## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 1 4 2020 **To** 31 3 2021
## Section A Reference and administration details
Ladybirds Pre School, Newbury
**Charity name** Ladybirds Pre School, Newbury **Other names charity is known by Registered charity number (if any)** 1161426 **Charity's principal address** Roebuts Close Newbury **Postcode RG14 7AP**
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
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||Gerard O’Neill|||Ladybirds Pre School(CIO)|
||Michelle
Merryweather|||Ladybirds Pre School (CIO)|
||KatyAtkins|||Ladybirds Pre School(CIO)|
||Vikki Hart|||Ladybirds Pre School(CIO)|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by CIO members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The object of the CIO is to enhance the development and education of children under statutory school age, by providing quality care and education, whilst encouraging parents to be involved in their child’s learning.
**TAR**
March **2012**
2
High quality pre-school education delivered to children aged 2-4 years old. Supervision, training and mentoring of staff to ensure a high quality provision. Constant review to ensure the Early Years Curriculum is being delivered to current guidance from OFSTED. Consultation with parents and families to ensure provision is meeting requirements of our community. Reporting and provision of information to reception year classes upon school entry.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Trustees have had regard to the guidance issues by the Charity Commission on public benefit with regard to the advancement of education, and this is taken into account at all committee and trustee meetings as the primary objective of Ladybirds.
## **Additional details of objectives and activities (Optional information)**
Ladybirds Pre-School have been fortunate to receive grants and funding from ‘The Good Exchange; /’Findmeagrant’ funding portal to invest in new resources and activities.
The charity runs as a not-for profit organisation, so all fundraising and income is invested directly back into improving the provision and facilities for children and their families.
You **may choose** to include further statements, where relevant, about:
Parents and staff volunteer much of their time to invest in fundraising activities, meeting and training to ensure we meet the objectives whilst remaining financially robust.
Trustees and committee members volunteer their time and skill to ensure the charity runs successfully to maximise the public benefit.
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
We continue to be very proud of our achievements this year as Ladybirds continues to improve and develop the provision of Early Years Education in the ever changing requirements set out by the government and OFSTED alongside the very challenging financial environment.
We have experienced some staff turnover while we continue to offer existing employees and all new staff appropriate training with the introduction of a robust supervision, mentoring and training programme along with a professional development programme.
We continue to invest in new resources with our successful fundraising events which have enlivened the learning and increased engagement of the children in their play.
We continue to offer trips and visits as a result of parental consultation, and have visiting professionals introducing yoga sessions to further enhance the provision here at Ladybirds.
Overall we are confident that we have made significant improvements over the year and, with the support of the trustees, committee, parents and staff, have a clear vision for the future of Ladybirds
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
The standing policy is that the Charity must trade in surplus or at worst break even. The Charity cannot operate at a loss without the express permission and agreement of the Trustees. Extensive measures have been put in place to ensure all trading is at a surplus with constant monthly and quarterly reviews.
All reserves are used for the benefit of the Charity for the purchase of equipment, funding additional training etc.
## **Details of any funds materially**
**in deficit**
## **Further financial review details (Optional information)**
Income to the Charity comes from two sources: Early year’s local authority funding and parent subscriptions for hours in excess of the 30 hours allowance. So income is very susceptible to changes by the local authority in funding levels or any changes to policies such as parents changing from private sessions to funded sessions with a reduction in hourly rates. However, the local authority does pay on time and as expected. The Trustees do maintain a constant watch on any changes that would have an impact on the Charity.
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- As expected, this year has been a very turbulent year for Ladybirds.
- of the charity; Closures/lockdowns and parents working from home requiring less
- • investment policy and preschool time has impacted revenues. As a result there is a lower level objectives including any of income in this period. Staff, carefully managing the preschool finances, ethical investment policy have controlled expenditure accordingly. adopted.
The receipt of a number of Covid grants (Totalling £14,944) from the local authority as well as the Furlough scheme have been instrumental in ladybirds keeping its finances in order for this period. This year, expenditure exceeded income by approximately £11,500.
