Registered number: 09357351 Charity number: 1161350
**Lakenheath Peace Memorial Hall UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31/03/2021**
**Prepared By:** Blackbird Accountancy Taxation and accountancy The Old Rectory Worlington Bury St Edmunds Suffolk IP28 8RU
## **Lakenheath Peace Memorial Hall**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31/03/2021**
## **TRUSTEES**
Susan Dorothy Woodhead Carolyn Anne Mallett Valerie Jean Little Eric Little Andrew William Stockton
## **REGISTERED OFFICE**
98 High Street Lakenheath Suffolk IP27 9EW
**COMPANY NUMBER** 09357351
**CHARITY NUMBER** 1161350
## **ACCOUNTANTS**
Blackbird Accountancy Taxation and accountancy The Old Rectory Worlington Bury St Edmunds Suffolk IP28 8RU
page 1
## **Lakenheath Peace Memorial Hall**
## **ACCOUNTS FOR THE YEAR ENDED 31/03/2021**
## **CONTENTS**
||Page|
|---|---|
|Report of the Trustees|3|
|Independent Examiner's Statement|7|
|Statement of Financial Activities|9|
|Balance Sheet|10|
|Notes to the Accounts|11 to 15|
|Detailed Statement of Financial Activities|14|
page 2
**Lakenheath Peace Memorial Hall**
## **FOR THE YEAR ENDED 31/03/2021**
## **TRUSTEES' REPORT**
## **PRINCIPAL ACTIVITIES**
The principal activity of the charity in the year under review was Management of a village hall .
## **STRUCTURE GOVERNANCE AND MANAGEMENT**
## Organisational structure
The trustees meet monthly to make financial decisions and to review progress towards the objectives of the charity. The day-to-day running of the organisation is handled by this committee.
## Risk management
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
## Governing Document
The organisation is a charitable company limited by guarantee, incorporated on 16 December 2014 and registered as a charity taking over from the unincorporated charity of the same name. The Company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. In the event of the company being wound up, members are required to contribute £1 each.
Recruitment and Appointment of the Management Committee
The directors may be appointed at a general meeting of the Charity so long as the total number does not exceed 12.
All members of the Management Committee give their time voluntarily and receive no benefits from the charity.
## Trustee Induction and Training
All Trustees are given a copy of the charity's articles. Training seminars are being considered for trustees in the coming year.
## Responsibilties of the Management Committee
Company Law requires the Management Committee to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the management committee should follow best practice and:
select suitable accounting policies and then apply them consistently
make judgements and estimates that are reasonable and prudent; and
prepare the financial statements on the going concern basis unless it is not appropriate to assume that the company will continue on that basis.
page 3
**Lakenheath Peace Memorial Hall**
## **FOR THE YEAR ENDED 31/03/2021**
## **TRUSTEES' REPORT**
The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Management Committee is also responsible for safeguarding the assets of the charitable company and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
## Members of the Management Committee
Members of the Management Committee include directors and volunteers.
In accordance with company law, as the company's directors, we certify that:
so far as we are aware, there is no relevant information of which the company's independent examiner was not made aware; and
as the directors of the company we have taken all steps that we ought to have taken in order to make ourselves aware of any relevant audit information and to establish that the charity's independent examiner was aware of that information.
## **FINANCIAL REPORT**
The net result for the year was a deficit of £8,248 (2021 deficit of £3,359). As a result of the pandemic, rental income was restricted and came to £4,707 for the year as a whole. Thanks for the generous grants from West Suffolk, many disruptive repairs, such as replacing windows, were done while the halls were shut.
## Fundraising
Voluntary income for the year, comprising gifts from individual donors stood at £Nil. The charity does not employ professional fundraisers, but holds fundraising events.
## Grants and other donations
The charity had cash donations during the year of £70. In addition it received two £10,000 grants from West Suffolk Council on account of operating from two buildings subject to an exemption from rates. Later on during the pandemic, it received a further £20,484 from West Suffolk Council in Business Interruption Grants..
## Reserves and investment policy
The trustees consider it prudent to aim to maintain unrestricted reserves equivalent to six months' support costs together with three months' expenditure. This amounts to approximately £10,000. Total unrestricted reserves at 31 March 2021 were £209,117(2020 £200,869). These reserves include the value of the Village Hall itself.
## **PUBLIC BENEFIT STATEMENT**
The Trustees regularly review the charity's activities to ensure the highest benefit to the public. The Trustees confirm that they have considered the guidance contained in the Charily Commission's general guidance on public benefit in setting the charity's aims and objectives and in planning particular activities. The charity exists to run the village hall for the benefit of the people of Lakenheath and surrounding area.
page 4
**Lakenheath Peace Memorial Hall**
## **FOR THE YEAR ENDED 31/03/2021**
## **TRUSTEES' REPORT**
Examples of steps taken to ensure broad public accessibility include
The hall is regularly booked with a variety of social groups from the village and surrounding area.
