**Trustees' Annual Report for the period** Period start date Period end date **01 04 2020 31 03 2021**
**From**
**To**
## Section A Reference and administration details
**Charity name** Red Cypher
**Other names charity is known by**
**Registered charity number (if any)** 1161345
**Charity's principal address** Unit 5, Blue Barns Business Park
Old Ipswich Road Ardleigh, Essex **Postcode CO7 7FX**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person
Dates acted if not for whole (or body) entitled
Trustee name Office (if any)
year to appoint trustee
(if any)
Jeff Smith** Marketing Trustee
Andy Shedden** Fundraising Trustee
Bob Lodge** Vice Chairman, Treasurer,
Secretary
David Joyce Vice Chairman Resigned 01/09/20
Chris Ainsworth Ex-officio Resigned 01/09/20
Dean Daley Ex-officio Resigned 12/04/21
David Howells** Charity Commission Coordinator From 24/04/2019
Andrew Budd** Chairman From 11/09/2019
Ross MacGregor** Ex-officio From 30/10/19
Jackie Fidler Ex-officio Resigned 12/04/21
Will Squires** Vice Chairman Ex-officio From 01/09/20
Rob Boddy** Ex-officio From 12/04/21
Andy Thorpe** North West Representative From 12/04/21
Will Grace** Communications From 27/04/21
Scott Gray** Ex-officio Unit Welfare Officer From 03/05/21
Note: Current Trustees are highlighted with this symbol **
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name**
**Dates acted if not for whole year**
March **2021**
**Trustee Annual Report**
1
## **Names and addresses of advisers (Optional information)**
**----- Start of picture text -----**
Type of adviser Name Address
Accountant J Wyncoll Tile & Co, Warden House, 37 Manor Road,
Colchester CO3 3LX
Independent Examiner J Wyncoll As Above
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document CIO Foundation – Registered 20 Apr 2015 (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company) Trustee selection methods Appointed by Trustees
- (eg. trust, association, company)
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Trustees are provided with the Charity Commission documentation on the You **may choose** to include roles and responsibilities of Trustees, Previous Meeting minutes, the additional information, where financial state of the fund, the Constitution and Objects of the CIO and relevant, about: Conflict of Interests Guidelines. policies and procedures adopted for the induction and Trustees are also provided with an induction pack and asked annually to confirm they have refreshed their knowledge of the Charity training of trustees; Commission/Gov.UK documents “The Essential Trustee” and “15 the charity’s organisational the charity’s organisational Questions for Trustees”
- the charity’s organisational the charity’s organisational structure and any wider network with which the charity works;
- The CIO structure is set out in Standard Operating Procedures and published on the website. www.redcypher.com A steering committee of up to 8 Trustees evaluate approve/deny for charity proposals, initiatives and projects, particularly those using charity funds.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
Red Cypher works alongside major military charities as required.
A full up to date risk register is maintained and managed by the Vice Chairman. Other policies are reviewed and updated annually. An Investment Policy was added in early 2021.
On 15/03/21 the CIO passed a Special Resolution to amend the Constitution to increase the maximum number of Trustees to 13. Relevant updates were uploaded to Charity Commission. At the same time the original manuscript Constitution was transposed into a more readable MSWord document, the veracity of which was checked by both ViceChairmen.
March **2021**
**Trustee Annual Report**
2
## **Section C Objectives and activities**
A: (1) To promote the efficiency of 3 RHA amongst other things, by: a: Fostering Esprit de Corps, Comradeship, Morale and the Welfare of the Regiment and Preserving its Traditions.
b: Maintaining Comradeship and contact between past and present members of the Regiment, fostering mutual friendship between them and providing social gatherings for them. (2)To relieve either generally or individually, past and present members of the Regiment and their dependents, who are in conditions of need, **Summary of the objects of the** hardship or distress. **charity set out in its** B:The Board may relieve persons in need under clause 3.a.(2) above by: **governing document** (1) Making grants of money, or
- (2) Providing or paying for goods, services or facilities for them, or
- (3) Making grants of money to other persons or bodies who provide goods, services or facilities to those in need.
