**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 11 2023 **To** 31 10 2024 Section A Reference and administration details **Charity name** SKYLARK COMMUNITY ASSOCIATION **Other names charity is known by** **Registered charity number (if any)** 1161348 ~~|~~ **Charity's principal address** THE GRANGE, PINE PLACE HAYES MIDDLESEX **Postcode UB4 8RA** ## **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---| |PATRICIA ANNE GIBBS|CHAIR||| |HARDIP BHAMBRA|TREASURER||| |BRYONY GIBBS|SECRETARY||| |PREET BHAMBRA|||| |5|||| |6|||| |7|||| |8|||| |9|||| |10|||| |11|||| |12|||| |13|||| |14|||| |15|||| |16|||| |17|||| |18|||| |19
~~op~~|~~op~~|~~op~~|~~op~~| |20
~~op~~|~~op~~|~~op~~|~~op~~| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** CONSTITUTION MODEL FROM COMMUNITY MATTERS Type of governing document - (eg. trust deed, constitution) CIO How the charity is constituted (eg. trust, association, company) VOLUNTEERS APPOINTED BY BOARD Trustee selection methods (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** We continue to remain members of our local Community Organisation You **may choose** to include within our Borough – The Hillingdon Federation of Community additional information, where Associations, as well as NVCO and Community Matters Yorkshire. relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** March **2012** **TAR** 2 |**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|To secure and manage a community building and to work with partners
both statutory and non-statutory to provide a facility to provide and
promote educational, leisure and recreational activities for the use of the
community of North Hayes, regardless of their personal attributes or
beliefs.| |---|---| ||We continue to maintain or long term positive and supportive relationship
with the nursery. It remains well subscribed. It is of significant benefit and
an asset for our local community.
Kumon continues to remain active in the centre, and offers classes 3
times a week including the school holidays.
The ladies Afro-Caribbean group are active and continue to use the
centre weekly and for expanded activities, throughout the year
Indian Dance Classes are going strong and continue to prove very
popular, with many of the group continuing on to do exam classes
Our chair Pilates exercise class for people in the local community is still
going strong. This has proved to be very popular amongst older people
and friendships have formed. A small social group has now been
created from members, who meet for social events. We continue to seek
new members and are advertising in local doctors surgeries.
We have continued to facilitate the Police/Ward Panel meeting during this
year, enabling our residents to work with the police in setting priorities for
our local community.
We supported local residents in setting up a Residents Association
We facilitate Councillors surgeries for our local Ward allowing confidential
meetings for our local residents.
There have been limited children’s parties.
We have taken guidance from the Charity Commission and confirm that
our activities are solely for the public benefit in the form of the local
community and there is no personal gain for any of our trustees.| March **2012** **TAR** 3 ## **Additional details of objectives and activities (Optional information)** All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy. You **may choose** to include further statements, where relevant, about: - policy on grant making; - policy programme related investment; - contribution made by volunteers. The contribution made by the current trustees remains significant. We will continue to look for new trustees and volunteers. Due to the digital change over at this point we still need to install digital lines into the building for phone and internet. We are still waiting to hear from the Local Authority for permission, a year after we requested it. We would still like to install air conditioning into the building, but again we need permission from the local authority. ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** Main achievements: - Our relationship with the residents surrounding the site has remained positive and strong. - We managed to shield ourselves and our users from additional costs due to the energy crisis as we had secured our energy tariffs in 2021 for three years. This is due to end in November 24 - Parking issues still remain ongoing and we are working with our local councillors, immediate local community and users of the centre for a solution. - We continue to provide local Councillor surgery sessions and to arrange additional meet your councillor sessions for the local community. ## **Section E Financial review** As of 31[st] October 2024, we have cash reserves of £28,665 **Brief statement of the charity’s policy on reserves** As reported last year changes to the Voluntary Sector Pricing Policy (VSLP) in March 2020 resulted in 25% clawback by the Local Authority of any fees