£UMHOUS£ COMMUNrrY AsSOcoN SOUTHWARK TRUSTEES, REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 Official Address: 86-88, Bellenden Road, Peckham, London SE15 4RQ Website.. elimhousedaycentre.org.uk
Elimhouse Community Association, Southwark ELIMHOUSE COMMUN AssOCoN SOUTHWARK J•. Mrs Mavis Joseph joined the Day Centré 1.5 years ago and attends each day we are open (4 days per week). She enjoys playing dominoes and always plays a huge part in our weekly faith sessions and all our other activities internally & externally.
Elimhouse Community Association, Southwark FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS Page Fomard from Chairperson 3 Referen and Administrative Information Picture taken at Event 26 August 2023 Trustees, Report Activities and Achievements 9-11 Users, Feedback Survey & Comments Partnerships and Working performances 12-13 rinancial Review & Futu Plans 13-14 Trustee's statement of responsibilities 15 Independent Examinerfs Report 16 Statement of Financial Activities 17 Balance Sheet 18 Notes to the Accounts 19-20 Detailed Income and Expenditure 21-22
Elimhouse Community Associatlon, Southwark This is th8 Trustees, Report and Financial Statement for Elimhouse Community Association Southwark {ECAS), which was set up as a charitable organisation (CIO). The Charity has an income of £229,394 for the year ending 31 sl MarGh 2025,. therefore it requires an independellt examination. The trustees oversee the restricted fund established to deliver community support services, particularly health, social care and wellbeing support for Black Minority Ethnic Communities who are vulnerable in th6 ar&as of benefit, The r6POrt follows the order set out in SORP and sets out how the Trustees have met the obligations for reporting the Charity's activities for the benefit of the public. including in 'Our aims" We can confirm that the Trustees have consid8red the Charity Commission's general guid81in&s on public benefits and, in particular, its supplementary guid81ines on the advancement of sickness, poverty and distress. The objectives and advantsment sections include a description of the strategies followed to further the Charity's work and the policies regarding th6 allocation and use of the Charity's funds. The 'Yinancial review. section includes a statement of the reserves policy. This policy explains that the total for reserves includes both the Charity, other tangible fixed assets and the designated fLJnds set up to provide for staff, the operations, social welfare service and cornmunity aclivities for Ioc21 people, particularly BME elderly people in Soulhwark. Trustees, plans to increase and maintain the level of services and activities availabl8 for 8lderly people in Southwark by inGreasing the days open from 4 to 5 days per week. The extènsion of activities and services may include ECAS'S actual joint partnership with other similar organisations to deliver day care support. In achieving this Trustees plan to work in collaboration with other organisations, agencies, including the local authorities and grant funders, in the furtherance of our aims and the achievement of these plans. This and all future trustees, reports will be auditedlfinancially examined in accordanGe with Auditing PraCtIS Board standards, although this statement is not required by SORP. The Accounts: Tlie accounts are fully SORP compliant and include a statement of Financial Activities, a Balance Sheet and notes of the accounts. The Statement of Financial Activities distinguishes between unrestricted and restricted funds. Agreed. By Trustees at a meeting of trustees, the Management Committee (MC) held at 86-88, Bellenden Road, SE15 4RQ on th ..25 Nov 25...........,.,.,,,.,..,..... Signed by the Chairperson., Date.. 25 Nov 25.........
