## **Trustees’ Annual Report for the period** **From 01 March 2020 Period start date To 28 February 2021 Period end date** ## **Charity name: The Zone youth Club, Broadstairs** ## **Charity registration number: 1161470** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To advance in life and relieve needs of young people through: a/the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; b/providing support and activities
purposes of the charity which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals. The population of
as set out in its The Charity will put particular emphasis on reaching young people who have poorerThanetwill benefit from the work of the Charity.
access to physical activities and learning because of poverty, disability or ethnicity
governing document in an area of high deprivation and levels of unemployment.
Summary of the main Para 1.17 and Youth provision within Thanet
1.19
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.
Statement confirming Para 1.18 The Trustees have had regard to the guidance
whether the trustees issued by the Charity Commission on public
benefit
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** **----- Start of picture text -----**
SORP reference
We have continued to provide a high quality
level of provision for the young people of our
community. We have secured funding to
enable us to expand our services to include
Summary of the main Para 1.20 the wider community as well, including older
achievements of the people, families, and younger children. We
charity, identifying the provide free meals during school holidays and
difference the charity’s all our activities remain free to users unless
there is a necessity to charge for use of
work has made to the
resources, external fees, or additional
circumstances of its sessional workers. We have employed 4 new
beneficiaries and any staff members on a part time basis
wider benefits to society
as a whole.
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The club’s income increased this year mainly due to the additional grants awarded, including covid-related government grants, but also
financial position at the due to the increase in numbers of people using the club and cafe. As a result of this staff and refreshments cost also increased. Overall the
end of the period club achieved a surplus of income of £14293 compared to the
previous year’s surplus £3713
Statement explaining the Para 1.22 Reserves are held when a grant-making
policy for holding organisation requires us to identify their
funding as Restricted
reserves stating why
they are held
Amount of reserves held Para 1.22 £38594
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24 None
in deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
County Council Commissioning, plus
other grant-making organisations
The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Principal risk would be to lose the
Commissioning fund. Reserves are being built
annually to reduce this possible impact,
A description of the Para 1.46
together with regular fundraising efforts
principal risks facing the
charity
Other
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Charity Commission Scheme
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Election of Trustees held annually at
methods including AGM
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details** **----- Start of picture text -----**
Charity name The Zone Youth Club, Broadstairs
Other name the charity The Pavilion Youth & Community Café, Broadstairs
uses
Registered charity 1161470
number
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**----- Start of picture text -----**
Charity’s principal c/o Syringa
address Norman Road
Broadstairs
CT10 3BZ
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Ian Curtis Treasurer
2 Teresa Dickinson Chair
3 Tina Brazil
4 Victoria Suchak Secretary
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees** **Signature(s)** VJ Suchak **Full name(s)** VICTORIA SUCHAK **Position (eg** SECRETARY **Secretary, Chair, etc)** **Date** 03 DECEMBER 2021 THE ZONE YOUTH CLUB INCOME AND EXPENDITURE ACCOUNT for the ear ended 28 Februa 2021 2021 2020 INCOME Café sales 3,790 9,944 Grants Pie Fartory Lottery Peoples Project Peoples Health Trust Street Games Kent Community Foundation KCC Headstart Paloma Golf 8roadstairs Coun¢ll Kingswood Local AuthorSty CovSd-19 grants Job Retention Scheme grant 16,800 16,800 io,coo 2,500 I,ooo 2,IXIO 2,OC 2,5 2,0 125 18,955 560 Fundraising and donations 699 3,092 49,929 47,336 EXPENOITURE Salary Bnd se5slonal staff Rates Electricity Games and equlpment Refreshments and attivlties Repalrs and renewals Printing, postage and stationery Advertlslng and promotlon Telephone Internet Travel expenses Tralning Insurance Accountancy Sundry 27,232 258 31,296 979 622 5,978 2,848 134 57 160 45 232 1.361 3,621 340 98 130 250 174 42 666 696 330 438 675 3CQ 297 35,636 43,623 EXCESS OF INCOME OVER EXPENDITURE 14,293 3.713 Approved on 2511112021 Ickinson (Trustee) Registered chartity numbei . 