charged to Nurseries held in local authority buildings We have had significant difficulty in establishing how to pay these additional amounts, discovering in January 24, that no action had been despite our requests to specific officers. Additionally we established that actions after the Council Committee meetings in 2021 had not taken place. So they have now put in place an entirely different method backdating rent to 2017 at £1825 per year, to include from 2020 onwards. Since this is approximately how much we calculated we would have to pay the local authority based on our original discussions, we have agree to this. In total they have billed for £12,025, which we have requested to make by 3 March **2012** **TAR** 4 instalments of 4,025. This enables us to spread the cost, whilst accruing income and not deplete our resources to ensure we have contingency funds. Our rent will now be £1825 per year, first payment due in Nov 24. We have made the first payment of £4025 in October 24 with the others due in February 25 and June 25. We have a three-month notice period or one Term on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given. **Details of any funds materially in deficit** ~~a~~ **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising). • how expenditure has supported the key objectives of the charity. • investment policy and objectives including any ethical investment policy adopted. **Section F Other optional information** ~~_~~ **Section G Declaration The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s)** Patricia Ann Gibbs Bryony Gibbs **Position (e.g. Secretary,** Chair **Chair, etc) Date** 30/08/25 **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** March **2012** **TAR** 5 **Charity Name No (if any) Skylark Community Association 1161348 Recei ts and a ments accounts p p y For the period** Period start date Period end date **To from** 01-Nov-23 31-Oct-24 ~~ee ee ee ee~~ **Section A Receipts and payments** **CC16a** |||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**||**Last year**|| |---|---|---|---|---|---|---|---|---|---|---|---| |||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**|||||||||||| |Nursery||**10,450**||**-**||**-**||**10,450**||**-**|| |Room Hire||**7,015**||**-**||**-**||**7,015**||**-**|| |Parties||**60**||**-**||**-**||**60**||**-**|| |Refund||||**-**||**-**||**-**||**-**|| |||||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |||**-**||**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_||**17,525**||**-**||**-**||**17,525**||**-**|| ||||||||||||| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**17,525**
**-**
**-**
**17,525**
**-**
~~—————~~|||||||||||| |**A3 Payments**|||||||||||| |Buildings||**6,649**||**-**||**-**||**6,649**||**-**|| |Insurance||**2,017**||**-**||**-**||**2,017**||**-**|| |Utiities||**3,331**||**-**||**-**||**3,331**||**-**|| |Rent||**4,025**||**-**||**-**||**4,025**||**-**|| |Rates||**245**||**-**||**-**||**245**||**-**|| |Water & Sewage||**784**||**-**||**-**||**784**||**-**|| |Telecommunications||**1,419**||**-**||**-**||**1,419**||**-**|| |Centre equipment||**953**||||||**953**|||| |office equipment||**1,116**||**-**||**-**||**1,116**||**-**|| |Computer Services||**80**||||||**80**|||| |Misc||**30**||||||**30**|||| |Event||**323**||**-**||**-**||**323**||**-**|| |**_Sub total_ **||**20,971**||**-**||**-**||**20,971**||**-**|| ||||||||||||| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**20,971**
**-**
**-**
**20,971**
**-**
~~—————~~|||||||||||| |**_Net of receipts/(payments)_**
**- 3,445**
**-**
**- - 3,445**
**-**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**32,110**
**- -**
**32,110**
**-**
**_Cash funds this year end_**
**28,665**
**-**
**- 28,665**
**-**
~~===>=>~~|||||||||||| CCXX R1 accounts (SS) 31/08/2025 1 ## **Section B Statement of assets and liabilities at the end of the period** |||||**Unrestricted**
**Restricted**||**Endowment**| |---|---|---|---|---|---|---| |**Categories**||**Details**||**funds**
**funds**||**funds**| |||||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**28,327**
**-**
**-**
**338**
**-**
**-**
**-**
**-**
**-**
**28,665**
**-**
**-**
**_Total cash funds_**
~~S65]~~|||||| |||(agree balances with receipts and payments|(agree balances with receipts and payments|||| |||account(s))||OK
OK||OK| |||||**Unrestricted**
**Restricted**||**Endowment**| |||||**funds**
**funds**||**funds**| |||**Details**||**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~===a=~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—==—~~|||||| |||**Details**||**Fund to which**
**asset belongs**
**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~a~~|||||| |||||**Fund to which**
**Amount due**||**When due**| |||**Details**||**liability relates**
**(optional)**||**(optional)**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
CCXX R2 accounts (SS)|**-**
**-**
**-**
**-**
**-**
Date of
approval
30/08/2025
Print Name
Patricia Gibbs
Signature
2
31/08/2025
~~=~~||||||