Elimhouse Community Association, Southwark ELIMHOUSE COMMUNITY ASSOCIATION- SOUTHWARK 1. ADMINISTRATIVE INFORMATION: YEAR ENDED 31st MARCH 2025 REGISTRATION DETAILS Elimhouse Community Association Southwark: Charity number 1161422 MANAGEMENT COMfvIITTEE Aubyn Graham Emma Alder Rexford Godfrey Audrey Straker Bill Morris Jaimie D'cruz Gwendolene Belfon Honorary Chairperson Honorary Vice Chairperson Honorary Secretary Honorary Treasurer Community Member Community Mernber Community Mernber STAFF steven Rickman Patsy Robinson IGelyn Wilson Tamara Vincent Lisa Benjamin Theresa Feka-rurhobo Neville Wedderburn Care and Activities Centre Worker Senior Care and Activity Centre Worker Activities and Care Centre Worker Centre Manager Catering OffiGer & Centre Cook Engagement Care and Activity Worker Centre Driver VOLUNTEERS Myrna Bryan Audrey Straker Alpha Kamara Andrian Vaughan Charlotte Epoh Fatima Kawazti Izach Johnson (Keep Fit Exercise) Fitzroy Thompson (Handy Person & Temp Driver) Damion Gordon (Temp Driver) OCCASIONAL TUTORS: Phillip Bobia Keep Fit and Gentle Exercise PRINCIPAL ADDRESS: Elim House 86-88 Bellenden Road, Peckham, London, SE15 4RQ. INDEPENDENT EXAMINER" Jasmin Aktar ACCA BANKERS Lloyds Bank Plc: 25 Gresham Street, London EC2V 7HN Human Resources.. Croner HR Services Croner House, Wheatfield Way, Hickley, LE1 1YG
Elirnhouse Comrnunity Association, Southwark 2. Reference and Admin Information for year ending 31st March 2025 A. Structure, Governance and Management: ECAS is constituted as a Charitable Incorporated Organisation (CIO) registered with Ihe Charity Commission for England and Wales cn 24 April 2015. The CIO governing document was adopted on 22 April 2015. However, the organisation was formed in November 1987 as the Black Elderly Group Southwark. B. Organisational structure and decision-making: The Charity Truste68 are responsible for the general control and management of the charity as registered with the Charity Commission. The Charity Trustees volunteer their time free and reGeive no remuneration or other financial b6nefits. The Trustees m66t together as a body (the management commitlee) on an 8-weekly Gycle and are responsible for all d6cisions taken in relation to the running of the CIO. This also includes the community facilities and activities provided by the CIO. To assist with the smooth running of the CIO, trust8es may set up committees to help them oversee certain aspgcts of the CIO. Two committees are Ihe Personnel Sub Corllmittee and the Finance Sub Committee for overseeing human resources and finance matters, respectively. All Sub-comrnittees report back and make recommendationls to the managernent committee. The sub-committees meet 4 times annually. The chair of trustees and both sub-cornmittees, whos6 membership reflects the particular skills that trustees can bring to the work of the sub-committees The day-to-day management and administration of the community facilities are delegated to the principal Office (the Cenlre Manager), who is supported by a staff team. The Centre manager is also responsible for the Gollection of donations/fees fron the Cori irnuillty users and their use by other community groups. All fees, grants and donations received are used for the furtherance of the objects of the CIO. C. Recruitment and appointment of trustees: The existing truslees are responsible for the recruitment of new trustees. in so doing. the trustees seek the views and recommendations of the corllrllunity nebNork, centre users and potential centre users. Trustees believe this approach ensures r8presentation from different cornmunity groups and a membership which subscribes to the objects of the CIO. We find this approach ensures diversity on the management committee, including access for people with disability. This approach also 6nsures the involvement of the local community in the management of the CIO and fosters good relations between the CIO and the local community it serves. New trustees are required to complete and sign th8 ECAS "conflict of interest" form before they can participate in a meeting of the managernent Committee. In selecting trust8es, ECAS seeks to identify people who regularly attend events and are supportive of the work of the CIO, particularly those who willingly volunteer in our community work and the elderly day centre. Potential trustees are usually recommended by other members, other trustees, staff or open advertisement. Where possible, helshe would have an interview with the Chair of the Managemenl Committees and or the Centre Manager. The roles and responsibilities of trustees would be explained, how the CIO funGtions, targel group as the beneficiaries. ECAS constitution allows for open election at a general meeting of the CIO or by cooption by the management committee. Anyone who subscribes to the objects of the organisation can seek election at the Annual General Meeting. This process also allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills, as a nomination form giving details, experience, skills and knowledge is required before the date of that AGM.
Elimhouse Community Assoclation, Southwark D. Trustees Induction and Training: Following the appointment, new trustees are introduced to their roles as Trustees of ECAS. They are given a copy of the ECAS'S governing dDGuments and a copy of the most recent trustees, annual report, financial statement and guide to the policies and procedures adopted by the CIO. A number of publications from the Charity Commission are also provided, including the guidance on charities, public benefit and the relief of sickness, distress and poverty for public benefits. The new trustees are made aware of the scope and their responsibilities under the Charity Acts, and nationally recommended "Good Governance" guidance. Initially, it is the case that new trustees work with existing trustees, assisting on partiGular activities and projects run by the CIO. After satisfactory feedback from existing trustees, they are then given the tasks of leading a particular activity or project, reporting progress to the trustees at the MC meeting, E. Risk Management: Trustees have assessed the risk the CIO faces and have drawn up a matrix which identifies the rnasor risks and areas of activity, the nature of those risks, the likelihood of the risk happening, and the measures taken to manage them. Trustees review this matrix regularly at their meetings and at meetings of the two sub-committees.. finance