2021-08-31-accounts - North Tendring Christian Initiatives

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North Tendring Christian Initiatives

North Tendring Christian Initiatives

Trustees’ Report and Accounts for the year ended 31[st] August 2021

North Tendring Christian Initiatives

Report of the Trustees

for the period to 31 August 2021

Trust Information

Status

North Tendring Christian Initiatives (NTCI) is a Charitable Incorporated Organisation (CIO) that was set up on 24[th] February 2015 and registered with the Charity Commission (registration number 1161372).

NTCI operates under the two operational names of Peninsular Youth Ministries (PYM) and The Hub.

Trustees

Revd. Laura Garnham Temporary Chair until September 2020 resigned September 2021 Michael Dew Malcolm Westwood Revd. Tom Osborn Chair from September 2020 Canon Margaret Shaw

Registered Address

Modena Station Road Gt Bentley Essex CO7 8LJ

Hon. Treasurer

Anna Sallis

Independent Examiner

John Dobner

North Tendring Christian Initiatives

Report of the Trustees (continued)

for the period to 31 August 2021

Object

The object of the CIO is to advance and practice the Christian religion for the public benefit in accordance with the Basis of Faith contained in the Appendix to this Constitution (Apostles Creed) by:

(1) offering a resource of trained youth workers to the schools, youth groups, churches and other organisations in North East Essex and the surrounding area;

(2) providing a safe meeting place in Manningtree that will be open to all teenagers living in Manningtree and the surrounding area;

(3) providing a facility in Manningtree through which visitors can obtain access to support, information, advice, Credit Union facilities and similar services;

(4) providing money management courses and other services as need may arise within Manningtree and the surrounding area.

Organisational Structure

NTCI has two operations, Peninsular Youth Ministries (PYM) and The Hub, both of which are registered with the Charities Commission.

NTCI has a Board of Trustees that meets once every three to four months to discuss the mission, the image, the administration and the financial position of the organisation. The work for the running of the NTCI is delegated under operational procedures to a management committee. The committee members are appointed from clergy and lay people from the churches of North Tendring.

There is also delegation to the Treasurer who is responsible for banking, for keeping the accounting records and for financial matters generally. Online banking transactions need to be authorised by any two people drawn from nominated Trustees and officials. Cheques over the value of £100 require two signatures.

In January 2020, CAF bank announced an increase in the bank fees for maintaining current accounts with them. The Trustees agreed that we would reduce down to one bank account and ensure that transactions for the Hub or PYM activities are identified and accounted for separately. All donors paying in to the bank accounts were advised of the new arrangements and invited to review their giving and move their standing order to the new bank account. They were also appraised of the review of the Trust’s activities and invited to submit any comments or suggestions as to the future of the Trust.

Support

Support for the work of PYM continued to be ecumenical, with churches of almost every denomination across North Tendring being involved through the participation of members of the clergy and through the support of many lay people, in a variety of ways.

North Tendring Christian Initiatives

Report of the Trustees (continued)

for the period to 31 August 2021

Trustees and Officers

The chair passed from to Rev’d Laura Garnham to Rev Tom Osborn in September 2020.

PYM Operational Report

The difficult decision was made to make the youth workers redundant at the end of January 2021. This was in part due to the Covid restrictions impact on youth work and the decision made by the Trustees to take some time to re-envision the future of the Trust and the youth work provision.

The Hub Operational Report

During the last 12 months living with the Covid pandemic and adjusting to life with restrictions and government regulations has resulted in many activities being suspended or halted. The Credit Union was deemed to be an essential service and was allowed to remain open through the various lock downs and restrictions.

Risk Analysis

It is one of the responsibilities of the Trustees to ensure that all reasonable action is taken to assess the operational and other risks that may arise and to minimise them. Accordingly, NTCI’s overall risk analysis is reviewed periodically and operational procedures are in use to minimise risk and to require risk analyses to be carried for all events and activities in both operations. This has been reviewed in light of the global pandemic especially regarding the use of the Hub. All schools work was stopped whilst the schools shut between end of March and beginning of September 2020.

North Tendring Christian Initiatives

Report of the Trustees (continued)

for the period to 31 August 2021

Accounting Records

Each operation, PYM and The Hub, is separately funded and separate accounting records are kept of income and direct costs. There is some common administration but these costs are minimal so an apportionment of the common administrative costs is unnecessary.

Basis of Accounting

These accounts have been prepared on an accruals basis.