1161470 THE ZONE YOUTH CLUB UNAUDITED FINANCIALSTATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2021 THE ZONE YOUTH CLUB BALANCE SHEET as at 28 Februa 2021 2021 2020 FIXED ASSETS EqLtipment 4,030 4,030 CURREMf ASSETS Debtors Cash at bank Cash In hand 4.200 30.820 50 4,2LTh) 16,691 50 35,070 20,941 CURRENT LIABILITIES Credltors 506 670 38,594 24,301 Represented by.." GENERAL RESERVE Unrestricted funds General fund 37.226 16,705 Re5trlcted funds Peoples Health Trust Street Games Kent Communlty Foundation KCC Head5tart Kin85wood 2,582 2,059 1,000 1,955 1,085 283 38.594 24,301 THE ZONE YOUTH CLUB BALANCE SHEET as at 28 Februa 2021 Independent examlners report to the Tmstees of Thezone Youth Club We report to the trustÈÈs on my examination of the accounts of The Zone Youth Club for the year endetJ 28 February 2021. Responsibilltles ond bosis of report As the charity trustees of thè Trust you are responsible for the preparatlon of the accounts in accordance wlth the requirement5 of the Charitie5 Act 20111'the Act'l. We report in respect of my examSnation of the Trustee'5 accounts carrled out under section 145 of the 2011 Act and in carrying out our examlnation we have followed all the appllcable Dlrectlons glven by the Charity Commisslon under section 14515llbl of the 2011 Act. Independent exomlners stotement We have completed my eKarnlnatlon. We Confirm that no material matters have come to our attentlo in connection with the exarnination 8ivin8 us Cause to believe that in any materlal respect: Illaccountln8 records were not kept in respect of the Trust as required by section 130 of the Act,. or 12lthe accounts do not accord wlth those records,. or 131the account5 do not comply with the appllcable requirements concerning the form and content of accounts set out in the Charities (Accounts and Report51 Regulations 2008 other than any requirement that the accounts Blve a 'true and falr vlew, which is not a matter considered as part of an independent examlnatlon. We have no concems and have come across no other matter5 In connectlon wlth the examlnatlon to whlch attention should be drawn in this report in order to enable a proper understandin8 of the atcounts to be reached. Sl8ned: Name.. MMP Llmlted Chartered Certified Accountsnts Address: 64 Hlgh Street Broadslalrs Kent CTIO IJT Date: 2811012021 THE ZONE YOUTH CLUB INCOME AND EXPENDITURE ACCOUNT for the ear ended 28 Februa 2021 2021 2020 INCOME Café sales 3,790 9,944 Grants Pie Fartory Lottery Peoples Project Peoples Health Trust Street Games Kent Community Foundation KCC Headstart Paloma Golf 8roadstairs Coun¢ll Kingswood Local AuthorSty CovSd-19 grants Job Retention Scheme grant 16,800 16,800 io,coo 2,500 I,ooo 2,IXIO 2,OC 2,5 2,0 125 18,955 560 Fundraising and donations 699 3,092 49,929 47,336 EXPENOITURE Salary Bnd se5slonal staff Rates Electricity Games and equlpment Refreshments and attivlties Repalrs and renewals Printing, postage and stationery Advertlslng and promotlon Telephone Internet Travel expenses Tralning Insurance Accountancy Sundry 27,232 258 31,296 979 622 5,978 2,848 134 57 160 45 232 1.361 3,621 340 98 130 250 174 42 666 696 330 438 675 3CQ 297 35,636 43,623 EXCESS OF INCOME OVER EXPENDITURE 14,293 3.713 Approved on 2511112021 Ickinson (Trustee) Registered chartity numbei . 1161470 THE ZONE YOUTH CLUB UNAUDITED FINANCIALSTATEMENTS FOR THE YEAR ENDED 28 FEBRUARY 2021 THE ZONE YOUTH CLUB BALANCE SHEET as at 28 Februa 2021 2021 2020 FIXED ASSETS EqLtipment 4,030 4,030 CURREMf ASSETS Debtors Cash at bank Cash In hand 4.200 30.820 50 4,2LTh) 16,691 50 35,070 20,941 CURRENT LIABILITIES Credltors 506 670 38,594 24,301 Represented by.." GENERAL RESERVE Unrestricted funds General fund 37.226 16,705 Re5trlcted funds Peoples Health Trust Street Games Kent Communlty Foundation KCC Head5tart Kin85wood 2,582 2,059 1,000 1,955 1,085 283 38.594 24,301 THE ZONE YOUTH CLUB BALANCE SHEET as at 28 Februa 2021 Independent examlners report to the Tmstees of Thezone Youth Club We report to the trustÈÈs on my examination of the accounts of The Zone Youth Club for the year endetJ 28 February 2021. Responsibilltles ond bosis of report As the charity trustees of thè Trust you are responsible for the preparatlon of the accounts in accordance wlth the requirement5 of the Charitie5 Act 20111'the Act'l. We report in respect of my examSnation of the Trustee'5 accounts carrled out under section 145 of the 2011 Act and in carrying out our examlnation we have followed all the appllcable Dlrectlons glven by the Charity Commisslon under section 14515llbl of the 2011 Act. Independent exomlners stotement We have completed my eKarnlnatlon. We Confirm that no material matters have come to our attentlo in connection with the exarnination 8ivin8 us Cause to believe that in any materlal respect: Illaccountln8 records were not kept in respect of the Trust as required by section 130 of the Act,. or 12lthe accounts do not accord wlth those records,. or 131the account5 do not comply with the appllcable requirements concerning the form and content of accounts set out in the Charities (Accounts and Report51 Regulations 2008 other than any requirement that the accounts Blve a 'true and falr vlew, which is not a matter considered as part of an independent examlnatlon. We have no concems and have come across no other matter5 In connectlon wlth the examlnatlon to whlch attention should be drawn in this report in order to enable a proper understandin8 of the atcounts to be reached. Sl8ned: Name.. MMP Llmlted Chartered Certified Accountsnts Address: 64 Hlgh Street Broadslalrs Kent CTIO IJT Date: 2811012021