ar7d p8rsonnel. The trustees are satisfied that systems are in place, or arrangements are in hand, to Manage the risks that have been identified. In particular. the financing of the CIO is kept under review, with appropriate Criminal Bureau (DBS) checks, and all-purpose insurance, supported by regular policy raviews. These reviews are made of all the work ECAS does and of personnel who work with the elderly and other vulnerabl8 groups within the organisation and the IoGal comrnunity. F. Objectives and Activities Our Aims: The objects of the CIO are (a) to promote and protect the physical, menlal and physic logical, health of the local inhabitants by means of community car8, (b) to release sickness and distress of the local inhabitants, partiGularly persons of Caribbean descent and other Black Minority Ethnic Communities. (BME) who are vulnerable and are in necessitous circumstances especially those who by reason of age, infirmity or disability are in need of care and attention, G. The Objectives: ECAS is a community-led organisation. This being so, its objectives are set to reflect the ne6ds and aims of the local community. Each year, trustees review the objectives and activities to ensure they Continue to reflect the aims. In carying out these reviews, trustees considers the Charity Commission's general guideline on public benefits. Our dual aims remain to provide a faGility where BME elderly people and the local community can meet and to provide health and social care, community activities for all the inhabitants in the London Borough of Southwark and the adjacent neighbourhoods. Trustee's long-term ambition is to build the self-confidence of BME elderly people in the area and ensure that Ioc81 people continue to benefit from ECAS'S community facilities, services and activities, which also help make the area vibrant, diverse and harmonious for its inhabitants. H. Strategies Trustees aim to make the commLrnity Centre, our services and activities accessible and welcoming to everyone in the local area, where people get together and benefit from the work, services and aGtivities being delivered. The community centre is open at all times for care and leisure time activities, We plan (hat the elderly people's day Centre will be open Mondays to Fridays, 09.'00 hours to 16:00 hours, and there are occasional events at some weekends, Importanl parts of our strategy are the protection and promotion of the public, the community welfare, health care and the well-being of elderly people, particularly BAME elderly people.
Elimhouse Community Assoclatlon, Southwark The community facilities and activities include health and care initiatives, public health and general welfare rights advice, information workshops and seminars. These are widely advertised throughout the community. ECAS welcom8S the participation of all in the local community, Some activities are free. Others are affordable,. there can be as little as £5 per visit to the Elderly Day Centre, Mowever, the majority of the activit16s and services are funded by donations, grant funds, family support or by our working partnership with the local council. ECAS maintains an open house policy, which is "never turn anyono away who seeks help from the Centre and who wants to benefit from our services and activities" We operat8 an open-door services and activities policy, based on first-come come first S6rve and that the most destitute people should benefit from ourwork. Considerations are given and concessions are rnade for p8ople who need our services and do not have the means to pay. Elderly people are able to benefit from serviceslactivities, ECAS assist day Centre users in securing funds for elderly people in these situations. l. Use of volunteers: Volunteers ar6 at the heart of our Centre and are important to us. They mal(e a meaningful difference by supporting the day-to-day Gare of older people and helping to deliver a wid8 range of community activities. Through their time, energy, and skills, volunteers enrich the lives of older people by reducing isolation, encouraging participation, and fostering a stronger sense of belonging within the community. Each year, betW88n 5 and 10 regular volunteers dedicate theirtime freely to the Centre. Where specific funds are aVaIlabe, we reimburse volunteers for travel and lunch expenses so that financial barriers do not prevent participation. Trustees also give their time freely and actively encourage both Cenlre users and members of the local community to volunteer, helping to create an environment where skills and experiences are shared for the benefit of all. The impact of our volunteers extends well beyond practical support,. they provide Gompanionship, help build confiden, and strengthen community bonds. To safeguard everyone involved, all staff and volunteers are DBS certified, with checks renewed every Ihree years. J. Activities and Achievements: J1. Resid&nts in the area of benefits, particular, particularly in Peckham, Nunhead and the adjacent neighbourhoods continues to face a range of cornplex social challenges, including the ongoing cost-of-living crisis, rising rates of dementia and Alzheim8r and the national increasing concerns about mental health amongst family members. These issues have a profound effect on the quality of life and well-being. These prevailing social situations and health issues profoundly contribute to and heighten levels of isolation and loneliness amongst residents in the area of benefit, particularly BAME among older people. The intensity and complexity of these day-to-day challenges also present greater call on this organisation as a social welfare community organisation delivering charitable services and activities. J2. Against this backdrop and financial challenges, the Community Day Centre has made significant progress over the past year. The Centre remained fully operational five days per week, including weekends and occasional evening events. The Elderly Day Centre, which was opened four days each week, provided a safe and welcoming environment where individuals could access vital health and so.cial support, participate in meaningful leisure time activities, connecl with other people and engage with the wider community. This availability and consistency of seNice for BAME elderly people played an irllportant role in reducing loneliness and improving wellbeing, while also offering much-needed reassuranGe to elderly people, families and carers.