PYM Financial Review

Expenditure was £6,369 (2019/20: £16,560) the majority of which related to the Youth Workers’ salaries and expenses. As the Youth Workers were made redundant in January 2021 the expenditure is much lower this year. Income in 2020/21 was £3,739 (2019/20: £11,469). Donations are reduced due to the invitation to donors to review their giving and move their donation to the new bank account (see relevant section in Organisational Structure). We continued to claim the Government grant to cover the salary of any workers that had to go into furlough due to the COVID-19 pandemic. This grant tapered off and became flexible as the pandemic continued. The Trustees agreed to continue to make up the salaries to 100% until the youth workers were made redundant in January 2021. The grant received totaled £363 compared to £4,784 in 2019/20. The reserves stand at £5,162 (2019/20: £7,792).

The Hub Financial Review

The financial reserves of The Hub as at 31 August 2021 were £135,608 (2019/20: £134,440). Of this, £120,000 is the property reserve which reflects the value of the Hub premises. The remaining £15,608 represents the general fund balance.

General income during the period was £3,424 (2019/20: £4,957). The income received consisted of contributions from other local churches and individual donations. All gift aid due is included in the accounts.

General expenditure during the period was £2,256 (2019/20: £2,478, the expenditure represents the operating costs of running the Hub with some maintenance works. The local Council waived all business rates charged between 1 April 20 to 31 March 21 because of the global pandemic.

Reserves

The Trust aims to have funds to cover a year of the PYM youth workers’ salaries. In January 2021 the youth workers were made redundant. Unavoidable expenditure that must be covered includes insurance, standing charges and maintenance of the Hub premises.

North Tendring Christian Initiatives

Report of the Trustees (continued)

for the period to 31 August 2021

Statement of Trustees’ Responsibilities

Charity law requires the Trustees to prepare accounts for each financial period which give a true and fair view of the state of affairs of the Charity and of the profit and loss of the Charity for the period.

In preparing these accounts, the Trustees are required to:
select suitable accounting policies and then apply them consistently;
make adjustments and estimates that are reasonable and prudent; and
prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the accounts comply with the requirements of the Charities Act. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees confirm that the accounts comply with current statutory requirements and those of the Charity’s Trust Deed.

Approved by the Board of Trustees and signed on behalf of the Trustees by

Rev Tom Osborne Chair and Trustee

North Tendring Christian Initiatives

Report of the Independent Examiner to the Trustees of the North Tendring Christian Initiatives CIO

I report on the accounts of the Trust for the year ended 31[st] August 2021, which are set out on pages 8 to 13.

Respective responsibilities of the Trustees and the independent examiner

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Charities Act or
the accounts do not accord with the accounting records

I have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

John Dobner Foxes’ Farm Wrabness Manningtree Essex

Date of signature

North Tendring Christian Initiatives

Statement of Financial Activities

for the year ended 31 August 2021

Notes
Incoming and endowments from:
Donations and legacies
2
Charitable activities
3
Other trading activities
4
Investments
5
Other
6
Total incoming resources
Expenditure on:
Raising funds
8
Charitable activities
9
Other
10
Total resources expended
Net income/(expenditure)
Transfer between funds
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Total funds carried forward

31/08/2020
PYM
The Hub
Total
Total
£
£
£
£
3,739
3,423
7,162
15,540
0
0
0
0
0
0
0
855
0
1
1
30
0
0
0
0
3,739
3,424
7,163
16,426
0
0
0
452
6,313
2,199
8,512
18,467
56
57
113
120
6,369
2,256
8,625
19,039
(2,630)
1,168
(1,462)
(2,613)
0
0
0
0
(2,630)
1,168
(1,462)
(2,613)
7,792
134,440
142,232
144,845
5,162
135,608
140,770
142,232
31/08/2021

All gains and losses in the period are included above; accordingly, a statement of total realised gains and losses has not been prepared.

North Tendring Christian Initiatives

Balance Sheet

as at 31 August 2021

Notes Fixed assets Tangible assets 13 Current assets Debtors Cash at bank and in hand Current liabilities Creditors Total assets less current liabilities Creditors falling due after one year Total net assets/liabilities Funds Unrestricted general fund Capital fund Total funds 15	31/08/2020 PYM The Hub Total Total £ £ £ £ 0 120,000 120,000 120,000 35 185 220 110 5,127 15,423 20,550 22,122 5,162 15,608 20,770 22,232 0 0 0 0 5,162 15,608 20,770 22,232 0 0 0 0 5,162 15,608 20,770 22,232 5,162 15,608 20,770 22,232 0 120,000 120,000 120,000 5,162 135,608 140,770 142,232 31/08/2021

The notes on pages 10 to 13 form part of these accounts.

