| Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | |
|---|---|---|---|---|---|---|---|---|
| **From ** | Period start date | To | Period end date | |||||
| 01 | 04 | 2022 | 31 | 03 | 2023 | |||
| Section A | Reference and administration details |
| Charity name Registered charity number (if any) Charity's principal address |
Red Cypher | Red Cypher |
|---|---|---|
| 1161345 | ||
Regimental Headquarters 3RHA |
||
| Albemarle Barracks | ||
| Harlow Hill | ||
| Postcode | NE15 0RF |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| AndyShedden* | FundraisingTrustee | |||
| Bob Lodge MBE* | Vice Chairman, Treasurer | |||
| David Howells* | CharityCommission Coordinator | |||
| Andrew Budd* | Chairman | |||
| Ross MacGregor | Ex-officio Trustee | Posted out 23/3/23 | ||
| Will Squires | Vice Chairman Ex-officio | Posted out 27/7/22 | ||
| Rob Boddy | Ex-officio RSM | Posted out 24/3/23 | ||
| AndyThorpe* | North West Representative | |||
| Will Grace* | Trustee | |||
| Scott Gray* | Ex-officio Unit Welfare Officer | Posted out 19/6/23 | ||
| Jamie Forbes* | Ex-officio RSM | From 24/3/23 | ||
| Mike Webb* | Trustee Treasurer | From 13/2/23 | ||
| Ian Stokes MBE* | ServingVice Chairman | From 27/7/22 | ||
| Laura Carling | Ex-Officio Trustee | From 2/3/23 to 24/4/23 | ||
| * Denotes active Trustee at end date of this report |
Names of the advisors for the charity, if any, (for example, any custodian trustees)
| Type of adviser | Name | Address |
|---|---|---|
| Accountant | J Wyncoll | Tile & Co, Warden House, 37 Manor Road, Colchester CO3 3LX |
| Independent Examiner |
J Wyncoll | As Above |
Red Cypher Trustee Annual Report
September 2023
1
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
How the charity is constituted
[CIO Foundation – Registered 20 Apr 2015 ]
[Charitable Incorporated Organisation ]
Trustee selection methods[Appointed by other Trustees following completion and ratification of “Fit ] and Proper person” forms.
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Trustees are provided with the Charity Commission documentation on the roles and responsibilities of Trustees, Previous Meeting minutes, the financial state of the fund, the Constitution and Objects of the CIO and Conflict of Interests Guidelines. Trustees are also provided with an induction pack and asked annually to confirm they have refreshed their knowledge of the Charity Commission/Gov.UK documents “The Essential Trustee” and “15 Questions for Trustees”. Compliance with this is recorded in the AGM Minutes
The CIO structure is set out in our Standard Operating Procedures and published on the website. www.redcypher.com and www.redcypher.org.uk.
A committee of up to 8 Trustees consider applications for charitable support, initiatives and projects. Decisions are recorded and monitored via a master approvals list.
Red Cypher works alongside major military charities such as SSAFA and RACF as required.
- A full up to date risk register is maintained and managed by the Serving Vice Chairman. Other policies are reviewed and updated annually.
Section C Objectives and activities
To promote the efficiency of 3 RHA amongst other things, by:
- a. Fostering Esprit de Corps, Comradeship, Morale and the Welfare of the Regiment and Preserving its Traditions;
Summary of the objects of the charity set out in its governing document
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b. Maintaining Comradeship and contact between past and present members of the Regiment, fostering mutual friendship between them and providing social gatherings for them.
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c. To relieve either generally or individually, past and present members of the Regiment and their dependents, who are in conditions of need, hardship or distress.
The Trustee Board may relieve persons in need under clauses above by:
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a. Making grants of money, or
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b. Providing or paying for goods, services or facilities for them, or
Red Cypher Trustee Annual Report
September 2023
2
c. Making grants of money to other persons or bodies who provide goods, services or facilities to those in need. Summary of the main activities undertaken for the Red Cypher promotes the efficiency of 3[rd] Regiment Royal Horse Artillery public benefit in relation to (3 RHA) and prompt active support for serving members and veterans. these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Section D Achievements and performance
Red Cypher has supported serving soldiers and veterans throughout the Summary of the main year, through the granting of funds for welfare and for the maintenance of achievements of the charity morale and wellbeing of members both past and present. during the year
Section E Financial review
The Hon. Treasurer ensures the fund maintains a stable liquidity and Brief statement of the informs the chairman of any fluctuations. The Treasurer ensures the fund charity’s policy on reserves remains at a level to ensure that it can carry out its task of prompt assistance when required. The new Hon. Treasurer Mike Webb took over on 14 February 2023. The previous Hon. Treasurer Bob Lodge MBE was thanked for his tireless work over the past many years. Details of any funds materially None in deficit
Further financial review details (Optional information)
The charity raises money through Give as You Earn Scheme and regular You may choose to include monthly donations from both veteran and serving community. GAYE additional information, where donations are expected to fall significantly during 2023 as the serving relevant about: Regiment changes its role. The charity has supported both serving and past members through welfare and other grants.