Elimhouse Communlty Association, Southwark J3. The Elderly Day Centre delivers holistic day care services, including recreational, leisure time activitl8s, community 8ngagement events and signposting to other services and allied agencies in Southwark and adjacent boroughs, The Day Centre provid&s a wheelchair access transport service to and from th8 Centre for its Centre Users. Staff liaise with car6rs, TFL Dial A Ride and Comcab Taxi Service on behalf of Centre Users, securing and facilitating "taxi" services to and from the Centr6. Day care including one-to-one help and ensuring that staff and volunteers are always available and attend to Centre Users, day care needs, which also include manicuring sessions., health. wellbeing and general information advi are also provided The Centre provides freshly cooked breakfast, lunch, and in the aftemoon, high tea and biscuits are setved. The Centre provides meals on wheels, and some Centre Users will get an additional meat to take home when they reqLiire this, Social and recreational activities includ8 handcrafts workshops, painting, dominoes, bingo, and many other table gam8s, as well as book readings, magazines, newspapers and reminiscences amongst former acquaintance and new fri8nds Staff, volunteers and visiting professional enable the Centre Users to engage in digital inclusion sessions, with we6kly corllputer classes enabling and supporting elderly people to communicate with and having vital access to essential services as I'heir GP, NHS, the local authority, emergency s8rviGes, utility providers, etc. The Centre's health promotion activities, including twice-w88kly gentle exercise sessions, information sessions with healthcare advisors and visits from an optician providing on-site eye tests. Public health leaflets and pamphlets were also rnade available for users to take horre some table games which encourage awareness amongst older people, particular amongst dementia suffers. This year there were sseaside outings to Margate in July 2024 for mobility users and another to Brighton in August 2024 for families, carers and other p8opI8 from the local community. Of Occasional activities and events there were over six, some reported below,, Mental Health Awareness Month (May 2024), ECAS raised awareness by sharing information via pamphlets, garnes etc. throughout the entiro month of May Open Day (23 July 2024), featuring infomiation workshops, family activities, a Cultural Reminiscence Session, and entertainment. End of Summer BBQ (30 August 20241, A Day filled with music, food, games and fun for our members, family and the wider community. We also highlighted Jamaican Independence. Black History Month {261h October 2024). Celebrated with our members the signifiGant contributions of Black people and Black heritage In British society. Harvest Festival {191h November 2024), ECAS celebrated this day with members and staff. We had blessing by Pastor Myra,. we sang songs and gave out food parlS to be taken home. Christmas Lunch (19thDecember 20241, bringing together center users, families, the local community, and partner organisations to enjoy lovely rnusic and food. Food-bank the Centre collects groceries and other daily essentials from Borough Market, London Bridge and 3 local supermarkets and distributes these items to Centre Users and other deserving families in the community. As a Community Centre we provides community for four regular groups three every week and one monthly. Families and olher people from the local community had about eleven funerals and birthday Gelebrations events and there were up to 8 other events organized by local cornmunity groups where for the benefit of the community.
Elimhouse Community Association, Southwark J4. Beneficlaries and Outcomes: The organisation maintains a contact list of just over one hundred thirty individuals and other stakehalders. other organisation from Ihe voluntary, local businesses, statutory sectors. The registered Day Centre users number 47 which is a small increase due to the death rate amongst Centre Users. It should be noted here that 800/0 of Centre Users are over 75 years old, a few in their goth There is a daily attendance rale of approximately 85 %. Not everyone attend eaGh day the Centre is open. Day Centre Users are drawn from the word a mouth, the Gommunity network and referrals frorn Southwark Council, GP and Health Centers, through press add and social media as in OLif website, ECAS are in contact with "Over 65s BAME" residents in the borough who are experiencing social exclusion due to isolation, lonèliness, lack of extended family member and with no affordable social welfare and or recr8ational facilities for them. The Centre seeks to improve their well-being and quality of life. They are regular participants of all the Centre open and community events, outings and public health events. The members of this group are attends a monthly social evening where they can reminisce, meet new and old acquaintances, socialise over a beer, have a dance, play domino and other Indoor table games. The Over 65s Group activities are most welcoming by this group and on occasion up to 30people attends the onc8 a Month Friday evening events, Thg Christmas Lunch provided lunch, entertainment and gifts for 85 elderly last Dember with some receiving tak8-away meals. Including stall holders 83 people attended the Open Day throughout the day. J5. Community Engagement and Promotion It Is very important to not8 that Trustees ensures that the Community Centre is open to, and welGomes everyone from the local community who needs health, social care and community activities. Amongst the organization's beneficiaries,. Cenlre Users and other stakeholders are people who r6piesent diverse cultural and racial