Walbottle Village Institute
Annual General Meeting
19 July 2023
Chairman’s Report
Background
As was the case last year, it is less than a year since the last Annual General Meeting of the Trustees of Walbottle Village Institute; a meeting open to all interested parties. We have tried to move the date of the AGM forward in the hope that a warm summer’s evening might make it more attractive to attend. This is the third AGM arranged by the current Board of Trustees.
This building is owned by the City Council, but is run and managed by a Board of Trustees. We are a registered charity, and all the trustees are volunteers. The Institute has to be self-supporting financially; funding heating, lighting, insurance, maintenance, repairs, and renovation and improvement.
Summary
This has been another successful year for the Institute which has remained at the centre of village life. There have been several significant events as well as the regular use by groups catering for all ages, and one-off hirings for family parties and the like.
Our finances are healthy, and the Institute is fulfilling its requirement to be selfsufficient. All income generated is used to fund the running of the building. Through careful management by our treasurer, we have a moderate cash reserve for use in case of need of urgent repairs, and for routine maintenance and decoration. I would like to take the opportunity to ask all users of the hall to please pay invoices promptly, and be sure to include an invoice number to male the treasurer’s life a little easier.
Trustees
In addition to me as Chair, the trustees are Nick Strong (Treasurer), Shirley Parnell (Joint Secretary), Wendy Carr (Joint Secretary), Anna Smith, Matthew Langdown, Iain Grainger and Lynda Parkin. Since the last AGM, Jo Morris has resigned from the Board and I would like to take this opportunity to thank Jo for the enormous contribution she made as a Board member, particularly with her expertise in respect of safeguarding. We are very pleased that Lynda has accepted our invitation to join the Board.
The Board is ably assisted by Peter Smith who manages our IT and runs our website. We are grateful to Peter for his help.
Highlights and Events Held
Many of the events organised in and around the Institute are arranged and run jointly with the Walbottle Village Tenants and Residents Association. Although the WVI and WVTRA are separate organisations, we cooperate very closely and have a good working relationship.
The building has been used for several meetings of general interest to the residents. These have included an open meeting with a fire officer following the terrible wildfire in the village on August 11 last year, and another with one of the providers upgrading broadband in the village. Both meetings were well attended.
On the day of the wildfire, we had opened the Institute to make its facilities available to anyone who had been evacuated from their homes, and for members of the emergency services who needed a break from the sterling work they were doing. Although many chose to use the pub instead, it was agreed that the availability of the hall had been useful. We agreed that, in the event of a similar emergency in the future, we would open the hall once again. If necessary, any group using the hall at the time would be asked to cancel their session.
The hall has been used for food bank collections, and for the “Walbottle Wardrobe”, clothes-swap event.
The Walbottle Village Choir uses the hall for rehearsals on Monday evenings and gave excellent performances as part of two events in the village.
At Christmas, in a joint venture with the Residents’ Association the Institute played host to Santa. He parked his sleigh in the hall and greeted lots of children from the village. There were craft stalls and refreshments and, on the Village Green, the beacon was lit, the choir sang seasonal favourites and the lights on the Christmas tree were switched on. It really was a festive occasion.
Perhaps the highlight of the year was another joint venture. The Big Picnic on the Village Green was held on May 7 and organised to celebrate the Coronation of HM King Charles III and HM Queen Camilla. It seemed as if the whole village had brought a picnic and assembled on the Green. The weather was kind, the choir delivered patriotic songs. The beacon was lit again, and everyone had a good time. It’s good to see the village coming together at times like this.
Most recently, Roger Parnell and I, together with the St James’ Heritage and Environment Group, conducted a guided tour of the village with a focus on its extensive history. The walk was preceded by a talk in the hall explaining the history right from the Big Bang (almost), via the Romans to the Industrial Revolution and the early 20[th] Century. The event was well received and there have been requests for a repeat.
In Conclusion
At this point, I would like to thank the users groups and all the villagers who use our Institute for their continued use and support. Without those people, it would be an empty and lifeless shell, rather than a vibrant little building at the hub of village life.
