and bas18 of report As the Trustees of the ehanly you are responsible for the preparation of the a¢¢ounts in accordance with the requirements of the Charities Act 2011 (the Act). I report in respect of my examination of the charity's financial statements Carried out under section 145 of the Act and in carrying out my examination I have followed all the appli¢able Directions given by the Charity Commission under section 14515llbl of the Act. Ind•ndent èxamlnee• •latemfrnt I have completed my examination. I confirm that no matenal mallers have come to my attention in connection with the examination which give8 me cause lo believe that. in any material respect.. the accounting records were not kept in accordance wtth section 130 of the Act.. or the accounts did not accord with the accounting record$; or the accounts did not comply with the applicable requirements conceming the form and conlenl of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'lrue and fair, view which is not a maller considered as part of an independent examinallon. I have no concems and have come across no other mallers in connection with the examination to which allenlion should be drawn in this report in order to enable a Proper undersian(Jing 01 tne accounls lo be reached. JzLkn Janet E Stobart FCCA RCCE House Threghelfords Bu#ineJs Park Inworth Road Feering Essex COS 9SE
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 SEPTEMBER 2024 Deslgnated Funds Totsl 2024 Total 2023 Ingate$tone Fryeming Not• In and en ents Donations Charitable a¢ti¥it Interest received Fundraising Income 3.700 170.186 3.141 20,367 1,130 12.557 4,830 2,112 182.743 170,421 3.141 394 31,127 24.845 10,760 Total Incom• and endornnts 197.394 24,447 221,841 197,772 Ex end Charitable auivrti&s Raising funds 121.040 9.992 22.825 4.033 379 144.244 121,128 14,025 13.474 Total •xpendltur• 131,032 26,858 379 156,269 134,602 Net Incomell•xpensel for the ygar i net movomènt In funds &8,362 12.4111 {379) 63,572 83,170 Fund balarces al 1 O¢lot)er 2023 491.406 38.286 379 530,073 488,903 Fund balanc•8 at 30 Septomber 2024 557.770 35,875 593,645 530,073 The slalement of fi'nancial activrtie5 indudes all gains and losses recognised in the year. All income and expenditure derive from continuing actwilies.
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO STATEMENT OF FINANCIAL POSITION AS AT 30 SEPTEMBER 2024 2024 2023 Note Flxed a59ets Tangible assets 10 435,751 440.333 Curronl ••s1• Debtors Cash at bank and in hand 9.935 164,865 8,688 103,494 174,800 112,182 crltOrS. amountj fAlllno di1• thIn onts year 12 118,9C61 122,4421 Net current ass•ts 157.894 89.740 N•t a8SelS 593,645 530,073 Charlty funds Fryerning Parish Room des¢gnated fvnd Fryrning Parish RMM IFCA CIO i8tsJned resevvg8 13 379 35.876 557.770 491,408 593,645 530,073 Lilian Hunter- Chairman Trusteo Jennrfer Fovle- Hon. Treasurer Trustee
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2024 Basis of preparation Basis of Accountlng These accounts have been prepared urnler the historical cosl convention wth items recognised al cost or transaction value unless otherwise slated in the relevant note{s) lo these accounts. The accounts have been prepared in accordance with the charty'5 governing do¢umenl, the Charities Act 2011, and the Statement of Recommended Practice"Accounling and Reporting by Charities for charities prepaiiiiy Ilieii LLuu{ltb iii accor(Jance th Ihe Finan¢ial Reponing Standard applicable in the UK and Republic of Ireland {FRS 102} issued on 16 July 2014. The Charity constitutes a Public Benefit Enlty as defined by FRS 102. The charity has taken advantage oflhe provisions in the Slalement of Recommended Practice for charities applying FRS 102 UFKlale Bulletin 1 not to Prepare a Statement of Cash Flows. Golng concem Al the lime of approving the aunIs, the Trusiees have a reasonable expectation that the charity has adequate resources lo ¢onlinue in operational existence for the foreseeable future. Thus, the Trustees continue to adopt the going conc•m basis of aetountino in prp.Darino tha accounts, Change of ac¢ountlng poll¢y The accounts present a true and fair and no changes have btsn made to the accounting policies adopted in note 2. Changes to accountlng e8tlmats8 No changes to accounting eslimales have occurred in the reFQrting period, Materlal prlor year error¥ No material prior year errors have been entsfied In the reporting period. A¢¢ountlng pollcles Incomo Income is recognised in the Slaternenl of Financial Activities when al the charity becomes enlilled lo the resources, bl il is more likely than not Ihatthe trustees will receive the resources, and c} the monetary value can be measured wth Sufficient reliabilrty. Grants and donations are onty included in the Statement of Financial ActNrties when the general income recognition criteria are met (5.10 to 5.12 FRS 102 SORP). The charity has not received any government grants in the reporting period. In the casa of performance related grants, income 15 only recognised lo the extent that the charity has provided the specrfied goods or services as enlillement lo the grant only occurs when the perfomiance related condrtions are met (5.16 FRS 102 SORPI