backgrounds, many of whom are of Caribbean, African, European and South Asian descent. J6. Economic and Employment Impact: As a charily organisation delivering services to the community it also operates as a small business. The Charity contributes to the local economy providing 10 paid jobs and positions for 8 volunteers who gain work experience helping vulnerable people in the community. ECAS purchases goods and serviTrs from local providers and recordo.d an annual turnover of £229,394 for the year ending 31 st March 2025. J7.Beneficaries: Throughout the year, it is estimated that up to 4,100 people benefited from Centre activities and services. Amongst them were 2,500 direct beneficiaries who were Centre Users, family member, carers, community members who attanded events, organized by the Centre's, regular community groups other guests of other stakeholders who used the Centre, such as Southwark Law Centre. J8. Users Satisfaction and Services Outcomes: The most recent Day Centro User's feedback survey was undertaken in October 2024, 35 elderly people responded. There were 10 males and 25 females. Of these 2 were over 55 years old, 6 were over 66 and 27 were over 75 years old. One elderly lady was over 105 years old. How did you find the condition and environment of the Centre? 1 respondents said that the condition and environment of the Centre facilities was oor 10
Ellmhouse Community Association, Southwark 20 respondents said that the condition and environmant of the Centre facilities were good 12 respondents said that the condition, facilities & environment of the Centre were excell8nt 2 people made did not res ond to this question, How do you find the welcome and hospitality of the Centre? 20 respondents said that the welcome and hospitality of th8 Centre were ood 12 respondents said that the welcome and hospitality of th@ Centre were excellent. 2 people made did not res ond to this question, How do you find the activities and events of the Day Centre7 18 respondènts said that the activities and or event were ood 15 respondents said that the activities and events were excellent 2 people made did not res ond to this question, How do you find the dai'ly Care support in the Centre? 2 r8spond@nts said that the care support was oor ood 20 respondents said that the Gare support was L. 13 respondents said that the care support was excellent How do you find the Centre's daily transport to and from the Centre 1 respondent said that the Centre's daily transport service was oor. ood. 18 respondents said that the Centrè's daily transport service was L_ 10 respondents said that Ihe Centre's daily transport service was Excellent. 7 Centre Users attend the Centre using Comcab, Dial A Ride or with family member. Overall, how do you flnd Elim House Community Centre? 1 respondent said that overall the Community Centre was L. oor 20 respondents said that overall the Comrnunity Centre was ood. 13 respondents said that overall the Community Centre was excelleiit. 1 respondent did not answer this uestion. Would you recommend Elim House Day Centre to your friends and other peoplo? 30 respondents said that they would recommend the Day Centre to others 3 respondents said that they would recommend Day C&nlre to others 1 respondent did not answer this question, Some comments we recelved are as follows: This day centre is convenient, and I have my routine, but there used to be more aGtivities ant they would slimulate you, I cook when l am at home. My daughter goes out to work so when she does, I tell her I want lo go to the day centre. I live with my daughter. We need more adult table games, such as puzzles and dancing activities and dancing events, The Centre in nice and clean. the food is very good, and the staff/volunteers are very nice. l just do dominos and had to entertain ourselves if we did not have dominoes. We would do anything else. There in not rnuch on offer. Centre Users have to find something to do, if they are not interested in the church service. Since October 2024 staff has discussed the above at staff meetings and feedback to Centre Users. Adjustment made to the planned activity and well as ensuring that staff and or volunteers give more attention to Centre Users who do not want to participate in some Centre actwities.
Elimhouse Community Association, Southwark K. Summary.. In Summary, throughout the year ending March 2025 ECAS delivered a holistic programrne of community development activities and social welfare s8rvices. As a Charity the organisation provided leisure time, community engagement activities, health, social care, welfare support services. Our main beneficiaries are elderly people. Trustees also welcome and support other vulnerable community groups in the area of benefit. All our beneficiaries are residents who are in needs of help, due to unfavorable social conditions, poor health and financial hardship. The Community Centre being a public meeting space where peop16 engage wilh one another does tackle loneliness, isolation amongst elderly people and other vulnerable members of our community lacking the basic necessities. Centre Users also receives help and supporting accessing basic items and vital improvement in their daily standards of living. Trustees feel satisfied that the organlsation's work as a charitable service provider continues to contribute to improvements i'n the quality life, health and well-being of life of elderly people and that of the local communlty as a whole. Partlcipants, responses to the Centre Users survey give some indication of our achievements this area of our charlty work. L. Partnership working and performance reviews The organisation Gontinues to maintain its service to the community. This is a major achievement in a Gulture of Gontinuous funding