**Summary of the main** Red Cypher promotes the Efficiency of 3[rd] Regiment Royal Horse Artillery **activities undertaken for the** (3 RHA) and prompt active support for serving members and veterans. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
March **2021**
**Trustee Annual Report**
3
Section D Achievements and performance Red Cypher has supported the soldiers and veterans throughout the **Summary of the main** year, through the granting of funds for welfare and for the maintenance of **achievements of the charity** morale and wellbeing of members both past and present. **during the year**
## **Section E Financial review**
The treasurer is to ensure the fund maintains a stable liquidity and **Brief statement of the** informs the chair of any fluctuations. The treasurer is to ensure the fund **charity’s policy on reserves** remains at a level to ensure that it can carry out its task of prompt assistance when required.
**Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
The charity raises money through Give as You Earn Scheme and You **may choose** to include Regular Monthly donations and one of donations from both veteran and additional information, where serving community relevant about:
- the charity’s principal The charity has supported both serving and past members through sources of funds (including welfare and other grants. any fundraising);
- how expenditure has supported the key objectives of the charity;
- Investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
March **2021**
**Trustee Annual Report**
4
Red Cypher Trustees AGM was held on 11 June 2020 and Red Cypher Trustees’ biannual meeting was held on 04 November 2020
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Robert Lodge
Will Squires|
|---|---|
||Robert Lodge
Will Squires|
||
Vice Chairman
Vice Chairman|
||23/06/2021|
||23/06/2021|
March **2021**
**Trustee Annual Report**
5
**----- Start of picture text -----**
RED CYPHER 1161345
Receipts and payments accounts CC16a
For the period
01/04/2020 To 31/03/2021
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Donations: - - - - -
Payroll giving 55,356 - - 55,356 53,406
Voluntary (tax efficient) 9,441 - - 9,441 13,000
Voluntary 259 - - 259 2,476
Other 50 - - 50 -
Grants refunded - Covid 19 restricted 1,350 - - 1,350 -
- - - - -
- - - - -
- - - - -
Sub total (Gross income for
- - 66,456 68,882
AR) [ 66,456 ]
A2 Asset and investment sales,
(see table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 66,456 - - 66,456 68,882
A3 Payments
3rd Royal Horse Artillery grants 44,272 - - 44,272 42,712
Other grants 5,126 - - 5,126 19,199
The Poppy Appeal 37 - - 37 19
Bank fees and charges 1,866 - - 1,866 1,786
Website and computer 270 - - 270 746
Stationery and other expenses 196 - - 196 -
Gift Aid charges 44 - - 44 39
Accountancy 480 - - 480 480
Data protection fee 40 - - 40 40
Trustee's travel and accommodation - - - - 586
Travel Standard Bearer 41 - - 41 923
- - - -
Sub total [ 52,372 ] - - 52,372 66,530
A4 Asset and investment
purchases, (see table)
Investment RAI - Brewin Dolphin Fund 20,000 - - 20,000 -
- - - - -
Sub total [ 20,000 ] - - 20,000 -
Total payments [ 72,372 ] - - 72,372 66,530
Net of receipts/(payments) - 5,916 - - - 5,916 2,352
A5 Transfers between funds - - - - -
A6 Cash funds last year end 34,022 - - 34,022 31,670
Cash funds this year end 28,106 - - 28,106 34,022
**----- End of picture text -----**
Page 1 of 2
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|**Details**
**The Royal Artillery Institution**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Debtors**
**CafCash Account**
**Details**
**Details**
**William Squires**
Signature
**Robert Lodge**
**Creditors**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**28,106**
**-**
**-**
**-**
**-**
**-**
**28,106**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**Brewin Dolphin**
**Fund**
**20,000**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**480**
**-**
**-**
**-**
**-**
**-**
Print Name
**Robert Lodge**
**William Squires**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**20,000**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
**23/06/2021**
**23/06/2021**|
Page 2 of 2
**Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** RED CYPHER **members of On accounts for the year** 31 MARCH 2021 **Charity no** 1161345 **ended (if any) Set out on pages** RECEIPTS AND PAYMENTS ACCOUNT PAGES 1 and 2
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 MARCH 2021.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** Julian Wyncoll **Date:** 23/06/2021 **Name:** Julian Wyncoll **Relevant professional** ICAEW **qualification(s) or body (if any): Address:** Tile & Co., Warden House, 37 Manor Road, Colchester, Essex CO3 3LX
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**October 2018**
1
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
**October 2018**
2
**IER**