We look forward to next year being just as successful as this.
Michael Carr Chair of Trustees
19 July 2023
Walbotte Village Institute
EXPENDITURE
| Gas - EDF/BG | 695.70 |
|---|---|
| NCC rent | 281.88 |
| Electric Opus | 889.42 |
| Talk talk | 471.98 |
| Cleaning | 670.00 |
| Cleaning - You Have it Maid | 160.00 |
| IT support | 726.00 |
| Consumables | 392.31 |
| Insurance | 96.00 |
| Maintenance Kimage | 59.00 |
| Maintenance Peterlee | 252.12 |
| repayment of error | 40.00 |
| Capital/major work | 3500.00 |
| Decoration | 11.32 |
| Kitchen | |
| NE ambulance defb | 2008.80 |
| Other | |
| Drains, pest control | 428.80 |
| Plants | 36.00 |
| Equipment | 20.00 |
| Total | 10739.33 |
| SUMMARY OF INCOME ACROSS YEAR | SUMMARY OF INCOME ACROSS YEAR |
|---|---|
| Community | |
| Open balance | 3474.61 |
| Income | 12174.79 |
| Expenditure | 10739.33 |
| Close balance | 4910.07 |
| (Check close) | 4910.07 |
| (Check Diference) | 0.00 |
SUMMARIES OF TWO ACCOUNTS (COMMU
Community account Open balance Close balance Change over year Premium account Open Balance Interest 6/6/2022 9/5/2022 12/5/2022 3/6/2023 Deposit 11/18/2022 Change over year Closing balance
SUMMARY OF OVERALL INCOME AND EXPE
Income
Community acc Business acc Interest
Expenditure
Total income
Income sorted to fit with .gov.uk reporting Divides into Charitable activities (rounded to neearest £) Grants Contracts Interest Total
Note: Effect of rounding figures on .gov.uk site gi
Accounts 2022-2023
| INCOME | |
|---|---|
| Advanced building | 40.00 |
| Amazon | 12.05 |
| Barking mad | 120.00 |
| Bowden | 440.00 |
| Broady A | 65.00 |
| Carr, Julia | 400.00 |
| Clark | 30.00 |
| Cleaning refund | 45.00 |
| Dee Kala | 70.00 |
| Dixon | 30.00 |
| Dodds | 38.54 |
| Drive for Wellness | 583.39 |
| Grainger | 45.00 |
| Hatfeld | 30.00 |
| Heddon | 50.00 |
| Hedley Bike | 80.00 |
| Krol, Natalia | 20.00 |
| Laura Driver | 20.00 |
| Mia | 50.00 |
| Nelson | 20.00 |
| NCC | 0.00 |
| Over 60s Bingo | 958.50 |
| Paypal Dodds et al | 47.65 |
| Phillips | 30.00 |
| Piper | 28.00 |
| Residents | 0.00 |
| Richardson | 286.50 |
| Sally | 40.00 |
| Sandean | 30.00 |
| Search/Kirsty | 250.00 |
| Silvia Mather Belly Fit | 60.00 |
| Smart dogs | 110.00 |
| Sophie Smith Dance | 2180.00 |
| Stevens/Choir | 130.00 |
| Stone B | 25.00 |
| Streetworx | 60.00 |
| Tango | 200.00 |
| Tait | 120.00 |
| Thompson | 165.00 |
| WBL art | 1344.00 |
| Widdowson | 50.00 |
| Walbottle Res | 923.16 |
| Yoga - Ali | 639.00 |
| Yoga | 84.00 |
| Newcastle CC grant | 200.00 |
| Community Foundation g | 2025.00 |
TOTAL 12174.79
NITY AND BUSINESS) ACROSS YEAR
4/1/2022 3474.61 4/1/2023 4910.07 1435.46
11573.43 0.87 3.57 6.48 14.59 25.51 total interest 173 198.51 11771.94
ENDITURE FOR YEAR FOR BOTH ACCOUNTS
12174.79 173 25.51 10739.33
12373.3
g system
10123 2025 200 26 12373
ives total of 12374