constraint such as time expired grants and incensing overhead and staff cost. This being so volunteers have played a pivotal role supporting needy old people in the Southwark, Our partnership work extends to our grant funders, Soulhwark council as our major stakeholder and other allied organisation in the cammunity networlc, such as Southwark Senior Social. Without volunteers, the 'community coming logetherf and giving free time these services would not have been possible. Volunteers not only assist with day care, they also deliver activities, like our arts and crafts sessions and faith sessions each week. They also help with occasional event. The fees received from User Groups and events are vital for our cash flow and the organisation running cost. The community working together as trustees, other supporlive individuals, our staff and volunteer team are commitments. Their commitment enabled the Centre to deliver a full programme of service, activities and events to Southwark vulnerable OALS. Having a relatively smaller staff team the day centre has also had to improve organizational practices and work methods to stay afloat and maintain a quality of services for local elderly people. Southwark Council has decided to go out to the wider community in providing an African and Caribbean Elderly Day Facility for Southwark elderly residents. Trustees have engaged with this LBS Project and are take an active part in its development. One aption is ECAS to position itself as the op6rator of this new facility as well as continuing to serve as a voice for the Caribbean elderly communities in Southwark. It is most important that Trustees continue to maintain good governance and regularly updates ECAS policies and procedures. For Instan ensuring sound financial systerns, which are supporlad by Quick Books System, continue to engage Corner Group for human resour support, Charity Commission and Southwark Communities for information and advice about new guidance, regulations, support and advice. Last year'5 Away Day Training for Trustees and the staff tearn is now and annual calendar initiative. M. Financial review: a) Risk management: The trustees have reviewed and examined the major risk which the CIO faces and believe that maintaining our free reserves at a reasonable lev81, combined with our annual review of the controls over key financial systems will provide sufficient resources in the event of adverse 12
Elimhouse Community Association, Southwark conditions. The trustees have also examined other operational and business risks which we face and confirm that they have established systems to mitigate the significant risks. b) Financial Reserves Policy Trustees are aware of and take note that a reserve policy is a key issue for the Charity Comrnission as the regulator for registered charity ECAS Trustees have taken note of the Charity Commission requirements and that where the levels of reserves are set too high this would tie up money, which could and should be spent on charitable activities. On the other hand if they are too low, the future of the charity may be put at risk. Our Reserves Policy aim to setting rnoney aside as a reserve, which is to protect Charity against unexp8Gted drops in income and or an emergency. Our financial reserves policy allows the organisation to take advantage of new opportunities, so long as the opportunity is in furtherance of the organisation's objects. Our financial reserves policy also ensures trustees monitor spending and report restricted funds and unrestricted funds, Trustees are conscious of tho level of financial reserves the CIO needs to hold. Having a financial reserve is an important part of our finanGial plans in ensuring sound financial management. Our reserves policy also serves to benefit donors, fund8rs and other stakeholders, Trustees have carried out its annual reviews of the reserves of the CIO based on current and future plans of the financial activities of the CIO. The trust8e's have decided to hold and maintain in reserves funds lo meet 3 months. of the operational costs of the Community Centre, including comrnunity activities, care support and outreach activities against any unexpected drops in income and in any 8mergency. Where this level of reserves is not achieved, there will b6 notes in the trustee's and financial report to explain the reason and the measures trustees are putting in place to address short-falls. In calculating the CIO'S reserve forthis year, the trustees have deducted from the total of unrestricled funds of the CIO. The level of reserves which was available year e.nding 31, March 2025 are set out in the attached finanGial statements, The net movement in funds for the year amounted to £46,886 compared with £(21,883) 2024.The retained reserves at 31 St March 2025 amounted to £86,597. N. Tangible fixed assets: The organisation has no fixed assets O. Principal funding sources: The rnain sources of Income are from fees and charges P. Investment policy and performance: Trustee policy is to ensure that all banking of cash and cheques are done within 2 days of receipt lo accrue maximum interest and all surplus funds are placed in to a deposit account in the narne of the charity. There have been no investment aGtivityl other bank interest received 13