Special rates are available for groups operating for the benefit of children, the elderly and other disadvantaged groups.
Events are regularly advertised in the village.
## **OBJECTIVES AND ACTIVITIES**
The charity exists to run the village hall for the benefit of the people of Lakenheath. Towards that end, it endeavours to run the letting of the hall efficiently, to maintain the premises to a high standard and to create a place that village people will want to use.
## **PLANS FOR FUTURE PERIODS**
The charity plans to continue to run the village hall.
## **TRUSTEES RESPONSIBILITIES STATEMENT**
The Trustees (who are also the Directors of Lakenheath Peace Memorial Hall for the purposes of company law) are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under that law the trustees have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and the income and expenditure of the Charity for that period.
In preparing these financial statements, the trustees are required to:
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and accounting estimates that are reasonable and prudent, and
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
page 5
**Lakenheath Peace Memorial Hall**
## **FOR THE YEAR ENDED 31/03/2021**
## **TRUSTEES' REPORT**
## **APPROVED BY THE BOARD ON 1 OCTOBER 2020**
Signed
Valerie Jean Little
page 6
**Lakenheath Peace Memorial Hall**
## **INDEPENDENT EXAMINER'S STATEMENT**
## **FOR THE YEAR ENDED 31/03/2021**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LAKENHEATH PEACE MEMORIAL HALL**
I report on the accounts of the company for the year ended 31/03/2021 .
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of Institute of Chartered Accountants in England and Wales .
Having satisfied myself that the charity is not subject to an audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINERS STATEMENT**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINERS STATEMENT**
In connection with my examination, no matter has come to my attention, apart from those matters in the disclosure statement:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
...................................................
Date:
Blackbird Accountancy Taxation and accountancy The Old Rectory Worlington
page 7
**Lakenheath Peace Memorial Hall**
**INDEPENDENT EXAMINER'S STATEMENT FOR THE YEAR ENDED 31/03/2021**
Bury St Edmunds Suffolk IP28 8RU 01638711642
page 8
**Lakenheath Peace Memorial Hall**
## **Statement of Financial Activities for the year ended 31/03/2021**
|**Income**
Income from generated funds
Donations and legacies
Income from charitable activities
**Total Income and endowments**
**Expenses**
Costs of generating funds
Expenditure on Raised funds
Expenditure on Charitable activities
**Total Expenses**
**Net gains on investments**
**Net Income**
**Gains/(losses) on revaluation of fixed assests**
**Net movement in funds:**
**Net income for the year**
Total funds brought forward
**Net funds carried forward**|**Unrestricted**
**funds**
**£**
40,554
4,777
**45,331**
315
36,768
**37,083**
**8,248**
**8,248**
200,869
**209,117**|**Restricted**
**funds**
**£**
-
-
**-**
-
-
**-**
**-**
**-**
-
**-**|**2021**
**Total**
**£**
40,554
4,777
**45,331**
315
36,768
**37,083**
**8,248**
**8,248**
200,869
**209,117**|_2020_
_Total_
_£_
_9,510_
_33,007_|
|---|---|---|---|---|
|||||_42,517_|
|||||_2,114_
_43,762_|
|||||_45,876_|
|||||_(3,359)_|
|||||_(3,359)_
_204,228_|
|||||_200,869_|
This statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
page 9
## **Lakenheath Peace Memorial Hall**
|**BALANCE SHEET AT 31/03/2021**
**Notes**
**FIXED ASSETS**
Tangible assets
2
Investments
3
**CURRENT ASSETS**
Debtors (amounts falling due within one year)
4
Cash at bank and in hand
**CREDITORS: Amounts falling due within one year**
5
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**CAPITAL AND RESERVES**
**Unrestricted funds**
**7**
General fund|1,660
42,299
43,959
1,000|**2021**
**£**
166,157
1
166,158
42,959
209,117
209,117
209,117|_3,834_
_31,877_
_35,711_
_1,000_|_2020_
_£_
_166,157_
_1_|
|---|---|---|---|---|
|||||_166,158_
_34,711_|
|||||_200,869_|
|||||_200,869_|
|||||_200,869_|
For the year ending 31/03/2021 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
## **Approved by the board of trustees on 31/07/2021 and signed on their behalf by**
.............................
Valerie Jean Little Trustee
page 10
## **Lakenheath Peace Memorial Hall**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31/03/2021**
## **1. ACCOUNTING POLICIES**
## **1a. Basis Of Accounting**
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with FRS102 - The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
## **1b. Incoming Resources**
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
## **1c. Resources Expended**
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **1d. Allocation And Apportionment Of Costs**
All costs relate to the single activity of the charitable company and are recognised accordingly.
