## **Trustees' Annual Report for the period**
Period start date Period end date 1st May 2019 30th April 2020
**From**
**To**
## Section A Reference and administration details
**Charity name** Hazlemere Memorial Hall CIO
**Other names charity is known by**
**Registered charity number (if any) 1161481**
**Charity's principal address** Hazlemere Memorial Hall
The Recreation Ground Amersham Road **Postcode HP15 7QW**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Phillip John Chair. From 1/6/2016 Hazlemere Parish Council
1
Oldcorn
2 Steven John Roy From 7/8/2017
3 Ian David Baker From 1/5/2017
John Douglas From 5/2/2019 Hazlemere Parish Council
4 Horton
Russell David Treasurer From 1/5/2017
5
Murden
6
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
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**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
Trust How the charity is constituted
(eg. trust, association, company)
Trustee selection methods
(eg. appointed by, elected by)
(a) The Parish Council may in its discretion appoint 2 charity trustees provided that the number of charity trustees appointed by the Parish Council shall never be a majority of the total number. Such trustees shall be known as “Council Appointed Trustees”.
(b) The existing charity trustees shall invite nominations for further charity trustees from local organisations or from within the local community. The existing charity trustees shall consider the nominations and appoint 3 charity trustees from them. Such trustees shall be known as “Community Nominated Trustees
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are:
1) the provision and maintenance of a community centre for the use of the inhabitants of Hazlemere and the surrounding areas, including use for meetings, lectures, classes and other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants;
2) the provision of grants and funding to organisations and for projects which make an application to the CIO and which will apply the funds for exclusively charitable purposes in a way that benefits the community of Hazlemere and improves the
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conditions of life for its inhabitants; and Nothing in this constitution shall authorise an application of the property of the CIO for the purposes which are not charitable.
The day to day management of the Memorial Hall (a community building),
together with the maintenance of the building. The granting of financial and other support, by way of charitable donation, to locally based not for profit organisations in accordance with the constitution. All Trustees are aware of the Charity Commission guidance on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
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You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
Section D Achievements and performance
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## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
2020-2021. The Trustees continued to manage the building and supervise the hirers. We have continued to support local people and organisations with both financial donations and use of the building free of charge.
## **Section E Financial review**
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The Trustees aim to keep an amount of £5000 in reserve as a **Brief statement of the** contingency fund. This was maintained throughout this period. **charity’s policy on reserves Details of any funds** None **materially in deficit**
## **Further financial review details (Optional information)**
- Sole source of income is rental of the building.
- You **may choose** to include All expenditure has supported both of the main aims i.e.
- additional information, building maintenance/management and charitable donations to
- where relevant about: locally based organisations.
- the charity’s principal We do not make any investments.
- sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
P Oldcorn **Signature(s)** R Murden Philip John OLDCORN **Full name(s)** Russell David MURDEN **Position (eg Secretary,** Treasurer Chair **Chair, etc) Date** 07/01/2021
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**Charity Name No (if any) Hazlemere Memorial Hall CIO 1161481**
## **Receipts and payments accounts**
**For the period** Period start date Period end date **To from** 5/1/2020 4/30/2021
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment Total funds funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £**
**to the nearest £ to the nearest £ to the nearest £**
## **A1 Receipts**
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- - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - 44,339
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts - - - 44,339
A3 Payments
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
- - - -
Sub total [ - ] - - 41,458
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments - - - 41,458
Net of receipts/(payments) - - - 2,881
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end - - - 15,904
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**||**_Total cash funds_**|**to nearest £**
**-**
**-**
**-**
**15,904**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree|balances with receipts and payments
account(s))|Agreement Error|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees||Signature|Print|Name||
||R Murden||Russell David Murden|||
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CC16a
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Last year
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**to the nearest £ 60,138 - - - - - - - 60,138**
**60,138**
**57,973**
**57,973 2,165 - - 5,295**
**Endowment funds to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional)**
**-**
**Current value (optional)**
**When due (optional)**
Date of approval 1/7/2022
I certify that I have checked the records of Hazlemere Memorial Hall CIO for the year ending April 30[th] 2021 and confirm that they agree to the Profit & Loss Account and Balance Sheet submitted herewith.
P.L. Albrighton FCCA
Robinswood
Chestnut End Halton
Bucks HP22 5PD