Elimhouse Community Associatlon, Southwark Q. Prlncipal funding sources: The main sources of income are frorn fees, charges, donations and grant funding. R. Plans for the future periods., As detailed above, under review are activities and organizational operation. There are a number of issues that the charity is addressing in order to be in a better situation to repres8nt and help the community and the target group" (older peopl8). LBS have made major improvernents which are welcomed, ECAS will continue to engage with the community and LBS officers in the dsveloprnent of this Project, The need for a fit for purpose Caribb8an Community should be a priority for Trustees and the Caribbean Community in Southwark Further, ECAS needs to give serious consideration of what it will provide in fulure and how this will be funded. It is most important ECAS expands its on-going marketing, review fees, expand funding aGtivities, and sgek out to attract other bLJsiness opportunities 'market" such as providing for vulnerable mental health support and review the staff team. ECAS rnust also take positive steps to engage in partnership working with other agencies. Annual need assessment survey and a development program for trustees, staff and volunteers are also vital components of our future plans for 2024125 s. statement of trustees, responsibllltles The charity trustees are responsible for preparing an annual report and financial statements financial statements in accordance with appliGable law and United Kingdom AGcounting Standards {United Kingdom Generally Accounted Accounting Practice} The law applicable to charities in England and Wales requires the charity trustees to prepare financial statem6nts for each year whiGh gives a true and fair view of the state of affairs of the charity and of the incoming resources and applicable of resources of the charity for that period, In pi'eparing the financial statements, the trustees are required to. a) select suitable accounting policies and apply them consistently,. observing the methods and principles of the Charities SORP: b) make judgements and estimates that are reasonabl8 and prudent., c) state whether appliGable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements. d) prepare the financial statement on the going concern basis unless it is inappropriate to presume that the charity will continue in business, e) The truste8s are responsible for keeping proper records whiGh disGlose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1933, the Charity (Accounts and Report) Regulations 2008 and the provisions in ECAS Gonstitution, Trustees are also responsible f'or safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities Chairperson Dated......,,,,.,....,25 November..........................,......,...,.,.......2025 14
Elimhouse Community Association, Southwark Inde endent Examlner's re ort to the Trustees of Elim House Communit Associatlon For the Year endin 31 March 2025 I report on the accounts of the charity for the period ending 31 March 2025 Respectivg Responsibilities of Trustees and Examlner The charity's Trustees are responsible for the preparation of the aGcounts. Th8 charity's Trustees consider that an audit is not required for this Period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the 2011 Act., to follow the procedur8s laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act" and to state whether particular matters have come to my attention. Basis of Independent Examinerfs Report My examination was carri8d out in accordance with the Cjeneral Directions given by the Charity Comrnission. An gxamination inGludes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes onsideration of any unusual items or disclosures in the acGounts and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence thal would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report15 limited to those matters set out in the statement below. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: (11 which gives me reasonable cause to believe that in any material respect the requirements.. In keep accounting rec()rds in accordan with section 130 of the 2011 Act,, and lo prepare accounts which accord with the accounting records and Gomply with the accounting r6quirernents of the 2011 Act have not been met,. or (2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. Name: Ms Jasmin Aktar ACCA Address: Admin Block A, Peabody, Vauxhall Bridge Rd, London SW1 V 1 TA Date.. 26 Nov 2025 15
EIJMHOUSE COmMUNASs0CThON SOUTHWARK TRUSTEES, REPORT AND FINANCIAL STATEMENT FOR THE YEAR ENDED 31 MARCH 2025 Official Address: 86-88, Bellenden Road, Peckham, London SE15 4RQ Website.. elimhousedaycentre.org.uk
Elimhouse Community Association, Southwark STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted Funds Funds Total Funds 2025 Total Funds 2024 Notes Income Donations Charitable activities Investments 1,981 144,024 1,744 1,981 81,645 225,669 149,687 1,744 427 147,749 81,645 229,394 150,114 Expenditure Charitsble aclivities 100,863 81,645 182,508 171,570 Total Expenditiire 100,863 81,645 182,508 171,570 Net Flow 46,886 46,886 21,883 Transfers between funds 11,804 (11,804) Gross incomlngl(outgoing) resources as at 31 March 25 58,690 46,886 21,883 Reconciliation of funds: Fund balances brought fonmard at l April 2024 27,907 11,804 39,711 61594 Fund balances carried forward at 31 March 2025 86,597 86,597 39,711 The notes on pages 20 to 26 form an integral part of these financial statements 16
Elimhouse Community Assoclation, Southwark BALANCE SHEET As at 31 March 2025 Registered Charity 1176768 Notes 2025 2024 CURRENT ASSETS Debtors Cash at bank and in hand 33,718 61,841 95,559 41,607 41,607 CREDITORS: Amounts falling due within one year 1.896 NET CURRENT ASSETS 86,597 TOTAL ASSETS LESS CURRENT LIABILITIES 86,597 39,711 Funds of the charity Restricted Funds Unrestricted Funds 11,804 27,907 10 86,597 TOTAL FUNDS 39.711 The financial statements were approved and authorised for issue by the board and were signed on its behalf on 25 November 25 Chair Of Trustees Treasurer 17