The Trustees continue to invest circa £40,000 within the Royal Artillery Charitable Fund as ring-fenced subset of their main fund. The fund is managed by Brewin Dolphin. The purpose of this investment is to provide a long term revenue stream to sustain the future charitable beneficiaries of Red Cypher. The Trustees regularly monitor this investment.
Red Cypher Trustee Annual Report
September 2023
3
Section F Other optional information
The Red Cypher Trustees’ biannual meeting was held on 25 November 2022 and the Trustee AGM was held on 19 July 2023. Minutes for both have been published.
The Charity coordinates some of its activities with Red Cypher Past and Present Members via the Red Cypher President’s meeting held annually, but entirely maintains its own governance and independence.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) David Howells Full name(s) Maj Ian Stokes MBE Position (eg Secretary, Chair, Vice Chairman (Serving) Vice Chairman (Veteran) etc) Date 06/09/2023
Red Cypher Trustee Annual Report
September 2023
4
CHARITY COMMISSION FOR ENGLAND ANO WALES t101348 Receipts and payments accounts CC16a Forth? wlod To Sectioii A Receipts and payments Unrn$trl¢tod ReotrbCt4d Total fvnd• L••t ymr A1 R•¢ cnatiO P8yroil vn14ry (ts¥ efflc48m) Vc4untery Olhor k Interegt 132 08.022 14,060 ARJ 74314 74A14 042 A2 A•••t and Inv••tm•nt Ml••. (••• tsbl•k Sub to To1 r•c•lpt• 74314 74314 76,642 A3P• Royd Horntr+W Olh•r r¥n Th• Poppy Apw nk le•1 ¢hqro•• WebBii• Ind ttyn ststlomry otnor•ypar Gbft cha AccountAncy Dat8 fee PPMA R8mlon ZL503 11,955 93 1,987 IIXI SLgndard 1.466 71164 Sub total R164 .073 A4 AM•t and In¥••tm•nt urcha•••, Sub tot 71164 71164 85,073 N•¢ of r•1p(PlYrn8ntr) AS Trnnlforn bgtwoen fund• A6 Cuh funds last •nd 11 1150 {8W1 19.575 19.5T5 28.106 19.076 CCXX Rl aw)unts ISS} IzfJ7r21rJ
Section B Statement of assets and liabilities at the end of the period UnTe8trl¢tgd Re8trlclgd funds fund¥ to n••TO¥t£ to nwo¥t£ Endowment nd ¢ategorle8 Detalls B1 Ca8h fund8 21.72 Total ¢Mh funds 21.n6 •xrJJrAlill Unrn•trlct•d lund• r••t RMtrfct•d funds Éndowmont fund• to n•nr•rt£ Detallg Detall• Tho Royal A11ry Fund towhl¢h ¢o•t lopl19nl Curt ¥alu• OMI B3 InvHtm•nt a•••t• 81b Dolphln Fund totwhlch M•t b910 D•lalls Currnnt v•lu• Co•¢1oWorMII B4 A•••t• r•taln•d for th• ¢harlty'• own u•• Ftsndto wNch Detall$ Crqdttor• Amount du• Whon du• B6 LS•bllltl•8 Urrfo8lrkaed Svwgd by on• orl*YJ truBtse8 on behaifof all trustses Sign8lure Print Ne0 Date of Rohrt Lodg? Mlke W•bb CCXX R2 acU[rt8 ISSI 12107r229
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages Responsibilities and basis of report |
RED CYPHER |
|---|---|
| 31 MARCH 2023 Charity no (if any) 1161345 |
|
| RECEIPTS AND PAYMENTS ACCOUNT PAGES 1 and 2 | |
| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 MARCH 2023. As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). |
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Julian Wyncoll Date: 19 July 2023 Name: Julian Wyncoll Relevant professional ICAEW qualification(s) or body (if any): Address: Tile & Co., Warden House, 37 Manor Road, Colchester, Essex CO3 3LX
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER