Walbo�le Village Ins�tute
Annual General Mee�ng
02 July 2025
Chairman’s Report
Background
It is now a year since the previous Annual General Mee�ng of the Trustees of Walbo�le Village Ins�tute; a mee�ng open to all interested par�es. This is the fi�h AGM arranged by the current Board of Trustees.
This building is owned by the City Council, but is run and managed by a Board of Trustees. We are a registered charity, and all the trustees are volunteers. The Ins�tute has to be self-suppor�ng financially; funding hea�ng, ligh�ng, insurance, maintenance, repairs, and renova�on and improvement.
Summary
Once again, the Ins�tute has had a successful year. Our li�le building is at the centre of the village, both literally and metaphorically. There have been several significant events as well as the regular use by groups catering for all ages, and one-off hirings for family par�es and the like.
its requirement to be self-sufficient. There has been significant expenditure on maintenance and improvement meaning that expenditure has exceeded income. However, through Nick’s careful management, we have a moderate cash reserve for use in case of need of urgent repairs, and for rou�ne maintenance and decora�on. The maintenance work we have undertaken illustrates the need to have this capital reserve.
In connec�on with my previous comments, it is very helpful if users of the hall please pay invoices promptly and be sure to include an invoice number to make the treasurer’s life a li�le easier. Thank you to those who already do this, and please start to do this if, as a user, you do not do so already. It is very difficult to reconcile late payments which do not contain reference to the invoice number.
Trustees
In addi�on to me as Chair, the trustees are Nick Strong (Treasurer), Wendy Carr (Secretary), Anna Smith, Ma�hew Langdown, Iain Grainger and Lynda Parkin.
The Board is ably assisted by Peter Smith who manages our IT and runs our website. We are grateful to Peter for his help.
Events Held
Our Ins�tute is used by the Walbo�le Village Choir for its regular rehearsals in prepara�on for Christmas events on the Village Green.
It is also used as a Polling Sta�on during local and na�onal elec�ons.
There has been much discussion and concern regarding the possible development of a solar farm between Walbo�le and Blucher. A mee�ng was held to discuss this, and concerned residents a�ended in force.
The Tenants and Residents’ Associa�on also uses the Ins�tute for its mee�ngs.
At Christmas, in what has become an annual event arranged in conjunc�on with Residents’ Associa�on the Ins�tute once again opened its doors to the village. On this occasion, Santa asked his assistant Mary Christmas to depu�se, and Mary did a grand job. There were refreshments and, on the Village Green, the choir sang seasonal favourites and the lights on the Christmas tree were switched on. It really was a fes�ve occasion.
Maintenance of the Building
We have undertaken several projects necessary to ensure the structural integrity of the building. Major projects have been the damp-proofing of the porch and replacement of the flat roof and skylights. The design of the new skylights should reduce condensa�on and damage to the décor in the passage to the rear entrance. All income generated is used to fund the running of the building.
The work on upgrading of the electricity supply men�oned in my previous report is ongoing. It has proved complicated as the supply coming into the building was an�quated. A new switch was needed to make it possible to replace the consumer unit. This work required PowerGrid to dig up the road and instal the new switch. This is now in place and the work inside the building to reconfigure the supply to the kitchen should happen within the next couple of weeks.
Once again, we apologise in advance for any disrup�on to classes etc whilst work is taking place.
In Conclusion
At this point, I would like to thank my fellow trustees for their huge input into running the hall and its bookings, largely undertaken by Anna. I would also like to thank Peter for his IT support. Finally, thank you to the user groups and all the villagers who use our Ins�tute for their con�nued use and support. Without those people, it would be an empty and lifeless shell, rather than a vibrant li�le building at the hub of village life.
We look forward to next year being just as successful as this.
Michael Carr Chair of Trustees
2 July 2025
24-25 year
| April | May | June | July | Aug | |
|---|---|---|---|---|---|
| Opening balance | 3378.52 | 4011.63 | 4275.24 | 4868.31 | 5409.23 |
| Gas - EDF/BG | 89.50 | 129.25 | 17.07 | 30.66 | |
| NCC rent | 23.49 | 23.49 | 23.49 | 23.49 | 23.49 |
| Electric YU energy | 37.62 | 40.82 | 47.46 | 36.97 | 38.02 |
| Daisy | 54.18 | 19.15 | 31.14 | 42.55 | 39.29 |
| Talk talk Blocked July) | 49.10 | 49.10 | 49.10 | ||
| Cleaning OS | 150.00 | 150.00 | 150.00 | 150.00 | |
| 150.00 | |||||
| IT support | 80.00 | 80.00 | 80.00 | 80.00 | 80.00 |
| 80.00 | |||||
| Consumables | |||||
| Insurance | 96.00 | ||||
| Maintenance Peterlee | 96.83 | ||||
| NEW PETERLEE ACC | |||||
| Maintenanve Gecko | |||||
| Repairs/modifcations | 600.00 | ||||
| repayment of error | |||||
| Capital/major work | |||||
| Plants | |||||
| TOTAL | 563.89 | 609.39 | 360.44 | 1046.08 | 361.46 |
| INCOME | |||||
| Bowden | 50.00 | 50.00 | 40.00 | 40.00 | 40.00 |
| Brockman | 65.00 | ||||
| Carr, Julia | 50.00 | 40.00 | 30.00 | 20.00 | 40.00 |
| 40.00 | |||||
| Davies JK | |||||
| Dawson H | |||||
| Dixon | |||||
| Dodds | |||||
| Finan HSBC refund Peterlee | |||||
| Harvey P | |||||
| HSBC INVOICE FINAN | |||||
| Jo wreath | 30.00 | ||||
| Over 60s Bingo | 80.00 | 80.00 | 80.00 | 80.00 | |
| 60.00 | 39.00 | ||||
| 80.00 | 80.00 | ||||
| Piper | 3.00 | 6.00 | 3.00 | ||
| Rachael McShane | 40.00 | ||||
| Sam Tatit/Allen | |||||
| Search/Kirsty | 75.00 | 75.00 | 60.00 | ||
| 120.00 |
Smart dogs
| Smith Christine | |||||
|---|---|---|---|---|---|
| Sophie Smith Dance | 280.00 | 200.00 | 180.00 | 200.00 | |
| 200.00 | |||||
| 140.00 | |||||
| Stevens/Choir | 40.00 | 30.00 | 30.00 | 40.00 | |
| 40.00 | 40.00 | ||||
| Tango | 10.00 | ||||
| Tait | 20.00 | ||||
| WBL art | 175.00 | 125.00 | 50.00 | 250.00 | |
| 148.00 | |||||
| Walbottle Residents | 462.51 | ||||
| Yoga - Ali | 85.00 | 195.00 | 39.00 | ||
| 39.00 | |||||
| 75.00 | |||||
| 45.00 | |||||
| Yoga (Pauline Gertig) | 60.00 | 60.00 | 45 | 60 | 60.00 |
| UNIDENTIFIED | |||||
| TRANSFER TO DEPOSIT | |||||
| Newcastle CC elections | 200.00 | 200.00 | |||
| Community Foundation grant | |||||
| TOTAL EXPENDITURE | 563.89 | 609.39 | 360.44 | 1046.08 | 361.46 |
| TOTAL INCOME | 1197.00 | 873.00 | 953.51 | 1587.00 | 709.00 |
| NET INCOME - EXP | 633.11 | 263.61 | 593.07 | 540.92 | 347.54 |
| CHECKS | |||||
| Open balance | 3378.52 | 4011.63 | 4275.24 | 4868.31 | 5409.23 |
| Calculated end balance | 4011.63 | 4275.24 | 4868.31 | 5409.23 | 5756.77 |
| Actual end balance FROM STAT | 4011.63 | 4275.24 | 4868.31 | 5409.23 | 5756.77 |
| Diference | 0.00 | 0.00 | 0.00 | 0.00 | 0.00 |
| Change | 633.11 | 263.61 | 593.07 | 540.92 | 347.54 |
| Change excluding capital exp | |||||
| Cumulative change from month | |||||
| to month | 633.11 | 896.72 | 1489.79 | 2030.71 | 2378.25 |
| Capital account | |||||
| Start balance | 14917.98 | 14917.98 | 14917.98 | 14973.77 | 14973.77 |
| Interest | 55.79 | ||||
| End balance | 14973.77 | ||||
| dif | 0.00 |
| Sept | October | November | December | January | February | March | Apr-25 |
|---|---|---|---|---|---|---|---|
| 5756.77 | 5696.11 | 5203.72 | 5193.97 | 5918.90 | 2654.89 | 2510.13 | 2672.99 |
| 40.87 | 82.03 | 122.65 | 117.97 | 128.11 | 100.93 | ||
| 23.49 | 23.49 | 23.49 | 23.49 | 23.49 | 23.49 | 23.49 | |
| 37.88 | 303.62 | 43.12 | 47.65 | 46.43 | 54.60 | ||