Approved by the Trustees and signed on behalf of the Trustees by:

Rev Tom Osborne Chair and Trustee

North Tendring Christian Initiatives

Notes to the Accounts

For the year ended 31 August 2021

1. Accounting Policies

Basis of Preparation of Accounts

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (September 2015) and the Companies Act 2006.

Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy or note.

The Hub and Peninsular Youth Ministries (PYM) operations are regarded as separate, each with its own purpose, its own image, its own funding, its own direct costs and its own bank accounts. Separate accounts are kept for all but common administrative costs which are minimal and no apportionment is necessary.

Incoming Resources

Income is recognised in the period in which the Trust is entitled to receipt and the amount can be measured with reasonable certainty.

Some donations are made in response to a request for finance to fund a particular activity, but without them being restricted to that purpose. These are included in the appropriate category under Voluntary Income and are not deducted from the cost of the activity for which donated.

Resources Expended

Expenditure is recognised when payment is made and is analysed as follows:

costs of generating funds comprise the costs associated with attracting voluntary income and the costs of income generation;
charitable expenditure comprises expenditure including direct staff costs attributable to the Trust’s charitable activities; and
governance costs are administrative, insurance and secretarial costs and those arising from compliance with constitutional and statutory requirements.

Funds

Unrestricted funds are available to the NTCI to carry out its charitable objectives.

Restricted funds are funds that have restrictions imposed by donors and can only be applied for the particular purposes specified by the donors.

North Tendring Christian Initiatives

2 Donations and legacies

Grants Receivable (see note 7) Donations and Gifts - Individuals Gift Aid on Donations and Gifts Donations and Gifts - Churches Donation from Other Organisations	31/08/2021 PYM The Hub Total £ £ £ 363 0 363 1,688 2,351 4,039 422 572 994 1,266 0 1,266 0 500 500 3,739 3,423 7,162	31/08/2020 Total £ 4,784 6,105 1,475 2,565 611
		15,540

3 Charitable Activities

There was no income from charitable activities during the period.

4 Other trading activities

There were no fund raising income activities in the year:

BBQ, Quiz n chips Annual Service Other Income (sale of refreshments)	31/08/2020 PYM The Hub Total Total £ £ £ £ 0 0 0 750 0 0 0 0 0 0 0 105 0 0 0 855 31/08/2021

5 Investments

Bank interest received	31/08/2020 PYM The Hub Total Total £ £ £ £ 0 1 1 30 31/08/2021

6 Other

There was no other income in the year.

7 Grants Received

A breakdown of the grants received in 20/21 as per note 2

Unrestricted Gov't Furlough Grant	31/08/2020 PYM The Hub Total Total £ £ £ £ 363 0 363 4,784 363 0 363 4,784 31/08/2021

North Tendring Christian Initiatives

Notes to the Accounts (continued)

8 Raising Funds

BBQ, Quiz n chips Other (sale of refreshments)	31/08/2020 PYM The Hub Total Total £ £ £ £ 0 0 0 452 0 0 0 0 0 0 0 452 31/08/2021

9 Charitable Activities

2021 PYM The Hub 2020 PYM The Hub	Youth workers Admin Total £ £ £ 6,313 0 6,313 0 129 2,199 Operational costs £ 0 2,070
	6,313 129 8,512 2,070
	15,645 403 16,048 0 177 2,419 0 2,242
	15,645 580 18,467 2,242

10 Other

The Other expenditure relates to banking fees.

11 Employee Information

Two part-time paid youth workers were employed until January 2021 at the National Living Wage rate. Their total remuneration amounted to £6,096 (2019/20: £14,501). There were no pension contributions.

12 Trustees Remuneration and Related Party Transactions

The Trustees receive no remuneration for acting as Trustees and no expenses were submitted.

North Tendring Christian Initiatives

13 Tangible assets

As per the requirements under the SORP, the historic cost of the Hub is shown.

14 Analysis of Funds

Unrestricted Funds General Fund As at 31 August 2020 Income Expenditure Transfers As at 31 August 2021 Property Fund As at 31 August 2020 Income Expenditure As at 31 August 2021 Total funds as at 31 August 2021	PYM The Hub Total £ £ £ 7,792 14,440 22,232 3,739 3,424 7,163 (6,369) (2,256) (8,625) 0 0 0
	5,162 15,608 20,770 PYM The Hub Total £ £ £ 0 120,000 120,000 0 0 0 0 0 0
	0 120,000 120,000 5,162 135,608 140,770