2023-10-31-accounts - Skylark Community Association

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Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 11 2022 To 31 10 2023

Section A Reference and administration details

Charity name SKYLARK COMMUNITY ASSOCIATION

Other names charity is known by Registered charity number (if any) 1161348 Charity's principal address THE GRANGE, PINE PLACE HAYES MIDDLESEX Postcode UB4 8RA

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
PATRICIA ANNE GIBBS	CHAIR
HARDIP BHAMBRA	TREASURER
BRYONY GIBBS	SECRETARY
PREET BHAMBRA		C

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

TAR

March 2012

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

CONSTITUTION MODEL FROM COMMUNITY MATTERS Type of governing document

(eg. trust deed, constitution)

How the charity is constituted

CIO

(eg. trust, association, company)

VOLUNTEERS APPOINTED BY BOARD Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

We continue to remain members of our local Community Organisation within our Borough – The Hillingdon Federation of Community Associations, as well as NVCO and Community Matters

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

TAR

March 2012

Section C Objectives and activities

To secure and manage a community building and to work with partners both statutory and non-statutory to provide a facility to provide and Summary of the objects of the promote educational, leisure and recreational activities for the use of the charity set out in its community of North Hayes, regardless of their personal attributes or governing document beliefs. We still have a long term and positive relationship with the nursery. It is well subscribed and remains of great benefit and an asset for our local community. Kumon remains active in the centre, and offers classes 3 times a week and continues to be an asset for the local community. The ladies Afro-Caribbean group are active and continue to use the centre weekly and for expanded activities. Indian Dance Classes are going strong and continue to prove very popular. Summary of the main activities undertaken for the We are funding a chair Pilates exercise class for people in the local public benefit in relation to community. This has proved to be very popular amongst older people these objects (include within and friendships have formed. A small social group has now been this section the statutory created from members, who meet for social events. declaration that trustees have had regard to the guidance The yoga classes are not taking place due to the cost of living crisis. issued by the Charity Although we provided a room for free, unfortunately, the teacher felt she Commission on public could not continue with the reduction in numbers. benefit) We have continued to facilitate the Police/Ward Panel meeting during this year, enabling our residents to work with the police in setting priorities for our local community. There have been limited children’s parties.

We have taken guidance from the Charity Commission and confirm that our activities are solely for the public benefit in the form of the local community and there is no personal gain for any of our trustees.

TAR

March 2012

Additional details of objectives and activities (Optional information)

All of the trustees are volunteers, and we recognise the work that is done by others who have supported us with their time and energy.

You may choose to include further statements, where relevant, about:

policy on grant making;
policy programme related investment;
contribution made by volunteers.

The contribution made by the current trustees remains significant. We will continue to look for new trustees and volunteers.

We have to install digital lines into the building for phone and internet. We are still waiting to hear from the Local Authority for permission.

We are looking at installing air conditioning into the building, which although is highly energy efficient and warm in winter is excessively hot in summer.

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Main achievements:

Our relationship with the residents surrounding the site has remained positive and strong.
We managed to shield ourselves and our users from additional costs due to the energy crisis as we had secured our energy tariffs in 2021 for three years.
Where we put in more robust fencing last year, we were able to have the small garden levelled and returfed making it a more attractive and useable area for the nursery and other users of centre.
Parking issues still remain ongoing and we are working with our local councillors, immediate local community and users of the centre for a solution.
We continue to provide local Councillor surgery sessions and to arrange additional meet your councillor sessions for the local community.
We have placed hinge protectors over all doors in areas where children are active.

Section E Financial review

As of 31[st] October 2023, we have cash reserves of £32,110

Brief statement of the charity’s policy on reserves

We have a three-month notice period or one Term on either side with our main client which would give us the opportunity to secure an additional client if notice were to be given.

As reported last year changes to the Voluntary Sector Pricing Policy (VSLP) in March 2020 resulted in 25% clawback by the Local Authority of any fees charged to Nurseries held in local authority buildings

TAR

March 2012

We have requested information since December 21, from the local authority on how to pay this additional sum, and we have still had no resolution. The responses we have received are negative, suggesting we need to undertake further rent reviews. We have contacted Democratic Services and have been told it was settled in 2021 at the review then. We understand that there are changes taking place with the LA so we are still waiting for an outcome.

Therefore although our reserves appear to be reasonable, the reality is that we have to plan for a 25% of all nursery fees going back to 2020 to be paid to the local authority. As we have a reasonably clear idea of fees we calculate this to be around £12000. As the change to the VSLP took place in March 2020, this would mean that it would include 2019-20, as well as 2020-21, 2021-22, 2022-23. If our understanding is correct this would mean our actual reserves are around £20,000..

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising).
how expenditure has supported the key objectives of the charity.
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (e.g. Secretary, Chair, etc) Date
	Patricia Ann Gibbs	Bryony Gibbs
	Chair
	30/08/24
	30/08/24

TAR

March 2012

	Skylark Community Association Charity Name	Skylark Community Association Charity Name	Skylark Community Association Charity Name	Skylark Community Association Charity Name	CC16a
	For the period from	01-Nov-22 Period start date	To	31-Oct-23 Period end date

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 13,296 9,159 60 - - - - 22,515 - - - 22,515 10,314 2,057 3,391 200 284 411 1,169 816 225 75 450 1,980 21,371 - - - 21,371 1,144 - 30,966 32,110	Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 13,296 9,159 - 60 - - - - 22,515 - - - 22,515 10,314 2,057 3,391 200 284 411 1,169 816 225 75 450 1,980 21,371 - - - 21,371 1,144	Last year to the nearest £
Nursery	13,296				-
Room Hire	9,159				-
Bank Deposits					-
Parties	60				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	22,515				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Buildings	10,314				-
Insurance	2,057				-
Utiities	3,391				-
Rent	200				-
Rates	284				-
Water & Sewage	411				-
Telecommunications	1,169				-
Centre equipment	816
office equipment	225				-
Computer Services	75
Misc	450
Accountants	1,980				-
**Sub total **	21,371				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	1,144	-	-	1,144	-
	-	-	-	-	-
	30,966	-	-	30,966	-
	32,110	-	-	32,110	-

CCXX R1 accounts (SS)

30/08/2024

Section B Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details Details Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Signature Details	Unrestricted funds Restricted funds to nearest £ to nearest £ 31,853 - 257 - - - 32,110 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Patricia Gibbs	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Patricia Gibbs	28/08/2024

CCXX R2 accounts (SS)

30/08/2024