| 39.29 | 39.29 | 39.29 | 39.29 | 39.29 | 39.29 | 42.72 | |
| 150.00 | 150.00 | 150.00 | 150.00 | 150.00 | 150.00 | ||
| 150.00 | |||||||
| 80.00 | 80.00 | 80.00 | 320.00 | ||||
| 80.00 | 152.00 | ||||||
| 199.27 | |||||||
| 96.83 | 96.83 | ||||||
| 96.83 | |||||||
| 70.00 | |||||||
| 171.82 | 9.99 | ||||||
| 2920.00 | |||||||
| 55.12 | |||||||
| 410.66 | 1064.39 | 606.58 | 243.07 | 3570.84 | 594.76 | 637.14 | |
| 10.00 | 50.00 | 30.00 | 40.00 | 20.00 | |||
| 40.00 | 40.00 | 40.00 | 30.00 | 30.00 | |||
| 30.00 | |||||||
| 25.00 | |||||||
| 10.00 | 10.00 | ||||||
| 15.00 | 40.00 | ||||||
| 96.83 | |||||||
| 10.00 | 20.00 | 30.00 | 80.00 | ||||
| 96.85 | |||||||
| 80.00 | 80.00 | 80.00 | 110.00 | 40.00 | 60.00 | ||
| 80.00 | |||||||
| 12.00 | |||||||
| 30.00 | |||||||
| 45.00 | 75.00 | 45.00 | 60.00 | 30.00 | 45.00 | 60.00 |
30.00
| 15.00 | |||||||
|---|---|---|---|---|---|---|---|
| 260.00 | 150.00 | 150.00 | 60.00 | 200.00 | 180.00 | ||
| 40.00 | 40.00 | 20.00 | 40.00 | 40.00 | |||
| 30.00 | |||||||
| 100.00 | 125.00 | 100.00 | |||||
| 48.00 | 100.00 | ||||||
| 100.00 | |||||||
| 75.00 | |||||||
| 100.00 | |||||||
| 15.00 | 45.00 | 60.00 | 30.00 | 45.00 | 60.00 | ||
| 60.00 | |||||||
| 410.66 | 1064.39 | 606.58 | 243.07 | 3570.84 | 594.76 | 637.14 | |
| 350.00 | 572.00 | 596.83 | 968.00 | 306.85 | 450.00 | 800.00 | |
| -60.66 | -492.39 | -9.75 | 724.93 | -3263.99 | -144.76 | 162.86 | |
| 5756.77 | 5696.11 | 5203.72 | 5193.97 | 5918.90 | 2654.89 | 2510.13 | |
| 5696.11 | 5203.72 | 5193.97 | 5918.90 | 2654.91 | 2510.13 | 2672.99 | |
| 5696.11 | 5203.72 | 5193.97 | 5918.90 | 2654.89 | 2510.13 | 2672.99 | |
| 0.00 | 0.00 | 0.00 | 0.00 | 0.02 | 0.00 | 0.00 | |
| -60.66 | -492.39 | -9.75 | 724.93 | -3264.01 | -144.76 | 162.86 | |
| -344.01 | |||||||
| 2317.59 | 1825.20 | 1815.45 | 2540.38 | -723.63 | -868.39 | -705.53 | |
| 14973.77 | 15029.77 | 15029.77 | 15029.77 | 15085.98 | 15085.98 | 15085.98 | 15139.34 |
| 56.00 | 56.21 | 53.36 | |||||
| 15029.77 | 15085.98 | 15139.34 | |||||
| 0.00 | 0.00 | 0.00 |
| Gas - EDF/BG | 859.04 | |
|---|---|---|
| NCC rent | 281.88 | |
| Electric YU ene | 734.19 | |
| Daisy | 464.77 | |
| Talk talk Blocke | 147.30 | |
| Cleaning OS | 1800.00 | |
| IT support | 1272.00 | |
| Consumables | 199.27 | |
| Insurance | 96.00 | |
| Maintenance Pe | 1239.13 | |
| NEW PETERLEE | ACC | |
| Maintenanve Gecko | ||
| Repairs/modifcations | ||
| repayment of e | 0.00 | |
| Capital/major w | 2920.00 | |
| Plants | 55.12 | |
| Total above | 10068.70 | |
| Total left | 10068.70 | |
| INCOME | INCOME | |
| Bowden | 370.00 | |
| Brockman | 65.00 | |
| Carr, Julia | 400.00 | |
| Davies JK | 30.00 | |
| 25.00 | ||
| Dixon | 20.00 | |
| Dodds | 55.00 | |
| Finan HSBC refund Peterle | 96.83 | |
| Harvey P | 140.00 | |
| HSBC INVOICE FINAN | 96.85 | |
| Jo wreath | 30.00 | |
| Over 60s Bingo | 1109.00 | |
| Piper | 24.00 | |
| Rachael McShane | 40.00 | |
| Sam Tatit/Allen | 30.00 | |
| Search/Kirsty | 690.00 |
| Smart dogs | 30.00 |
|---|---|
| Smith Christine | 15.00 |
| Sophie Smith Dance | 2200.00 |
| Stevens/Choir | 400.00 |
| Tango | 10.00 |
| Tait | 50.00 |
| WBL art | 1321.00 |
| Walbottle Residents | 462.51 |
| Yoga - Ali | 653.00 |
| Yoga (Pauline Gertig) | 600.00 |
| 0.00 | |
| Newcastle CC elections | 400.00 |
| Community Foundation gr | 0.00 |
| Check above | 9363.19 |
| Check left 9363.19 |
0.00 |
total interest 221.36
Total income 9584.55