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 Gift Atd receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amounl recovered on a donation is considered to be part of that gfft and is treated as an addition to the same fund as the inrtial donation unless the donor or the teffns of the appeal have specified otherwise. Expenditure and liabilitSes Liabilities are recognised where rt is more likely than not that there is a legal or constructive obligation committing the charity to pay oul resources and the amount of the obligation Can be measured with rKta&nn8hl• certainty. Tangible fixed assets Tangible fixed assets are inrtialty measured al Cost and subsequently mea$ur6d at cost less depreciation and any impaim)enl losses. Depreciation is recognised lo write off the cost of assets over thr usefvl lives on the following bases.. Land and buildings Fixtures, ffttings and equipment Fryefning Parish Room assets 20Vo Straight line per annum The gain or loss arising on the disposal ol an asset is determined as the drfference beeen the sale prOedS and the carrying value of the asset and is recognised in net income I expenditure for the year At each reporting end dale, the charty reviews the carrying amounts of rts tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset Is estimated in order to determine the extent of the impairment loss (if any). 20% Slraiqht line per annum
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 3 Charltable actlvttbès Income Totsl 2024 Total 2023 Ingatestone Fryemlng Letting$ Billiards and snooker Rent receivable Coi y¥iK IriEom¢ Svbs¢rip¢ions Attilialion fees 26.789 9.583 49.192 11.44LI 12,922 12.557 39.326 9.583 49.192 71,440 12,922 280 31.469 8,076 46,944 64.690 18.962 280 Charrtabl8 a¢tNilies 170.11 182,743 170,421 For th• yr onded 30 S•pigmb•r 2023 181.479 8,942 170,421 FundraSslng surplus Total 2024 Total 2023 IngateBton• Fry•rnlng Fundraising income Fundraisin9 expgnse8 20,387 19,9921 10,760 31,127 14,0331 114,0251 24,845 113.4741 Fundralslng •¢t1vIoI Surplus 10,375 6.727 17.102 11,371 For th• year end 30 September 2023 5,156 6.215 11.371 io
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS {CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 5 Charltsble activitios Expenditure 2024 2023 Staff costs Inole 81 DepCiatIon and Jmpairrnenl Priiilii)y, Oli ¥l¢illunery Computer and websrte Telephone Licence lees 8nd subs¢ripbon$ A¢counlancy 40.048 8,326 34,872 8.219 545 658 1,204 1,681 395 4,181 27,509 11.750 218 3,007 810 1,437 7,382 3.600 340 484 12,340 510 893 1,444 1,774 387 4,30 32,025 20.362 LKJht. h8al and water Repairs and maintenan Inote 61 Grant expenditure Reluse and cleaning Bu$in•6È rat•B B8nk loan interest Card processing fees Legal anfj profeSsn01 fee8 Membership cosls Sundry expenses Fryerning expgnses excluding Llepreciati¢)n (note 7) Church Green Projed desgnaled fund 2,945 717 8,032 418 366 20,852 379 144,244 121,128 Analys18 by fund Ingaieslone Fryerning Parish Rc4)m Church GrÈÈn Prniprt dp4ionatod {not• 131 121.040 22.825 370 1C6,314 14,304 510 144,244 121.128 li
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2024 6 RepaiTr and maint6nan¢e 2024 2023 C8r park maintenance Office madiine rnaintenan Prernis&s expenditure Snooker room mainlenanca Othor 9cncr•l itoms 6,243 $54 5,360 1.860 0,345 1.114 495 5,947 4,194 20,362 11.750 7 Fryernlng Parl8h Room- èxpendhur• 2024 2023 General premises expenses lexcluding deprecia1) Insurance Secretarial ana adminisiratth) expen¥e8 17.578 876 2,400 9,212 2,280 20,852 12.340 8 Employe•s 2024 Num1 2023 Number Number of employ••# The average monthly numbèr of 8mployee5 during the year w88.. Stsff costs 2024 2023 Wages, salaries and rèlated costs Less". FPR contrtbutlon 42.448 12.4001 37,152 12.2801 40,048 34.872 12
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUEDI FOR THE YEAR ENDED 30 SEPTEMBER 2024 9 Trust3 None ol Ihe Twstees lor any persons connected wrth them) receNed any remuner8bon during the year. 10 Tanglble Ilxed asaèts Land and bulldlng¥ Flxtures. fittlngs and •qulpment Fryèrnlng Parl$h Room assets Total Cost Al 1 Oclob8f 2023 446.839 71.759 J. 144 13.6411 18,385 536,963 3.744 13,$411 Addition¥ Disposals AI 30 September 2024 446.839 71.862 18,365 537,068 DeprectKIn and Impalnn•nt Al l October 2023 DeprlatIOn Charged in ye DIspo8als 30.407 55,160 6.353 13.6411 11,063 1,973 96,630 8.326 13.6411 AI 30 Seplembef 2024 30,407 57.872 13.038 101,315 Carrylng amount At 30 September 2024 416,432 13,990 5,329 435.751 At 30 September 2023 416,432 16,599 7.302 440,333 11 D¢btors.' amounts falllno due nn• y•ar 2024 2023 Trade debtors Prepayments arKI aCCrl IrrMe 4,747 5,188 3,587 5,101 9,935 8,688 13
INGATESTONE & FRYERNING COMMUNITY ASSOCIATION CIO NOTES TO THE FINANCIAL STATEMENTS (CONTINUED} FOR THE YEAR ENDED 30 SEPTEMBER 2024 12 Cr8(Jltots.' amounts falling due within ong year 2024 2023 Other laxalion and social secunty Payments rtteive(J on acco( Trade creditors Accrued exp¢nse5 Deferred incom• 348 475 1.278 3.018 12.264 5.064 4.744 11,499 16.906 22,442 13 Fryern5ng P¥rlsh Room Deslgnated Fund The Fryerning Parish Room de$ign8ted lund was established Io separate fun¢J$ raised specifically for the Church Green project. This 1$ the triang1& al the top of Fryerning Lane which Inelud•B the 9rotht Jubiloo Oak whieh wa¥ planted tu wtiiiieiiiui¥¢e ¢he silver Jublle8 of King George V. The fund had an ¢)pening balance at 1* Odober 2023 of £379 and during Ihe year spending on gardening and general m8intenan¢e was in excess ol this amount. The designated fund i¥ therefore now depleted and going forward th& maintenance ol Ihis area will be funded through general FPR fundraising actsvilies. 14