Elimhouse Community Association, Southwark NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 1 Accounting policies Basis of aration The financial statements have been prepared under th8 historical cost convention with items reGognised at cost or transaction value. The accounts have been prepared in accordance with the Statement of ReGommended Practice,. Accounting and Reporting by Charities, preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014, and applicable UK accounting standards and the Charities Act 2011, The charity constitutes a public benefit entity as defined by FRS 102. The Trustees have a reasonable expectation that tho charity has adequate resources to continue in operational existence. Therefore, they have adopted the going concern basis in preparing the annual report and financial statements re Income Income is recognised in the period in which the charity is entitled to receive and the amount can be measur6d with reasonable Gertainty. Grants from the government and other agenciss have been included as income from activities in furtherance of the charitls objects where th8se amount to a contract for services. endilure Expenditure is Included in the Statement of Financial Activities on an accruals basis and on the basis that consideration has been received for the expendilure. Governance costs Governance costs cornprise all costs involving the public accountability of the charFty and its compliance with regulation and good practice. These costs include those related to statutory examination of the accounts. See note 5. Pension Costs The Gharity has a workplace pension scheme with Smart Pension. Employers, Gontributions of 3 % have been provided to March 2025. Related transactions and trustee's remuneration There were no related party transactions to report. Trustees received no remuneration in respect of their Trustees duties and no expenses were reimbursed. Funds Accountin Funds held by the charity ar8.. Unrestricted general funds - these are funds which can b& used in accordance with the charitable objects at the discretion of the trustees. 18
Elimhouse Communlty Association, Southwark Rectricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds ar8 raised for particular restricted purposes. Taxation The charity is exempt from Corporation Tax under Section 505 of the Income and Corporation Taxes Act 1998. The Charity is not registered for VAT and therefore any irrecoverable VAT has been inGluded with the relevant expenditure. Risk Mana ement The Management Committee has assessed the major risks to which the Gharity is exposed, in particular those related to the operations and finances of the Charity and is satisfied that systems are In place to mitigate exposure to such Major risks. 8ratin Lease A reèments Rentals applicable to operating leases where substantially all th8 b@nefits and risks of ownership rernain with thé lessor are charged on a straight-line basis over the period of the lease. 2. Donations and Legacles Unrestricted funds Restricted funds 2025 2024 General donations 1,981 1,981 31,367 3. Income from Charitable Activiti8S Unrestricted Restricted funds funds Total Funds 2025 Total Funds 2024 Income from grants City Bridge Trust Grant LB Southwark-Personal Budget Holders Private Budget Holders Southwark Charities Grant Southwark Council Grants LCPF United St Saviuors Other Activities,Outings &Events Regular User Groups Hall Bookings 39,930 39,930 91,905 22,533 38,895 2,820 19,940 55,339 19,631 34,731 91,905 22,533 38,895 2,820 2,OOQ 498 5,513 23,575 498 5,513 23,575 1,318 9,640 7,088 Total grant income 144,024 81,645 225 669 149,687 19
Elimhouse Community Association, Southwark 4. Bank interest earned 2025 2024 Bank Interest 1,744 427 5. Analysis on Governance Costs 2025 2024 Independent Examiners fees 400 1,500 6. Staff Costs 2025 2024 Wages and Salaries Pension provision 101,987 4,973 106960 93,191 5,629 Executive committee remuneration and expenses No expenses or remuneration has been paid lo any Trustees or members of the Board of Trustees during the period in respect of their Trustee duties. Particulars of employees.. The average number of employees during the period was 10 part-time {2024.' 10) No employee was paid more than £60.000 during the year. 7. Cash at bank and Debtors 2025 2024 Current Accounts Investment Accounts Debtors 2,137 59,221 876 40,731 95,076 41,607 20
Elimhouse Community Association, Southwark 8. Creditors: amounts falling due within one year 2025 2024 Accruals Creditors 1,450 7,512 1,896 8,962 1,896 g. Movemént of Restricted funds 1 Aprll Incoming Outgolng 2024 Resources Resources Transfers 31 March 2025 RestriGted funds City Bridge Trust Grant Southw8rk Council Grants Priva16 Budget Holders Southwark Charities Grant LCPF United St Saviour's 39,930 2,820 39,930 2,820 3,804 8,000 38,895 38,895 (3,804) (8,000) Restricted funds 81,645 81,645 11,804 10. Movement of Unrestricted funds 1 April Incoming Outgoing 2024 Resources Reaeources Transfers 31 March 2025 Unrestricted funds 27,907 147,746 100,863 86,597 Unrestricted tunds 147,746 100,863 21
Elimhouse Community Association, Southwark 11. statement of Cash tlows For the year ended 31 March 2025 2025 2024 Cash flows from operating activities: Net cash provided by {used in) operating activities 18,490 (21,487) Cash flows from investing activities: Investment income 1,744 427 Application of cash: Purchase of property, plant and &quipment Net increasel(decrease) in operating activities 20,234 (21,060) Cash and cash equivalents at the beginning Of the reporting period 41,607 62,667 Cash at bank and in hand 61,841 41,607 Reconciliation of net incomel{exponditure) to net cash flow from operating activities Net income(expenditure) (as per the SOFA) 46,886 (21.456) Adj ustmerits for Investment Income {1,744) (427) (Increase)/decreas8 in debtors (33,718) Increase/(deGrease) 111 Greditors 7,066 396 Net Cash provided by operating activities 18,490 21,487 22