Main expenditure is to cover wages for staff. Staff loyalty is generally good with some long-term staff which is good for continuity. However, we do suffer occasional staff turnover for personal reasons etc. The trustees are keen to maintain these staff so support good training policies, a structured salary and benefits policy with performance-based pay reviews as well as pension provisions. The local authority payments are related to the qualifications of the staff with higher qualifications attracting higher levels of funding so the training policies are very key to maintaining and attracting local authority funding levels. Implementation of minimum wage changes every year do place a significant burden on the setting, especially when accompanied by income reductions resulting from changes to funded provisions and away from private sessions.
Current investment strategy is centred on ensuring adequate resources to support day to day activities.
## **Section F Other optional information**
**TAR**
March **2012**
5
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Gerard O’Neill **Position (eg Secretary, Chair,** Trustee **etc) Date** 14/09/2021
**TAR**
March **2012**
6
LADYBIRDS PRE-SCHOOL NEWBURY (1161426)
## RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31ST MARCH 2020
## RECEIPTS
## PAYMENTS
(Unrestricted)
|Pre School Fees|29154.28|Salaries|160230.80|
|---|---|---|---|
|Early Years Grant - West Berks DC|137427.46|Gas & Electric|2244.65|
|Other Grants / Donations|2503.75|Council Tax & Water Rates|875.21|
|Fundraising|15118.60|Visiting Teachers|1789.12|
|Matched Fundraising|588.00|DBS Checks|624.00|
|||Pre School Supplies|5814.67|
|||Telephone, Postage & Stationery|3305.56|
|||Insurance|1721.65|
|||Cleaning & Gardening|1866.76|
|||Staf Training|963.10|
|||Professional Fees|870.00|
|||Building Repairs|2021.88|
|||Advertising|193.57|
|||Fundraising Expenses|3307.47|
|||Capital Expenditure||
|||Building Project|1628.00|
|||Equipment|6704.24|
|||Miscellaneous Expenditure|2184.81|
|||Misc Operating Resources|1226.23|
|||Donations||
|TOTAL|184792.09|TOTAL|197571.72|
|NET INCREASE IN CASH IN THE YEAR|-12779.63|||
LADYBIRDS PRE-SCHOOL NEWBURY (1161426)
STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST MARCH 2020
Assets retained for the charity's own use
The freehold land being Newbury Centre Playgroup
BANK AND CASH at 31st March 2019 Unrestricted
BANK AND CASH at 31st March 2020 Unrestricted
|Float|25.00||
|---|---|---|
|Bank|11866.42||
|High Interest Account|10.13||
|Designated Funds|4.09||
|||11905.64|
|Bank|and Cash as at 1st April 2018|11905.64|
|---|---|---|
|Add:|Net Increase in the year|-12779.63|
|Bank|and Cash as at 31st March 2019|-873.99|
Bank and Cash consists of:
|Float|25.00|
|---|---|
|Bank|-913.21|
|High Interest Account|10.13|
|Designated Funds|4.09|
||-873.99|
Approved by the Trustees on
Trustee Print Name
## NOTES
No guarantees have been given as at the date of the statement of assets and liabilities
No debt is outstanding as at 31st March 2020 which is secured by an express charge on any assets of the CIO
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
••*
Section A
Independent EXamineS Report
Report to the trusteesl
members of
Ladybirds Preschool Newbury
On accounts for the year
ended
31st March 2020
Charity no
(if any)
1161426
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ('the Trust") for the year ended 31 202LI
Responsibilities and As the charrty trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordan with the requirements of the Charrties Act
2011 ('the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below") in conneclion with
the examination which gives me cause to believe that in, any material
respect:
accounting records were not kept in accordan wtth section 130 of
the Act or
the accounts do not accord with the accounting records
I have no concems and have come across no other matters in connection
with the examination to which attention should drawn in order to enable a
proper understanding of the accourrts to be reached.
Please delete the words in the brackets rfthey do not apply.
Date:
101911020
Independent
examiner's statement
Signed:
Name:
Judith Self
Relevant professional
qualification(s) or body
(if any):
Address:
Norfolk House, 75 Bartholomew Street. Newbury
Berkshire
RG14 5DU
IER
October 2018
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
IER
October 2018