## **1e. Fund Accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Designated funds are funds set aside by the trustees out of unrestricted general funds for the specific future purposes or projects.
## **1f. Depreciation**
Depreciation has been provided at the following rates in order to write off the assets over their estimated useful lives.
## **1g. Turnover**
Turnover represents the invoiced value of goods and services supplied by the company, net of value added tax and trade discounts.
page 11
**Lakenheath Peace Memorial Hall**
## **1h. Investments**
Fixed asset investments are shown at cost less amounts written off. Provisions are made for permanent fluctuations in value.
## **2. TANGIBLE FIXED ASSETS**
|**Cost**
At 01/04/2020
At 31/03/2021
**Depreciation**
At 31/03/2021
**Net Book Amounts**
At 31/03/2021
At 31/03/2020
**3. FINANCIAL ASSETS**
**Cost**
At 01/04/2020
At 31/03/2021
**Amortisation**
**Net Book Amounts**
At 31/03/2021
At 31/03/2020
**4. DEBTORS**
Amounts falling due within one year:
Trade debtors
Other debtors|**Land**
**And**
**Buildings**
**£**
166,157
166,157
-
166,157
166,157
**Shares in**
**group**
**companies**
**and**
**participating**
**interests**
**£**
1
1
1
1|**Land**
**And**
**Buildings**
**£**
166,157|**Land**
**And**
**Buildings**
**£**
166,157|**Total**
**£**
1
1
1
1
**2021**
**£**
228
1,432
1,660|**Total**
**£**
166,157|
|---|---|---|---|---|---|
|||166,157|||166,157|
|||-|||-|
|||166,157|||166,157|
|||166,157|||166,157|
||||||_2020_
_£_
_2,402_
_1,432_|
||||||_3,834_|
page 12
**Lakenheath Peace Memorial Hall**
## **5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|**5. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||
|---|---|---|
|Other creditors|**2021**
**£**
1,000
1,000|_2020_
_£_
_1,000_|
|||_1,000_|
## **6. LIMITED BY GUARANTEE**
The company is limited by guarantee and does not have a share capital. Each member gives a guarantee to contribute a sum not exceeding £1, to the company should it be wound up. At 31/03/2021 there were 5 members.
## **7. UNRESTRICTED FUNDS**
|General fund|**Brought**
**forward**
**£**
200,869
200,869|**Incoming**
**resources**
**£**
45,331
45,331|**Outgoing**
**resources**
**£**
(37,083)
(37,083)|**Transfers**
**£**
-
-|**Carried**
**forward**
**£**
209,117|
|---|---|---|---|---|---|
||||||209,117|
## **8. RESTRICTED FUNDS**
|**Brought**
**forward**|**Incoming**
**resources**|**Outgoing**
**resources**|**Transfers**|**Carried**
**forward**|
|---|---|---|---|---|
|**£**|**£**|**£**|**£**|**£**|
## **Village Hall**
Lakenheath Peace Memorial Hall / Lakenheath Community Centre
## **The Village Hall Ltd**
Trading subsidiary
## **9. THE VILLAGE HALL LTD**
The Village Hall Limited, company registration number 09734566, was incorporated in August 2015 and is a wholly-owned trading subsidiary.
page 13
## **Lakenheath Peace Memorial Hall**
|**Incoming Resources**
**for the year ended 31/03/2021**
**Incoming resources**
**Incoming resources from generated funds**
**Grants**
Grant income
**Donations**
Donations
**Charitable Activity**
Hall rental
Miscellaneous refunds|40,484
70
4,777
-|**2021**
**£**
40,484
70
40,554
4,777
4,777
45,331|_-_
_9,510_
_32,654_
_353_|_2020_
_£_
_-_
_9,510_
_9,510_
_33,007_
_33,007_
_42,517_|
|---|---|---|---|---|
~~page 15~~ page 14
## **Lakenheath Peace Memorial Hall**
## **Expenses for the year ended 31/03/2021**
|**Expenses**
**Costs of generating funds**
**Fundraising Trading Costs**
Fund-raising supplies
Entertainment costs
**Charitable Activities**
**Hall Rental**
Rates
Heat and light
Cleaning
Repairs and renewals
Computer costs
Insurance
Postage
Stationery & office supplies
Telephone
Subscriptions
Licences
Sundry expenses
**Governance Costs**
Accountancy|**2021**
**£**
-
315
315
315
1,395
3,106
3,033
25,164
309
1,204
11
80
585
656
-
-
35,543
1,225
1,225
37,083|_2020_
_£_
_1,113_
_1,001_|
|---|---|---|
|||_2,114_|
|||_2,114_
_1,483_
_6,906_
_11,015_
_18,910_
_824_
_1,587_
_28_
_110_
_746_
_-_
_1,100_
_28_|
|||_42,737_|
|||_1,025_|
|||_1,025_|
|||_45,876_|